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3... - 2267 ()
IAFW-2267B (Revised)
(For AE, AEE and EE or Equivalent)

3 Recent passport

MILITARY ENGINEER SERVICES Size photograph

/3
ANNUAL/PART PERFORMANCE ASSESSMENT REPORT OF

.3. /MES No ____________________

//Shri/Smt _____________________

/Designation _____________________

/From ______________ /To ___________

3 , ()

ENGINEER-IN-CHIEFS BRANCH, IHQ OF MoD (ARMY)
NEW DELHI

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/3
ANNUAL/PART PERFORMANCE ASSESSMENT REPORT MOVEMENT SLIP
(Part I : Particulars of officer being reported upon)
( 1 : 3 )

1. 3 /Period of Annual/Part :
Performance Assessment report

2. .3. 3 /MES No and Name :

3. / Designation/Appt held :
4. / 3 / Fmn/Unit with date of TOS :

5. / 3 / Last Fmn/ :
Unit served with date of SOS

2 :
PART II : MOVEMENT

/Particualrs / / / /Signature
/ Date of Signature Date of
Ser No Receipt Despatch
1. 3 (

)/Officer being reported
upon (Applicable if self appraisal
resume to be submitted

2. 3/ Reporting Officer

3. 3/ Reviewing
Officer

4. / Formation
Commander

5. 3/
Countersigning Officer

6. 3 /
CE Command

7. 3 ,.3..(),
()/
E-in-Cs Branch, MIS (Civ), IHQ
of MoD (Army)

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3... - 2267 ( )
IAFW-2267B (Revised)
3
MILITARY ENGINEER SERVICES
................................../3 33,
33, 33 3 /3
ANNUAL/PART PERFORMANCE ASSESSMENT REPORT FOR CIVILIAN ASSISTANT ENGINEERS,
ASSISTANT EXECUTIVE ENGINEERS, EXECUTIVE ENGINEERS OR EQUIVALENT FOR THE
YEAR /PERIOD.
( 3 3 )
(Please read the instructions at the end of the form)
- 3 )
PART I PERSONAL DATA AND SERVICE RECORD
( 3 )
(To be completed by Administrative Officer)

PERSONAL DATA
___________________________________________________________________________
1. .3.. : 2. : ( 3 )
MES No : NAME IN FULL : (BLOCK LETTERS)

___________________________________________________________________________
3. / :
Present Unit/Estt :
___________________________________________________________________________
4. : 5. () :
Present Appointment with date of Assumption: (a) Date of Birth :
() :
(b) Entry into service :
___________________________________________________________________________
6. A 3/Qualifications : 6. B /Honours & Awards :
() :
(a) Academic :
() :
(b) Technical :
() :
(c) Professional :

( 3 )
(Course and Departmental Examination)
7. :
Medical Category :

8. 3 / :
Whether belongs to Scheduled Caste/Scheduled Tribe :
__________________________________________________________________________________
Note :
Please do not leave any column blank.

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________________________________________
3 .3.. , 3 ___________
MES No, Name & Designation of Ratee Initial of Reporting Officer

Service Record
9. 3 3 (, 3 3
3 3 , ) :
Period of absence from duty (on leave, training etc, during
the year. If he has undergone training, please specify) :
10. :-
During the reporting year :-
() 3 , :
(a) Course completed and grading where applicable :
() 3 :
(b) Papers submitted to professional journals for publication:
() 3 :
(c) Research work done :
11. :
Signature with date :

____________________ ___________________
() 3 () 3
(a) Officer reported upon (b) Administrative Officer

-
PART II RESUME

( 3 3 , )
(To be filled by the Officer Reported Upon after reading carefully the instructions given
at the end of the form)

12. :-
Brief description of duties :-

______________________________
( 3 )
(Signature of Officer Reported upon with date)
Note :
Please do not leave any column blank.

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________________________________________
3 .3.. , 3 ___________
MES No, Name & Designation of Ratee Initial of Reporting Officer

13. 3 3 3 3 3 , 3 3 3 3
3 3 , // 3
Qualitative/Physical/Financial targets/objectives/set for yourself or that were set for you in
respect of eight to ten items of work in order of priority and your achievement against each target.
,
Targets Achievements Constraints, if any
() /(a)

()/(b)

() /(c)

() /(d)

() /(e)

() /(f)

() /(g)

() /(h)

()/(j)

() /(k)

: 3 3
Note : Please also indicate items in which there have been significantly higher achievements and contribution
thereto.

14. 3 3 31

Please state whether the annual return for immovable property for the preceding calendar year was filed
within the prescribed date ie 31st Jan of the year. If not, the date of filing the return should be given.

______________________________
( 3 )
(Signature of Officer Reported upon with date)
Note :
Please do not leave any column blank.

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________________________________________
3 .3.. , 3 ___________
MES No, Name & Designation of Ratee Initial of Reporting Officer

- 3
PART III PERSONAL QUALITIES AND PROFESSIONAL KNOWLEDGE

15. /State of Health :

16. ( ) /Integrity (Please see note below the instructions):

17. 3 ?(3 ) /Do you agree with Resume? (Give your comments)

18. 3 3 3 ?/Whether the

officer has completed ACRs of Gp A and B officers working under him in respect of previous reporting year within
the stipulated time?

19. /Relation with the Public :

( 3 3 3 )
(Please comment on the officers accessibility to the public and responsiveness to their needs).

20. 3 / / /Attitude towards Scheduled Caste/Scheduled Tribe/Weaker Sections of

the Society :
(3 3 3 3 3 )
(Please comment on the officers understanding of the problems of SC/ST and weaker sections and his/her efforts to
deal with them).

21. 3 /Aptitude and potential :

3 3 3 1 2
Please indicate two fields of work from amongst the following for possible specialization and career development of the officer.
Please mark 1 or 2 in appropriate boxes :
( /(Please strike out the fields of work not applicable)

1.
Personnel Administration

2.
Financial Administration
3.
Planning
4.
Technical Administration
5. / / 3 ( )
Valuation/Market rates analysis/Arbitration/Contractual and legal implications
(for Surveyors Cadre)
6. / / / / ( )
Town Planning/Teaching/Urban design/Landscape/Environmental Planning
(for Architectural Cadre)

7. , / ( / )
Inventory Control/Stores Management(For B/S Cadre)
8. /3 ( )
Court Cases/Modern Management(for Adm Cadre)
9. 3 ( )
Any other field (please specify)
Note :
Please do not leave any column blank.

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________________________________________
3 .3.. , 3 ___________
MES No, Name & Designation of Ratee Initial of Reporting Officer

22. /Training
3 3 3 3 3 (3 ,
21 )
Please give recommendations for training with a view to further improving the effectiveness and capabilities of the officer (While
specifying the areas of training, it is not necessary to confine to the fields referred to in column 21).

Important Notes for Ser No 23 to 26 :-

Note 1 : (a) 8 3 10 ,/Grading between 8 and 10 will be rated as Outstanding,

(b) 6 3 8 3 /Between 6 and short of 8 will be rated as Very Good

(c) 4 3 6 3 /Between 4 and short of 6 will be rated as Good

(d) 4 /Below 4 will be treated as Zero.

Note 2 : It is expected that any grading of 1 or 2 (against work output or attributes or overall grade) would be
adequately justified in the pen picture by way of specific failures and similarly, any graded of 9 or 10 would be justified
with respect to specific accomplishments. Grade of 1-2 or 9-10 are expected to be rare occurrences and hence the
need to justify them. In awarding a numerical grade the reporting and reviewing authorities should rate the officer
against a larger population of his/her peers that may be currently working under them.

Note 3 : While giving overall grading on Work Output the Reporting Authority and Reviewing Authority to give due
weightage to the grades given at Ser No 26/27 also.

23. () ( 40% )/Assessment of work output (weightage to this Section would

be 40%)

/ / /
Reporting Reviewing Fmn Cdr /
Authority Authority Countersigning
Authority
(i) 3 /Accomplishment of
planned work/work allotted as per
subjects allotted.
(ii) /Quality of output

(iii) /Analytical ability

(iv) / 3 /
Accomplishment of exceptional work/
unforeseen tasks performed.
/ Overall
Grading on Work Output 40% of
average grade awarded in Ser (i)
to (iv)
/3
3 /Signature of
APAR endorsing officer(s)

Note :
Please do not leave any column blank.

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________________________________________
3 .3.. , 3 ___________
MES No, Name & Designation of Ratee Initial of Reporting Officer
24. 3 ( 30% )/Assessment of personal attributes (weightage to this Section would
be 30%)

/ / /
Reporting Reviewing Fmn Cdr /
Authority Authority Countersigning
Authority
(i) 3/Attitude to work

(ii) /Sense of responsibility

(iii) 3 3/Maintenance of
Discipline
(iv) /Communication
skills
(v) /Leadership qualities

(vi) /Capacity to
work in team spirit
(vii) /Capacity to
work in time limit
(viii) /Inter-personal
relations

/Overall
Grading on personal attributes
30% of average grade awarded in
Ser (i) to (viii).
/3
3 /Signature of
APAR endorsing officer(s)
25. ( 30 )/Assessment of functional competency (weightage to this Section would be
30%)
/ / /
Reporting Reviewing
Authority
Fmn Cdr /
Authority
Countersigning
Authority
(i) // /
Knowledge of
Rules/Regulations/procedures in the area
of function and ability to apply them
correctly.
(ii) /Strategic
planning ability.
(iii) /Decision making
ability.
(iv) /Coordination ability.
(v) 3 /Ability to
motivate and develop subordinates.
/Overall
Grading on functional
competency 30% of average grade
awarded in Ser (i) to (v).
/3
3 /Signature of APAR
endorsing officer(s)
Note :
Please do not leave any column blank.

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________________________________________
3 .3.. , 3 ___________
MES No, Name & Designation of Ratee Initial of Reporting Officer
26. 3 / For Staff Officers only
3 3
(a) /All Reporting Officer Reviewing Officer
(1) / 3
(i) Collection/collation and presentation of data

(2)
(ii) Analysis of problem

(3)
(iii) Attention to details

(4)
(iv) Completed staff work

(5) 3
(v) Advice to superiors

(6) 3 3
(vi) Rapport with colleagues and subordinate units

(7)
(vii) Office Management

(b) / Surveyor Cadre

(1) /
(i) Quality of contracts concluded/accepted
(2) 3
(ii) Promptness in issue and acceptance of tenders
(3) 3 / 3
(iii) Promptness in finalization of DOs/Star rates

(4) 3 3
(iv) Finalisation of final bills
(5) 3
(v) Administration of contracts and contract management
(6) 3 3 3
(iv) Attention to TEs observations and audit objections
(c) /Architectural Cadre

(1)
(i) Quality of Creativity
(2) //
(ii) Participation in siting/zonal/master plan boards

(3) , , , 3

(iii) Ability to evolve standard drawings, type design
Sketch design, presentation drawing etc

(4) , , 3
(iv) Preparation of contract drawings, development plans

(5) 3 3
(v) Adaptability of modern architectural techniques
Note :
Please do not leave any column blank.

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________________________________________
3 .3.. , 3 ___________
MES No, Name & Designation of Ratee Initial of Reporting Officer

(d) / /B/S Cadre

(1) 3
(i) Quality and effectiveness of Inventory control
(2) /
(ii) Stores/Financial management
(3) / /
(iii) Ability to check misuse/Loss/theft of stores
(4) 3
(iv) Adaptability for preventive measures
(5) 3 3 3
(v) Attention to losses under investigation and railway claims
(6) / 3
(vi) Forecast & provisioning of cement & Steel

(b) /Adm Cadre

(1) 3
(i) Dealing with court cases
(2)
(ii) Dealing with policy cases
(3)
(iii) Dealing with DPC Cases
(4) /
(iv) Dealing with pension/gratuity cases
(5) / 3 / -

(v) Preventive/periodical measures to check legal
Administrative problems
(6) 3 3
(vi) Adaptability to modern management techniques

27. 3 /For executive only

(1)
(i) Qaulity of work including supervision
(2) 3 3 , , 3
3
(ii) Promptness in finalization of Deviation Orders,
Measurements, biling and completion Report
Part A & B
(3)
(iii) Financial Control

(4) 3 3 3
(iv) Attention to CTEs observation and audit objections

@ (5) 3
(v) Report with users

@ (6)
(vi) Attending to maintenance complaints

@ (7) / -
(vii) Preventive/Periodical maintenance

@
For maintenance executives only
____________________

Signature with date
Note :
Please do not leave any column blank.

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________________________________________
3 .3.. , 3 ___________
MES No, Name & Designation of Ratee Initial of Reporting Officer

- 3 3 , 3
PART IV GENERAL ASSESSMENT, GRADING AND RECOMMENDATIONS BY REPORTING AND
REVIEWING OFFICER
(1-10 40 , 30
3 3 3 1-2 3 9-10
) (The overall grade on a score of 1-10 will be based on 40% weightage on
assessment of work output, and 30% each for assessment of personal attributes and functional competency. The
overall grading will be based on addition of the mean value of each group of indicators in proportion to weightage
assigned. Grading 1-2 and 9-10 are to be justified in the pen picture. Please see notes in the instructions).

28. 3 3 /Period of Service under the reporting officer :

29 3 , 3 /
3 / Remarks on Overall Grading
the overall qualities of the officer including areas of strengths
and lesser strengths and his attitude towards the
weaker sections.

/ Station 3 / Signature of the Reporting Officer.

/ Date .. 3 / Name in Block letters ..........................................
/ Designation ..

30. 3 3 /Period of service under the Reviewing Officer :

31. / Remarks on the /

pen picture reflected by the Reporting officer. Overall Grading

/ Station 3 / Signature of the Reviewing Officer ..

/ Date .. 3 / Name in Block letters ..........................................
/ Designation ..
Note :
Please do not leave any column blank.

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________________________________________
3 .3.. , 3 ___________
MES No, Name & Designation of Ratee Initial of Reporting Officer

3 3
- , 3 3
( )

Record reasons for disagreement with Reporting Officer, if applicable. If adversely assessed, record
reason, substantiate with advice, guidance and assistance given to the officer, both oral and in writing (Copies of
such letters should be attached) to improve upon his performance.

3 3
Reporting Officer Reviewing Officer
32. 3 ( , ,
3 , )
Recommended for promotion to next grade (Write N/R for not
Recommended, R for Fit and SR for out of turn promotion)

33. ( )
Recommendation for (Write Yes or No)

() ( )
(a) Confirmation (Also state grade)

() -
(b) Crossing efficiency bar in present scale of pay

() 50 / 55 3 3 30
(c) Retention in service beyond 50/55 years of age or on
Completion of 30 years of service

34.
Recommendation for appointments

() ( )
(a) Executive (Write Yes or No)

() ( )
(b) Staff ( Write Yes or No)

() 3 ( )
(c) Instructional (Write Yes or No)

() 22 3 3 - 3 3
( )
(d) Miscellaneous including special appointments based on
Aptitude and potential as per para 22 (Specify appointment)

Signature with date

Note :
Please do not leave any column blank.

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________________________________________
3 .3.. , 3 ___________
MES No, Name & Designation of Ratee Initial of Reporting Officer

-
PART V REMARKS OF THE FORMATION COMMANDER

( , , )
(For engineer cadre only, where applicable : only one authority to comment)

______________________________________

Station Signature of the Formation Commander

.. 3 ..........................................
Date Name in Block letters
..
Designation

-
PART VI REMARKS OF THE COUNTERSIGNING AUTHORITY

( 3 )
(Grade in the block as per Grading given in Part III)

3 3 3 3 /
3 / Comments on the remarks of the Overall Grading
reporting/reviewing Authority and details of difference of opinion, if any,
with reasons for the same.

...................................................................
Station Signature
.. 3 ....................................................
Date Name in Block letters
..
Designation
Note :
Please do not leave any column blank.

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INSTRUCTIONS
:
General :

1.
The Annual Performance Assessment Report is an important document. Please fill it with care and in manuscript

2. 3 - 3
3 3 3 , 3

The objective of this form is to develop the officer and make him/her realize his/her true potential. It is not meant to
be a fault finding process. Reporting Officer should not shy away from reporting shortcomings in performance, attitudes or
overall personality of the officer reported upon.

3. 3 3
The form should be filled specifically. No ambiguous and doubtful wordings should be used.

4. 3
3
If the Reviewing Authority is satisfied that the Reporting Authority had made the report without due care or attention
or unduly delayed the report, he shall record to that effect in Part IV.

5. 3 3
Assessment should be confined to the performance of the officer being reported upon during the period of report only.

6. 3 90 ( /
) -3 90 3 3 / /
3 /
No time gap in the course of the reporting year should be left unassessed unless it is less than 90 days (for which no
Non Initiation Report/Certificate is required). If the gap is of 90 days or more and is because of promotion/transfer/release in
the course of reporting year, part Annual Performance Assessment Report(s) will be initiated and processed as applicable.

7. 3 - 3 3
3
The channel of reporting followed will be strictly as per the Instructions issued from time to time. No reporting Officer
should assess in two capacities.

8. 3 90 3 3 ,
3
The endorsing officer should have acquainted themselves with the work of the officer being reported upon for at least
90 days during the period covered by the Annual Performance Assessment Report.

9. 3 3 3
3 3 3
3 3 3
3 . ( , , .. . 51/ 5/ 72() .
25.05.72 8.5 3 ( - 3 3 3 ,
(), 3 .3. . () 3
Where any of the Reporting Officers awards a grading unsatisfactory or gives any adverse/remedial remarks/non
recommendation, the same alongwith substance of the entire report including good points said in the praise of the officer
reported upon will be communicated to him/her in writing by the Reviewing Officer in his absence by the Reporting Officer
within a month of completion of the report in a narrative form so that the identity of any one of the assessing officers is not
disclosed (as per para 8.5 of Ministry of Home Affairs Cabinet Sectt. Deptt of Personnel O.M. No. 51/5/72/A Ests (A) dated
20.05.72). A copy of the communication letter and acknowledgement from the officer reported upon obtained as a token of
having received the communication letter will be sent to IHQ of MoD (Army), E-in-Cs Branch/MIS (Civ) for record.

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3-3 :
Instructions for filling up various columns :

1. : 2008-09 3 3 3
3 3
Heading : If the report is for a full year, specify the year eg. 2008-09 and delete the work period. If it is a Part ACR
specify both the periods and the year in the blanks in the heading.

2. 9 : 3 3
Para 9 : Absence due to leave should be reflected only in case it is earned or medical leave.

3. 12 3 13 : 3
( 3) 3 3 3
3 3 . 3 3 3

Para 12 and 13 :This should be filled in brief and as far as possible in point form. Please fill up within the space
provided. No loose sheets should be attached. The reporting officer in the beginning of the reporting year (or on arrival of a
newly posted officer) will set quantitative/physical/financial targets in consultation with each of his officer on whom he is
required to report upon. The target should be understood by both the officers. Eight to ten targets need to be set and should
be given in order or priority.

4. 29 3 31 : 3 3
3 3 3
( 3 3 3
- 3 3 3 ,

4. Para 29 and 31 : To be filled within the space provided. No loose sheet to be attached. Reviewing officer should
also endorse whether he agrees or disagrees with the assessment of the Reporting Officer. In case of disagreement, reasons
should be given specifying if he wishes to modify or add anything. (If the officer has been reprimanded for indifferent work or
for other cause during the period under review brief particulars should be given including whether adverse guidance and
assistance was given to the officer. If the officer has done any outstanding notable work meriting commendation, a brief
mention should be made).
:-
NOTE :-
16 3 :-
The following procedure should be followed in filling up column 16 of Part III relating to integrity :-

() 3 3
(a) If the officers integrity is beyond doubt, it may be stated.

() 3 3 :-
(b) If there is any doubt or suspension, the column should be left blank and action taken as under :-
(1) 3 3
3 3 , 3
3 3 29
3 3

(i) A separate Secret Note should be recorded and followed up. A copy of the note should also be sent together
with the Annual Performance Assessment Report to the next superior Officer who will ensure that the follow up action is
taken expeditiously. Where it is not possible either to certify the Integrity or to record the secret note, the Reporting
Officer should leave the space blank and state in Column 29 whether he had watched the officers work for sufficient time
to form a definite judgment or that he heard nothing against the officer, as the case may be.

(2) 3 3 3 3
3 3
()
(ii) If, as result of follow up action, the doubts or suspicions are cleared, the officers Integrity should be certified by
the countersigning officer and an entry made accordingly at the IHQ of MoD (Army) level in the Annual Performance
Assessment Report.

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(3) 3 3
3 3
(iii) If the doubts or suspicions are confirmed, this should be duly communicated to the officer concerned by the
Countersigning Officer and the same be recorded in the officers APAR.

(4) 3 / 3 3
3 3 3 (2) (3) 3
(iv) If as a result of the follow up action, the doubts or suspicions are neither cleared nor confirmed, the officers
conduct should be watched for a further period and thereafter action taken as indicated at (ii) or (iii) above.

5. /Guidelines regarding filling up of APAR with numerical

grading

(a) / The columns in the APAR should be filled

with due care and attention and after devoting adequate time.

(b) It is expected that any grading of 1 or 2 (against work output or attributes or overall grade) would be adequately
justified in the pen picture by way of specific failures and similarly, any graded of 9 or 10 would be justified with respect to
specific accomplishments. Grade of 1-2 or 9-10 are expected to be rare occurrences and hence the need to justify them.
In awarding a numerical grade the reporting and reviewing authorities should rate the officer against a larger population of
his/her peers that may be currently working under them.

(c) 8 3 10 3 / 9 / APARs
graded between 8 and 10 will be rated as outstanding and will be given a score of 9 for the purpose of calculating average
scores for empanelment/promotion.

(d) 6 3 8 3 3 7 /APARs graded between 6

and short of 8 will be rated as very good and will be given a score of 7.

(e) 4 3 6 3 3 5 / APARs graded between 4 and 6

short of 6 will be rated as Good and given a score of 5.

(f) 4 / APAR graded below 4 will be given a

score of zero.

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