ONLINE EVENT MANAGEMENT SYSTEM

(SWE1001 course project report)

Submitted by:
V.V.N.Akhilesh-16MIS0122
K. Sai Kumar Reddy-16MIS0307
P. Harsha Chandan Reddy 16MIS0182

TO:
H.R.VISHWAKARMA
Department of Software and Systems Engineering
School of Information Technology and Engineering
VIT University
 AIM-To develop software for event Management .
To bring all factors together to produce a workable event.

OBJECTIVES
Software that monitors servers, work stations and network devices for routine
and non-routine events.
Event managers provide real-time information for immediate choose to analyse
network performance
Event management system is a multi-core industry mega shows and events in
world even personal functions like marriages and birth day parties are celebrated
by event management systems.
The growth of sophisticated and mega companies usually conducts meetings,
seminars and exhibitions and product launchers.

Key stake holders

DESIGNERS
DEVELOPERS
MARKETING TEAM
DISTRIBUTERS
PROJECT DESCRIPTION
Event calendaring:
Providing the general events with the dates helps the
costumer to register for event easily.
VENUE SCHEDULING:
It is very important for the common users. It involves
 providing of beautiful place to conduct the event in nice manner.
RESOURCE MANAGEMENT :
Resource management will provide the items and
packages available at the venue.

CUSTOMER RELATION SHIP :

It builds a good relationship between customer and
management by email details system.
MAINTANCE PLAN:
It describes the maintenance process.
Explains how you are providing a solution and how your team will support
the foundation.

CUSTOMER SERVICES:
Describe your companies ability to address costumer service
Helps to Solve the basic problems which are usually exists in common event
management

PROBLEMS
PROBLEM NUMBER 1
poor communication
Solution : With this softwares integrated email communication system
helps the user to send direct email and communication are automatically
related to the event for easy future referances

PROBLEM NUMBER 2
double booking and over booked equipment

Solution : Softwares conflict control ensures that user never need to make
awkward apologies for over booking rooms and resources
PROBLEM NUMBER 3
staff resistance to a new event management software system
Solution :With step by step wizards to guide you through processes ,
graphical layouts for easy to find information. Also , because event is
customized to feel more comfortable with the transmission to new system.

FUNCTIONAL REQUIREMENTS AND

USECASE DIAGRAMS
Functional requirement#1 Registration
Introduction:
To enter into this site user has to register himself first . Requirements of
registration are first name , last name , user name , email Id , password
, conform password etc.
Input :
User details
Output :
Filled registration details
Processing :
User details are checked with data base . password constraint is
checked as per data base.
Use case

Class
Functional requirements#2 user login
Introduction :
The system provides facility to log in to the system
Input :
Enter user name and password
Output :
User profile page
Processing :
The system will check the input of user and if valid then login is done .
otherwise the user will be asked to re-enter the user name and
password.

use case
 Class

Function requirement #3 select the event

Introduction :
The user can select the event
Input :
Main event , sub event enrollment number and team number
Output :
Event should be selected successfully , also see all details and delete
also.
Processing :
The system will added selected data in to data base.

Use case
 Class

Functional requirement# 4 payment for event

Introduction :
It allows the User to pay money for the event
Input :
Users PIN and OTP
Output :
Successful payment
Processing :
It will check the user PIN and OTP if these are correct then it will allow
user to successful payment otherwise user will be asked to re-enter
details.
Class

Use case
Functional requirement#5 Cancel Events
Introduction :
Allows user to cancel events
Input :
Login and enter details of registered event and click on cancel event
Output :
Successfully event cancelled
Processing :
Check login details and also cancel the events

Use case
 Class

Functional requirements#6 Forgot Password

Introduction :
The user can send reset link to the mail id to reset the password.
Input :
Email ID
Output :
Reset link send to Email ID
Processing :
By reset link we can easily change the password and update store in
database
 Use case

Class

Functional requirements #7 logout

Introduction :
The system provides the facility to log out from the site
Input :
Select logout option
Output :
Logout from the system
Processing:
User will logout

Use case

Over all use case diagram for Online Event Management

System
Class Diagram For Overall Event Management System :
NON-FUNCTIONAL REQUIREMENTS :
The Non- Functional requirements describes the constraints under
which specific features of the system to be achieved.
Some Non-Functional requirements are :
Performance
Reliability
Availability
Security
Maintainability
Portability

Performance
Response time
The software responds very quickly in a very short period to save the users
time.
Capacity
It have the capability of accessing and handling to over 1500 users at a
time.
Software interfaces
We are using C++ language.
Hardware interfaces
System shall run on Microsoft window as well as android.

Reliability
The reliability of total project depends on the reliability of various
components. The important component of reliability of the system is
providing backup for the database which is continuously maintained and
updated to reflect the most recent changes also the system be functioning
inside a container. Thus the overall stability of the system depends on the
stability of the container and its underlying operating system.

Availability
The system should available at all times, meaning the user can
access it using a web browser , only restricted by the down time
of the server on which the system runs . we will provide the
working time of the software is 24x7 in a week.

Security
After entering the user name and password the user can access his
profile and details of user must be safe and secure. It provides high
level security for the database of user.

Maintainability
Software is developed in C++ because it is object oriented programming language
and shall be easy to maintain and any modification to database is done only by
admin. It helps for maintaining the database and the application server takes care
of the site. Also the software design is being done with modularity in mind
so that maintainability can be done efficiently.
Portability
The code and supporting modules of the system will be well documented
and easy to understand. Online User Documentation and Help System
Requirements.

ADVANTAGES
1.It is easy to use and fast to implement.
2.it is a web based and easy to access their information anywhere on any
device
3.It helps to control problems that are usually happened in any event.
4. Quick and easy registration for the participants
5. Automatic conformation emails
6.Online data submission is secured dual time
7.Real time reports
8.Using less paper is good for the environment
9.It helps for checking appointment of particular venue
10.It also to check and know the target audience

IMPACT ON STACK HOLDERS

A more number of events are added into society in different way.
We need to work on that more.
Designers and developers need to work on updates of application
and website and try to expand the features as possible
Marketing team will help in collecting data which will be useful
more to add information and help in spreading website
 Distributers will mostly work on spreading website. More the
number of users more the development of website and
application.

PROJECT OUTCOMES
Using our source code
We can order the items we need especially for a particular event
Payment is also simple
There is also OTP verification in our code
After completion of all processes we will get a receipt and details of
payment.
We can pay only advance first time
Remaining amount is only on display

FUTURE SCOPE

There will be increase of application to booking of seats in school and

transportation, movies and also many more
Those all belong to same category of booking but they differ by fields of
working.

SCREENSHOTS
SOURCE CODE :