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Track Progress As Scheduled

In this exercise, youll update the project plan to reflect completion of all tasks from 6/16/14 to 6/27/14, the
first two work weeks of the project.

1. Open Home Construction Project 5A.

2. Verify that the Gantt Chart view is displayed.

Examine this project plan. The plan is complete and has baseline information stored within it.
You will now begin recording progress against the tasks in this plan. The first step is to examine
project statistics to ascertain estimated duration and costs at this point in time.

3. Choose ProjectPropertiesProject Information-> .

Review the project statistics. Project duration is estimated at 103 days, work is estimated at
1,136 hours and cost is estimated at $178,300.

4. Close the Project Statistics dialog box.

5. Choose ProjectStatusUpdate Project .

The Update Project dialog box can be used to update work as complete, or to re-schedule
uncompleted work to start at a later date. In this case, you use Update Project to mark work
complete as of 6/27/14.

6. Follow the steps below to update progress as complete through 6/27/14.

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A. Verify that the option Update work as complete through: is selected

B. In the blank date box, at upper right, type or select 6/27/14

C. Click OK in the box near bottom right.

Notice the changes to the left side of the Gantt Chart view. In the Indicator column on the far
left, several checkmarks appear. These checkmarks represent completed tasks. As a result of
updating the project, tasks 1 through 6 are now marked complete.

Notice changes to the right side of the Gantt Chart view. The Gantt bars for completed tasks
have thin dark lines drawn through them, called progress bars.

7. Choose Task 7 Develop construction estimate.

8. Choose TaskEditingScroll to Task to display the Gantt bar for Task 7.

Notice the Gantt bar for Task 7. The progress bar does not fill the entire length of the Gantt bar
because you updated progress to only 6/27/14. This task is scheduled for completion on
7/1/14, so the progress bar for Task 7 indicates that this task is only partially completed.

Now compare project statistics after updating the project to the numbers at the beginning of
this exercise.

9. Choose ProjectPropertiesProject Information-> .

Review the project statistics displayed. Project duration is still estimated at 103 days, work is
still estimated at 1,136 hours, and cost is still estimated at $178,300. There is no change in
these values because you updated the project to reflect work had been completed as
scheduled.

However, now examine the Actual row. As a result of updating Tasks 1 through 6 as complete,
actual values for duration, work, and cost have been recorded. These values are calculated by
adding up the hours of work for each task completed, then multiplying by the cost of the
resources used.

The actual values are then subtracted from the current values for duration, work, and cost to
calculate the remaining values at the bottom of the project statistics dialog box.
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10. Close the Project Statistics dialog box.

Finally, display your cost and variance tables to display task costs and any variance from the
project baseline.

11. Choose ViewTask ViewsOther ViewsTask Sheet.

This view contains your task list, dates, and assignment information without the Gantt bars to
the right.

12. Choose ViewDataTables.

A list of available tables is displayed. Verify that the Variance table is selected.

Notice the additional columns in this table; they include Baseline Start, Baseline Finish, Start
Variance, and Finish Variance.

Examine tasks 1 through 6. Notice that all the variance values are zero. This is again because
you indicated tasks up to 6/27/14 were completed as scheduled.

Next display the Cost table.

13. Choose ViewDataTables.

14. From the list of available tables, select the Cost table.
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Part of the Cost table is shown above. Recall that Project Statistics showed an actual cost of
$14,700 for the six completed tasks, with a partial completion of Task 7. Examine the Cost
table view, focusing on Tasks 1 through 7. Notice the costs allocated to each of these tasks,
some of which are summary tasks.

Summary tasks display a rollup of all the costs subordinate to the summary task. This means
that Task 3 displays a rollup of the costs for Tasks 4, 5, and 6.

Note also that Task 7 shows only a partial allocation of costs. Because this task is only partially
complete, Microsoft Project has only allocated $300 of the expected $900 cost.

15. Choose ViewGantt Chart to return to the Gantt Chart view.

16. Save and close the file.