To: Ned Holland, Assistant Secretary for Administration Ellen Murray, Assistant Secretary for Financial Resources Bill Schultz, Acting General Counsel From: Sally Howard, Chief of Staff Emily Barson, Director of Scheduling and Advance Subject: Request for Approval of Use of Charter Aircraft Date: July 6, 2011 ‘This memorandum is to request approval for Secretary Sebelius and accompanying staff to travel on a charter aircraft leased by the Department. Background ‘On Tuesday, July 19, Secretary Sebelius will be in Kenya. She will travel from Nairobi, Kenya to Kisumu, Kenya in order to view CDC and other US Government activities in Kisumu and surrounding areas. She will return to Nairobi, Kenya that evening and meet with local CDC staff. ‘There is commercial air service available from Nairobi to Kisumu, Kenya, but the flights in and out of Kisumu that would allow the delegation to keep its scheduled events do not have enough seats left for the whole delegation, making it impossible for the entire delegation to arrive in time to attend their scheduled series of events there. Purpose Secretary Sebelius will travel to Kenya in July 2011 in onder to visit US Goverment assets and programs on the ground. She will hold events in and around Nairobi on July 18, the evening of July 19, and on July 20. (On July 19 during the day, she will visit Kisumu, Kenya and surrounding areas. There is alarge CDC presence in Kisumu, with 700 staff members based at a research facility co- located with the Kenya Medical Research Institute (KEMRI, part of a 32 year collaboration between KEMRI and CDC. This partnership has been instrumental in building and sustaining local capacity in disease control, research, public health leadership, and laboratory strengthening and expension. KEMRV/CDC is located in an area of western Kenya where malaria, HIV, diarrheal discase, pneumonia, tuberculosis, influenza and neglected tropical diseases are endemic. A visit to Kisumu is essential for the Secretary to understand the depth and breadth of CDC's work in Africa. During her tip to Kisumu, the Secretary will observe home-based counseling, a PEPFAR funded ‘youth center, the CDC/KEMRI field research station, and a district hospital.‘That evening, she will return to Nairobi and have a dinner meeting with the US delegation and local CDC staff. She will overnight there and continue with her schedule of events in Nairobi the following morning. ‘The schedule of events for travel to Kisumu is as follows: Tuesday, July 19 ‘Nairobi, Kenya — Kisumu, Kenya —> Nairobi, Kenya 7:1S-B:1Sa0e WHEELS UP WILSON AIRPORT, NAIROBI EN ROUTE TO KISUMU Propased charter flight from Wilson Airport 8:15-8:30am, MEETING WITH KENYAN MINISTER OF MEDICAL SERVICES PETER ANYANG’ AYONG'O Kisumn Airport 8:30-9:00am DEPART AIRPORT EN ROUTE TO TUUNGANE YOUTH CENTRE 9:00-10:00am VISIT TUUNGANE YOUTH CENTRE. 10:00-11:00am © DEPART TUUNGANE YOUTH CENTRE EN ROUTE TO HOME VISIT 11:00-12:45pm___- HOME-BASED COUNSELING AND TESTING SITE Raral home in Akala Village 12:45-1:45pm DEPART HOME VISIT EN ROUTE TO SIAYA DISTRICT HOSPITAL 1:45-3:00pm, LUNCH WITH COMMUNITY AND HOSPITAL LEADERSHIP Siaya District Hospital 3:00-4:00pm DEPART SIAYA DISTRICT HOSPITAL EN ROUTE TO CDC/KEMRI CAMPUS 4:00-4:45pm ‘TOUR OF CDC CAMPUS AND LABS IN KISUMU 4:45-5:15pm DEPART CDC CAMPUS EN ROUTE TO AIRPORT 5:30-6:30pm WHEELS UP KISUMU EN ROUTE TO WILSON AIRPORT, NAIROBI Proposed charter flight 7:00pm. DINNER WITH LOCAL CDC STAFF‘Legal Standard Title 41 CF.R. Parts 101-37, 300-3, 301-10, and 301-70 contains approval requirements for authorized travel on Government aircraft (Government aircraft include contracted, leased or other charter aircraft). Pursuant to 41 C.F.R 301-10.261 (a)(1), Goverument aircraft may be used in cases where no scheduled commercial airline service is reasonably available to fulfill the travel requirement. Pursuant to 41 C.F.R 301-10.261 (@Q), Government aircraft may be used in cases where the cost of using a Government aircraft is less than the cost ofthe city-pair fare for scheduled commercial airline service or the cost of the lowest available full coach fare if'a city-pair fare is not available. (The cost of nonproductive or lost work time while in travel status and certain other costs should be considered when comparing the cost of using a Government aircraft in lieu of scheduled commercial airline service.) ‘The Chief of Staff and the Director of Scheduling and Advance hereby certify that the agency travel requirements identified in this memo for the travel segments from Nairobi, Kenya to Kisumu, Kenya for the full delegation cannot be accomplished through the use of regularly scheduled commercial airline flights, foe mpeg the use of charter aircraft ‘Travel Manifest Nairobi, Kenva to Kisumu, Kenya (15 passengers) Secretary Kathleen Sebelits Scott Gration, US Ambassador to Kenya Nils Daulaire, Director, Office of Global Affairs : Mary Wakefield, HRSA Administrator Kevin DeCock, Director of the Centér for Global Health, CDC Bemard Nahlen, Deputy Director, President's Malaria Initiative Samuel Adeniyi-Jones, Office of Global Affairs Fatoumata Bathily, Office of Global Affairs Rob Breiman, CDC Country Director, Keaya Nancy Knight, Director, Division of Global HIV/AIDS, CDC Kenya Solomon Mpoke, Director, Kenya Medical Research Institute (KEMRI) Eli Fleet, Advance staff for the Secretary Mike Lonetto, Security detail agent Patrick Salazar, Security detail agent Ambassador's bodyguard Secretary Kathleen Sebelius Scott Gration, US Ambassador to Kenya Nils Daulaire, Director, Office of Global Affairs ‘Mary Wakefield, HRSA Administrator Kevin DeCock, Director of the Center for Global Health, CDC Bernard Nahlen, Deputy Director, President's Malaria Initiative (18 passengers)Samuel Adeniyi-Jones, Office of Global Affairs Fatoumata Bathily, Office of Global Affairs Rob Breiman, CDC Country Director, Kenya. ‘Naney Knight, Director, Division of Global HIV/AIDS, CDC Kenya Solomon Mpoke, Director, Kenya Medical Research Institute (KEMRI) David Baden, Deputy Country Director, CDC Eli Fleet, Advance staff for the Secretary Mike Lonetto, Security detail agent Patrick Salazar, Security detail agent ‘Andrea Parada, Security detail agent Brian Pellerin, Security detail agent Ambassador's bodyguard CHARTER TRAVEL PROPOSAL July 19,2011, ‘ABM Aviation 7:15-8:15am 5:30-6:30pm_ Total charter travel roundtrip travel for 15 HHS travelers roundtrip and 3 additional travelers one-way: $11,762.40...” ie Jabways (30) Airline 7:30-8:15am Wheels up Nairobi Jomo Kenyatta International Airport en route to Kisumu, 5:30-6:15pm “'.. Wheels up Kisumu en route to Nairobi Jomo Kenyatta ational Airport Roundtrip travel cost: $210.40 + 53.07 (Omega Travel Management fee) = 263.47 One way travel cost: $105.20 + 53.07 (Omega Travel Management fee) = 158.27 Travel manifest: 15 HHS travelers roundtrip (including Sec. Sebelius) 263.4715 = $3952.05 3 additional travelers one-way for return to Nairobi: 158.273 = $474.81 Total commercial travel cost for roundtrip travel for 15 HHS travelers roundtrip and 3 additional travelers one-way: $4,426.86Charter Justification According to Omega Travel, there is commercial air service from Nairobi Jomo Kenyatta {International Airport into Kisumu, Kenya. The commercial options outlined below are the closest to the Secretary's schedule, however, the flights listed are nearly full with only 4 vacant seats remaining as of the writing of this memo. This would preclude the full delegation from traveling to Kisumu in time to carry out the itinerary of events as scheduled. ‘Additionally, the use of the Wilson Airport for charter travel instead of Nairobi Jomo Kenyatta International Airport saves non-produetive or lost work time, as travel time is roughly 15 minutes instead of an hour or more. This will ensure a more efficient use of time, allowing the Secretary to continue on to her schedule of events following the retum from Kisumu with much less lost time. Recommendation For the reasons outlined above, the agency's travel requirement in this ease is that the Secretary travel to the above-referenced locations to attend scheduled events to further the mission of the Department. The requirements of the Federal Travel Regulation are satisfied here because no commercial flights are reasonably available to the Secretary and the necessary traveling delegation to complete her travel in the time allotted. Our office requests ASA approval forall travélers, as well as OGC approval for Senior Federal Travelers on the attached forms, Concurrence from the ASFR is also requested. ‘See Attachments.