Let Me Try!

Modifying Resource Calendars

In this exercise, youll modify resource calendars to reflect their impact on the progress of the project.

1. Open Home Construction Project 3E.

3D

This file contains the same data as the file used in the previous exercise.(DYS 3-05); however
However,
the Timescale has been re-set from the duration of the project, to specific days.

2. Choose ProjectPropertiesChange Working Time .

Microsoft Project displays the Change Working Time dialog box.

Follow the steps below to select the resource calendar for Christopher Allen:

B C
 Let Me Try!

A. Choose Christopher Allen from the drop-down list.

B. Click the Work Weeks tab.

C. Click the Details button.

A second dialog box is displayed, which helps you to define a customized work week. If you
click on any work day youll see that, by default, a work day is scheduled from 8:00 AM to 5:00
PM with an hour off for lunch.

In this instance, you want to define a four-day, 10-hour work week for Christopher Allen
starting at 8:00 AM and ending at 7:00 PM, and running from Monday through Thursday.

3. Follow the steps below to create a customized work week for Christopher Allen:

A
B

E F
 Let Me Try!

A. Choose Monday through Thursday from the Select day(s) window.

B. Click the radio button Set day(s) to these specific working times.

C. Edit the To field as 7:00 PM

D. Choose Friday from the Select day(s) window.

E. Click the radio button Set days to nonworking time.

F. Click OK.

Youll return to the Change Working Time dialog box. From here you can observe the effect of
creating the four-day/10 hr/per day schedule for Christopher Allen. Note that Friday of each
week is marked as a nonworking day.

4. Close the Change Working Time dialog box.

5. In Gantt chart view, choose Task 43, Paint interior walls and ceilings.

6. Choose TaskEditingScroll to Task to display the Gantt bar for Task 43.

7. Examine the Gantt bars for Task 43. Note that Tracy Lynn is assigned to this task. The task
has a duration of 2.5 days,
2 days, startson
starting on10/7/14,
10/6/14, and
and finishes
finishing onon 10/8/14.
10/8/14.

8. Choose ProjectPropertiesChange Working Time .

9. From the drop-down list in the Change Working Time dialog box, select resource Tracy Lynn.

Use the following steps to define training time for Tracy Lynn:
 Let Me Try!

A. Using the scroll bar on the right side of the calendar, scroll to October 2014.

B. Choose the Exceptions tab.

C. Enter the Training start

Startdate
dateas
as10/7/2014, and the Finish date as 10/9/2014.

D. Click OK.

Note the effect on Task 43. Because training time for Tracy Lynn overlaps the dates for task 43,
the task now takes 44.5 days,
days, andand e on 10/13/14.
ends
 Let Me Try!

10. Choose ProjectPropertiesProject InformationStatistics.

Examine the Statistics screen. The last time you reviewed project statistics, the project duration
was 95 days, ending on 10/28/14. Because of the changes you made to individual resource
calendars, the project is now expected to take 98 days to complete, and will end on 10/31/14.

11. Close the Project Statistics box.

12. Save and close the file.