Payroll System

Abstract

The actual problem is to maintain different database for an organization

whose main purpose is to issue pay-slips for their employees every month
working in various departments of the organization, and maintain details of all
the departments, employees with various grades, their designations and address
details.

In the manual system it is difficult to maintain data and generating

different reports according to requesting transaction. In the present system it is
becoming difficult to issue pay-slip for all the employee every month by
manually going through the various record of the organization. ie the manger
have to go through all the records of the organization of various departments of
the and find out the employee working in a particular department and go
through his grade, and he have to check the employee leaves of that month, his
earnings and his deductions along with his pf and all other deduction including
his IT and savings. So, to perform all these activities it is becoming difficult the
admin/manager every month.

Hence in order to overcome the difficulties of the organization the

present system is automated to perform all the activities of the organization.
CreativeSoft (Corporate Office)
# 412, Annpurna Block,Aditya Enclave,Ameerpet,Hyderabad
500016 Tel : +91-40-40159158Mobile : 91-9247249455
 Existing system
In the manual system it is difficult to maintain data and generating
different reports according to requesting transaction. In the present
system it is becoming difficult to issue pay-slip for all the employee
every month by manually going through the various record of the
organization. ie the manger have to go through all the records of the
organization of various departments of the and find out the employee
working in a particular department and go through his grade, and he have
to check the employee leaves of that month, his earnings and his
deductions along with his pf and all other deduction including his IT and
savings. So, to perform all these activities it is becoming difficult the
admin/manager every month.

Proposed system:

The proposed system is designed to automate all the functionalities of the

organization. The payroll system is designed with two main modules, they are:-
Registrations
Reports

The Registration module will again consists of various sub modules:

Employee Master
CreativeSoft (Corporate Office)
# 412, Annpurna Block,Aditya Enclave,Ameerpet,Hyderabad
500016 Tel : +91-40-40159158Mobile : 91-9247249455
 Deductions Master
Department Master
Designation Master
Grade master
The Report module again consists of various sub modules:
They are:
Employee Report
Grade wise Report
Department wise Report
Designation wise Report
Payroll Report/Pay-slip Report

Registration module:
The Registration module mainly concentrates on the recruiting process,

Employee Master:
The employee master is responsible for interring details of employees
working in the organization along with their personal details like name ,date of
birth, date of joining.

The employee master will also be responsible for selecting the employee
in one of the existing department along with his grade, designation of the
employee in that particular department, and also includes the PF number of the
employee with his leaves details of that particular month.
CreativeSoft (Corporate Office)
# 412, Annpurna Block,Aditya Enclave,Ameerpet,Hyderabad
500016 Tel : +91-40-40159158Mobile : 91-9247249455
Deductions Master:
The deductions master is responsible for assigning the deductions of a
particular employee for that particular month. The deductions master will insert
all the deductions of particular employee for a particular month. Here the
existing
employee will be select to assign the deductions of a particular month.

Department Master:
The department master will take care about creating new department for
the organization and allow manipulations on the existing departments in the
organization.

Designation master:
The designation master is responsible for creating new designations for a
particular department in the organization and also allows doing manipulations
on them.

Grade master:
The grade master is responsible for allocating new grades in a department of
the organization.

CreativeSoft (Corporate Office)

# 412, Annpurna Block,Aditya Enclave,Ameerpet,Hyderabad
500016 Tel : +91-40-40159158Mobile : 91-9247249455
Reports Module:
The reports module is mainly responsible for the generating the reports
for the organization according to the user request and generating pay-slip for
employee working in the organization.

Hardware Requirements:
Pentium processor -------- 233 MHZ or above
RAM Capacity -------- 128MB
Hard Disk -------- 20GB
Floppy disk -------- 1.44 MB
CD-ROM Drive -------- 32 HZ
KEYBOARD -------- 108 Standard

Software Requirements:
Operating System -------- Windows 95/98/NT/2000
Browser -------- IE
Web/Application Server -------- Java Web Server2.0
Database Server -------- Oracle
Database Connectivity -------- JDBC
Other Tools & Technologies -------- Java (JDK), Servlets (JSDK),
JavaMail

CreativeSoft (Corporate Office)

# 412, Annpurna Block,Aditya Enclave,Ameerpet,Hyderabad
500016 Tel : +91-40-40159158Mobile : 91-9247249455