Create Contract

Business Process Procedures

 Create Contract

Creating Contract:
SAP Menu Accounting-> Flexible Real Estate Management ->Create Contract-> Process Contract.

Transaction RECN
Code

Figure 1:SAP Access Menu

Select from the SAP Easy Access menu the previous path.

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 Create Contract

Figure 2: Real Estate Contract

In Real Estate Contract Screen enter this Parameters then Press Create Button .

Field Name Value Remarks

Company Code 1000 an organizational unit within financial
accounting for which a complete self-
contained set of accounts can be
drawn up for purposes of external
reporting

Figure 3:Create Real Estate Contract

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 Create Contract

In the Create Real Estate Contract enter this Parameter then Press Enter to Continue.

Field Name Values Remarks

Contract Type Residential Lease-Out

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 Create Contract

In General Data tab :

Figure 4:REC<NEW>create: General Data with Fast Entry

Notice:

-In this screen see the following displayed Parameters;

Field Name Values Remarks

Contract Type Residential lease-out -It reflects How the real estate
contract behaves during
certain processes, for
example if it: handles
commercial real estate or
residential real estate
processes
-It controls the purpose served
by the real estate contract, for
example if its Lease-in or
Lease-out

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 Create Contract

Company code 1000 -an organizational unit within

financial accounting for which
a complete self-contained set
of accounts can be drawn up
for purposes of external
reporting.
-This includes recording of all
relevant transactions and
generating all supporting
documents required for
financial statements.

Rental unit RO 1000/108/13 Complete Rental unit

Obsolete Master tenant
Contract start..To
Identification such
as(1000/108/13)
-1000 is the Company code
-108 is the business entity
-13 is representing the rental
unit.
1550 Key identifying a business
partner in the SAP system.
The key is unique within a
client.
29.11.2008 29.11.2008 Start: Date of contract start
agreed on in the contract.

To: Date on which it is agreed

that that the contract ends (fixed-
term contract).
Tenancy Law Egyptian tenancy law -A country-specific law to
determine the rental process.

-The tenancy law influences

the following:

1-Service charge settlements

2-Rental adjustments

3-Periods of notice
Contract currency EGP Key for the currency in which
amounts are managed in the
system for example
EGP(Egyptian Pound).

The Previous Parameters like contract type , the company code , Rental unit , business Partner , etc..
are displayed by default when creating the contract from the offer.

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 Create Contract

In Partner tab :

Figure 5:REC<NEW>create: Partners

In the Partner tab Page the business partner is displayed here by default and the role is transferred

From the applicant role to the customer role and take another number.

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 Create Contract

In Term tab :

Figure 6:REC<NEW>create: Term

In the term tab page all the dates are transferred automatically from the offer .

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 Create Contract

In the Object tab:

Figure 6:REC<NEW>create: Objects

This tab is used for informational purposes; it is displays the information about the contract whether it is
created from offer .

Notice it shows 3 things:

1-Rental unit

2-Search request

3-Offer.

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 Create Contract

Critical Date tab:

Here you enter the rules that the system uses for calculating resubmission dates

Figure 7 :REC<NEW>create: Critical Dates

Press Create critical date rule .

Value Remarks
One time Occurrence The Resubmission date rule which is one time
follow up date.

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 Create Contract

Figure 8 :REC<NEW>create: Critical Dates(cont.)

Enter the following Parameters then Press Enter

Field Name Values Remarks

Critical Date Reason (50) Check Sales reports Reason for the critical date which is
done.
Date 01.12.2009 Parameter of Critical Date Rule ,
The date wanted to specify for
following up .

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 Create Contract

Figure 8 :REC<NEW>create: Critical Dates(cont.)

Notice the Status is green which means the specified critical date did not come yet.

Figure 9 :REC<NEW>create: Critical Dates(cont.)

When the date come we check the done check box , so the status turned into black .

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 Create Contract

In Conditions tab:

Figure 7:REC<NEW>create: Conditions

Notice that the condition which is assigned in the offer is displayed here by default, and more conditions
can be added.

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 Create Contract

Figure 8:REC<NEW>create: Conditions(cont.)

Press insert to add more conditions, then press enter

Field Name Values Remarks

CTYP (10) Basic rent Key of condition type
The Condition type is that
specifies the amount paid for a
specific unit.

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 Create Contract

Figure 9 :REC<NEW>create: Conditions(cont.)

Select the condition and enter the unit price;

Field Name Values Remarks

Unit Price 500000 The condition amount is
calculated by multiplying the
unit price with the values
delivered by the calculation
formula.

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 Create Contract

Press simulate to generate the cash flow .

Figure 10:REC<NEW>create: Conditions(cont.)

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 Create Contract

Figure 11:REC<NEW>create: Conditions(cont.)

The Cash flow is displayed as asked in the display icon

Field Name Value Remarks

Display All Here you can specify which cash
flow items are displayed
When selecting:
1- All: All items are displayed.
2- Future: displays all items that
have a due date the same as or
after the date entered.
3-Past: displays all items that have
a due date the same as or before
the date entered

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 Create Contract

Press check to make sure that its free of error.

Figure 10 :REC<NEW>create: Conditions(cont.)

Notice the notification that indicate that there is no errors.

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 Create Contract

Press Activate to activate the contract

Figure 10 :REC<NEW>create: Conditions(cont.)

Notice the notification that shows that the contract status is changed.

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 Create Contract

Press Save .

Figure 11 :REC<NEW>create: Conditions(Cancel Processing-save data)

The Contract is created and a number is assigned .

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