aftaes 2 fon no. 24'4_spiic.s.6 Mettici ind: From “The Registrar General ISGP Punjab & Haryana High Court, Rete: Flow’ Chandigarh, Roted - ANZA To All the District & Sessions judges, in the States of Punjab, Haryana & U.T. Chandigarh. Dated, Chandigarh, the ais! Dec. 22144 Subject:- Scrutiny of data entered in case information System Module in all District Courts of Punjab, Haryane and UT Chandigarh Issuance of necessary instruction, si, | am directed to refer you on the subject cited above and to inform you that the Hon'ble Executive Committee in its meeting dated 03.11.2014 has gassed the following orders, which have been subsequently approved by Hon'ble the Acting Chief Justice, in the aforesaid matter:- ..dmportant instructions regarding CIS detailing duties of each and every official and the responsibilities of the Judicial Officers 25 well as the Nodal Officers may be circulated afresh to all the Subordinate Courts and a copy of the same may be placed on the website of Punjab and Haryana High Court as well as on the websites of the all the District Courts.” ‘As such, following instructions earler issued by this Court are hereby forwarded with the request to circulate them among all Judicia! Officers & Staff members as well as to direct concemed officials to place them on the website of your respective Sessions Division under the tab ant “Circulars/Notices” Letter No. & date Subject Letter No. 1109 | Starting of SMS service in CIS, in Siibordinate Courts Spl/ce2 the States of Punjab, Haryana & U.T. Chandigarh. dated 07.07.2014 Letter No. 1438 Spi, | Circulation of Uniform outlook of the District Court Spl. CBB jtestwebpages as available on www.ecourts.gov.in Dated 25.08.2014 | to maintain uniformity in the websites/webpages in the States of Punjab & Haryana LetterNo. 1365 Spl, instructions regarding uploading of complete _& Spl. CBG updated data on CIS, National Judicial Data Grid and Dated 13.08.2014 _| High Court Server on daily basis. Letter No. 2244 Spl. | Instructions with regard to achieving centralized fling Spl. CBG of all cases in District & Sub-Divisional Courts in Punjab, Dated 02.12.2014 _| Haryana & U.T. Chandigarh, Letter No. 2272 | Implementation of automated generation of process to Spl.cB6 Parties & witness through CIS in all Civil, Criminal & Dated 06.12.2014 | Execution cases in all the Sessions Division/Sub Divisions in the State of Punjab, Haryana & U.T. Chandigarh. Lette No. 2413 | Regarding undated cases. Spl.cB6 Dated 24.12.2014 to 2644556 bode OAT ode Yours faithfully, ape pices atl * ec aehtexm for Registrar GeneralNo. |104 — SplvC.B:2 From ‘The Registrar General, Punjab & Haryana High Court, Chandigarh. To All the District and Sessions Judges, in the States of Punjab, Haryana and U.T. Chandigarh Dated, Chandigarh, the_—)- 77-14 Subject:- Starting of SMS service in CIS, in Subordinate Courts in the States of Punjab, Haryana and U.T. Chandigarh Sir, 1 am dlrected to refer you to the subject cited above and to Inform you that Hor’ble the Chief Justice has inaugurated the SMS service available in CIS software on 07.07.2014 at. 04.00 pM. You are, therefore, requested to give wide publicity to the same by displaying the following notice at various Conspicuous places in your Court Comptexes for the information of Advocates: “Hon'ble The Chief justice, Punjab and Haryana High Court, has been pleased to inaugurate and 7 start SMS Services informing Case Filing, Case Registration, Next date and Disposal of Case for advocates.” This Is for your information and necessary action in the matter, ‘Yours faithtully, 05 (computlel ions m for Registrar General wgno. 14 39 From ‘The Registrar General, Punjab & Haryana High Court, Chandigarh. j To Al the District & Sessions Judges, In the States of Punjab & Haryana, Dated, Chandigarh, the 2S -K—2o/y Sublect= Circulation of Uniform Outlook of the District Court websiteswebpages as. available on www.ecourts.qov.in to Iaintoin unitornity in the websiteswebpages in the States of Punjab & Haryana. sit, [am directed to refer you on the subject cited above and to inform thot at present in Punjab and Haryana local websites http:ieuniabjudiciary.gov.in and _btto:/marvanajudiciaey.gov.in respectively alongwith national website www.2courtscov.in are being maintained, Hon'ble the Executive Committee of this Court In its meeting dated 07.08.2014 has decided not to maintain the locel websites nitauipenjabludiiar.govin ond _hinithanenaiudiciarydovia except ts cause fist feature. it has further been decided that now onwatds all the District Court Webpages on the National Website wwrw.ccpurts.qov in shall be duly maintained by all the District Courts by Uptooding complete information in accordance with enclosed document titled “UNIFORM OUTLOOK OF THE STRICT COURT WEBPAGES ON ECOURT= SOV.IN" it is further decided that focal websites htto-iounjobjudiciary.gov.in and __bttp:/haryanajudiciary.govia shall however be retained in order to redirect the user to the webpage of the respective Sessions Division on National Website www.ecourts.gov.in . You are, therefore, requested to direct the concerned officers/afficials to maintain the Webpages on the National Website www.ecourts.gov.in accordingly, while retaining updating ‘Cause List’ feature ‘on local websites. Yours faithfuty, ect: As ave 050 ape cr) se MemewiNames of al the Presiding Offices, indusral and Labour Tribunal alongwith their period of posting since the creation of such Cour in te respective Sessions Division ‘or Sub Divisions ‘+ Names ofall he Disuic Judge, Farily Court alongwith their period of posting since the creation of such Cour in the respective Divisinn ox Sub Divisions. + Names of all ihe Presiding Office, Special Environment Cour alongwith the period ‘of posting since the creation of such Cour inthe respective Sessions Division or Sub Divisions, ‘+ Names of all the Special Judges, CBI Court alongwith their period of posting since ‘the creation of such Cour inthe respective Sessions Division or Sub Divisions. 4+ Names of alt che Speciat udiiat Magistrate, CB Court alongwith their pesiod of posting since the creation of such Coust in the respective Sessions Division or Sub Divisions. ‘© For ather designations which are more than one in number, it wil be quite dificult vo collate the date ofall such officers who reonined on such poss in all the Districts and, therefore, itis proposed tht under this tab, the Judicial Officers who remained posted as Additional District and Sessions Judges or Civil Judge Junioe Division) in any Sessions or Sub Division shall be incorporated in wf. 01,01-2014 ‘+The list of Judicial Officer shall be prepared designation wite. The list of Judicial ‘Officers shall be prepared in accordance withthe saple i ee Calendar forthe Distict Courts of Punjab’ Haryana be displayed as approved by the Hon'ble High Court forthe current year and two preceding years. di mI a J + Superitendeus of each disict shall be the contact person for any complantsuggestion pacing uptain o ia respet of contents of web page. In this regard Name, Designation and official ena bof the concerned Superintendent De ciaplayet. + However, the emails received oo such e-mail 1D shall be forwarded to tbe La Dist & Sessions Je and also tthe Regis (Computerization) ofthis Couto cers quck fallow np Cause fist oF athe Couns 2s mentioned agains’ the tab Judicial Officers, shal be uploaded con website afte generation ftom CS. Scanned PDF files of cause lists should be uploaded qua those cours which ace not on cis (Cause List shall contain name of the Officer, designation, place of posting, date of cause lis, Court Room no, leation of Cour inthe header ‘The cause lists stall be uploaded Intex by 4.00 P.M. onthe preceding day shall be duty of the System Oficer and System Assistants to ensure uploading of cause ists of al the Judicial Officers on the website under provision of Coun Manager,00K. ISTRIC} ‘ems oa the Left Meas (acces + Information segting cretion of the Court at headquaners and Couns st Sub Divisions. 4+ Information regarding expansion and contraction of geographical are af the Sessions Division or Sup Divison. . + Information regarding the location of the Cours aod the subsequent changes in the toction ocesmblishment of new Cout Complex, wherever applicable. ‘+ Anyother information as direted by this Coun. clita ‘+ Names and Designations of curently posted Juficial Officers atthe Headquarters of the Sessions Divisions as wel ae Sub Divisions. ‘+ Information regarding date of Joining, ‘+ Information qua location of the Court rooms. ‘© Brief description regarding jurisdiction of the Court eg, Juvenile Jusice Board; ‘Negotiable Instrument Act Cou; Evening Cou Complete aforementioned information regarding Presiding OfficersiChairnan of ali ‘other Judicial authorities existing inthe Sessions Division eg, Presiding Officers, ndastral and Labour Cour: District Judge, Family Cour; Special Judge, CB4 Cour; Special Judicial Magistrate, CB Cour; Seeretary, District Lepal Services Authority, ‘Court of Railway Magiscate; Judge, Small Cause Cout; Presiding Officer, Special Environment Court; Chairman, Permanent Lok Adalat (Public Utility Services); President, District Consume Dispute Redressal Commission. ‘The list of Judicial Omicers shall be prepared in accordance with the sample indicated nat Annexure-A, (cBspmacomiee) et fa te Diet al Sein gage perl fps ce ae crn ch Cant apse Sains Dtson or Dns «Noes ofa Gi age Sour Dis slog i pil of sig Se thereon sah Cou nt pac Seine Ds or Diane © Names of all the Chief Magistrates alongwith their period of posting since the cao ech Got nt ogre SoD Ss Dos+ Information regacding leaves of Judicial Officers should be displayed in chronological order. Information about every leave shall be kept on website for 2 maximum period of one month fiom the date joining ofthe Judicial Oficeravalling such leave, ‘+ Superintendent shall ensure to display this information on website as and when such leave applications are ceceived and allowed ‘+ Complete spel sought to be availed by the Judicial OfTicer during the leave perio shal be displayed on the website. ‘+ The information shal be displayed in the format mentioned in at Annexure C, ene J ‘+The information stall be displayed inthe Formet mentioned in at Annexure — D. Lo) ‘The information stall be displayed inthe format mentioned in at Annexure —E. ‘© Brief Description about the facility of Free Legal AM ‘© Description about the methodology of even this facility ‘= Name, Designation, any Contact nos. ofthe concerned Officers and officials ‘+ Linkto the website ofthe State Legal Services Authority for more details. a ‘+ Latest information about the Cour fe payable for fling different suits / petitions / appeals ‘alongwith ad valorem Court fee table shall be uploaded under this head. Any other fees chargeable by the Court can also be uploaded under this head after approval from the lcamed Distit and Sessions Jude, Sa ‘+ Brief Description about the Facility of Mediation Centre. ‘© Description about the methodology of availing this facility. '* Name, Designation, any Contact nos. ofthe concemed Officers and officials. ‘+ Linkto the website ofthe State Legal Services Authority for more details‘+ Link to India Code website for all Bare Acts, ADR rules, Gender Sensitization Rules, any ‘ther item as directed by this Court or by leamed Distct & Sessions Judge. ‘+ Right to Information Laws/Rules + Deuils of authorities designated under he rulesiaw ‘Brief description of procedure for seeking information + Consolidated statements of Institution, dispose! and pendency of cases in Sessions Courts in the Distic/Sub-Division. Consolidated statement showing Instituon disposal and pendency of cases in Magisterial Courts in the DistrictsSub- Division as Under this head, important circulars or notice issued by this Hon'ble Cour or by the District CCousts/Sub-Divisional Courts shall be uploaded alee approval from the learned District and ‘Sessions Judge. Also information regarding services available at Diswict Courts for dgants ‘and advocates can also be mentioned under this head. ‘© Listof Nodal Officers for Video conferencing should be uploaded under this head. ams ‘+ Under this head, important Forms (Le. Address Form, Bail Bond, Vakalatnama, Opening Sheet, List of Documents, List of objections and Memorandum of appearance etc) shall be uploaded. ‘+ Under this tab judgments circulated by the Hon'ble Apex Court or by Hon"bie High Court stall, be uploaded. Further judgments of Hon'ble Supreme Court or Hon'ble High Cours as deemed ‘ft by eared District and Sessions Judge shall be uploaded. + Purjub and Hasyara High Court Punjab State Legal Services Authority (in Punjab Distrit Courts), 4+ Haryana State Legal Services Authority in Haryana District Cours). 1 Punjab and Haryana High Court Mediation and Conciliation Cem, ‘+ Punjab and Haryana High Court Central Recruitment Agency.= Website of the Bar Association, Note: 1. At every Sessions Division, leamed District & Sessions Judge stall depute a cout official who shall scrutinize the website contents regulaly so a to ensure that se information available on the ‘website/webpageislatesvupdated. Further inorder to optimally wilize web space alloted to each Sessions Division, the said authorized person shall emove stale information/unnecessary dala fiom website at regula intervals under otders from learned Dsitict & Sessions Judges. 2. The information tabes!format which is to be uploaded on the websteswebpage can be made active my using designing tools keeping in view optimization of web space. 3. Scanoed illegible copies of documents shall be avided from being uploaded on websites.WOow LutIOD Nouorasrial 40Nolv907 | _SNINIOf 40 31va NoWWNoIsaa uso14i0 Tvigiant so awvN | ‘ONS BUNOD WaHLO. z t Woow L403 NowDiasrint 40NoLLv307 | _NINIO! 40 ZLva NoUWNOISHG adi4go TInIGAL 40 aWvN | “ONas NoIsiata ans ¥ z 1 Woou LOT Notuorastunt 4ONOLY907 | _SNINIOl 40 aLv0 NOLWNOISaa waolayo WIIG do aWVN_|_ON-aS SNOISIAIG SNOISSAS LV aareng cwatiesnayeunolan yonANNEXURE - B Updated as on FORMER JUDICIAL OFFICERS AT SESSIONS DIVISION DISTRICT & SESSIONS JUDGES: ‘SR NAME OF JUDICIAL] DESIGNATION | STATION OF |DATEOF | DATE OF No. | OFFICER POSTING — [JOINING | TRANSFER! RETIREMENT, T z ADDITIONAL DISTRICT & SESSIONS JUDGES, SR] NAME OF JUDICIAL] DESIGNATION | STATION OF | DATE OF | DATE OF No. | OFFICER PosTING [JOINING —_| TRANSFER’ RETIREMENT, T z ‘CAVIL JUDGES (SENIOR DIVISION) ‘SR| NAME OF JUDICIAL] DESIGNATION | STATION OF | DATE OF | DATE OF NO. | OFFICER POSTING /JOINNG | TRANSFER/ RETIREMENT. 7 z (CHIEE JUDICIAL MAGISTRATE ‘SR | NAME OF JUDICIAL] DESIGNATION | STATION OF [DATE OF | DATE GE No. | OFFICER POSTING | JOINING | TRANSFER/ RETIREMENT T 2 ADDITIONAL CIVIL JUDGES. ‘SR | NAME OPTUDICIAL | DESIGNATION] STATIONOF | DATE OF | DATE OF NO | OFFICER PostmG — | JOMING | TRANSFER! RETIREMENT, T CIVIL JUDGES YUNIOR DIVISION) SR] NAME OF JUDICIAL | DESIGNATION | STATION OF | DATE OF | DATE OF NO OFFICER Posting [sonic | TRANSFER’ RETIREMENT, T ~~‘OFFICER(S) ON LEAVE AS ON 1 SESSIONS DIVISION ‘SR NAMEOF JUDICIAL | DESIGNATION | STATIONOF | ONLEAVE [ONLEAVE No__| OFFICER PostiNG | FROM. TLPOLICE STATIONS ALOTTED TO JUDICIAL OFFICERS ATSESSIONS DIVISION, AS ON SRCNO”] NAME OF JUDICIAL DESIGNATION POLICE STATIONS OFFICER T 2 3 AT SUB DIVISION. SENG | NAMEOF JUDICIAL DESIGNATION POLICE STATIONS OFFICER z 3DUTY ROSTER. FOR THE MONTH OF [AT SESSIONS DIVISION SR] NAMEOFJUDICIAL | DESIGNATION FROM To NO. OFFICER 1 2 3 AT SUB DIVISIONS. ‘SR | NAMEOF JUDICIAL | DESIGNATION FROM 0 No. OFFICER 1 2 3No._1369- gl a-§ The Registrar General, Punjab & Haryana High Court, From Te All the District & Sessions Judges, in the States of Punjab, Haryana & UT. Chandigarh. Dated, Chandigarh, the _J3- 8-4 Subject: Instructions regarding uploading of complete & updated data on CIS, National Judicial Data Grid and High Coutt Server on daily basis. | am directed to refer you on the subject cited above and to inform that this Court is closely monitoring the updation of data as available on Cis, NiDG, www, jov.in and High Court server of all Sessions Divisions in the States of Punjab, Haryana & U.T. Chandigarh. In this ongoing exercise of scrutiny of content entered by all the District/Sub-Divisionai Courts on CIS/NJDG, it has been noted that case details entered in the CIS by various Courts are not accurate and complete. Various fields like parties’ names, addresses, nature of case, advocate’s name and hearing details are missing. List of witnesses are also not available. Many cases otherwise listed pefore a court in the cause lists, do not appear in CIS. The cause fists are still not being generated from CIS end are fully/partly hand- writter/manuatiy typed. In many cases, next date of hearing and purpose of hearing is not entered in CIS thereby leading to a considerable number of ‘undated cases’. In this regard, it is again emphasized that all the cases pending in each court shall be entered in CIS with complete and accurate infarmation. All cases listed on each day of hearing needs to be updated in respect of the following fields mandatorily: 1, Parties names, name of witnesses and their complete postal addresses with mobile numbers, if any; 2. Nature of case i.e. in criminal cases, the details of the FIR No, the date and the offences charged; whereas in civil cases brief description of the neture of the case, alongwith description of Act/Statute. It shali not be sufficient to mention that itis suit for injunction or declaration but it should be mentioned that suit pertains to say right of inheritance, or of title etc. 3. Advocate’s name with Mobile number and email ID, if any 4. The purpose of next date of hearing must be entered along with next date. 5. Next date be entered daily (i.e. when case is fixed in court). If next date is not entered on daily basis it would reflect in undated cases on next day.It is further emphasized that the court staff shall meticulously comply with the following instructions: 1. The judgment writers & stenos should upload the daily orders and judgments (9 CIS as soon as the same are signed by Judicial Officers. 2. The data entered in CIS should be in line with figures disclosed in monthly reports, 3. Physical verification of files with CIS records be done regularly on quarterly basis and both must be in synchronization with each other. 4. Undated cases must be brought to ZERO. 5. Incremental updation of data on NJDG as well as High Court server shall be ensured on daily basis at 4:00 P.M. and thereafter at 7:00 P.M. by which time, entry of Case Status & Next Date of hearing in all cases in all courts on that day should be completed. 6: Data verification exercise shall be initiated in each Court by the Ahimads or the Readers as the case may be, every day in respect of the cases listed on that day so that the entire data is updated in one cycle of the listing of cases. Its further highlighted that updated record would facilitate generation of accurate Cause List from CIS as well as sending of SMS to Advocates and parties: Complete Names and addresses of the parties and the Witnesses shall facilitate generation of summons through CIS. It shall be the duty of Presiding Officers to ensure that no case is left undated in CIS. Accuracy and fullness of data in CIS is required to be verified in all cases in all Coutts. The completeness or absence of data is subject to check through the available software. You are, therefore, requested to use NJDG monitoring tool on regular teasis for which username and password has already been conveyed. Appropriate action shall be initiated by the judicial officers in case of non-compliance of these instructions by their staff. Court Managers shall be directed to monitor the staff for compliance of these instructions. You are further requested to ensure updation of data in CIS and circulate these instructions amongst the Judicial Officers and all the court officials posted in your Sessions Divisions for strict compliance. Yours feithfully, oso earmuted ath «ny tor Registrar Genera!No. 2244 Spi/C.8.6 From ‘The Registrar General, Punjab & Haryana High Court, ‘Chandigarh To All the District & Sessions Judges, in the States of Punjab, Haryana & U.7. Chandigarh. Dated, Chandigarh, the 2-12-2214 Subject:- Instructions with regard to achieving centralized filing of al cases in District and Sub-Divisional Courts in Punjab, Haryana and U-T. Chandgiarh. am directed to refer you on the subject cited above and to inform you that Hon'ble Executive Committee of this Court has been pleased to make centralized filing of alt main Civil & Criminal cases ‘mandatory in all the Subordinate Courts whereby all the cases should be filed at the Judicial Service Centre and complete filing details thereof shall be entered in the CIS software and acknowledgment slip should be handed over to the applicants. As such all main Civil cases e.g. Land Acquisition Cases; Original Civil Suits; Rent Appeals: Civil Appeals; Cases under Arbitration Act; MACT Cases; Rent Cases; Pauper Application; Cases filed under Hindu Marrlage Act, 1955; Execution ‘Application etc. and all main Criminal Cases e.g. Challans; Complaints; Cancellations Reports; Criminal Appeals; Criminal Revisions; Untraced/Canceltations Reports; Complaints; Summary Cases; Cases under Section 125 CrPC etc. shall be filed centrally at Judicial Service Centre. You are, therefore, requested to get implemented the aforesaid directions In your respective Sessions Division/Sub Divisions. Yours it, 086 (carmpucttt ions. fop Registrar General fully,No,_ 237% _ splic.8.6 From The Registrar General, Punjab & Haryana High Court, Chandigarh, To All the District and Sessions Judges, in the States of Punjab, Haryana & U.T. Chandigarh. Dated, Chandigarh, the _G vis: Subject: Implementation of automated generation of processes to parties & witness through CIS in all Civil, Criminal & Execution cases in all the Sessions Divisions/Sub Divisions sic in the States of Punjab, Haryana and UT Chandigarh. " | am directed to refer you on the subject cited above and to inform you that in CIS software various automated ‘summonsinotices/warrants to parties can be generated. If the addresses of parties and other important information Li. Act, U/s, FIR details are correctly entered then the aforesaid feature can be used to generate ‘summons/notices/warrants automatically. As such, in order to ensure compiete & correct data entry in al cases, the Hon'ble Executive Committee in its meeting dated 02.12.2014 has passed the following orders, which have been subsequently approved by Hon'ble the Acting Chief justice, in the aforesaid matter:- “Generation of summons notices/ warrants with automated serial numbers through CIS shall be mandatory wef. following dates. For Execution Cases (Processes issued to parties | OF OL2015 in execution matters) & Criminal Cases (Processes issued to accused in | Fin cases) For Civil Cases (Processes issued to parties in all | 02.02.2015 main cases or in Miscellaneous Applications) 6 Criminal Cases (Processes issued to accused or complainants in complaint cases). For Civil Cases (Processes issued to witness | 01052015 ‘dvil matters). & Criminal Cases (Processes issued to witness in all Criminal matters). ‘The Learned District and Sessions Judge shall ensure that there is Complete data entry in CIS for generating automated processes to parties and witnesses.” You are, therefore, requested to ensure the strict compliance of the aforesaid orders in your respective Sessions Division/Sub Divisions. Yours faithfully, oso Tompuralthn «1-79 for nage General tyNo. 24/3. Spl/C.8.6 From “The Registrar General, Punjab & Haryana High Court, Chandigarh. To All the District & Sessions Judges. in the States of Punjab, Haryana & U.T. Chandigarh, Dated, Chandigarh, the 2)iz4) Subject:- Regarding undated cases. Sie, 1am directed to refer you on the subject cited above and to forward herewith jist showing status of undated cases as on 24.12.2014 and to inform you that Hon'ble eCommittee -of Supreme Court of India expects concerted effort to bring down the number of undated cases ta 0%, ‘You are, therefore, requested to direct concerned officials, especially the readers to make all possible efforts on daily basis to achieve 0% undated cases. ‘Yours faithfully, Encls: As above ann osD ‘Computetzhtlons, m for Registrar GeneralCourt Manogor *se ponent status ag 0n 24:32.2018 Sr. Wo. [District [undated [Under Objection [Pending Registration wenn 7% barns 4 a a i Tonanacx a ai 4 |BATHINDA 34] 162) Sawa za 2 tae GARE af zt 220 7 raion a a zea ‘| raRioxor D) nf 5 Sarasa a — i 0 rATNGARWCSARE 7 zy 700 it [renozeron a 4 iad 32_[GURDASPUR, ‘of ad 0) iJ z ia ia s 6 imaNDHA al z a7 haan n a (7 hin 4] 34] 305) spar 3 18 20_jaruRyaTA 54 aad a raawat J Es ra lame i 1d 73 [luo 3 3 2 2a i a a 25 wosa zi = a 26 _|WARNAUL, i] al 123] 27 fro 4 1e3 28 _]PALWAL a af a =} #3 Joancaa a ia si So panar Ec 3 a 1 at paTiaNor a arama i za 7