APPLICATION LETTER

This is a worksheet to guide students to write an application letter.

Activity 1
Warmer

Board Game (Mind Map)

Your teacher will divided the class into 4

groups and show you how to play board game
(mind map). all group will compete to complete
the mind map on the white board. The first to
finish the mind map will be the winner.

Selecting
Book

circulating A Cataloguing
references Librarian reerences

Maintining
library
materials

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 ......................

........................................
A ...............................
Designer

................................

..............

An
................. Animator
................

................

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 Activity 2
A. Text Structure

How to write a Letter of Application for a job.

When writing a formal letter of application the following aspects must be present

1. The applicants Address

2. The address of the company.
Write the address of company you are writing to. Use complete title and address
3. Always make an effort to write directly to the person in charge of hiring
4. Opening Paragraph - Occupation / Profession / Job tittle:
(Use this paragraph to specify which job you are applying for, or, if you are
writing to inquiry whether a job position is open, question the availability of an
opening.
5. Middle Paragraph (s)/ body - :
This section should be used to highlight your work experience which most closely
matches the desired job requirements presented in the job opening advertisement.
Do not simply restate what is contained in your resume, but give strong reason
why you are suited to the position
a. Primary Responsibilities
Key skills and abilities required.
b. Requirements:
Personality traits that are important for this occupation.
c. Employment:
What program of study or training is required or suggested for entry into this
occupation.
d. Educational preparation:
University degree, courses and academic formation.
e. Salary range:
How much would you like to earn. Which are your expectations.
f. Job Characteristics:
Your skills and features that make you applicable for the position.
g. Related occupations:
Previous knowledge and experiences you have had in the past.
6. Closing signature
Use the closing paragraph to ensure action on the part of reader. One possibility is
to ask for an interview appointment time. Make it easy for the personnel
department to contact you by providing your telephone number and email
address.
7. Sign the application letter.
(enclosure indicates that you are enclosing your resume)

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B. The following are abbreviations that are often found in application letters.
Match the abbreviation with the correct words.

1. St. (.) a. General Post Office

2. Corp. (.) b. For the attention of
3. Co. (.) c. Incorporated
4. CV (.) d. Company
5. GPO () e. Street
6. Inc. () f. Curriculum Vitae
7. Attn. () g. Corporation

Avtivity 3

A. Read carefully the application letter below.

Godfredo Hernadez
Main Street
Makati, 94121
October 19, 2013

Manila Public Hospitals

South Street
Manila, 94120

Dear Sir :

I am writing to express in the Registered Nurse position recommended by one of your

doctor at your hospital, Dr.Ruby. She and I were colleagues when we were working in
Makati Public Hospital. I graduated from Makati Health College with and Associate
of Science in Nursing in October 2010. From my resume, you will see that my
experience matches the qualifications listed for this position. I heard about this job
through Dr.Ruby who gave me a recommendation letter attached with this application
letter.

My nursing educational background at Makati Health College and my experience as a

registered nurse at Makati Public Hospital have given me skills in patient assessment
and a solid foundation in providing holistic nursing care that focuses on all aspects of
a humans health. I am really keen on nursing. My communication skills, along with
my compassion, patience, passion and patient advocacy, are what I offer as a
registered nurse.

I would be honored and excited to be a part of your team and contribute my skills to
your staff and patients. I look forward to an interview with you to discuss my
education and experience at your earliest convenience.

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Sincerely yours,

Godfredo Hernandez

Godfredo Hernandez

B. Analyze the application letter in part A. Discuss with your friends to find out
the aspects. Fill in the blanks.

Your Proof of the Answer

answer :
No Things to Discuss Yes (v) /
No (x)

1 The applicants Address

2 The address of the company

3 The position/ job offered

4 Primary Responsibilities

5 Requirements:

6 Employment:

7 Educational preparation:

8 Job Characteristics:

9 Related occupations:

10 Closing Signature

11 Sign the application letter

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 Activity 4
A. Read the following job ad and write an application letter.

RECEPTIONIST Part-time

Age 18-25 (male or female). Good looking.

No previous experience required. Essential: friendly calm personality and knowledge
of French, German, Windows and Excel. Good salary.

Write to: Mrs Higgins, Personnel Department, Beaver Hotel, River Rd., Bristol

(your address) __________________

__________________
(applicants name&address) __________________
(date) ______/______/_____
(the employers address)
__________________________
__________________________

Dear Sir(s)/ Madam, (last name of the hiring manager or to whom it may concern for)
I would like to apply for the vacancy as a ______________(job) advertised in
___________ (name of news paper) of ________ (date).
I am ___________(age) and at the moment I __________________________(school
and what you are studding) I am good at
_____________________________________________________________________
__________________ ( some of your qualities).
_____________________________________________________________________
__________________( working experience, if any).
I am very interested in working as ________________(job), because _________
_________________________( reasons of applying).
I am available for an interview ______________________ (dates and times) and I can
start working _______________________ (date), but if is inconvenient for you, I
would be happy to arrange another date.

I look forward to hearing from you soon.

(closing) Yours faithfully,

____________________
(signature)
_____________________
(your full name of the applicant)

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B. Write a letter of application using the outline given.

JOB VACANCY
Bunga Bangsa Career School
Jl. MH Thamrin 18 Denpasar 12430

Available positions: teacher, marketing staff,

general affairs staff, HRD staff, accountant.

Expatriate candidates for teaching positions are

welcome.

The application form is available on our website

http://www.bungabangsa.co.id/career. send it to
recruitment@bungabangsa.co.id to apply

(your full name)

(street address)
(city/state/zip)
(your phone number)
(month/day/year}

(name of company to applying)

Attn: (full name of hiring manager)
(street address)
(city/state/zip)

Dear. Mr./Mrs./Ms. (Last name of the hiring manager or to whom it may concern}
I am writing to you to express my interest in the (title of position applied for)
position currently available at (company name). I believe that I am an excellent fit for
this position, (state your reason for being a good fit for the position).
(add a paragraph or two to describe briefly your background and how it relates to
the job requirements for the position for which you are applying)
I believe that after you have reviewed my application and resume, you will see
that I possess an excellent skill set which matches your requirements perfectly. If you
have any further questions or require additional documentation, please feel free to
contact me. Thank you for your time and consideration.

Sincerely your
(your signature)
(your full name)

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 Activity 5
This activity helps the students to identify where to use capital letters in writing formal
correspondence and includes a reminder of the main rules about capital letters, followed by a
rewriting exercise where capital letters have to be used properly in a covering letter.

A. In English, these words start with a CAPITAL letter

Names and surnames Martha Higgins

Countries, nationalities, and language France, French
Towns, cities, street names, postal codes Manchester
Days of the week Monday
The first word in a sentence Her father is from Milan
The pronoun I Shes French and I am Italian
Abbreviations (formal writing) ASAP, CV

B. Write this cover letter again with capital letters where necessary:

martha higgins
22 high street
manchester
m5 6xj
mrs. s. stone
human resources manager
northern manufacturers ltd.
the industrial estate
oldham
ol3 7rj

30th september 2013

dear mrs. stone,

i am writing to apply for a job as a receptionist within your organization.

i am a qualified secretary and i have already worked as a receptionist both in paris,
france and manchester, england.
i have a good level of french and english is my mother tongue. also, my french
company gave me some special training to handle phone conversations in french.
i enclose my cv for your kind reference.
please note i am available for interview at any time on tuesdays.
i look forward to hearing from you asap.

yours sincerely,
Martha Higgins
martha higgins

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 Activity 6
A. Read the following application letters and resume. Then, compare the letters by
completing the table that follows.

1. Application letter 1
Colin Granger
586 Sudirman St.
Jakarta
Tel. 021 444 1313
Email: granger@email.com
July 15, 2017
Beaumont Investment, Inc.
Attn.: Syamsul Bustomi
4634 Menteri Supeno St.
Semaranng 50433

Dear Mr. Bustomi

I am writing to you regarding your advertisement in Star Magazine on June 24, 2017.
considering my educational background and five years working in office management, I am
sure that I have enough experience for this position. I believe I also have the necessary
skills to work in a team to support the position of Office Manager.
I believe I fulfill some requirements of the positions below.
Organizing a team efficiently and working in a team
Leading and manage office well by supporting E systems
Work with clear vision and objectives
Finish tasks within a tight deadline
In my last position, I was able to lead a company with over 250 employees, I enjoy
working with people from various backgrounds. I improve my interpersonal skills by
creating a congenial and creative office environment.
I hope that after reviewing my application letter, you will find that I have abilities
which suit your requirements. Please get in touch with me if you have any further
questions. Thank you for your consideration.

Respectfully

Granger
Colin Granger

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 2. Aplication letter 2
Personal Manager
Robert Mars, Robert Mars & Co
GPO BOX 476
Singapore 333 2233

August 28, 2017

Dear Sir/Madam:
I am writing to you to express my interest regarding your advertisement in Weeks
currently. I have given careful consideration to the job description and believe that I have
the necessity qualifications and personal attributes to take up the position.
Although I do not have a lot of practical experience in the field of advertising, my past
work experience shows that I am able to learn fast from experienced staff. In my previous
job as a sales girl, I was in charge of handling customers complaints and boosting the
product brand.
I have enclosed my resume for your consideration with copies of my certificates and
qualifications.
I would like the opportunity to work as part of an enthusiastic office team. I look
forward to the opportunity for an interview.

Sincerely yours,
Claudia
Claudia Tan

3. Application letter 3
Dear Sir:

Junior Office Clerk, The Pikiran Rakyat Post, September 21 2017

I should be glad if you would consider my qualification for the post you advertised.
I have a special interest in English and books. Since I graduated , I have intended to get
a post in a reputable publishing firm. Your present vacancy seems to offer the opportunity I
have been waiting for. I enclose copies of testimonials from Mr. Armand Yusuf, my
former principle, and Dr. Fahmi Abdurohim. These and the references noted on the
enclosed sheet supply evidence of my ability to work efficiently and to get on well with
other people.
If appointed, I am sure I would enjoy the work. I hope you will call me for an interview.

Your truly,

Fuadah
Inda Fuadah

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4. Resume
Nabila Azahra
nabila_azahra@yahoo.com

100 Soekarno Hatta

Bandung, Indonesia
Tel. 0832 8675 1234

PERSONAL DETAILS Age : 23

Marital status : single
Special interest : music, languages
Health : excellent
Activities : swimming, cycling
Photograph : enclosed

EDUCATION Secretarial College, 2015

Subject studied English, Japanese, Chinese, secretarial duties,
Accounts, commercial math
Senior High School, 2020

HONORS Governors prize for the first place in college examinations

REFERENCES Prof. Dr. Ahmad Nazmul M, Al Yusufiah Secretarial College

Prof. Dr. Abdul Qohar N, Al Yusufiah Secretarial College

No Heading 1st letter 2nd letter 3rd letter Resume

a month, day, year
b name of the company applied to
c full name of the hiring manager
d street address of the hiring
manager
e applicants full name
f applicants address
g personal details
h education
i special training
j awards
k activities
l experiences
m title of position being applied for
n company name
o reason for being a good fit for
the position
p background information that
matches the requirements

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B. Read the previous letters and resume more carefully and discuss the following
questions.
1. How did the applicants write the letters?
.

2. What did the applicants need before writing an application letter?

.

3. Why should an applicant start an application letter with a complete address?

.
.
4. Why should the applicant state a reason for being a good fit for the position
applied?
.
.

Activity 7
Read the four following jobs and choose one of them to write an application letter
1. The 1st outline job

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2. The 2nd outline job

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 3. The 3rd outline job
Job Opportunity as accountant

A well known organization located in Karachi requires services of an Accountant.

Applicant should be minimum a commerce graduate and computer literate. Must have five
years experience with limited firm, having his own transport. Must possess knowledge of
complete accounts cylcle.

JOFA GROUP
Email : Jobs@jofagroup.com Or sent your resume by courier at 28 C, 4th floor, Main
26th street, Touched commercial Area, Phase V,DHA, Karachi. Latest by Sunday February
24, 2013
Phone : 021 35370880, 35304331

4. The 4th outline job

Activity 8

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SELF-REFLECTION

Before studying this I didnt understand about:

chapter


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When I was studying Difficulties:

this chapter




How I overcome the difficulties:

Having studied this I think:

chapter

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