STAFF INFORMATION OF BIIT

PREPARED BY:

IRAM IRSHAD
09-ARID-1659

NAYAB SAJJID
09-ARID-1669

SABA ABBASI
09-ARID-1677

Dedications

Dedicated to
SIR ASIF

Developers
Iram irshad
Nayyab sajjid
Saba abbasi

Project Supervisor
MR.ASIF

PROJECT IN BRIEF

PROJECT TITLE
Staff Information system

OBJECTUVES
To Computerize the Staff Management System

UNDERTAKEN BY
Saba abbasi
Nayyab sajjid
Iram irshad
SUPERVISED BY
Mr.Asif

Date STARTING
June 8, 2010

TOOLS USED
 Embedded Visual Basic
 Simulator
 Access

OPERATING SYSTEM
Microsoft Windows 2008 professional

HARDWARESPECIFICATION
 Pentium II(300)Or Higher Processor
 At Least 50MB Free Disk Space
 Minimum 32MB Of RAM
 800X600 Resolutions
 Keyboard And Mouse

Chapter 1 Introduction
Introduction
About The Project
The Project Which Was Assigned To Us “To Computerize The Staff Information
System Of The Barani Institute of Informatiom Technology”
This System Just Retrive The Data from the existing database in the Access,And
Various Reports Are Generated through this soft ware.

Problem Defination
There are different problems face by an organization while using the current
system,one of the major problem is time a lot of time is consumed by the existing
system while finding data because there is typical manual entry system.First
They have to maintain all the records using registers and then they inserts all the
data to the computer software,at some times they need the record of any
transaction then they have to browse through all the registers,software’s Etc to
find the information about the any employee the Administration Duties Are To R
un The Organization Smoothly And Watch Out All Departments That They Are
Working Properly Or Not,This Department Has Control On Each And Every
Department Of The Organization.The Problem They Face That Have No Direct
Access To The Files Of Organization And When They Wanted To Know Some
 Information about the employee Then They Have To Call Upon Any Of The
Department In Head For The Discussions About Activities Of their Employees.

Scope Of The Project

The scope of the project is complete and efficient computerization of
The Staff Information System Of Barani Institute of Information Technolog
From The Following Aspects:
 Retrieve the Data from the Multiple Tables.
 Make Any Query Depends upon the user
 Generate Reports
 Calculation Of the Individual Salary Of the Employee
 Cover the every Aspects of the human resource Management System.
Broad Based Objectives
The Objectives Of The System Are To Convert This Manual System To A
Computer Based System

Following Are The Major Objectives:

 To Providing The Organization Facility To Keep The Records Of All The
Employee at every aspects.
 TO Provide The Organization the Facility Of the inserting of any type of Query
 Retrieve the Output Of his own choice.

Specific Objectives
Here Are Specific Objectives Of This Project:
 Computer Based Information System
 Solution For The End-User Requirements
 Implementation Of The Check And Methods Through The System Which Will
Ensure The Validity Of System
 Stores The Records Efficently
 Quick Validation Of Records
 Enhance Centralization Of Records Of All Departments
 Solution For Outputs In Form Of Reports

CHAPTER # 2

SYSTEM ANALYSIS
INTRODUCTION
A complete specification of software requirement is essential to the success of a
software development effort. A poorly specified program which is well designed and
properly coded result in disappointment of the user and also developed efforts are not
materialize. Thus in order to avoid this the study of existing system, its drawbacks
here areand limitations is one of the important tasks of an analyst work to get a clear
image of existing system.

EXISTING SYSTEM:
The existing system of organization is manual system where records of the different
employee are maintained in the registers and Microsoft office suit, but it is not much
flexible and not fulfill requirements of the department as they wanted it to be, so for
this purpose the computer based system is required by the section.

ADMINISTRATION
Administration is working with manual system in which they maintain all the
information in the files and if they want to have some information requested is about.

COORDINATION AND ACCOUNTING

DEPARTMENT
Here are the duties of this department:
INFORMATION
When any new supplier comes to the organization for collecting information about
their dues, he meets the coordinators and discusses with him about the information he
needs. This department plays an important role in the organization because this
department is responsible for providing the candidates the correct information.

DRAW BACKS IN EXISTING SYSTEM

Here are the draw backs of existing system
 Manual methods slow down the overall working of the system
 Searching for records manually in the registers, files becomes time
consuming activity
 Chances of incorrect entries
 Wastage of stationary and manpower as all the information has to be stored in
the files/registers
 Increase of paper work
  Unreliable system due to greater chances of information being destroyed and
or lost

ANALYSIS MODEL
The analysis model is first technical representation of a system. First part is requirement
analysis, that is, to collect information regarding processing and requirements of users
and customers. Information domain is another important part in which we find out
information contents and their relationship. We also model our data.

THE INFORMATION DOMAIN

In the first part of information domain, we identify the contents of information and their
relationship. Information contents an individual data and control objects that comprise
some large collection of information be processed by the software. The software
processes the information contents in accordance with the scope of the project. We
identify the data objects, its attributes and relationships that relate data objects with one
another.

DATA OBJECTS AND ATTRIBUTES

Data objects represents any composite information that the software is supposed to
understand and process. Composite information has a number of attributes, which
explains it. Data objects has only data, there is no reference to operations, to be
performed on data. CGT has the following data objects with their respective attributes.

RELATIONSHIPS
There are many ways relations that connect data objects with one another. These
relationships explains the nature of an objects more clearly and also describe the facts
that a data objects is depend upon. To understand relationships clearly, we must
understand the role of data objects in the context of the software to be engineered.
We defined a set of object-relationship pairs that shows the relevant relationship. These
pairs of object-relationship pairs are bi-directional and so therefore we can read and
describe them in either directions.
A connection is established between two data objects in the context of the software to be
built.

ENTITY RELATION DIAGRAM

Actually E-R diagram provides the initiating steps for conceptual design. It is the
representation of relationship between different entities depict during collecting the
information domain. E-R diagram is shown as following.