DIPLOMA OF PROJECT MANAGEMENT

Subject: PROJECT HR 2

JHON STEVEN ROJAS MUNOZ

ID: S400-53293

ASSESSMENT 1

1. WHAT TIPS CAN YOU GIVE FOR Figure xxx. Example of a flipchart
ANALYSING AND REVIEWING PROJECTS
TO IDENTIFY IMPROVEMENTS?

Throughout a project, many lessons are

learned and all the team should spent
time trying to identify why they happened
or more important which factors
contribute to this in order to avoid them
in future projects. This offers a sight of
advantages or disadvantages about the
way the project was managed. On option
could be the Project Manager gather with
its team members, such as, Human
resources Manager, Financial Manager *Taken from:
and so on; and let them speak in an
observation session what for them would Figure given below is an easy
be positives or negatives aspects of the representation of what could be made at
project. As a main goal, this reunion any stage of the project once it has
should be focused on identify started applicable not only to the team of
improvements that could be introduced to the Project Manager, but also to all the
the project management approach, and parts involved such as sponsor or
these highlighted points should come with suppliers
a practical, realistic and effective way to
overcoming it as shown in the figure xxx 2. WHAT IS THE DIFFERENCE BETWEEN
COACHING AND MENTORING?

Both are ways to transmit the knowledge

or expertise to another person. However,
coaching could be understand as a job
training where a person is taught a variety
of skills or performance within a period of
time ranging from weeks or months in
order to achieve a desired outcome; and
mentoring is known as a surveillance by a
person in a similar or higher position
without involving permanent contact to
support the pupil in difficult
circumstances.
3. HOW CAN YOU ASSIGN
RESPONSIBILITY TO TEAM MEMBERS?
The most effectively way to delegate any
labour is having a clear understanding of
what are the desired outputs and what
skills have each member of the team.
Assigning a specific task to a team
member could be easily judge using three
criteria:
KNOWLEDGE
EXPERIENCE
EXPERTICE
The first one is making reference to skills
or abilities necessaries to get the job
done, the second one refers to deal with
the entire factor that bring being involved
in a specific kind of project, specially focus
on the managing of time; and the last one
offers a sight of the capability solving any
unforeseeable situation presented during
the job.
4. DESCRIBE THE NEGOTIATION
PROCESS? (5 MARKS)
A Project Manager is the linking person
among Sponsor, team Members, suppliers
and contractors. Therefore he has to
know what are the critical aspect to
bargain over each party of the project.
When comes to negotiate with sponsor
the critical points are TIME and MONEY,
as it is natural; everyone wants at the
lowest prices and the shortest time,
however this kind of negotiation comes
down to knowledge and experience to
achieve the desired results.
Bargaining with the Team members
comes to the Networking Skills, because
they enable the Project manager to gain a
better deal, such as discounts or mates
rates from somebody they know; and
also do not forgetting about the time to
complete certain tasks.
Last part is the suppliers or contractors
where the experience or knowledge of the
Project Manager will help to get the
better deal related with buying goods. It is
well know that one chair would not cost
the same for a town bar than a luxury bar
in the CBD. The settlement range is the
place of mutually agreeable solution, ideal
to manage any quotation situation
whether both parties would rather their
position or prices than stop the deal. This
could be a critical step when it comes to
lower the prices of the project. An
example is shown in the figure xxx where
the settlement is ranging for a car
negotiation.
 5. WHAT ARE THE QUALITIES OF A GOOD Communication: Speaking directly,
LEADER? (2 MARKS) being succinct contribute to create
connection.
A great leader should have 4 essential
Enthusiasm: morale is linked to
skills or should lead its work by them. The
positivity and keep and upbeat
4 essential skills are:
attitude.
Delegation: having the right team Accountability: Always act
and trust them. ethically and responsibly and also
trying not making promises you
cannot keep.

6. FOR AN UPCOMING PROJECT OF YOUR CHOICE, IDENTIFY WHAT HUMAN RESOURCES

WILL BE NEEDED TO MEET DESIRED OUTCOMES. PLAN HOW TASKS WILL BE DELEGATED,
HOW MANY WORKERS WILL BE NEEDED FOR CERTAIN TASKS, AND WHAT SKILLS, ABILITIES
AND LEVELS OF EXPERIENCE ARE REQUIRED. REMEMBER, YOU WILL NEED TO CONSIDER
QUALITY AND TIMEFRAME REQUIREMENTS WHEN PLANNING HUMAN RESOURCES.

HOSTEL Desired Output: New bedrooms, new bar, new menu

REFURBISHMENT and Advertising

INITIATION Start day Finish Day Quantity Task Resource Resource Quality: (Skill,Abilities, Level of Experience)
Project S: Matematical,Communication// A: Can meet timeframe // E:
1 120 1 Ma na ger Previous Construction Projects
Huma n
S: Communi ca ti on, Li ders hi p // A: a ccura cy choos i ng pers ona l
1 120 1 Res ources
//E: Previ ous Cons tructi onProjects
Ma na ger
Financial S: Ma tema ti ca l , Communi ca ti on // A: s ti ck to the budget //E:
1 120 1 Previ ous Cons tructi onProjects
Manager
PLANING
Start day Finish Day Quantity Task Resource Resource Quality: (Skill,Abilities, Level of Experience)
S: Cooking// A: Create cheap plates // E:Done menu for
4 14 1 Cheff
students
S: Houses, Buildings// A: optimitation of space // E: Previous
4 20 1 Architect
Construction Projects
S: vision, projection// A: creat modern bar // E: Previous
4 20 1 Bar Designer
Construction Projects
Graphic S: Audio-visual// A: Understand clients needs// E: Previous
100 120 1 Publicity projects
Designer
EXECUTION
Start day Finish Day Quantity Task Resource Resource Quality: (Skill,Abilities, Level of Experience)

20 90 3 Carpenter Minimun 3 years experience, meet timefrrame

20 90 2 Plumber Minimun 3 years experience, meet timefrrame
20 90 4 Builder Minimun 3 years experience, meet timefrrame
40 90 2 Electritian Minimun 3 years experience, meet timefrrame
85 95 3 Painter Minimun 3 years experience, meet timefrrame
95 100 4 Cleaner Minimun 1 years experience, meet timefrrame
CLOSING
Start day Finish Day Quantity Task Resource Resource Quality: (Skill,Abilities, Level of Experience)
S: Cooking// A: Create cheap plates // E:Done menu for
100 120 3 Publicist
students
7. PLAN A GROUP TRAINING AND DEVELOPMENT SESSION WHICH ENSURES THAT ALL
WORKERS ARE CONFIDENT AND ABLE TO DO THEIR JOBS EFFECTIVELY AND SAFELY. (10
MARKS)