A

PROPOSAL
ON

HOSPITAL MANAGEMENT SYSTEM

SUBMITTED TO,
Prof. KALPANA BODKE

SUBMITTED BY,
CHANDRESH KAMLESHWAR PRASAD

12TH OCTOBER, 2017

 ABSTRACT
Hospital currently uses a manual system for the management and
maintenance of critical information. The current systems require
numerous paper forms, with data stores spreads throughout the
hospital management infrastructure. Often information is incomplete,
or does not follow management standard. Forms are often lost in
transit between departments requiring a comprehensive auditing
process to ensure that no vital information is lost. Multiple copies of
the same information exist in the hospital and may lead to
inconsistencies in data in various data stores.
A significant part of the operation of any hospital involves that
acquisition, management and timely retrieval of great volumes of
information. This information typically involves; patient personal
information and medical history, staff information and ward
scheduling, staff scheduling and various list of other faculties. All of
this information must be managed in an efficient and cost wise
fashion so that an institution's resources may be effectively utilized
HMS will automate the management of the hospital making it more
efficient and error free. It aims at standardizing data, consolidating
data ensuring data integrity and error free. It aims at standardizing
data, consolidating data ensuring data integrity and reducing
inconsistencies.
 Background Information
Hospital management system is a computerized system designed and
programmed to deal with day to day operations taking place. The program
can look after inpatients, outpatients, records, database treatments, status
illness, billings in the pharmacy and labs. It also maintains hospital
information such as ward id, doctors in charge and department
administering. The purpose of the project is to computerize the Front Office
Management of Hospital to develop software which is user friendly, simple,
fast, and cost – effective. It deals with the collection of patient’s information,
diagnosis details, etc. Traditionally, it was done manually. The project
outlines all the process followed to come up with the software that is from
analysis to testing the system.
Hospital currently uses a manual system for the management and
maintenance of critical information. The current systems require numerous
paper forms, with data stores spreads throughout the hospital management
infrastructure. Often information is incomplete, or does not follow
management standard. Forms are often lost in transit between departments
requiring a comprehensive auditing process to ensure that no vital
information is lost. Multiple copies of the same information exist in the
hospital and may lead to inconsistencies in data in various data stores.

Project Description
Hospital Management System is powerful, flexible, and easy to use and is
designed and developed to deliver real conceivable benefits to hospitals
and clinics and more importantly it is backed by reliable and dependable.
Hospital Management System is designed for multi-specialty hospitals, to
cover a wide range of hospital administration and management processes.
It is an integrated end-to-end Hospital Management System that provides
relevant information across the hospital to support effective decision
making for patient care, hospital administration and critical financial
accounting, in a seamless flow.
Hospital Management System is a software product suite designed to
improve the quality and management of clinical care and hospital health
care management in the areas of clinical process analysis and
activity-based costing. Hospital Management System enables you to
develop your organization and improve its effectiveness and quality of work.
Managing the key processes efficiently is critical to the success of the
hospital helps you manage your processes.
The Software is for the automation of Hospital Management.
It maintains two levels of users:-
● Administrator Level
● User Level

The Software includes:-

● Maintaining Patient details.
● Providing Prescription, Precautions and Diet advice.
● Providing and maintaining all kinds of tests for a patient.
● Billing and Report generation.

Project Scope
The proposed software product is the Hospital Management System (HMS).
The system will be used to get the information from the patients and then
storing that data for future usages.
● The current system in use is a paper-based system. It is too slow and
cannot provide updated lists of patients within a reasonable time frame.
● The intentions of the system are to reduce over-time pay and increase
the number of patients that can be treated accurately.
● Requirements statements in this document are both functional and
non-functional.

In the contest of Nepal where most of the hospital is not using computerized
technology to manage hospital management system, this program will be a
perfect way to manage the hospital system. This application contains login
form, patient registration, doctor registration. Hospital Management
application allow patients to edit their information like patient name,
contact number, address, disease from which he is suffering from etc.
It can be used in any Hospital, Clinic, Dispensary or Pathology labs for
maintaining patient details and their test results.
System Architecture
 Project Challenges

Design and Implementation

Once the software requirements have been analyzed and specified the
software design involves three technical activities - design, coding,
implementation and testing that are required to build and verify the
software. Design is the place where quality is fostered in development.
Software design is a process through which requirements are translated into
a representation of software. Software design is conducted in two steps.
Preliminary design is concerned with the transformation of requirements
into data. Implementation is the stage where the theoretical design is
turned into a working system.
The most crucial stage in achieving a new successful system and in giving
confidence on the new system for the users that it will work efficiently and
effectively.
The system can be implemented only after thorough testing is done and if it
is found to work according to the specification. The implementation phase
comprises of several activities. The required hardware and software
acquisition is carried out. The system may require some software to be
developed. For this, programs are written and tested. The user then
changes over to his new fully tested system and the old system is
discontinued.

Maintenance
The maintenance phase focuses on change that is associated with error
correction, adaptations required as the software's environment evolves, and
changes due to enhancements brought about by changing customer
requirements. Four types of changes are encountered during the
maintenance phase.
● Correction
● Adaptation
● Enhancement
● Prevention
 Enhancement
As software is used, the customer/user will recognize additional functions
that will provide benefit. Perceptive maintenance extends the software
beyond its original function requirements.

Requirements of Project

User interfaces:
Input from the user will be via keyboard input and mouse point and click.
The user will navigate through the software by clicking on icons and links.
The icons will give appropriate responses to the given input.
Hardware interfaces:
● Operating system: window
● Hard disk :40 GB
● RAM: 256 MB
● Processor: Pentium(R)Dual-core CPU
Software interfaces:
● Java language
● Net beans IDE 7.0.1
● MS SQL server 2005
Communication protocols and interfaces:
This project can compatible with all platforms. Connections to the system
will be over TCP/IP connection, project supports all types of web browsers. I
have used database so my system can work offline.
● Window

CONCLUSION
The package was designed in such a way that future modifications can be
done easily. The
following conclusion can be deduced from the development of the project.
● Automation of the entire system improves the efficiency
● It provides a friendly graphical user interface which proves to be better
when compared to the existing system.
● It gives appropriate access to the authorized users depending on their
permissions.
● It effectively overcomes the delay in communications.
● Updating of information becomes so easier.
● System security, data security and reliability are the striking features.
● The System has adequate scope for modification in future if it is
necessary.