Professional Documents
Culture Documents
Republic Act No. 10172 authorizes the city/municipal civil registrar including
the consul general, in accordance with the provisions of existing laws, to
correct clerical or typographical errors in the day and month (date of birth) or
sex of a person in the civil register of birth, without the need of judicial order.
CLIENT GROUPS:
REQUIREMENTS:
Mandatory Requirement:
* Employment Record
* SSS/GSIS Record
* School Records/Diploma
* Drivers License
* NBI/Police Clearance
* Baptismal Certificate
Mandatory Requirement:
* Baptismal Certificate
* Employment Record
* SSS/GSIS Record
* School Records/Diploma
* Drivers License
* Barangay Clearance
* Passport
* NBI/Police Clearance
Mandatory Requirement:
* Baptismal Certificate
* Employment Record
* SSS/GSIS Record
* School Records/Diploma
* Drivers License
* Barangay Clearance
* Passport
* NBI/Police Clearance
* Duly notarized Special Power of Attorney (SPA) if the Petitioner is not
the owner of the document
Mandatory Requirement:
* Baptismal Certificate
* Employment Record
* SSS/GSIS Record
* School Records/Diploma
* Drivers License
* Barangay Clearance
* Passport
* NBI/Police Clearance
SERVICE SCHEDULES:
Monday to Friday:
8:00AM to 5:00PM
FEES/CHARGES:
16 days
Note; Does not include delivery time to the Office of the Civil Registrar
General.
Issues order of
payment form
and instruct
client to pay
fees.
4. Pay the corresponding fee at Mun. Issues Official 10 minutes Revenue
Treasurers Office Receipt Officer/Collec
Clerk
5. Return to LCRO and submit the official Prepares the 5 minutes Noel Jose
receipt and entrust all the documents needed petition and fax Rayco
for preparation and approval of the petition. the application
for petition to
publication.
Submits to the
NSO-Legal
office after the
publication
period.
6. Follow-up to the LCRO the approval of the Informs client After 1-2 Noel Jose
petition results of the decision months Rayco
after 1-2 months. of the OCRG.
7. If the Petition is affirmed by the Civil If Civil 30 minutes Noel Jose
Registrar General. Registrar Rayco
General
Return to LCRO to claim the certificate of approves the
finality, record sheet and annotated documents petition, issues
and endorsement letter.. the certificate
of finality,
record sheet
and annotated
documents.
8. If the petition is impugned, file through the If the petition 30 minutes Noel Jose
LCRO within 15 days from the receipt of the is impugned, Rayco
Impugned Petition a motion for receives the
reconsideration to OCRG and wait for the motion for
approval of the impugned petition. reconsideration
and transmits
to OCRG.
9. Proceed to NSO-Quezon City and request Civil Registr
annotated COLB on Security Paper and General
present certificate of finality, record sheet,
certified copy of annotated documents.
Change of Gender/Sex
Submits to the
NSO-Legal
office after the
publication
period.
6. Follow-up to the LCRO the approval of the Informs client After 1-2 Noel Jose
petition results of the decision months Rayco
after 1-2 months. of the OCRG.
7. If the Petition is affirmed by the Civil If Civil 30 minutes Noel Jose
Registrar General. Registrar Rayco
General
Return to LCRO to claim the certificate of approves the
finality, record sheet and annotated documents petition, issues
and endorsement letter.. the certificate
of finality,
record sheet
and annotated
documents.
8. If the petition is impugned, file through the If the petition 30 minutes Noel Jose
LCRO within 15 days from the receipt of the is impugned, Rayco
Impugned Petition a motion for receives the
reconsideration to OCRG and wait for the motion for
approval of the impugned petition. reconsideration
and transmits
to OCRG.
9. Proceed to NSO-Quezon City and request Civil Registr
annotated COLB on Security Paper and General
present certificate of finality, record sheet,
certified copy of annotated documents.
Change of Day & Month in the Date of Birth in the COLB
Issues order of
payment form
and instruct
client to pay
fees.
4. Pay the corresponding fee at Mun. Issues Official 10 minutes Revenue
Treasurers Office Receipt Officer/Collec
Clerk
5. Return to LCRO and submit the official Prepares the 5 minutes Noel Jose
receipt and entrust all the documents needed petition and fax Rayco
for preparation and approval of the petition. the application
for petition to
publication.
Submits to the
NSO-Legal
office after the
publication
period.
6. Follow-up to the LCRO the approval of the Informs client After 1-2 Noel Jose
petition results of the decision months Rayco
after 1-2 months. of the OCRG.
7. If the Petition is affirmed by the Civil If Civil 30 minutes Noel Jose
Registrar General. Registrar Rayco
General
Return to LCRO to claim the certificate of approves the
finality, record sheet and annotated documents petition, issues
and endorsement letter.. the certificate
of finality,
record sheet
and annotated
documents.
8. If the petition is impugned, file through the If the petition 30 minutes Noel Jose
LCRO within 15 days from the receipt of the is impugned, Rayco
Impugned Petition a motion for receives the
reconsideration to OCRG and wait for the motion for
approval of the impugned petition. reconsideration
and transmits
to OCRG.
9. Proceed to NSO-Quezon City and request Civil Registr
annotated COLB on Security Paper and General
present certificate of finality, record sheet,
certified copy of annotated documents.
***MIGRANT PETITION FOR RA 9048 are also being accepted through the
CCR/LCR in petitioners location following the same procedures and
requirements.
Republic of the Philippines
Begun and held in Metro Manila, on Monday, the twenty-fourth day of July, two thousand.
SECTION 1. Authority to Correct Clerical or Typographical Error and Change of First Name
or Nickname- No entry in a civil register shall be changed or corrected without a judicial order,
except for clerical or typographical errors and change of first name or nickname which can be
corrected or changed by the concerned city or municipal civil registrar or consul general in
accordance with the provisions of this Act and its implementing rules and regulations.
SECTION 2. Definition of Terms - As used in this Act, the following terms shall mean:
1. "City or Municipal civil registrar" refers to the head of the local civil registry office of the
city or municipality, as the case may be, who is appointed as such by the city or municipal
mayor in accordance with the provisions of existing laws.
2. "Petitioner" refers to a natural person filing the petition and who has direct and personal
interest in the correction of a clerical or typographical error in an entry or change of first name
or nickname in the civil register.
3. "Clerical or typographical error" refers to a mistake committed in the performance of
clerical work in writing, copying, transcribing or typing an entry in the civil register that is
harmless and innocuous, such as misspelled name or misspelled place of birth or the like,
which is visible to the eyes or obvious to the understanding, and can be corrected or changed
only by reference to other existing record or records: Provided, however, That no correction
must involve the change of nationality, age, status or sex of the petitioner.
4. "Civil Register" refers to the various registry books and related certificates and documents
kept in the archives of the local civil registry offices, Philippine Consulates and of the Office
of the Civil Registrar General.
5. "Civil registrar general" refers to the Administrator of the National Statistics Office which is
the agency mandated to carry out and administer the provision of laws on civil registration.
6. "First name" refers to a name or nickname given to a person which may consist of one or
more names in addition to the middle and last names.
SECTION 3. Who May File the Petition and Where. - Any person having direct and personal
interest in the correction of a clerical or typographical error in an entry and/or change of first name
or nickname in the civil register may file, in person, a verified petition with the local civil registry
office of the city or municipality where the record being sought to be corrected or changed is kept.
In case the petitioner has already migrated to another place in the country and it would not
be practical for such party, in terms of transportation expenses, time and effort to appear in person
before the local civil registrar keeping the documents to be corrected or changed, the petition may
be filed, in person, with the local civil registrar of the place where the interested party is presently
residing or domiciled. The two (2) local civil registrars concerned will then communicate to
facilitate the processing of the petition.
Citizens of the Philippines who are presently residing or domiciled in foreign countries may
file their petition, in person, with the nearest Philippine Consulates.
The petitions filed with the city or municipal civil registrar or the consul general shall be
processed in accordance with this Act and its implementing rules and regulations.
All petitions for the clerical or typographical errors and/or change of first names or
nicknames may be availed of only once.
SECTION 4. Grounds for Change of First Name or Nickname. - The petition for change of first
name or nickname may be allowed in any of the following cases:
1. The petitioner finds the first name or nickname to be ridiculous, tainted with dishonor or
extremely difficult to write or pronounce.
2. The new first name or nickname has been habitually and continuously used by the petitioner
and he has been publicly known by that by that first name or nickname in the community: or
3. The change will avoid confusion.
SECTION 5. Form and Contents of the Petition. - The petition shall be in the form of an
affidavit, subscribed and sworn to before any person authorized by the law to administer oaths.
The affidavit shall set forth facts necessary to establish the merits of the petition and shall show
affirmatively that the petitioner is competent to testify to the matters stated. The petitioner shall
state the particular erroneous entry or entries, which are sought to be corrected and/or the change
sought to be made.
1. A certified true machine copy of the certificate or of the page of the registry book containing
the entry or entries sought to be corrected or changed.
2. At least two (2) public or private documents showing the correct entry or entries upon which
the correction or change shall be based; and
3. Other documents which the petitioner or the city or municipal civil registrar or the consul
general may consider relevant and necessary for the approval of the petition.
In case of change of first name or nickname, the petition shall likewise be supported with
the documents mentioned in the immediately preceding paragraph. In addition, the petition shall
be published at least once a week for two (2) consecutive weeks in a newspaper of general
circulation. Furthermore, the petitioner shall submit a certification from the appropriate law
enforcement agencies that he has no pending case or no criminal record.
The petition and its supporting papers shall be filed in three (3) copies to be distributed as
follows: first copy to the concerned city or municipal civil registrar, or the consul general; second
copy to the Office of the Civil Registrar General; and third copy to the petitioner.
SECTION 6. Duties of the City or Municipal Civil Registrar or the Consul General. - The city
or municipal civil registrar or the consul general to whom the petition is presented shall examine
the petition and its supporting documents. He shall post the petition in a conspicuous place
provided for that purpose for ten (10) consecutive days after he finds the petition and its supporting
documents sufficient in form and substance.
The city or municipal civil registrar or the consul general shall act on the petition and shall
render a decision not later than five (5) working days after the completion of the posting and/or
publication requirement. He shall transmit a copy of his decision together with the records of the
proceedings to the Office of the Civil Registrar General within five (5) working days from the date
of the decision.
SECTION 7. Duties and Powers of the Civil Registrar General. - The civil registrar general
shall, within ten (10) working days from receipt of the decision granting a petition, exercise the
power to impugn such decision by way of an objection based on the following grounds:
The civil registrar general shall immediately notify the city or municipal civil registrar or the
consul general of the action taken on the decision. Upon receipt of the notice thereof, the city or
municipal civil registrar or the consul general shall notify the petitioner of such action.
The petitioner may seek reconsideration with the civil registrar general or file the
appropriate petition with the proper court.
If the civil registrar general fails to exercise his power to impugn the decision of the city or
municipal civil registrar or of the consul general within the period prescribed herein, such decision
shall become final and executory.
Where the petition is denied by the city or municipal civil registrar or the consul general, the
petitioner may either appeal the decision to the civil registrar general or file the appropriate petition
with the proper court.
SECTION 8. Payment of Fees. - The city or municipal civil registrar or the consul general shall
be authorized to collect reasonable fees as a condition for accepting the petition. An indigent
petitioner shall be exempt from the payment of the said fee.
SECTION 9. Penalty Clause. - A person who violates any of the provisions of this Act shall, upon
conviction, be penalized by imprisonment of not less than six (6) years but not more than twelve
(12) years, or a fine of not less than Ten thousand pesos (P10,000.00) but not more than One
Hundred Thousand pesos (P100,000.00), or both, at the discretion of the court.
In addition, if the offender is a government official or employee he shall suffer the penalties
provided under civil service laws, rules and regulations.
SECTION 10. Implementing Rules and Regulations. - The civil registrar general shall, in
consultation with the Department of Justice, the Department of Foreign Affairs, the Office of the
Supreme Court Administrator, the University of the Philippines Law Center and the Philippine
Association of Civil Registrars, issue the necessary rules and regulations for the effective
implementation of this Act not later than three (3) months from the effectivity of this law.
SECTION 11. Retroactivity Clause. - This Act shall have retroactive effect insofar as it does not
prejudice or impair vested or acquired rights in accordance with the Civil Code and other laws.
SECTION 12. Separability Clause. - If any portion or provision of this Act is declared void or
unconstitutional, the remaining portions or provisions thereof shall not be affected by such
declaration.
SECTION 13. Repealing Clause. - All laws, decrees, orders, rules and regulations, other
issuances, or parts thereof inconsistent with the provisions of this Act are hereby repealed or
modified accordingly.
SECTION 14. Effectivity Clause. - This Act shall take effect fifteen (15) days after its complete
publication in at least two (2) national newspapers of general circulation.
Approved.
This Act which is a consolidation of House Bill No. 9797 and Senate Bill No. 2159 was
finally passed by the House of Representatives and the Senate on February 7, 2001 and February
8, 2001, respectively.
Fifteenth Congress
Second Regular Session
Begun and held in Metro Manila, on Monday, the twenty-fifth day of July, two thousand eleven.
Section 1. Section 1 of Republic Act No. 9048, hereinafter referred to as the Act, is hereby
amended to read as follows:
Section 2. Section 2, paragraph (3) of the Act is likewise amended to read as follows:
"SEC. 2. Definition of Terms. As used in this Act, the following terms shall mean:
"SEC. 5. Form and Contents of the Petition. The petition for correction of a clerical or
typographical error, or for change of first name or nickname, as the case may be, shall be
in the form of an affidavit, subscribed and sworn to before any person authorized by law
to administer oaths. The affidavit shall set forth facts necessary to establish the merits of
the petition and shall show affirmatively that the petitioner is competent to testify to the
matters stated. The petitioner shall state the particular erroneous entry or entries, which
are sought to be corrected and/or the change sought to be made.
(1) A certified true machine copy of the certificate or of the page of the registry
book containing the entry or entries sought to be corrected or changed;
(2) At least two (2) public or private documents showing the correct entry or entries
upon which the correction or change shall be based; and
(3) Other documents which the petitioner or the city or municipal civil registrar or
the consul general may consider relevant and necessary for the approval of the
petition.
No petition for correction of erroneous entry concerning the date of birth or the sex of a
person shall be entertained except if the petition is accompanied by earliest school record
or earliest school documents such as, but not limited to, medical records, baptismal
certificate and other documents issued by religious authorities; nor shall any entry
involving change of gender corrected except if the petition is accompanied by a
certification issued by an accredited government physician attesting to the fact that the
petitioner has not undergone sex change or sex transplant. The petition for change of first
name or nickname, or for correction of erroneous entry concerning the day and month in
the date of birth or the sex of a person, as the case may be, shall be published at least
once a week for two (2) consecutive weeks in a newspaper of general circulation.
Furthermore, the petitioner shall submit a certification from the appropriate law
enforcements, agencies that he has no pending case or no criminal record.
The petition and its supporting papers shall be filed in three (3) copies to be distributed as
follows: first copy to the concerned city or municipal civil registrar, or the consul general;
second copy to the Office of the Civil Registrar General; and third copy to the petitioner."
"SEC. 8. Payment of Fees. The city or municipal civil registrar or the consul general shall
be authorized to collect reasonable fees as a condition for accepting the petition. An
indigent petitioner shall be exempt from the payment of the said fee.
The fees collected by the city or municipal civil registrar or the consul general pursuant to
this Act shall accrue to the funds of the Local Civil Registry Office concerned or the Office
of the Consul General for modernization of the office and hiring of new personnel and
procurement of supplies, subject to government accounting and auditing rules."
Section 5. Separability Clause. If any provision of this Act shall at any time be found to be
unconstitutional or invalid, the remainder thereof not affected by such declaration shall remain in
full force and effect.
Section 6. Repealing Clause. Any laws, decrees, rules or regulations inconsistent with the
provisions of this Act are hereby repealed or modified accordingly.
Section 7. Effectivity Clause. This Act shall take effect fifteen (15) days after its publication in
the Official Gazette or in at least two (2) newspapers of general circulation.
Approved,
This Act which is a consolidation of Senate Bill No. 3113 and House Bill No. 4530 was finally
passed by the Senate and the House of Representatives on May 30, 2012 and June 5, 2012,
respectively.
Published on the Philippine Star and Manila Bulletin on August 24, 2012.