Professional Documents
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Curriculum
Student Guide
Table of Contents
Course Introduction
Page 1
Course Introduction
Course Objectives
At the end of this course, you should be able to:
x Enter Direct Pay and Contract Invoices into the Oracle Application
x Validate Invoices
x Cancel Invoices
Course Introduction
Page 2
Direct Pay Invoices
Lesson 1
Overview
This navigation allows you to create a direct pay invoice with a General Ledger
account distribution.
The AP Specialist creates direct pay invoices on a daily basis. The AP Specialist
also ensures that the invoices are not matched to purchase orders or receipts. Once
the invoice batch is created, it is reviewed by the AP Accountant. The AP
Accountant ensures that the invoices within the invoice batch are compliant.
Navigation Steps
Important Note: The supplier must have at least one supplier site defined as a pay site
before payments can be issued to that supplier. You cannot enter an invoice for a supplier
site that is not defined as a pay site.
7. Type/Select the date that appears on the supplier’s invoice to populate the Invoice Date
field.
The current date is the Invoice Date default.
Press the tab key to choose the default and go to the next field.
8. Type the invoice number from the supplier’s invoice in the Invoice Number field.
If you press tab to go to the next field, the current date appears as the default invoice
number, so you must type the actual invoice number.
Payables will immediately reject any duplicate invoice numbers for the same
supplier if the naming convention is the same.
To minimize the risk of creating duplicate invoices create an invoice numbering
convention.
For example, if you enter an invoice in alphanumeric invoice numbers such as
ABC123, you cannot query the invoice as abc123. The system is case sensitive and
would not recognize this as being the same invoice number.
If you have additional distribution lines, goto task 16. Otherwise, goto task #20.
Important Note: After the invoice is created by the AP Specialist and reviewed for
compliance by the AP Accountant, the AP Supervisor reviews and validates the invoice.
End of activity.