Professional Documents
Culture Documents
Chapter 3
Information Systems, Organizations, Management, and
Strategy
True-False Questions
1. To benefit from new technologies, the organization must be aware of, and be open to, the
influences of information systems.
7. The current Japanese theories of automobile production are based on the manufacturing
theories of Henry Ford.
8. Any information system that brings about significant change will elicit serious political
opposition within the organization.
9. Information systems help managers identify external changes that might require
organizational response.
10. In economic terms, information system technology can be viewed as a substitute for capital
and labor.
12. As firms grow in size and scope, agency costs always decrease.
13. By increasing the span of management control, information systems lower agency costs.
14. Behavioral research has found that information systems automatically transform
organizations.
16. Managers perform a great deal of work at an unrelenting pace, and each activity normally
lasts less than ten minutes.
17. Information systems provide major assistance for managerial decision making.
19. According to research cited in the textbook, when making decisions people tend to take the
first available alternative that will move them closer to the goal, without examining all the
alternatives.
21. When planning a new information system, the organizations culture and politics are central
organizational factors that should be considered.
22. Strategic information systems can be used at all organizational levels and are more far
reaching and deep rooted than other kinds of information systems.
23. Value chain analysis is the most common analytical tool at the business level of the
organization.
24. In a value chain, primary activities include inbound logistics, operations, outbound logistics,
sales and marketing, and procurement.
25. Digitally enabled networks can be used to coordinate the production of many independent
firms.
26. A value Web is more customer-driven than the traditional value chain.
27. A value web can synchronize the value chains of business partners within an industry to
rapidly respond to changes in supply and demand.
29. Information systems allow companies like Dell Computer Corporation to sell individualized
products to individual customers.
30. Information systems provide a resource that a company can mine to increase profitability.
33. Supply chain management and focused differentiation are two examples of how emerging
digital firms can engage in business strategies not available to traditional firms.
34. By sharing knowledge across business units, an information system can enhance
competency.
35. When two organizations pool markets and expertise, this relationship can lower costs and
generate profits.
36. The three principal concepts for analyzing strategy at the industry level are information
partnerships, competitive forces model, and focused differentiation.
37. Industry structure refers to the nature of participants in an industry and their relative
bargaining power; it derives from the competitive forces and establishes the general
business environment in an industry and the overall profitability of doing business in that
environment.
38. A major difference between the traditional business model and the model of the digital firm
era is the awareness of industry sets.
39. Agency economics is a model of strategic systems at the industry level based on the concept
of a network where adding another participant entails zero marginal costs but can create
much larger marginal gains.
40. When identify opportunities for strategic information systems, managers should determine
where in the value chain the information systems can provide the greatest value to the firm.
a. organizational structure.
b. standard operating procedures.
c. politics and culture.
d. environment and management decisions.
e. All of the above
42. Precise rules, procedures, and practices developed by organizations to cope with virtually
all expected situations best describes:
a. business processes.
b. work methods.
c. formal system.
d. standard operating procedures.
e. process description.
44. A task force organization that must respond to rapidly changing environments best
describes:
a. adhocracy.
b. professional bureaucracy.
c. divisionalized bureaucracy.
d. machine bureaucracy.
e. entrepreneurial structure.
47. When information systems help organizations perceive changes in their environments and
act on their environments, this function is called:
a. external scanning.
b. environmental observation.
c. environmental scanning.
d. competition monitoring.
e. strategic scanning.
a. formal structure.
b. organizational type.
c. environments.
d. power.
e. function.
a. goals.
b. formal structure.
c. standard operating procedures.
d. politics.
e. culture.
53. By making it worthwhile for firms to contract with external suppliers instead of internal
sources, information technology can reduce:
a. transaction costs.
b. end user support requirements.
c. management control spans.
d. All of the above
e. None of the above
54. Because it makes it easier for managers to oversee a greater number of employees,
information technology can reduce:
a. transaction costs.
b. interdepartmental conflicts.
c. agency costs.
d. information retrieval costs.
e. None of the above
55. Some research indicates that computerization decreases the need for large numbers of
lower-level workers because:
58. Organizations rebuilding some of their key business processes on Internet technology are
finding that:
59. Mintzberg defined the interpersonal roles of a manager as those in which the manager:
60. Mintzberg defined the decisional roles of a manager as those in which the manager:
62. Deciding how to carry out specific tasks specified by upper and middle management, and
establishing criteria for completion and resource allocation best describes:
66. The rational model of human behavior makes the assumption that people:
67. The underlying personality disposition toward decision making is called the:
a. cognitive style.
b. personal bias.
c. systematic approach.
d. behavioral indicator.
e. model of rationalization.
68. The cognitive style that describes people who approach a problem by structuring it in terms
of some formal method is:
69. Models of decision making where decisions are shaped by the organizations standard
operating procedures are called:
a. human resources.
b. inbound logistics.
c. technology.
d. procurement.
e. administration and management.
a. value Web.
b. value chain.
c. value extranet.
d. value intranet.
e. enterprise system.
74. Strategic information systems for ____________ can prevent the competition from
responding in kind.
a. competitive advantage
b. technology-based products
c. manufacturers
d. product differentiation
e. wholesalers
75. A competitive strategy for creating brand loyalty by developing new and unique products
and services that are not easily duplicated by competitors best describes:
a. focused differentiation.
b. low-cost producer.
c. product differentiation.
d. quality differentiation.
e. marketing differentiation.
76. One advantage of information systems is that they enable companies to pitch to:
a. networked markets.
b. efficient customer response systems.
c. franchise-based environments.
d. wide-ranging data reports.
e. demographic-oriented sales.
a. core competencies.
b. strategic competencies.
c. standard operating procedures.
d. business strategies.
e. strategic business processes.
79. The three principal concepts for analyzing strategy at the industry level are:
80. A movement from one level of sociotechnical system to another best describes:
a. strategic placement.
b. focused transition.
c. upward transition.
d. competitive transition.
e. strategic transition.
83. A(n) bureaucracy is a formal organization with a clear-cut division of labor, abstract rules
and procedures, and impartial decision making that uses technical qualifications and
professionalism as a basis for promoting employees.
84. A(n) organizational culture is the set of fundamental assumptions about what products the
organization should produce, how and where it should produce them, and for whom they
should be produced.
85. A(n) systems analyst is a specialist who translates business problems and requirements to
information requirements and systems, acting as a liaison between the information systems
department and the rest of the organization.
86. A(n) information systems manager is the leader of the various specialists in the
information systems department.
87. A(n) chief information officer is the senior manager in charge of the information systems
function in the firm.
88. Transaction cost theory is the economic theory stating that firms grow larger because they
can conduct marketplace transactions internally and more economically than they can with
external firms in the marketplace.
89. Agency theory views the firm as a nexus of contracts among self-interested individuals who
must be supervised and managed.
90. A(n) virtual organization uses networks to link people, assets, and ideas to create and
distribute products and services without being limited to traditional organizational boundaries
or physical locations.
91. The classical model of management focuses on the formal functions of planning, organizing,
coordinating, deciding, and controlling.
92. The behavioral model of management is based on observations of what managers actually
do on their jobs.
93. Mintzbergs managerial roles are the expectations of the activities that managers should
perform in an organization.
94. Mintzbergs decisional roles describe situations wherein managers initiate activities, handle
disturbances, resources, and policies of an organization.
95. Strategic decision making is the act of determining the long-term objectives, resources,
and policies of an organization.
96. Management control monitors how efficiently or effectively resources are used and how
well operational units are performing.
97. A(n) unstructured decision is a nonroutine decision in which the decision maker must
provide judgment, evaluation, and insights into the problem definition.
98. A(n) structured decision is a decision that is repetitive, routine, and has a definite procedure
for handling it.
99. In Simons stages of decision making, design is the stage when the individual conceives of
possible alternative solutions to a problem.
100. In Simons stages of decision making, choice is the stage when the individual selects among
the various solution alternatives.
101. In Simons stages of decision making, implementation is the stage when the individual puts
the decision into effect and reports on the progress of the solution.
102. In Simons stages of decision making, intelligence is the stage when the individual collects
information to identify problems occurring in the organization.
103. The rational model of human behavior is based on the belief that people, organizations, and
nations engage in basically consistent, value-maximizing calculations.
104. Cognitive style is the underlying personality dispositions toward the treatment of
information, selection of alternatives, and evaluation of consequences.
106. Intuitive decision makers have an underlying personality disposition to approach a problem
with multiple methods in an unstructured manner, using trial and error to find a solution.
107. Organizational models of decision making take into account the structural and political
characteristics of an organization.
108. A(n) strategic information system is any computer system at any level of the organization
that changes goals, operations, products, services, or environmental relationships to help the
organization gain a competitive advantage.
109. A(n) primary activity is one directly related to the production and distribution of the firms
products or services.
110. A(n) support activity is one that involves the organizations infrastructure, human resources,
technology, and procurement.
111. A(n) value web is a customer-driven network of independent firms who use information
technology to coordinate their value chains to collectively produce a product or service for a
market.
112. Product differentiation is a competitive strategy for creating brand loyalty by developing
new and unique products and services not easily duplicated by competitors.
113. Focused differentiation is a competitive strategy for creating new market niches for
specialized products or services where a business can compete in the target area better than
its competitors.
114. A(n) efficient customer response system directly links consumer behavior back to
distribution, production, and supply chains.
115. Switching costs are the expense a customer or company incurs in lost time and
expenditure of resources when changing from one supplier or system to a competing
supplier or system.
116. A(n) core competency is an activity at which a firm excels as a world-class leader.
117. A(n) information partnership is a cooperative alliance formed between two or more
corporations for the purpose of sharing information to gain strategic advantage.
118. The competitive forces model is used to describe the interaction of external influences,
specifically threats and opportunities that affect an organizations strategy and ability to
compete.
119. Network economics is a model of strategic systems at the industry level based on the
concept of a network where adding another participant entails zero marginal costs but can
create much larger marginal gains.
120. A(n) strategic transition is a movement from one level of a sociotechnical system to
another.
Essay Questions
121. Discuss the interaction between management and the development of information
systems within the company. What do you think is the single most important thing
management must do to ensure the successful coordination of these systems with the
organization?
122. Define and discuss the two definitions of organization discussed in your textbook.
Why are both useful to management, and under which circumstances is each the
better model for understanding the way the organization works?
The technical definition of an organization is that it is a stable, formal, social structure that
takes resources from the environment and processes them to produce outputs. This
definition is most useful in discussing the more formal aspects of the companylegal
responsibilities, standard operating procedures, management structure, and the hierarchies
of decision making and control.
They all have formal structure, standard operating procedures, politics, and culture-albeit not
necessarily the same ones.
Chapter 3 Information Systems, Organizations, Management, and Strategy 3-18
125. While it is obvious that there are some things common to all organizational structures,
there are more differences and unique features than similarities. List and discuss at
least six features that are unique to each organization.
The authors list ten features that, in combination, are unique to each organization:
organizational type, environments, goals, power, constituencies, function, leadership, tasks,
technology, and business processes. Organizations differ in their ultimate goals and the
types of power used to achieve them. Some organizations have coercive goals (prisons),
some have utilitarian goals (businesses), and some have normative goals (universities,
religious groups). Organizations serve different groups or have different constituencies,
some primarily benefiting their members, others benefiting clients, stockholders, or the
public. The nature of leadership differs greatly from one organization to anothersome are
more democratic or authoritarian than others, some have greater or lesser need for rules and
procedures, or do more or fewer routine tasks requiring more or less judgment and initiative.
Organizations differ in the technology they usesome require little judgment and/or training,
others require far more of both.
126. Discuss the various types of personnel required by a technology infrastructure and its
attendant information technology services.
The formal organizational unit is the information systems department, which is responsible
for maintaining the hardware, software, and networks of the firms IT infrastructure. The
department consists of specialists, such as programmers, systems analysts, and information
systems managers. Each of these is responsible for specific areas of the departments
functions. Many companies also employ a senior manager in the role of chief information
officer, to oversee the use of information technology throughout the firm. The end users are
the representatives of departments outside the information systems group for whom the
applications are developed.
127. Information systems affect organizations economically and behaviorally. Describe the
ways in which each of these applies to an understanding of the working of the
organization.
Economic theories view information system technology as a factor of production that can be
freely substituted for capital and labor. As the cost of information system technology falls, it
is substituted for labor, thus resulting in a decline in the number of middle managers and
clerical workers. Information technology can also lower costs by reducing transaction costs
(transaction cost theory), and by reducing internal management costs (agency theory).
Behavioral theories are more useful for describing the behavior of individual firms. Some
behavioral researchers theorize that information technology could/may change the hierarchy
of decision making in organizations by lowering the costs of information acquisition and
broadening the distribution of information from upper-level management all the way down to
individual workers at the lowest levels of the firm. Others see information systems as the
outcome of political competition between organizational subgroups for influence over the
organizations policies, procedures, and resources.
Chapter 3 Information Systems, Organizations, Management, and Strategy 3-19
128. Define and contrast the two models of managerial behavior. Which do you think is
most useful in the workplace? Why?
129. Describe and discuss the four stages of decision making as outlined by Simon. How
does each relate to the use of information systems?
Simon identified four stages, including intelligence, design, choice, and implementation.
Intelligence involves identifying the problem and gathering information about it. Traditional
MIS systems deliver a wide variety of detailed information, especially if they report
exceptions. Design determines possible solutions to the problem. Smaller DSS systems are
helpful here because they operate on simple models, can be developed quickly, and can be
operated with limited data. Choice consists of choosing among the alternative solutions. A
larger DSS system can develop more extensive data on a variety of alternatives.
Implementation, when the chosen decision is put into effect, requires a system that can
report on results. Large MIS systems and PC-run project-planning software are useful here.
130. What is a strategic information system? In what ways can these systems be used
differently at the business level, the firm level, and the industry level?
Strategic information systems are computer systems that change goals, operations,
products, services, or environmental relationships to help the organization gain a competitive
advantage. At the business level, they are used to answer the question, How can we
compete effectively in this particular market? At the firm level, they can improve the overall
performance of the business units of the firm in their relationship to each other by promoting
synergies and core competencies. At the industry level, they can be used to determine when
and how specific firms should compete with, or cooperate with, others in the industry. The
three principal concepts at this level are information partnerships, the competitive forces
model, and network economics.