UNIVERSITY OF ABUJA, ABUJA

FACULTY OF ENGINEERING
DEPARTMENT OF MECHANICAL ENGINEERING

MINUTES OF THE 34TH DEPARTMENTAL BOARD MEETING HELD ON

TUESDAY 17TH MAY, 2016 IN THE OFFICE OF THE HEAD OF
DEPARTMENT MECHANICAL ENGINEERING, MAIN CAMPUS,
AIRPORT ROAD ABUJA

34.1 ATTENDANCE

1.1 PRESENT

1. Engr. Dr. (Mrs) K. O. Adeyemi - Chairperson

2. Engr. Prof. O. B. Oloche - Member
3. Engr. Dr. F. H. Tobins -
4. Engr. Dr. Nasir M. Lawal -
5. Engr. Dr. Ibrahim Muhammad -
6. Engr. I. S. Arudi -
7. Engr. Dr. Idris Ozigi -
8. Mrs. M. Chatta - Secretary

34.2 ABSENT WITH APOLOGY

1. Engr. Dr. I. M. Dagwa

2. Dr. Ben Ugheoke

34.3 STUDY LEAVE

1. Engr. E.O. Onche

2. Engr. Adiat Arogundade
3. Engr. Musa Zarmai
34.4 AGENDA

1. Opening Prayer
2. Introductory remark by HOD
3. Minutes of Meetings/Matters arising
4. Further consideration of results (if any)
5. Second Semester Labs
6. Progress on PG programme
7. Strategic Plan
8. Academic Brief
9. AOB
10. Adjournment
11. Closing Prayer

34.5 Opening Prayer

Engr. Dr. Idris Ozigi said the opening prayer at 10.30am

34.6 Chairpersons opening remark

Chairperson welcomed all members to the meeting and said the Department has
started the second semester on a smooth note and that all lectures have
commenced. The Chairperson said Engr. Dr. Idris Ozigi has been appointed as
the new Departmental Examination Officer. Chairperson said she has submitted
an Annual Report to Academic Planning Unit as requested and the Department
is still working on the Academic Brief for submission. The Chairperson
appreciated members of the board for their cooperation and team work in
realizing the goals of the department.

34.7 (a) Minutes of Meeting and matters arising from the minutes of 10-02-
2016

No correction in the minutes and it was adopted by Engr. I. S. Arudi and

seconded by Engr. Dr. Ibrahim Muhammad.

a. Postgraduate School: The Chairperson informed members that

Director Academic panning (DAP) sent in NUC resource verification
forms which has been completed by the PG Coordinator and submitted.
Notice for advertisement for commencement of the Postgraduate
programme has been submitted to Postgraduate School. The Board has
not constituted a Postgraduate Committee. The Dean pointed out the
need for a post graduate committee to be constituted. He also said PhD
 proposals must be vetted and supervisors assigned immediately the
department receive candidate submissions. This is to ensure that post
graduate students have supervisors in their area of research. It will also
ensure a timely completion of the programme by students.
b. Solid works: Engr. Dr. Ibrahim Muhammad stated that the license
which was never used expired two (2) years ago. He said the problem
cannot be solved in the sense that the license type was to be renewed
annually which wasnt done. Engr. Dr. Tobins suggested that the faculty
should acquire its own license. Engr. Dr. Ibrahim Muhammad said he
has not been able to establish a contact with the new distributor to find
out details of what is involved.
c. SWOT analysis: The Chairman of the Committee Engr. Dr. Tobins said
they have a working document which will be presented at the next
Departmental Board meeting.
d. Departmental welfare: Engr. Dr. Ibrahim Muhammad said that not all
members have made their contribution. It was agreed that he should
follow up with members who have not made their contributions and
ensure it is concluded by sending the monies to our bereaved colleagues.

34.7 (b) Minutes of meeting and matters arising from the minutes of 10-02-2016

Engr. Dr. Nasir Lawal moved for the adoption of the minutes and was seconded
by Engr. Arudi. There were no matters arising from the minutes because the
meeting considered first semester results.

34.8 Further consideration of results

There was no further consideration of result.

34.9 Second Semester practicals

Engr. Dr. Nasir Lawal said ten experiments will be carried out by students. The
practicals would take place every Wednesday from 11-3pm. He also said the
generator will be used for the practical. The list of consumables would pass
through the various Head of Departments.

34.10 Progress on PG programme

Taken under matters arising.

34.11 Strategic planning

The Chairperson said that a working draft of the strategic plan for the
Department has been developed and submitted to the Dean but still waiting for
the University management to organize the strategic planning training
sometime this year. This will improve the knowledge base of the members and
will improve the working draft available.

34.12 Academic Brief

Documents have been prepared and handed over to Professor Ogwueleka (a

member of the committee representing the Faculty.

34.13 A. O.B.

i. Workshop practice: Engr. Dr. Tobins said students should be given

practical experiments like carpentry, plumbing, fitting etc. He further
said that the challenge is power. The Dean said he will intensify the
effort being made to get a Generator. He also said the 5KVA generator
can be moved to the smaller workshop. Engr. Dr Nasir Lawal was
charged with the responsibility of getting technical details and the cost
implication.
ii. Office: Engr. Dr. Tobins complained about the lack of environmental
sanitation around the central workshop and his office. The HOD said the
cleaner that cleans the Departmental offices will be engaged to clean his
office at an extra cost.

34.14 Adjournment

The meeting came to end at 11.22am. Prof. O. B. Oloche moved for the
adjournment and was seconded by Engr. Dr. Tobins.

34.15 Closing Prayer

The closing prayer was said by Engr. Dr. Nasir Lawal.

Engr. Dr. K. O. Adeyemi M. Chatta (Mrs)

Chairperson Secretary