County of Jefferson Office of the County Administrator Historic Courthouse 198 Arsenal Street, 2" Floor Watertown, NY 13601-2567 Phone: (315) 785-3075 Fax: (315) 785-5070 August 3, 2017 TO: Members of General Services Committee FROM: Robert F. Hagemann, County amines SUBJECT: — General Services Committee Agenda Please let this correspondence serve as notification that the General Services Committee will meet on Tuesday, August 8, 2017 at 5:30 p.m. in the Board of Legislators’ Chambers. Following is a list of agenda items for the meeting: Resolutions: 1. Authorizing Agreement and Amending the 2017 County Budget in Relation to the FY 2017 State Homeland Security Program (SHSP) Grant 2. Authorizing Jefferson County to be Lead Agency under the State Environmental Quality Review Act for the Purpose of the 2017 Jefferson County Snowmobile Trail Reroutes and ‘Additions Pursuant to NYS Snowmobile Grant-in-aid Program, and Making a Determination, of Non-significance 3. Establishing Time and Place for a Public Hearing on the Inclusion of Viable Agricultural Land in Certified Agricultural Districts before the Districts’ Established Review Periods 4, Establishing Time and Place for a Public Hearing on the Fight Year Review of the Southwest Agricultural District No. 3 5. Authorizing an Agreement with the Community Action Planning Council (CAPC) to Promote Fait and Equal Housing 6. Authorizing Agreement and Amending the 2017 County Budget in Relation to the State FY17 Law Enforcement Terrorism Prevention Program (LETPP) GrantInformational Items: Monthly Reports: + Planning + Weights & Measures If any Committee Member has inquiries regarding agenda items, or would like to add an item(s) please do not hesitate to contact me. RFHGtr ce: Airport Fire & Emerg. Mgmt. Serv. Sheriff Buildings & Grounds Highway/Recycling & Waste Mgt. Weights & Measures Code Enforcement Planning County Attorney District Attomey Probation County Treasurer Dog Control Public Defender EOLJEFFERSON COUNTY BOARD OF LEGISLATORS Resolution No. Authorizing Agreement and Amending the 2017 County Budget in Relation to the FY 2017 State Homeland Security Program (SHSP) Grant, By Legislator: ‘Whereas, The New York State Division of Homeland Security and Emergenoy Services has, awarded Jefferson County $97,471 from the FY17 State Homeland Security Program (SHSP)(CFDA 97.067) through funding from the Division of Homeland Security and Emergency Services (DHSES), and Whereas, The County must enter into an agreement with the New York State Division of Homeland Security and Emergency Services to receive these grant funds which will be used 10 purchase personal protective equipment, cyber security, a generator for the radio project and a portable, towable generator/light tower. Whereas, The 2017 County Budget must be amended to recognize the revenue and allocate the funds. Now, Therefore Be It Resolved, That the County of Jefferson agrees to accept the $97,471, and the Chairman of the Board of Legislators be and is hereby authorized and directed to execute said ‘grant agreements on behalf of Jefferson County, subject to the review of the County Attomey as to form and content, and be it further Resolved, That the 2017 County Budget is amended as follows: Increase: Revenue 01341000 943204 Federal Aid Criminal Justice $97,471 Expenditure 01341400 02300 Technical Equipment $60,000 01341400 04585 Operating Supplies 2,500 01341400 04111 Trackable Items 1,500 01341400 04115 Telephone 8471 01341000 04514 Uniforms 5,000 01341400 04118 Computer Hardware 10,000 01341400 04119 Computer Software 10,000 Seconded by Legislator:JEFFERSON COUNTY BOARD OF LEGISLATORS Resolution No. Authorizing Jefferson County to be Lead Agency under the State Environmental Quality Review Act for the Purpose of the 2017 Jefferson County Snowmobile Trail Reroutes and Additions Pursuant to NYS Snowmobile Grant-in-aid Program, and Mal Determination of Non- significance By Legislator: Whereas, Article 27 of New York State Parks, Recreation and Historic Preservation Law establishes a mechanism for allocating funds to local governmental sponsors for the development and maintenance of snowmobile trails designated as part of the State Snowmobile Trail System, and Whereas, Having reviewed the criteria contained in 6NYCRR, Section 617.7, Jefferson County finds that there will be no significant adverse environmental impact resulting from the changes/reroutes and use of the snowmobile trails though Jefferson County, and Whereas, Its the County’s intent to support the development and maintenance of snowmobile trails as an important economic and recreational resource for Jefferson County, and ‘Whereas, An Environmental Assessment Form (EAF) has been completed which reviews potential environmental impacts and determines that no significant impacts will occur. Now, Therefore, Be It Resolved, That Jefferson County shall assume lead agency status for this action pursuant to SEQR and has determined that this is an unlisted action and will not have any adverse environmental impacts, and be it further Resolved, That the Chairman of the Board of Legislators is hereby authorized to sign the Environmental Assessment Form\Determination of Significance and forward same to all involved agencies. Seconded by Legislator: State of New York) dss County of Jefferson ) 1, theundersgned, Clerkof the Board of Lepstators ofthe County of Jeferson, New York d hereby certify that Thave compared the foregoing copy of Resolution No, of the Board of Legislators of sak County of {efferson withthe original erent on le in my office snd duly adopted by said Board wt a meeting of sald Booed om the day of. SIN 20 and that the sume fsa rue and correct copy of such Resolution and the whole theroot. Intestimony whereof, Ihave hereunto set my hand and affixed the sel of said County this._ day of 20 Geri of the Board of Legisators—JEFFERSON COUNTY BOARD OF LEGISLATORS Resolution No. Establishing Time and Place for a Public Hearing on the Inclusion of Viable Agricultural Land in Certified Agricultural Districts before the Districts’ Established Review Periods By Legislator: Whereas, New York State Agriculture and Markets Law Article 25AA, Section 303-b requires that Counties establish an annual thirty day period within which to accept requests by landowners to have viable agricultural land included in a certified Agricultural District, and Whereas, The Jefferson County Board of Legislators passed Resolution No. 98 of 2004, Establishing an Annual Thirty Day Period for Landowners to Submit Proposals to Include Viable Agricultural Land within an Existing Agricultural District Before the District's Established Review Period, and Whereas, Resolution No. 98 of 2004 established June 1 through June 30 as the annual thirty day review period, and Whereas, In accordance with Section 303-b of Article 25AA of the New York State Agriculture and Markets Law, the requests for inclusion were referred to the Agricultural and Farmland Protection Board for review and recommendation, and Whereas, The recommendation of the Agricultural and Farmland Protection Board conceming the inclusion proposals will be submitted to the Clerk of the Board prior to the public hearing Now, Therefore, Be It Resolved, That a Public Hearing be conducted by this Board of Legislators concerning the inclusion of viable agricultural land in certified Agricultural Districts before the Districts” established review periods. The public hearing will be held in the Jefferson County Office Building, 2% Floor Conference Room at 175 Arsenal Street, Watertown, NY on Monday, September 25, 2017 at 5:00 p.m., and be it further Resolved, That a notice of such public hearing shall be given in accordance with the law. Seconded by Legislator:JEFFERSON COUNTY BOARD OF LEGISLATORS Resolution No. Establishing Time and Place for a Public Hearing on the Eight Year Review of the Southwest Agricultural District No. 3 By Legislator: _ Whereas, Jefferson County has been officially notified by the New York State Department of Agriculture and Markets to commence the Eight Year Review of the Southwest Agricultural District No. 3, and ‘Whereas, In accordance with Section 303 of Article 25AA the New York State Agriculture and Markets Law this action has been referred to the Jefferson County Agriculture and Farmland Protection Board for review and recommendation, and Whereas, The report and recommendation of the Agriculture and Farmland Protection Board will be submitted to this Board prior to the public hearing for the District's review. Now, Therefore, Be It Resolved, That a Public Hearing will be conducted by the Board of Legislators concerning the Eight Year Review of the Southwest Agricultural District No. 3 and any modifications thereof. The public heating will be held in the Jefferson County Office Building, 2" Floor Conference Room at 175 Arsenal Street, Watertown, NY on Monday, September 25, 2017 at 5:15 p.m., and be it further Resolved, That a notice of such public hearing shall be given in accordance with law. Seconded by Legislator: State of New York) ssi County of Jefferson ) ‘,theundersigned, Clerkot the Board of Legislators ofthe County of Jefferson, New York, d hereby certify tna Thave compared the foregoing copy of Resoltion No. ofthe Board of Legislators of sald County “effeson withthe original thereat on Mie In my office and duly adopted by sald Bourdon the day of coe a and thatthe Same is ‘such Resolution and the whole thereat. have nereunto set my hand and affixed the sel of said County this_ day of Intestinony whereo ‘Ceri of he Board of CagsatorsJEFFERSON COUNTY BOARD OF LEGISLATORS Resolution No. Authorizing an Agreement with the Community Action Planning Council (CAPC) to Promote Fair and Equal Housing By Legislator: Whereas, Jefferson County is the grant recipient of U.S. Department of Housing and Urban Development funding from the Community Development Block Grant and HOME Programs, and said funds are committed to housing assistance programs for income eligible County residents, and ‘Whereas, To ensure compliance with funding requirements the County is obligated to promote ‘and further fair and equal housing opportunities for residents of Jefferson County consistent with federal legislation and regulations, and Whereas, To accomplish this objective the County has annually entered into a contract for the provision of fair housing services including acting as the County's fair housing office for public education, information and referral, and complaint assistance, and Whereas, Funds for a fair housing contract are appropriated in the 2017 County Budget. Now, Therefore, Be It Resolved, That the Chairman of the Board of Legislators is hereby authorized to enter into an agreement, subject to the approval of the County Attomey, with the Community Action Planning Council (CAPC) in an amount not to exceed $7,500.00 for promoting and furthering fair and equal housing opportunities in the County for the period October 1, 2017 through September 30, 2018. Seconded by Legislator: State of New York) ) ss. County of Jefferson } |, the undersigned, Clerk ofthe Board of Legislators ofthe County of Jelferson, New York, do hereby certify tha have compared the foregoing copy of Resoltion No. ofthe Board of Legislators of sad County of Jefferson withthe original thereot on file in my office and duly adopted by sald Board at a meeting of sald Board onthe ‘any of MUS 2—-and thatthe same isa true and correct copy of ‘uch Resolution ad the whole thereof Intestimony whereof have hereunto st my hand and affixed the seal of sald County this__day of ‘ler ofthe Hoard of agisatonJEFFERSON COUNTY BOARD OF LEGISLATORS Resolution No. Authorizing Agreement and Amending the 2017 County Budget in Relation to the State FY17 Law Enforcement Terrorism Prevention Program (LETPP) Grant By Legislator: Whereas, The New York State Office of Homeland Security provides grants to local governments to prepare for terrorist events through funding from the U.S. Department of, Homeland Security's Office for Domestic Preparedness, and ‘Whereas, Jefferson County has been awarded $32,491 from the FY17 Law Enforcement ‘Terrorism Prevention Program (LETPP) (CFDA 97.067), and Whereas, Said funds will be used to purchase tactical vests for the Sheriff’s Department, and Whereas, The County must enter into agreements with the New York State Office of Homeland Security to receive these grant funds, and Now, Therefore Be It Resolved, That the County of Jefferson agrees to accept the $32,491 LETPP grant, and be it further Resolved, That the Chairman of the Board of Legislators be and is hereby authorized to execute said agreements on behalf of Jefferson County, subject to the review of the County Attorney as to form and content, and be it further Resolved, That The 2017 County Budget is amended as follows: Increase: Revenue 01311000 943201 Federal Homeland Security $32,491 Expenditures 01311400 04514 Uniforms and Clothing $32,491 Seconded by Legislator:2017 Planning Department Report May - June The overall service objective of the Department of Planning is to provide quality technical assistance to the County and its local municipalities within the Department's four established workplan areas: County Planning and Economic Development, Community Planning and Development, Resource and Environmental Management, and Information, Demographic, and data Services. COUNTY PLANNING AND ECONOMIC DEVELOPMENT Community Development Block Grant (CDBG) Program 2014 Award Year. During May and June $22,030 was drawn down in support of 2 projects. ‘These were the last payments for the 2014 Grant. 2015 Award Year. During May and June $120,269 was drawn down in support of 15 projects and program development 2016 Award Year. This award money is now available to access. North Country HOME Consortium. The County continues to serve as the lead entity to ‘administer the multi-county (Jefferson, Lewis, and St. Lawrence) Consortium, which acts as a direct entitlement community for Federal HOME housing funds, During May and June $84,395 in Federal HOME funds were expended; representing activity on fifteen housing assistance projects. Staff participated in the required monitoring of local housing agencies. County Planning Board Staff prepared materials for the May and June Planning Board meetings. The following ten projects were reviewed: Brownville (T) - refinement of a previously referred local law to regulate placement of Wind Energy Conversion Systems; Cape Vincent (T) — proposes to expand the Agricultural District 1,600 feet west of County Road 6; Clayton (T) ~ site plan review for a 10,200 square foot boat storage building; Lorraine (T) - updates to site plan/special permit design standards and establish tall structures regulations; Orleans (T) — area variance for the square footage per off-premise directional signs to be increased from 6 square feet to 32 square feet, special use permit to erect eight four foot by eight foot off-premise directional signs to the side of an existing building; Watertown (T) ~ site plan review for a 12,500 square foot multi- tenant retail building and six self-storage buildings; Cape Vincent (V) ~ site plan review for auto/marine detailing and accessories, site plan review for a brewery/tap room; Watertown (C) ~ site plan review to demolish an existing portion of a building and construct an addition to establish an office.- Fort Drum Staff attended a FORLO Sustainability meeting Staff attended the Fort Drum Partnership Symposium. Jefferson County Aiport Business Park Staff attended an Airport Business Park meeting to discuss options for local land use permit procedures. Volunteer Transportation Center Staff attended the bimonthly transportation and mobility meeting. Jefferson County Airport Staff attended a meeting to discuss the need for municipal training regarding airport compatibility and technical assistance to plan and zone for airport compatibility needs. Watertown Jefferson County Area Transportation Council Staff attended a stakeholders meeting on the Long Range Transportation Plan Shared Services Panel Staff attended a panel meeting. COMMUNITY PLANNING AND DEVELOPMENT Municipal Project Assistance Brownville (T) - Staff created a draft map of proposed changes to setbacks for wind energy projects. Cape Vincent (T) - Map prepared showing proposed zoning changes and underlying land cover. ‘Chaumont (V) - Staff met with the Planning Board to discuss the original zoning map adoption and potential zoning map amendments they are considering in some areas in the village. Staff prepared a draft map for discussion. Champion (T) ~ Staff revised zoning map as requested. Hounsfield (T) - Staff attended two meetings to discuss parking examples of manufacturing and warehousing facilities in the region, and a set of suggested parking ratio zoning amendments. Lyme (T) ~ Staff met with the Planning Board to discuss a new special permit application form and needed edits. Form will be a fillable pdf once finalized Orleans (T) ~ Staff created maps of proposed zoning for Orleans Corners and prepared narrative for proposed zoning ordinance amendments. Wilna (T) - Revised zoning map was finalized and a reference zoning map created.Municipal Land Use Training Staff attended a Northern New York Planners meeting. People in the planning field from Jefferson, Lewis, and St. Lawrence counties gather quarterly to discuss the ‘hot" topics in the planning fila. Staff attended the Black River Watershed Conference in Old Forge, NY RESOURCE AND ENVIRONMENTAL MANAGEMENT Agriculture ‘Southwest Agricultural District is undergoing its 8 year review. Surveys were sent out to ‘owners of farms currently in the district and the open enrollment period ran through the month of June. The department received a strong response rate for the surveys, the results of which will be sent to New York State, The Agricultural and Farmland Protection Board met and reviewed the proposed modifications, 2017 Annual Inclusion Process. Staff prepared and mailed materials to landowners that requested information and provided a news release to the local papers. June 1 to 30 is the annual 30 day review period. Staff collected inclusion requests for review and developed a report. The Agricultural and Farmland Protection Board met and reviewed the requests. The department updated the individual town and village agricultural district maps to include the 2016 Annual Inclusions that were certified by the Commissioner of NYS Ag & Markets. Snowmobile Grat id Program Staff submitted the end of season documentation (1Phase II!) pursuant to NYS OPRHP deadline May 31° Staff also submitted the Phase | gps trail update information on behalf of the Thousand Island Snowmobile Club by the June 2" deadline. MS4 Coalition Staff attended a meeting INFORMATION, DEMOGRAPHIC, AND DATA SERVICES General Technical Assistance Responded to callers, emails, and walk-ins with requests concerning municipal zoning maps, parcels, flood maps, zoning questions, the county map viewer, and agricultural districts. Other Geographic Information System (GIS) Tasks (not associated with projects above) For various requests and projects, created or refined the following GIS maps: building code coverage by county or local code enforcement officer; County land use by assessment for 2017; age of comprehensive plans by municipality; zoning map status by municipality; Census block {groups of 2010 for the City of Watertown; and a site map for County Planning Board review. Requested and reformatted the City of Watertown's parcel layer for use in County projects, prepared and submitted the layers to update the County Map Viewer.County of Jefferson DEPARTMENT OF CONSUMER AFFAIRS BUREAU OF WEIGHTS AND MEASURES 21915 County Route 190 Watertown, NY 13601 Phone (315) 786-1094 James A. Riclumite, Director Brian M. Mooney, Asst. Ditector Monthly Report - July 2017 Establishments:] __ Establishments Devices # Insp #Retest| Correct Plus Minus__Other__Visual_Retests Commercial Estab. 55 2a [5 5 3 5 " Non-Comm. Estab 2 Commoditie # inspections} [Complaints /Requests:[ 5 #Lols| Petroleum Samples: 2 # Packages/Lots Milk Tanks: New] __4 # Packages Measured Recalibrations/Rechecks # Lots Failed \Vehicle Scales: 3 [Scanner # Inspections| Checks: items Correct Marked Scanned Overcharge Loss to Consumers Undercharge| Loss to Stores Not On Fite Total # Scanned # Inspections Falled Additional Comments: All Petroleum Samples Tested MEET Required NYS Tolerances for the month of July. 7/7/17 >Brian collected ‘octane samples in Lewis County. Brian worked in Lewis County on 7/10, 7/14, and 7/24, James A. Richmire - DirectorPre-Pack 3 3 100.00% 0.00% [Monorail Scale oO #DIV/O! #DIV/O! Platform Scale. 18 18 100.00% 0.00% [Livestock Scale oO #DIV/O! #DIV/0! Petroleum Meter VTM_ oO ‘#DIV/O! #DIV/0! Other Meter, oO #DiV/O! #DIV/O! Rack Meter oO #DIV/O! #DIV/O! Liquid Measure oO #DIV/O} #DIV/O! [Volumetric Measure oO #DIV/O! #DIV/O! |Weights Pharmacy. 0 ‘#DIV/Ol #DIV/0! [Linear Measure oO #DIV/0! #DIV/O! Miscellaneous Device oO #DIV/O! #DIV/O! [Non-Commercial Device #DIV/O! #DIV/O! “Total Percentage of Devices Inspected for “otal Devices for Total Deviees or 7 each county Jefferson Lewis Taal Oavlene a Jefferson Lewis 263 44 307 85.67% 14.33% Remarks: See monthly inspection reports for establishment information.