Professional Documents
Culture Documents
B Mahadevan
Week 4
Productivity Management
Productivity Paradox
Some examples
Investment in inventory is high market complains of shortages and non-
availability of products
Service delivery system has enough manpower but customers complain of
excessive delay in handling service requests
CRM system in place but customers report of slow response to service
requests
Low cost of labor but not low cost of delivered products and services
Fairly large service and product offerings but customers not yet happy
with the products and services offered by the company
Design
Process
Costing Planning
Even before Company D could reach back to its customers, they often closed the deal
with their competitors.
All Rights Reserved, Indian Institute of Management Bangalore
Introduction to Operations Management - I
B Mahadevan
Productivity Management
Notion of a Value Stream
Productivity Management
Non-Value Adding Activities
Studies have shown that 20% of the workers activities cause 80% of wasted time
Source: http://www.leanexpertise.com/MTL/LeanOffice/LeanOfficeBasics.htm
Manufacturing
Service Organizations
Organizations
Accumulating Inventory Overflowing In Baskets
Waiting for material to Duplication of work
work on Too much of paper work
Stock verification Incomplete information leading
Counting the number of
to pending decisions
parts
Temporary Storage Too many people in the system
Parts Shortage
Source: Mahadevan, B. (2015), Operations Management: Theory & Practice, Pearson Education, 3 rd Edition, pp 361.
Manufacturing
Service Organizations
Organizations
Defects & Rework Payments not made on time
Machine Breakdowns Wrong service delivery (Service
Watching the machine Failure)
run
Proposals not completed on
time for the bid
Customer Orders taking too
long to be filled
Source: Mahadevan, B. (2015), Operations Management: Theory & Practice, Pearson Education, 3 rd Edition, pp 362.
Manufacturing
Service Organizations
Organizations
Looking for tools Complicated office layouts
Carrying heavy pieces Poorly planned meetings
Transferring parts over Documents handled many times
long distances
before a decision is taken
Over Production & Double
Handling Extra signature needed that
hold up completion
Teams with incomplete or no
direction for carrying out work
Source: Mahadevan, B. (2015), Operations Management: Theory & Practice, Pearson Education, 3 rd Edition, pp 362.
Productivity Management
Lean Principles
Lean Management
Week 4
Japanese Terms
Muda - Waste
Mura - Unevenness
Muri Excess
If we go by the definition of a Lean Enterprise, then we need the
following:
A way to define value and map a value stream for the products & services
Some mechanisms for removing the muda from the system on an ongoing
basis
An illustration
Criteria for Comparison Japan@ U.S.*
Production of Vehicles (Million) 4 8
Number of employees 37,000 850,000
Parts on which detailed engineering is done 30% 81%
Number of employees in Purchasing 337 6,000
Number of suppliers for upholstery 1# 25**
@ Toyota figures are used for illustration, unless otherwise specified
* GM figures are used for illustration, unless otherwise specified
# For the Infiniti Q45 model of Nissan there was a single supplier
** In the case of G.M. 25 suppliers were providing 25 needed parts to the seat
building department in its assembly plant.
Based on the data available in Womack, J.P., Jones, D.T. and Roos, D. (1990), The
Machine that changed the world, Rawson Associates.
All Rights Reserved, Indian Institute of Management Bangalore
Introduction to Operations Management - I
B Mahadevan
Week 4
Productivity Management
JIT Philosophy
Variable
Unrealistic Process Times Poor
Schedules Quality
Defective
Lack of Material
Training
Inadequate
Bottlenecks
Machine Information
Breakdown
Behavioural /Managerial
Constraints
Source: Mahadevan, B. (2015), Operations Management: Theory & Practice, Pearson Education, 3 rd Edition, pp 363.
JIT Elements
Week 4
Finance
Marketing
JIT Elements
Week 4
There are other aspects in the system which are also addressed as part
of a JIT system
These mainly relate to constant waste elimination initiatives
Setup time reduction Lot size reduction
Inventory reduction Removing inventory from the system
Defect free supplies Supplier collaborations
Productivity Management
Process Mapping
A Summary
Some Alternatives
Customer order walk through
Our previous example of date pertaining to 79 standard orders and 13
specialized orders
Another example was the mapping of 81 activities of a process that we just
now saw
Collaborative brainstorming/charting
Bottom-up approach Interviews of people in functional departments
Executive Judgement
Productivity Management
Process Improvement Methodology
A Service Example
Context for Process Improvement
Customers complain excessive delay in addressing their requests
Report errors in the work done by the service personnel
Legacy systems, too much paper work
Broad Objectives for the exercise
Reduce time and paperwork by 25%
Develop job descriptions and procedures
Deliver tangible cost savings
Have an on-line system
Steps
Sl. No. Brainstorm list of improvement ideas
eliminated
1 All requests in on the same day 4
2 Send requests back if infomaton is incomplete 9 - 13
3 Change request data collection format 19 - 21
4 On-line system 19 - 21
5 Share with customers certain identified information 24 - 25
6 Access to CRM database 52 - 55
Response Time:
Sample 25 requests: 22 2 or less days
3 more than 2 days
Average time: 1.1 days
Rejects:
0%
Value Added:
Eliminated 17 non-value added steps
Categorization of Activities
Week 4
Organization Structure
Productivity Management
Performance Metrics
An illustration
Employees to supervisor ratio 28:1
Production schedules met (% of time) 100.0 %
On Time Delivery Index (OTD) - Suppliers 97.6 %
Oder-to-Order Lead Time for Customers 2.3 days
Finished product First Pass Yield (FPY) 98.3 %
First Pass yield (Ethylene) 99.4 %
Annual Inventory turns 80.3
WIP turns (Chemicals) 194.2
WIP turns (Petro-chemicals) 203.0
Traditional Role
Primarily for control
Quarterly or Monthly Performance of all departments vis a vis the targets
etc.
Standard Costing Reports (Variance Analysis)
Spend Analysis
Meant for Top Management
Purely Financial in Nature
Primary vehicle for incentives
Local/Global Measures
Schedule Adherence
Lead Time
First Pass Yield
Non-Value Adding Content
Global Measures
Cost of Quality
Indirect labour to Direct Labour
Lead Time to Work content
No. of Days of Inventory
Local/Global Measures
Average no. of suggestions/employee
Average training time/employee
No. of certified deliveries
Global Measures
Delivery Quote for customised products/Services
New Product/Service introduction time
Time to develop next generation of Products/Services
Average no. of Engineering Change Notices (ECNs)
Productivity Management
Role of Visual Control Aids
An illustration
Schedule Adherence
Lead Time
Quality
Source: Mahadevan, B. (1999), The New Manufacturing Architecture, Tata McGraw Hill, pp 196.
Source: Mahadevan, B. (1999), The New Manufacturing Architecture, Tata McGraw Hill, pp 187.
Concluding Remarks
Week 4
Visual control Aids helps one to engage with the problem and solutions
more actively
Being visual it captures ones mind space and puts them into an orbit of
thinking
It compliments an organizations effort towards productivity
improvement and waste elimination
It makes an employee more involved and help take ownership of the
issue
Productivity Management
Implementation Challenges
Source: http://www.leanexpertise.com/MTL/LeanOffice/LeanOfficeBasics.htm
New Trajectories
Addressing the end of the road syndrome requires that we look at three
dimensions for future expansion
Stepping out of the shop floor
How much have we covered in non-manufacturing (office) areas?
Stepping out of ones own organization
What is happening to the supply chain? Whose problem is it anyway?
Stepping out of the current mind-set
Where are the future domains of value creation?
Beware of traps