Project Audit Checklist

Project Name: ______________________________________________Audit Date(s): _____________________________

Project Manager: ______________________________ Project Auditor: __________________________________________

Project Management
Successes Shortcomings Comments and Recommendations
Knowledge Areas

1. Project Integration
Management

2. Project Scope Management

3. Project Time Management

4. Project Cost Management

5. Project Quality Management

6. Project Human Resource

Management

7. Project Communications
Management

8. Project Risk Management

9. Project Procurement
Management
10. Other Matters
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PROJECT MANAGEMENT KNOWLEDGE AREAS oj
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Knowledge areas provide for a comprehensive checklist.
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PROJECT INTEGRATION MANAGEMENT L
A subset of project management that includes the processes required to ensure that the various elements of the projecteare
properly coordinated. It consists of: s
Project plan developmentintegrating and coordinating all project plans to create a consistent, coherent document. s
Project plan executioncarrying out the project plan by performing the activities included therein. o
Integrated change controlcoordinating changes across the entire project. n
PROJECT SCOPE MANAGEMENT
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A subset of project management that includes the processes required to ensure that the project includes all the work required,
and only the work required, to complete the project successfully. It consists of:
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Initiationauthorizing the project or phase.
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Scope planningdeveloping a written scope statement as the basis for future project decisions.
Scope definitionsubdividing the major project deliverables into smaller, more manageable components.
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 Scope verificationformalizing acceptance of the project scope.
Scope change controlcontrolling changes to project scope.
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PROJECT TIME MANAGEMENT N
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A subset of project management that includes the processes required to ensure timely completion of the project. It consists
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Activity definitionidentifying the specific activities that must be performed to produce the various project deliverables.
Activity sequencingidentifying and documenting interactivity dependencies.
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Activity duration estimatingestimating the number of work periods that will be needed to complete individual activities.
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Schedule developmentanalyzing activity sequences, activity durations, and resource requirements to create the project
schedule.
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Schedule controlcontrolling changes to the project schedule.
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PROJECT COST MANAGEMENT
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A subset of project management that includes the processes required to ensure that the project is completed within theo approved
budget. It consists of:
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Resource planningdetermining what resources (people, equipment, materials) and what quantities of each should be used
to perform project activities.
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Cost estimatingdeveloping an approximation (estimate) of the costs of the resources needed to complete projectL activities.
Cost budgetingallocating the overall cost estimate to individual work activities. e
Cost controlcontrolling changes to the project budget. ar
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PROJECT QUALITY MANAGEMENT N
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A subset of project management that includes the processes required to ensure that the project will satisfy the needs for
was undertaken. It consists of: Pr
Quality planningidentifying which quality standards are relevant to the project and determining how to satisfy them. oj
Quality assuranceevaluating overall project performance on a regular basis to provide confidence that the projectewill
satisfy the relevant quality standards.
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Quality controlmonitoring specific project results to determine if they comply with relevant quality standards and
identifying ways to eliminate causes of unsatisfactory performance. L
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PROJECT HUMAN RESOURCE MANAGEMENT
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A subset of project management that includes the processes required to make the most effective use of the people involved
the project. It consists of:
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Organizational planningidentifying, documenting, and assigning project roles, responsibilities, and reporting relationships.
Staff acquisitiongetting the needed human resources assigned to and working on the project. s
Team developmentdeveloping individual and group skills to enhance project performance.
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PROJECT COMMUNICATIONS MANAGEMENT e
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A subset of project management that includes the processes required to ensure timely and appropriate generation, collection,
dissemination, storage, and ultimate disposition of project information. n
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Communication takes at least 90% of a Project Managers time! It consists of:
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 Communications planningdetermining the information and communications needs of the stakeholders: who needs what V
information, when they will need it, and how it will be given to them.
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Information distributionmaking needed information available to project stakeholders in a timely manner.
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Performance reportingcollecting and disseminating performance information. This includes status reporting, progress
measurement, and forecasting. Z
Administrative closuregenerating, gathering, and disseminating information to formalize phase or project completion. Pr
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PROJECT RISK MANAGEMENT
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Risk management is the systematic process of identifying, analyzing, and responding to project risks. It includes maximizing
probability and consequences of positive events and minimizing the probability and consequences of adverse events to project
objectives. It includes: L
Risk management planningdeciding how to approach and plan the risk management activities for a project.
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Risk identificationdetermining which risks might affect the project and document their characteristics. s
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Qualitative risk analysisperforming a qualitative analysis of risks and conditions to prioritize their effects on project
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Quantitative risk analysismeasuring the probability and consequences of risks and estimating their implications for project
objectives.
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Risk response planningdeveloping procedures and techniques to enhance opportunities and reduce threats from s risks to the
projects objectives. L
Risk monitoring and controlmonitoring residual risks, identifying new risks, executing risk reduction plans, and evaluating
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their effectiveness throughout the project life cycle.
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PROJECT PROCUREMENT MANAGEMENT n
A subset of project management that includes the processes required to acquire goods and services to attain project scope e from
outside the performing organization. It consists of: d
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 Procurement planningdetermining what to procure and when. V
Solicitation planningdocumenting product requirements and identifying potential sources. T
Solicitationobtaining quotations, bids, offers, or proposals, as appropriate. N
Source selectionchoosing from among potential sellers.
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Contract administrationmanaging the relationship with the seller.
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Contract closeoutcompletion and settlement of the contract, including resolution of any open items.
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