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Our shop POWER MOVIE COLLECTIONS. This shop was opened
in the 1998. Our business first started out as small and unstable
shop, selling only few variety of movie. The gradual development
around the are encouraged us to improve and expand our business.
And soon our shop achieved popularity among the locals. Our shop
attracted more customers and our companys profit had increased
dramatically.

We have movies of since the 90s and till the latest arrivals. Our
branches are in Kiarong, Lambak Kanan and in Muara. Our main
office is located in Kiarong branch. And soon more branches of our
shop maybe opened.

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The shop has completely a manual database system. Both the
employer and the employees usually handle the shop. But this is
not able to keep up with the constant expansion and the shop is
facing numerous problems.

1. With the current system it is very difficult to deal with the

customers.
2. There is difficulties for storing the records of the transactions,
stock details and complaints and suggestions from the
customers.
3. Supply of items are not kept properly and are jumbled up.
4. Verification is not appropriate as it is done orally so error or
financial losses can be made.
5. No proper stock management is made, and it is difficult to
determine how much stock of items is left.
6. The shelves are not categorized, whereby as it makes the
transactions slow.
7. The manual system is not secure enough and these can be
easily robbed.

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8. The manual system is time consuming which exhausts the
employer and the employees.
9. The manual system is unsuccessful as human error can be
prevailed.
10.With the manual system it is too difficult to analyze the
business as it is difficult to evaluate the customers choice and
preference.
11. Manual system makes financial analysis difficult.
12. Human error such as giving the wrong movie, charging extra
money also reduces the customer trust on the shop.

1. There is a need of computerized system which should reduce

the workload on the staff.
2. The new system should be quick so time is not wasted on
small issues.
3. The security system should be improved to prevent the access
of unauthorized access by setting passwords and using
encryption.
4. The new system should reduce the paper work so the owner
has to pay the initial cost of buying computers so less money
could be spend.
5. The procedure to store the records anything should be refined
by using GUI (Graphical User Interface).

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6. The new system should be smooth as compared to current
manual system which is tiresome.
7. There should be a backup facility in the new system so if the
data gets corrupted then the backup can be used (Keeping
generation of files).
8. The new system should be documented. Both user
documentation and technical documentation should be
available.
9. It should also have verification and validation checks to
reduce the chances of errors.

1. The new system should speed up the process of transactions,

stock management, and complaints.
2. There should be a database created which would store the
records of the Items Reordered, Transactions, Suppliers,
Complaints, Supply Received and Employees.
3. The database should generate the Transaction Invoice and the
invoice should be kept so it is easy for verification for item
being exchanged or returned.
4. The invoice should be given a special code (Transaction ID)
written on it so fraud cannot be done.
5. The process of invoice making should be more simplified.
6. Items should be also categorized in the database and the
stock of each item should be also stored.
7. A database should be created that can be easily altered like
merging and updating the records.

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8. The stock should be well-managed on the shelves so that
there is no delay in the transactions and employees do no fell
exhausted.
9. The calculation task should also be handled by the computer
system as there will be fewer chances of errors.
10.The new system should have tables for storing shop related
information. Queries for searching particular item.

1. Cheap and easy in usage

The present system is very cost-effective as there is no need
of expensive equipment. It is also very easy to use and
employees do not have to go through any particular
training.
2. Cost-effective
Since no machines are needed, not much electrical units are
consumed, cutting down the running costs.
3. Data is not lost in a power failure
Since the data does not rely upon computers, data is not
lost in a power failure. This proves to be very useful since
stock and sales data is not lost when necessary at times.

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4. Easy to implement
The existing system is very simple and easy to implement.
There is no need for machines so the work done is not
complicated. The current system is also quite quick.

5. Advanced skill is not required for the staff

As no complicated machinery is used, the current
employees that operate the stock control and sales system
do not have to be very learned or educated. They can be
moderately qualified.

1. Too much of paper usage

The current system uses a lot of paper for the storage of
information of stocks, sales, supplies etc. The employee has
to manage many registers at once, which leads to too much
paper being used. Used up registers are kept aside, which
may also mean that they can be misplaced or lost. The large
number of registers used also means that a storage area
such as a shelf is required.

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2. Inaccurate data input and output
Since huge amounts of data are kept, there are chances of
transcription and transposition errors in generating reports.
There is a more likelihood of miscommunication and
human mistakes, which will produce inaccurate data.
Illegible writing may also be responsible for damaged data.
3. The manual system is slow, time-consuming and
tedious
The existing system is very slow, as many tasks are carried
out, for example searching for an item may take a long time.
It creates delays, causing the buyers to become impatient.
4. Insecure data
The registers are kept at the counter that is accessible to
anyone. Anyone can easily tamper with the data. The
registers can easily be damaged or stolen as they are not
locked up.

5. More labor is required

In the manual system, a lot of tasks are carried out and
therefore more labor is required.

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 The objectives and aims of new system can be achieved by
implementing one of these solutions. Every solution is evaluated so
that conclusion can be drawn which solution makes the objectives
more achievable.

Well experienced workers can be employed to prevent the

mistakes being committed. This can make transactions more
simple and easy to manipulate. Similarly marking the shelves
manually can also prevent the confusion of the place of different
movie lists. Giving the breaks to the employees during working
hours is not only healthier for the employees but is can also avoid
errors.

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1. Hiring more staff
The company may hire more units of labor so that the work
can be separated in to particular tasks and can be carried out
by its specialists.

2. Use ready-made software

The company could use electronic organization software
which are already available in the market. This will consume
less-time and errors will be minimized.

3. Computerization using Spreadsheets

Records can be computerized using spreadsheets, which will
enable the sales person to perform searches quickly and
accurately. Spreadsheet packages can easily carry out complex
calculations with the help of formulae and functions.

4. Computerization using High Level Language Software

The shop can have a made to order software, created using
a High Level Language, like Visual Basic. The software will be
fully customized according to the shop's needs. Inserting, and
editing records will be easy.

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1.

Advantages:

More tasks are carried out simultaneously.

Takes less time to perform calculations.
Minimizes the time wasted.
A separate employee can be hired to do specific jobs so that
the job is done more efficiently. E.g. an employee for
organizing the item records and another for searching one
particular item record.

Disadvantages

More money is spent hiring more employees.

Errors can still occur in the calculation of numbers in the tests
due to poor mathematics or missing of any record or marks.
Errors can still occur as it is manual checking and the human
can let go any mistake in the document. Chances of human
errors still apply.

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2.

Advantages:

The software will be user-friendly, easy and simple to use.

Time will be saved as the work will not be done manually.
The software will be error-free.

Disadvantages

The software may cost a lot of money.

Some addition features may not be present in the software.
The software will not be customized according to the wishes of
the shop.
3.

Advantages:

Very easy to store and view data as it is organized.

This method has a low cost of implementation as it can be
developed cheaply.
Spreadsheet packages are capable of performing tasks very
quickly, so time will be saved.

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Disadvantages

A computer literate would be required who is familiar with

spreadsheet packages. This will affect monthly costs.
Data can be hacked as compared to databases and other
software as there is no password protect in spreadsheet
packages.
The organization will not be very efficient and customizable
compared to other software such as database software.

In my opinion, computers using high level language software such

as Visual Basic would be the preferable alternative solution for
Power Movie Collections.

Reasons for its recommendations are as follows:

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1. Fast, accurate and reliable
Present day computers are very fast and are accurate due to
validation checks. This will prevent invalid item records from
being added to the database. Since computers are very fats,
customers will not get annoyed waiting in queues for delays.
2. Less labor required
Since all the records are saved into the computer, item
records can be easily found or added without the need of
extra workers.
3. Secure
A login system can be made to prevent access from
unauthorized personnel or hackers. This will make the system
secure from theft.
4. Low running cost
The initial cost of the high level language software will be
quite high, but the only running costs after that will be the
power consumption cost and maintenance cost. Labor costs
are also cut.
5. Easy and efficient data organization
The data can be organized efficiently in the form of tables and
forms. Record searches are fast and simple. Data can easily be
edited and sorted.

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 6. Easy to create backups and saving physical space
Backups will be very easy to create as they can simply be
copied to USBs, flash disks, CD-ROMs, etc. Less space will
also be occupied as there will be no need to keep cabinets to
put registers in, only space for a computer will be required.
7. More customizable
Applications developed using high level programming
language is easily customizable and efficient than a database
software.

Advantages:

1. The system would be easy to use and user-friendly.

Searching, editing, deleting and adding records would be
simple.
2. Searching for a record will not become an annoyance as all
records will be stored in a database which is organized and
easy to retrieve data from.
3. The system will be quite cheap, as there is no need to pay
the salaries of the extra workers required in the previous
system.

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 4. Since the data will be stored in a computer, there will be no
need of file cabinets. This will help save space and improve
working conditions.
5. Using a login system, data can be kept secure from hackers.
This will make the proposed system safe and secure.
6. There will be no need of hiring extra employees for certain
jobs such as searching. The computer can perform all tasks
such as searching/deleting/adding and even checking
whether the data entered by the data entry operator is valid
or not.
7. All the grammatical and punctuation mistakes are always
identified in MS Word. This special feature will prompt the
data entry operator to make amendments.
8. The software will be totally customizable according to the
needs of the shop. Efficient and quick data organization as
well as automatic reminders when the stock is low will be
possible.

Disadvantages

1. Power usage will increase dramatically. This will increase

electrical costs and therefore more money will be required.

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2. Power failures may occur which can lead to data loss and
hardware malfunction. Sometimes, the system can
breakdown if there is a power failure causing all data to be
lost.
3. Despite various security measures, the system will be
vulnerable to viruses, Trojans, etc.
4. A system specialist who is able to work with databases will
be required. This again will affect monthly costs.
5. Staff will be needed to trained to the computerized system.
6. The initial expense of building the software will be very
costly.
7. Technical errors may be difficult to fix without
programming knowledge.

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