Word Processing # 2

Format an Existing Text

Learning Objectives:
At the end of this lesson, students will be able to:
1. Downloading a file from the Basic Business
Computers Web Site
2. Adding Spaces
3. Thesaurus
4. Spell Check
5. Write a letter
6. Save a document
7. Print Preview

Procedure:

1. Go to Internet Explorer, Mozilla Firefox, or Google Chrome

Type Basic Computer Skills for Business 8531.com in the Search bar.
Press Enter.
Click on Basic Computer Skills for Business 8531.
Click Unit 3: Basic Word Processing.

2. Click on the Jane Doe Letter.doc. Click Download.

3. Click Open. MS Word will open your letter.

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4. Select Enable Editing

5. This is a letter. There are many mistakes in this letter. Some of the words are
underlined with red or blue lines.

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6. These lines are only there to help you when you are typing. They will not be on the
paper when you print your document.
Red lines mean that the word is misspelled or that the computer does not
know the word.
Blue lines mean that there might be a grammar mistake.

7. Click in front of the top name and address

Highlight the top name and address.
Change the address font to Arial and the font size to 14.
Make it Bold.
Click Center to move the address to the center of the page.

8. Highlight the date.

Change the date to todays date.

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9. Click in front of dear Leslie.

Press the ENTER key to make a new line.
Make spaces between the lines as shown below: (3 spaces after St. Pual, MN
and 1 space after dear Leslie)

10. Highlight all the text below the top address.

Change the font and font size to Arial 12pt.

11. Highlight the words May 3rd, 4th, 5th, and 6th.
Underline them.

12. Move the cursor to the

beginning of the document.
Click on the Review
tab at the top your
screen.
Select Spelling and
Grammar

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13. Word will look at your document for misspelled

words. When it finds a word it doesnt know, a
pop up window appears giving you several choices:

Ignore: ignore the misspelled word

Ignore all: ignore all words spelled like this throughout the document
Add: add this word to Microsoft Words dictionary
Change: change the spelling of a word
Change all: change the spelling of that word throughout the document
AutoCorrect: add the spelling error and its correction to AutoCorrect so that word
will correct it automatically as you type.

14. For each spelling mistake, either Change it or choose Ignore.

15. Word will also look at your document for

grammatical errors. When it finds a word or
phrase that does not appear grammatically
correct, a pop up window appears giving you a
possible solution and offers a suggestion.

For each grammatical suggestion, either

Change it or choose Ignore.

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16. After you finish the spelling and grammar check:

look for other words in your letter that might still be spelled wrong.
Do you see the word vesting? This word is not correct. It should be
visiting. Spell check did not mark this mistake because this is an
English word but it is not correct in this sentence.
Please change it now.

17. Highlight the word Sincerely at the bottom of your letter.

Click on Review tab at the top of your screen

Select THESAURUS.

18. The Thesaurus helps you find words that mean the same
thing or similar to the word you have highlighted.
Choose a new word to replace Sincerely.
If you see an arrow, click on the arrow, click on
INSERT

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19. Click on the Print Preview button.

You can see what the letter will look
like when you print it on paper.

20. Your document should look similar the one below.

21. Show your teacher your letter

You have completed this task!

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