CITY OF CARMEL-BY-THE-SEA

Statement of Qualifications for

Construction Management and
Inspection Services
September 29, 2017
 Harris &Associates.,

September 29, 2017

Robert M. Harary, PE, Director of Public Works

City of Carmel
Public Works Department
Junipero 2 SE of 4th Avenue
Carmel, CA 93921

Statement of Qualifications for Construction Management and Inspection Services

Dear Mr. Harary:

The City of Carmel-by-the Sea's {City) upcoming CIP projects include a variety of deferred infrastructure maintenance and improvement
projects including sidewalk, street, and storm drain improvements. Harris & Associates {Harris) shares your vision for enhancing your
community and delivering planned CIP projects to achieve your "rebuilding of the foundation" goals. Benefits of selecting the Harris team
include:

Similar Contracts in Monterey County. Harris has provided construction management and inspection services on more than 100
projects within Monterey County including some of the area's most high-profile projects that have involved the Caltrans Local Assistance
Procedures Manual, Local Assistance Program Guideline, Federal Highway Administration, and American with Disabilities Act. These
projects include transportation, potable water, and sewer projects for local agencies and the cities of Monterey, Gonzales, and Soledad.
Harris' long-standing history of working in the Monterey region means you secure a local firm that understands what it takes to
successfully deliver projects in your area.

Experience and Qualifications of Proposed Staff. Project Manager Dana Van Hom, PE, QSD has worked on public projects in the
Monterey region for over a decade. She is based in our Salinas office, is a local resident, and has extensive experience managing on-call
construction management contracts for public agency clients in Monterey County. She delivered the City's Beach Restroom Project
where she worked closely with the contractor and architect on a solution that resulted in a $12,000 cost savings and minimized
impacts to the adjacent, heavily used pedestrian trail. Dana understands the importance of communication, flexibility, and
responsiveness, which are critical to project success.

Local Construction Managers Sensitive to Your Community. Our familiarity with the local community, the City's internal processes,
and sensitivities of your community will result in an efficient and cost-effective approach to completing your projects. For the City's
Beach Restroom Project, our team suggested having viewing "ports" in the perimeter construction fencing to allow people to view the
progress on the site. We took time to speak with pedestrians who passed the site on the adjacent path and educate them about the
project. Recognizing the community's sensitivity to trees we worked closely with the City's forester; special attention was focused on tree
protection, maintaining clear space when operating equipment and even hand digging in some areas to prevent damage to tree root
systems.

The majority of the work for this contract will be performed locally from our Salinas office. I, Patrick Dobbins, will serve as your local
representative/principal-in-charge and am able to legally execute agreements and amendments with the City of Carmel.

Although each project is unique in its elements and challenges, Harris' client commitment remains unchanged - provide excellence in
service. We look forward to working with the City to implement your CIP projects and enhance the amazing community we {and travelers
from around the globe) know as Carmel-by-the-Sea.

Sincerely,
Harris & Associates, Inc.

I oo
J

J
II I

Director, Engineering Services/Principal-in-Charge

(831) 789-8668 Patrick.Dobbins@WeAreHarris.com

450 Lincoln Avenue, Suite 103, Salinas, CA 93901 (831) 233-9242 WeAreHarris.com
 Harris & Associates

450 Lincoln Avenue, Suite 103

Salinas, CA 93901

X X
X
1974

1998

Dana Van Horn Project Manager 831.789.8670 Dana.VanHorn@WeAreHarris.com

Patrick Dobbins Principal-in-Charge
831.789.8668 Patrick.Dobbins@WeAreHarris.com

1401 Willow Pass Rd, Ste 5000 925.827.4900 68

Concord, CA 94520

16 185

$10,000,000 Claim
$10,000,000 Aggregate

Continental Casualty Company, 333 S. Wabash Ave., Chicago IL 60604

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 Point of contact. Responsible for overall
Dana Van Horn, PE, QSD Project Manager administrative and technical management
from bid to project acceptance by City.
Act as Owner's Rep to confirm project is
constructed in accordance with approved
Matt Nethercutt Sr. Construction Manager plans, specifications, budget & schedule.
Act as Owner's Rep to confirm project is
Tim O'Halloran, PE, QSD constructed in accordance with approved
Construction Manager Vertical plans, specifications, budget & schedule.
Act as Owner's Rep to confirm project is
constructed in accordance with approved
Dennis Cooper, LEED AP Construction Manager plans, specifications, budget & schedule.
Provide daily site inspections for
Richard Burton Construction Inspector compliance with approved plans,
specifications and codes.

N/A

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PROJECT ORGANIZATIONAL CHART

City of Carmel-by-the-Sea

Principal-in-Charge
Patrick Dobbins, PE, QSD

Project Manager
Dana Van Horn, PE, QSD

Construction Inspectors Construction Managers Additional Support

Sr. Construction Inspectors Sr. Construction Manager CM Coordinator

Richard Burton Matt Nethercutt Carol Johnson
Patrick Imperatrice
Construction Manager
Construction Inspector Tim OHalloran, PE, QSD
Thomas Hyun
Vertical Construction
Abdalla Naas
Dennis Cooper, LEED AP
SWPPP Inspector
Leo Barajas

LEGEND
- Key Personnel

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 Dana Van Horn, PE, QSD

Project Manager

30 10

BS, Civil Engineering

Professional Civil Engineer, CA

California State Water Resources Control Board, Qualified SWPPP Developer/Practitioner (QSD/QSP)

City of Monterey, Holman Highway Roundabout/SR1 & SR68

Ramps. Monterey, CA.
Ongoing

Construction Manager and Resident Engineer.

Oversees construction management services and serves as a communications liaison for project stakeholders. Attends weekly
stakeholder and progress meetings to monitor and provide input on project issues and monitor staffing needs. Reviews, contributes,
and approves Monthly Project Report prior to distribution, and reviews all client invoices and monitors project budgets.
X

City of Monterey, Sewer Rehabilitation Project Package 3, 5 & 6.

Monterey, CA.
Ongoing

Construction Manager. Providing construction management

and inspection services for rehabilitation of the Citys sanitary sewer pipeline system and sewer manholes at over 700 locations
citywide.

City of Monterey, Del Monte/Pacific Intersection Improvement Project.

Monterey, CA.
2013
2013
Construction Manager/RE. Federally funded project involved
reconstructing the entire intersection; reconfiguring roadway geometry; upgrading storm drains; repairing sewer lines; installing new
traffic signals and street lighting; and constructing ADA improvements. Project required extensive vehicular and pedestrian traffic
control and proactive public outreach campaign. Dana identified significant time savings if two phases constructed simultaneously.
X

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 Matt Nethercutt

Sr. Construction Manager

26+ 16

BS, Construction Management

American Society for Healthcare Engineering of the American Hospital Association, Healthcare Construction Certificate

Kaiser Permanente Vallejo Medical Center, Infill and Backfill

Renovations. Vallejo, CA.
2013
2013
Project Manager. Provided staff augmentation services
for two projects, totaling $34 million, that involved infill of an existing patio area that was bounded on three sides by occupied spaces. Off-hours
work, noise monitors, and shift work were all used to mitigate construction impacts to hospital staff and patients. Responsible for cost
management of the GMP contracts, schedule review, and review of all RFI responses for accuracy to minimize cost impacts to the project.
X

City of Vallejo, Vallejo Station Parking Structure. Vallejo, CA.

2012
2012
Construction Manager. $18 million project featured a
three-story, type 1, concrete post tensioned structure and one parking level below grade. Work included streetscape improvements.
Special challenges included unforeseen contaminated soils and water levels that required field revisions to the sub drainage
system. Responsible for Administering the construction contract, document control and managing the inspection process.
X
County of Monterey, Schilling Place Tenant Improvements.
Salinas, CA.
2017
2017
Project Manager. Managed this 300,000 sq ft
remodel of County-owned administrative office space from start to finish. The $12.5 million project included substantial IT, audio/
visual and exterior ADA building upgrades. The project reused and reassembled existing systems furniture in a modified layout.
Abatement work was conducted simultaneously. The project was delivered on time and on budget.
X

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 Tim O'Halloran, PE, QSD

Construction Manager

28 1

BS, Civil Engineering

Professional Civil Engineer, CA.

SMARTS, Qualified SWPPP Developer (QSD)

City of Soledad, La Cuesta Water Tank Rehabilitation.

Soledad, CA.
2016
2016
Construction Manager. $300,000 project involved replacing
corroded structural members supporting the water tank roof, replacing sections of the floor, and cleaning and re-coating the interior
and exterior of the water tank. Oversaw construction activities, coordinated design changes and special inspections. Prepared
contract change orders and prepared progress pay estimates and reviewed work for compliance with plans and specifications.
X
City of Gonzales/Transportation Agency for Monterey County, Active
Transportation Program: Sidewalk and Access Ramp. Gonzales, CA.

Ongoing
Ongoing
Construction Manager/Resident Engineer. Project involves
installing new ADA compliant access ramps, retrofitting existing access ramps to meet current ADA standards, installing new sidewalks
and driveways at alleyways, and reconstructing existing sidewalks Tim is overseeing the inspection and materials testing, confirming that
work is completed in conformance with contract documents. He prepares contract change orders and processes progress payments.
X

City of Soledad, Reclaimed Wastewater Transmission Pipeline.

Soledad, CA.
2016
2016
Project Manager/Construction Manager. Managed construction of
$1.2 million reclaimed wastewater transmission pipeline. Coordinated development of bid documents with City and design engineer.
Oversaw the day-to-day construction activities, coordinated design changes with the design engineer, coordinated materials testing,
managed submittal review process, prepared progress pay estimates and coordinated with and updated City on progress.
X

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 Dennis Cooper, LEED AP

Vertical Construction Manager

30+ 14

BS, Architecture

US Green Building Council, LEED Accredited Professional

City of Gonzales, Community Pool Renovation Project.

Gonzales, CA.
Ongoing

Construction Manager. Responsible for attending bid opening

and reviewing submitted bids for completeness and accuracy, preparing Staff Report/Resolution for City Council Meeting,
arranging preconstruction meeting, issuing meeting minutes, submittal reviews; processing RFIs; observing and documenting
contractors field operations, coordinating with City staff; reviewing and processing payment requests and closing-out project.
X
County of Monterey, East/West Courthouse
Rehabilitation Project. Salinas, CA.
Ongoing

Construction Manager. Currently providing

construction management services for renovation of 75,000 SF of the east and west wings of the historic courthouse building in
Salinas.

X
Kaiser Permanente, Vallejo Medical Center Staff
Augmentation. Vallejo, CA.
2010
2013
Construction Manager. Provided staff augmentation
services for two projects totaling $34 million. Work involved infill of an existing patio area that was bounded on three sides by
occupied spaces. Off-hours work, noise monitors, and shift work were all used to mitigate construction impacts to hospital staff
and patients. Reviewed requests for change orders from contractor to analyze costs, productivity rates, and coordination.
X

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 Richard Burton

Construction Inspector

30+ 1

BS, Industrial Technology

City of Monterey, Sewer Rehabilitation Project Package 3, 5 & 6.

Monterey, CA.
Ongoing

Construction Inspector. This project involves the rehabilitation

of the Citys sanitary sewer pipeline system and sewer manholes at over 700 locations citywide. Documents the contractors daily
activities, coordinates access to easements, responds/coordinates with impacted residents and businesses, monitors the contractors
implementation of approved traffic control plans, reviews monthly contractor invoices and assists in the negotiation of change orders.
X

City of Monterey, Holman Highway Roundabout/SR1 & SR68 Ramps.

Monterey, CA.
Ongoing

Inspector. Inspecting all phases of the work for the new

roundabout and off-ramps from southbound Highway 1, including traffic control, grading, concrete form, pour and finish, landscape
grading and irrigation, aggregate base installation, paving, and temporary striping and signage work. Documenting all activity to meet
Caltrans plans and specifications. Preparing daily reports and fielding questions and comments from the public on a daily basis.
X

City of Monterey, On-Call Construction Contracts. Monterey, CA.

2014
2014
Construction Superintendent.
Managed all aspects of the construction process once plans were issued by the City. Completed scope of work, quantity take off,
submittals, schedules, dispatch of crews and equipment, changes orders, billings and project closeout. Handled any and all
administrative task for these projects.
X

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 X

City of Carmel-by-the-Sea, Beach Restrooms

Carmel-by-the-Sea, CA

2014

2014

City of Carmel-by-the-Sea

Sharon Friedrichsen, Director of Budget and Contracts

(831) 620-2009

sfriedrichsen@ci.carmel.ca.us

Harris provided PM/CM services for the construction of permanent public restrooms at one of the more popular beach access
points. The unique design and materials, small construction site and high-profile location provided challenges for the
construction team to overcome. We quickly prepared a detailed schedule and met with the local architect to prepare the
construction documents for bidding. During construction, Harris staff worked closely with the contractor and architect on an
alternate installation material/method for the water supply line; this resulted in a $12,000 savings and minimized impacts to
the adjacent, heavily used pedestrian trail. This project received a 2015 Project of the Year Merit Award from APWA
Monterey Chapter.

N/A

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 X

City of Monterey, Sewer Rehabilitation Program

Monterey, CA

Ongoing

City of Monterey

Laurie Williamson, Senior Engineer

831.242.8748

williamson@monterey.org

Harris is providing program, design, and construction management services for the $12 million rehabilitation of the Citys sewer collection
system. This multi-phase program consists of major improvements to infrastructure at nearly 700 individual sites located throughout the
City. Working from an earlier master plan, Harris developed a decision matrix that prioritized deficient facilities to fit within funding budgets.
The citywide sewer system rehabilitation program will greatly assist the City in reducing sanitary sewer overflows and protect
environmentally sensitive creeks and the Monterey Bay. The work also includes site demolition, grading, removal/replacement of
pavement and curb, and traffic control. Harris worked very closely with City staff to keep the public updated on the contractors proposed
work schedule. Advising the impacted community in advance of the work and monitoring the contractors traffic control for effectiveness,
safety and compliance are key to maintaining a safe work zone and safe passage for the traveling public and pedestrians.

N/A

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 X

County of Monterey, On-call Construction Management Services

Various Locations, Monterey County, CA.

Ongoing

County of Monterey

Judy Jeska* (East/West Courthouse Renovation project)

831.755.4807

JeskaJA@co.monterey.ca.us

Harris provides on-call construction management services for the County on a task order basis. Recent projects include:
East/West Courthouse Renovation*. Currently providing construction management services for renovation of 75,000 SF of the east and
west wings of the historic courthouse building in Salinas.
Davis Road Class II Bikeway Project. Work includes clearing and grubbing, roadway widening, curb & gutter and sidewalk construction,
modification of storm drain facilities, modification of traffic signal, street light relocation, pavement delineation and markings, application of
slurry seal, installation of roadside signs and traffic control to install a class II bikeway.
Pajaro Neighborhood Park. Construction of a new five-acre park on an old construction storage yard donated to the community.

N/A

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 X

City of Gonzales, City Engineering Services

Gonzales, CA

Ongoing

City of Gonzales

Harold Wolgamott, Public Work Director

831.675.4205

hwolgamott@ci.gonzales.ca.us

Harris has been providing as-need engineering and construciton management services to the City since 2014. Our work is performed on a
Task Order basis and to date weve received authorization on 85 Task Orders. Our efforts include concept project development, preliminary
design, preparation of PS&E and construction management on a wide variety of civic projects (road rehab, water, sewer, city buildings and
development review). For the recent ATP Sidewalk/Access Ramp Project, Harris provided design and construction management services for
improving approximately 7,200 SF of sidewalk, 50 access ramps, and 23 driveways and sidewalks at alleyways. The $1 million project included
installation of 78 detectable warning surfaces at existing curb ramps and sidewalk repair at more than 400 locations. This project received ATP
funding. Harris worked closely with Caltrans Local Assistance staff on the site visits, paperwork and forms needed for the E-76 approval.

N/A

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 Dana Van Horn, PE, QSD Project Manager X X X

X X
Matt Nethercutt Sr. Construction Manager

X X
Tim O'Halloran, PE, QSD Construction Manager Vertical

X X
Dennis Cooper, LEED AP Construction Manager
X
Richard Burton Construction Inspector

City of Carmel-by-the-Sea, County of Monterey, On-call Construction Management Services

Beach Restrooms
City of Monterey, Sewer City of Gonzales, City Engineering Services
Rehabilitation Program

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Harris does not anticipate the use of specialized equipment to provide construction management and inspection services.

We routinely use Microsoft Office 365 software such as Microsoft Word, Excel, and Outlook to prepare scopes of work,
cost estimates, and project correspondence. Microsoft Project, P3e/c, Primavera Project Planner (P3 or P6), or
SureTrak Project Manager are used for schedule, resource and cost control. We use Newforma for project
administration and document control. We also use Deltek Vision, a financial system that tracks and provides daily,
weekly, and monthly labor summaries by job and task, and Dropbox for Business.

Harris maintains a current library of reference materials, standards, and specifications necessary to provide civil
engineering, construction management, and environmental compliance services. We recognize the City's municipal
codes and standard provisions, Caltrans Standard Specification for Construction of Local Streets and Roads, Central
Coast Regional Water Quality Control Board NPDES Permits and California American Water standard specifications
and plans as reference documents that may be incorporated into work performed as part of this contract.

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 FORM G- HOURLY RATE SHEET

Fully Burdened Hourly Rates

No. Key Personnel from FORM C Role
2017 2018 2019
1. Principal-in-Charge $230.00 $ 240.00 $250.00
Patrick Dobbins, PE, QSD
2. Project Manager
Dana Van Hom, PE, QSD $ 200.00 $ 205.00 $ 210.00
3. Sr. Construction $ 230.00 $ 240.00 $ 250.00
Matt Nethercutt Manaoer
4.
$ 190.00 $ 195.00 $ 205.00
Tim O'Halloran, PE, QSD Construction Manager
5. Vertical $ 185.00 $ 195.00 $205.00
Dennis Cooper, LEED AP Construction u f t f t f t f t. . .

6.
Construction Inspector $180.00 $ 190.00 $195.00
Richard Burton
7.
$ $ $
8. $ $ $
9. $ $ $
10. $ $
$

Fully Burdened Hourly Rates

No. Other Staff Role
(or Classifications) 2017 2018 2019
11.
Construction Manager $200.00 $ 210.00 $ 220.00
12. Construction Inspector $ 175.00 $ 180.00 $ 185.00
13. $ 110.00 $ 115.00 $ 120.00
Administrative Support
14. $ 170.00
Scheduler $ 180.00 $ 190.00
Does your firm's fully burdened hourly rates include the following?

Software Yes 12!;1 NoD Vehicles Yes lXI NoD

Phone/Cell Yes lXI NoD Printing Yes lXI NoD
Mileage Yes lXI NoD Postage/Courier Yes lXI NoD

Please initial here to acknowledge that markups for subconsultants and other direct costs shall not
exceed 10.0% - - -

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 FORM H- ADDITIONAL INFORMATION

Provide any additional information that would furthe r cla rify your interest, expertise, similar
experience, and/or capabilities relevant t o this Service Area.

Pertinent Knowledge of Project Area

Our project team consists of individuals with over 25 years of successful experience providing public works infrastructure to citizens
of Monterey County. We have developed strong working relationships with the local permitting, resource agencies and utility
companies. Our team's understanding of the local permitting requirements and local codes will assist in keeping your projects on
track and minimize costly delays.

Management and Scheduling Abilities

We will consistently communicate with the City's staff to develop a full understanding of current and future project needs and
challenges. For every task request, we will immediately download the plans and specifications and/or personally pick up the plans
from City staff. We will discuss the project with City staff to fully understand your project concerns and requirements. We will review
the plans, permits, environmental documentation, and other relevant documents. We will verify our review with a site visit.

We will work with the City's team to provide a scope of services that is efficiently customized for each project. Due to our on-call/as-
needed experience, we recognize that closely defining the scope for each task is the first step in controlling cost and schedule. This
process has worked well for us on our past projects, like the City's Beach Restroom project. The Harris team will provide
administration of construction, scheduling of work, and coordination of the contractors and any other persons on the site of various
CIP projects and other City projects. Harris staff will serve as the primary point of contact on construction sites for City staff and
project management teams. Harris has found that by being actively involved with the City, designer, contractor, and stakeholders,
we can develop a proactive approach, resolving issues before they become problems and keeping your projects on track. The
catalyst for this is a dedicated and involved management style.
Harris values efficiency, both in utilization and cost management. We are very conscientious about manpower utilization, tracking
utilization and forecasting workload so we can reduce or expand our workforce to coincide with project requirements. Dana Van
Hom will staff your projects with the right team at the right level. This enables work to be completed in a timely manner and
manages project budget efficiently.
Demonstrated Familiarity and Experience Using Caltrans Standard Specifications & Standard Plans and "Green Book"
We have a very good understanding of the standard specifications for public works construction (Green Book)and Caltrans
Specifications. Furthermore, Harris has completed more construction management and inspection contracts for Caltrans than any
other consultant firm.
Through our long history of providing as-needed construction management services, we understand that your on-call task orders
will require Harris to quickly mobilize staff with the right experience and team spirit to effectively manage construction projects or
integrate into an existing team on a large project. All services will be provided in accordance with the current "Green Book,"
Caltrans Specifications (where appropriate), ACI, State of California Title 24, AWS, and other appropriate specifications. We also
use the American Traffic Safety Services Association (ATSSA) standards and the Watch Manual. Our highly qualified staff,
supporting your project managers and project directors, will provide services consistent with City standards and industry best
practices, in a spirit of collaboration and partnership.
In the event the City needs construction management and inspection support on a project funded through Caltrans Local
Assistance, we will utilize our past experience of successfully administering contracts per the Caltrans Local Assistance Procedures
Manual, in particular Chapters 15, 16, and 17, and the Caltrans Construction Manual. Project records will be clear and concise, as
Harris understands the importance of project documentation. We have successfully been audited in the past on multiple projects
and will make sure we protect your funding source by adherence to Caltrans procedures, modified by the requirements of the City.

Signature of Authorized Representative: ---- - ------~

Printed Name: Patrick Dobbins, PE, QSD

Title of Signer: __P_ri_

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Date Signed: _ _s_e.:....
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