Professional Documents
Culture Documents
JOB EVALUATION
in making Job Grading
Using Hay Method
current organization
Level
L L
In this model, ranking between
L1 L1 L1 L1 L1 positions represents functional
L2 L2 L2 L2 L2 L2 L2 L2 L2 level, which can be misleading
L3 L3 L3
Grading Structure
Position Classes are banded Grade is usually for Employee group is
based on the distribution of managing base usually used to
position within organization, salary, for salary manage cash / non-
to create a grade. structure. cash benefits.
55 L1 L2
Department
l2 M
54 Heads Management
1
/Senior Specialist
53 L2 L3 L1
52 L2 L2 L3 L2 Superintendents
S3 Staff
/Specialists 4
51 L2 L2
Job Value
Business
Salary Survey
Deliverables Inter relationship Establish the
Objectives of job
of Job (KRA value of the
Key Business accountabilities
& KPIs) job
Process within the
Organisation Undertake
INPUT SWOT organisation
Model and correlation to
Analysis of
REQUIRED Structure Impact of jobs ensure
the on business
company
Functional internal Salary
Structure results relativity and
Balance Ownership of external
Structure
Score Card roles Design
comparability
Corporate
KRA - KPI
INDIVIDUAL ANNUAL
JOB/POSITION LEVEL
INTERVIEW
OPTIMIZATION OF
H.R. MANAGEMENT :
1. REMUNERATION & REWARD
2. DEVELOPMENT & TRAINING
3. CAREER & MOBILITY
Business Compensations
Strategy
Remuneration
Salary Survey
Management
Strategy Remuneration
Salary Grading
Compensation
Person Evaluation
Pay for Person
Allowance
Certified Human Resources Professional Unika Atma Jaya - Jakarta
3-P Compensation
Pay for Position
All individuals in the same grade have the same Reference
Salary (minimum to maximum and normally Basic Salary)
Pay for Person
Competency determines actual salary relative to Reference
Salary
Competencies in high demand receive a market premium
Pay for Performance
Performance pay is variable (incentives or allowances or
bonus, mostly percentage of Basic Salary)
Pay for both short-term and long-term performance
Total Compensation
Control cost to employer while maximizing values to
employees
KNOW-HOW ACCOUNTABILITY
PROBLEM
SOLVING
Job Purpose
Accountabilities Thinking Environment PROBLEM
Special Aspects/Major Thinking Challenge SOLVING
Challenges
1. JOB PURPOSE X X
3. DIMENSION X
4. WORKING RELATIONSHIP X
6. CHALLENGES X
7. MINIMUM REQUIREMENT X
8. ORGANIZATION STRUCTURE X
}
Breadth Challenge Impact
Human Relations
Skills Nature of
Impact
Position/Job Evaluation
should focus on the
Position, not on the
incumbent and certainly
not on how the incumbent
performs.
Comparative Absolute
Judgmental Scientific
Structured Unstructured
Information
Method
normal performance
no understanding : no evaluation
consensus
profiles
sore thumbing
Grading
What to GRADE: What NOT to GRADE:
titles or status
the VALUE OF THE JOB
being performed at a fully
proficient level (NO MORE!
NO LESS!)
Jobs TODAY
Certified Human Resources Professional Unika Atma Jaya - Jakarta
KNOW-HOW
The sum of every kind of knowledge, skill and experience
required for standard acceptable job performance
Technical Know-How (A, B, C, D, E, F, G, H)
(lebih banyak ke latar belakang pendidikan
akademis dan lama tahun pengalaman di
bidang nya)
Management Breadth (N, I, II, III, etc.)
(lebih banyak melihat kompetensi managerial
yang dibutuhkan dalam mengelola pekerjaan
dan anak buah)
Human Relations skills (1, 2, 3)
(lebih banyak melihat kepada kompetensi
komunikasi yang dibutuhkan dalam
berinteraksi di posisi jabatan)
B. ELEMENTARY VOCATIONAL
Covers jobs which are highly repetitive/basically simple assignments, often
requiring operating equipment knowledge: typewriters, duplicating machines or
keypunch, etc.
C. VOCATIONAL
Proficiency means capability in: e.g., shorthand or bookkeeping, Specialized
equipment tabulating machines, peripheral data processing, off-set duplicating
machines, or other machines of this level of complexity.
D. ADVANCED VOCATIONAL
Specialized skills include the fields of advanced bookkeeping, computer
operation, design drafting and craft skills, e.g., electrical. Most first line
supervisors will fall in this category.
E. BASIC PROFESSIONAL
Covers jobs that require the equivalent of a basic college education or advanced
vocational training, strengthened by years of experience. Jobs at this level
require the incumbent to have a specialized body of knowledge at his command
G. PROFESSIONAL MASTERY
This covers jobs requiring expertise supplemented by additional depth to the point of being
the authoritative source of knowledge within the organization. The financial, human
resources, merchandising, sales, distribution, etc., Jobs to whom others turn for advice and
counsel.
G also represents positions that call for expertise in several or more specialized fields. Top
management positions may often require G know-How because of the requirements for the
incumbent to know quite a bit about a wide variety of fields.
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Certified Human Resources Professional Unika Atma Jaya - Jakarta
Breadth of Management Know How
N TASK
Performance of a task (s) highly specific ads to objective and content, and
not involving leadership of others. All blue-collar, non-staff jobs fall under
this category.
I SUPERVISORY
This covers positions at the first level of supervision. These positions are
close to the work being done; they supervise individual workers and/or
group leaders. They often must consider the requirements of relating
operations when establishing priorities and scheduling work.
II MANAGERIAL
This covers single functional department managers. Actual of various
activities is largely delegated. Typical managerial responsibilities include
the integration of (or with) supportive activities and external coordination
with others managers in planning and executing for end results. Normally,
the span of control is limited and the depth of managerial control to the
point of action is not deep. Or this covers positions which coordinate a
function across several operating departments in a company.
IV TOTAL
Management positions at these levels are responsible for the
operations of major unit or units (having a significant impact
on the total company) as the CEO or for the functional
guidance of a strategic function to various units in the
organization and are limited to top management operating at
the policy-making level of the company.
Changing behavior by
Critical understanding human
motivation (at any level)
2. IMPORTANT (win-win)
Human Relations Skills are not overriding to the success of an assignment.
Normal courtesy and effectiveness with people, however, is just not
enough to fulfill the needs of the position. The 2 level of Human
relations Skills requires interplay with subordinates and superiors of a
more intensive nature than 1. This slot is also appropriate for those
positions that do some coordinating outside incumbents division or
department
E-
II
3
264
Example:
E+
II
3
thus, E + II - 3
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Certified Human Resources Professional Unika Atma Jaya - Jakarta
PROBLEM SOLVING
The self starting thinking
required by the job for analyzing,
evaluating, creating, reasoning,
arriving at and drawing
conclusions.
Freedom To Think Thinking
Environment
(A, B, C, etc. difficulty of problem diagnosis)
Thinking Challenge
(1, 2, 3, etc. difficulty of finding the right solutions)
C. SEMI ROUTINE
There is a definite crossover between B and C. Now, the thinking
environment has the somewhat less limiting aspects of procedures,
rather than instructions; or the past practice of doing something the
Companys way. Many clerical and non-supervisory jobs are covered by
this slot.
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Certified Human Resources Professional Unika Atma Jaya - Jakarta
Levels of Thinking Environment
D. STANDARDIZED
Positions must resolve a course of action within diversified, yet
explicit, well established procedures. There is some leeway as how
to resolve the problems due to the variety of procedures or
standards available. Unusual situations at variance with
procedures and instructions are referred upwards for assistance or
further definition. Most supervisory positions fall in this category.
E. CLEARLY DEFINED
Again, we have a definite crossover from the preceding slot.
Policies even though clearly defined, are less limiting than
procedures. The what is distinctly stated; the how is largely
determined by the incumbent's own judgment, based on
principles. By principles we mean those of disciplines such as
engineering, law, accounting etc. Most professional and
management jobs fall in this category.
G. GENERALLY DEFINED
This slots covers positions concerned with determining the
major functional directions the Company takes. The what
is specified in only very general terms. The objectives must
be determined for achieving Company policy.
Jobs at this level translate over-all strategies into broad
functions or corporate direction. The jobs are close to the
very top where overall direction is being considered. (e.g.,
CEO, President Director)
H. ABSTRACTLY DEFINED
Job holder sets strategic consistent with its charter. (e.g.
Chairman)
Certified Human Resources Professional Unika Atma Jaya - Jakarta 44
THINKING CHALLENGE
Degree of creativity or
original thought.
Complexity of problems.
Relationship with
Thinking Environment.
Degree level of solution
origination.
2. PATERNED
Here the incumbent makes a choice of applicable learned things in
traditional situations. It is a kind to sorting twenty grey balls into three
shades of grey.
3. VARIABLE
Here the person in the job makes choices of relevant learned things in
situations that any present some new material, but this material
conforms to established patterns and modes. Interpolate implies
being confronted with a number of different questions, each having
several different answers to it. It is a pick and choose situation.
Decision can still be made rather rapidly based on prior knowledge or
experience, as opposed to fitting a prescribed pattern (as in 2), or the
necessity to be more methodical in defining the problem and solution.
5. UNCHARTED
This applies to truly creative thinking about
something never done before within or by the
company. The position must be structured so that
this requirement is a significant part of the job.
E D+
II- 3
3 (33)
264 87
P = Prime
S = Shared
C = Contributory
R = Remote
Certified Human Resources Professional Unika Atma Jaya - Jakarta 54
Sample Evaluation Accountability
E
II-
3
264
D+
3
(33)
87
D
2-
P
115
466