COURSE FILE

Office Automation
(Subject Code:-305104)

By:- Ms.Diksha Garg

University College of Computer Applications
 GURU KASHI UNIVERSITY,TALWANDI SABO
UNIVERSITY COLLEGE OF COMPUTER APPLICATIONS

Office Automation System(305104)

Max. Marks : 100

Internal Assessment : 50
External Assessment : 50

Course Contents

UNIT - I
MS Word: Introduction, Creating & Editing Word Document. Saving Document, Working with
Text: Selecting, Formatting, Aligning, Finding Replacing Text, Bullets & Numbering, Header &
Footer, Working with Tables, Properties Using spell checker, Grammar, AutoCorrect Feature,
Graphics: Inserting Pictures, Clipart, Drawing Objects, Setting page size and margins; Printing
documents. Mail Merge.

UNIT II
MS-Excel: Environment, Creating, Opening, & Saving Workbook, Range of Cells,
FormattingCells, Functions: Mathematical, Logical, Date Time, Auto Sum, Formulas. Graphs:
Charts. Types & Chart Tool Bar, Printing: Page Layout, Header and Footer Tab.

UNIT - III
MS PowerPoint: Environment, Creating and Editing presentation, Auto content wizard using
built-in templates, Types of Views: Normal, Outline, Slide, Slide Sorter, Slide Show, Creating,
customized templates; formatting presentations, AutoShapes, adding multimedia contents,
printing slides

UNIT IV
Internet: Basic Internet terms: Web Page, Website, Home page, Browser, URL, Hypertext, Web
Server, Applications: WWW, e-mail, Instant Messaging, Videoconferencing.

Text Book:
1. Foundations of Computing, P.K. Sinha and P. Sinha, First Edition, 2002, BPB.
2. Computers Today, D. H. Sanders, Fourth Edition, McGraw Hill, 1988.
3. Fundamentals of Computers, V. Rajaraman, Second Edition, Prentice Hall of India,
New Delhi, 1996.
4. Information Technology, Satish Jain, Paperback Edition, BPB 1999.
5. "Fundamentals of Information Technology, Chetan Srivastva, Third edition, Kalayani
Publishers
6. Computers, Larry long & Nancy long, Twelfth edition, Prentice Hall
 GURU KASHI UNIVERSITY,TALWANDI SABO
UNIVERSITY COLLEGE OF COMPUTER APPLICATIONS

Subject Code:- .
Internal Marks: 50
External Marks: 50
L T P
4 1 0
Total Marks: 100

Subject Office Automation System

Faculty Ms. Diksha garg

Text Books (to be acquired by the Students)

1. 1 Foundations of Computing, P.K. Sinha and P. Sinha, First
Book 1 Edition, 2002, BPB.

Reference Books

2 Computers Today, D. H. Sanders, Fourth Edition, McGraw Hill,

Book 1
1988.
3 Fundamentals of Computers, V. Rajaraman, Second Edition,
Prentice Hall of India,
Book 2
New Delhi, 1996.

4Information Technology, Satish Jain, Paperback Edition, BPB

Book 3 1999.
 GURU KASHI UNIVERSITY,TALWANDI SABO
UNIVERSITY COLLEGE OF COMPUTER APPLICATIONS

GKU Syllabus & Lesson Plan

GKU/LP/01

No of Actual Coverage
U Sub Topics Class From To Remarks
Topic
nit es (If any)
Req.
Familiarizing
with windows
operating
system; using
built-in
accessories;
Introduction to
1 managing files 5
MS Word:
and folders
using windows
explorer;
working
withcontrol
panel;
installing
Introduction to hardware and
1 MS Word: software, 4
Installation of
MS Office.
 GURU KASHI UNIVERSITY,TALWANDI SABO
UNIVERSITY COLLEGE OF COMPUTER APPLICATIONS

Creating &
Editing Word
Document.
Saving
Document,
Working with
Text:
Introduction to Selecting,
1 MS Word: Formatting, 3
Aligning,
Finding
Replacing
Text, Bullets &
Numbering,
Header &
Footer,

Working with
Tables,
Properties
Using spell
checker,
Grammar,
AutoCorrect
Feature,
Graphics:
Introduction to
Inserting
1 MS Word: 6
Pictures,
Clipart,
Drawing
Objects,
Setting page
size and
margins;
Printing
documents.
Mail Merge.
Revision 1
Test/ Quiz 1
 GURU KASHI UNIVERSITY,TALWANDI SABO
UNIVERSITY COLLEGE OF COMPUTER APPLICATIONS

Environment,
Creating,
Opening, &
Saving
Workbook,
Range of Cells,
2 MS-Excel:. 3
FormattingCells
, Functions:
Mathematical,
Logical, Date
Time, Auto
Sum, Formulas
Graphs:
Charts. Types
& Chart Tool
Bar, Printing:
MS-Excel:. 2
Page Layout,
Header and
Footer Tab.

Revision 1

Test/ Quiz 1

Internal Exam 3
Environment,
Creating and
Editing
presentation,
Auto content
3 MS PowerPoint: wizard using 4
built-in
templates,
Types of Views:
Normal,
Outline, Slide
 GURU KASHI UNIVERSITY,TALWANDI SABO
UNIVERSITY COLLEGE OF COMPUTER APPLICATIONS

Slide Sorter,
Slide Show,
Creating,
customized
templates;
formatting
2 MS PowerPoint: 2
presentations,
AutoShapes,
adding
multimedia
contents,
printing slides

2 Revision 1

3 Test/Quiz 1

Basic Internet
terms: Web
Internet: Page, Website,
4 4
Home page,
Browser, URL,
Hypertext.

3 Revision 1

3 Test / Quiz 1
 GURU KASHI UNIVERSITY,TALWANDI SABO
UNIVERSITY COLLEGE OF COMPUTER APPLICATIONS

Web Server,
Applications:
WWW, e-mail,
4 Internet: Instant 3
Messaging,
Videoconferen
cing

4 Revision 2

4 Test/Quiz 1

Revision 2

Contact classes for Syllabus coverage 54

Verified by HOD
 GURU KASHI UNIVERSITY,TALWANDI SABO
UNIVERSITY COLLEGE OF COMPUTER APPLICATIONS

Assignment -1

Assignment -1

Date of Assignment Date of Submission

1. Defining Formatting, Printing documents, Mail Merge.

2. What is MS-Excel?
3. Define MS and Environment, Creating, Opening, & Saving Workbook, Range of Cells,
Formatting Cells.
4. Define Text: Selecting, Formatting, Aligning, Finding Replacing Text, Bullets &
Numbering, Header & Footer,
.
 GURU KASHI UNIVERSITY,TALWANDI SABO
UNIVERSITY COLLEGE OF COMPUTER APPLICATIONS

Assignment -2

Assignment -2

Date of Assignment Date of Submission

1. What do you mean by MS PowerPoint and Creating and Editing presentation?

2. Types of Views: Normal, Outline, Slide, Slide Sorter, Slide Show, Creating.

3. Creating, customized templates; formatting presentations, AutoShapes, adding

multimedia contents, printing slides
 GURU KASHI UNIVERSITY,TALWANDI SABO
UNIVERSITY COLLEGE OF COMPUTER APPLICATIONS

Assignment -3

Assignment -3

Date of Assignment Date of Submission

1. What is WWW? Explain various service of internet.

2. Explain Internet?
3. Explain Web Page, Website, Home page, Browser, URL, Hypertext.
4. Explain Email?
 GURU KASHI UNIVERSITY,TALWANDI SABO
UNIVERSITY COLLEGE OF COMPUTER APPLICATIONS

Student Feedback

INTERACTION WITH STUDENTS BY SUBJECT TEACHER & FEEDBACK FROM THE

STUDENTS (3rd Week)

SR. NO FEEDBACK CORRECTIVE ACTION Preventive

TAKEN Action/REMARKS (IF
ANY)

Signature of Subject Teacher Signature of HOD

 GURU KASHI UNIVERSITY,TALWANDI SABO
UNIVERSITY COLLEGE OF COMPUTER APPLICATIONS

Student Feedback
(Preventive Action)

(INTERACTION WITH STUDENTS & REVIEW OF LESSON PLAN BY HOD (4th week)

SR. NO POINTS ACTION TO BE TAKEN

Signature of HOD
 GURU KASHI UNIVERSITY,TALWANDI SABO
UNIVERSITY COLLEGE OF COMPUTER APPLICATIONS

Student Feedback

INTERACTION WITH STUDENTS BY SUBJECT TEACHER & FEEDBACK FROM THE

STUDENTS (6th Week)

SR. NO FEEDBACK CORRECTIVE ACTION Preventive

TAKEN Action/REMARKS (IF
ANY)

Signature of Subject Teacher Signature of HOD

 GURU KASHI UNIVERSITY,TALWANDI SABO
UNIVERSITY COLLEGE OF COMPUTER APPLICATIONS

Student Feedback
(Preventive Action)

(INTERACTION WITH STUDENTS & REVIEW OF LESSON PLAN BY HOD (7th week)

SR. NO POINTS ACTION TO BE TAKEN

HOD
Unit Test-I
 GURU KASHI UNIVERSITY,TALWANDI SABO
UNIVERSITY COLLEGE OF COMPUTER APPLICATIONS

1. Define the MS Word .

2. Defining Formatting ,Printing documents, Mail Merge.
3. What is MS-Excel .
4. Define MS and Environment, Creating, Opening, & Saving Workbook, Range of Cells,
Formatting Cells.
5. Define Text: Selecting, Formatting, Aligning, Finding Replacing Text, Bullets &
Numbering, Header & Footer,
Unit Test-II
1. What is MS PowerPoint and Creating and Editing presentation .
2. Types of Views: Normal, Outline, Slide, Slide Sorter, Slide Show, Creating.
3. Creating, customized templates; formatting presentations, AutoShapes, adding multimedia
contents, printing slides

4. Graphs: Charts. Types & Chart Tool Bar, Printing: Page Layout, Header and Footer Tab.

5. Functions: Mathematical, Logical, Date Time, Auto Sum, Formulas.

Unit Test-III
 GURU KASHI UNIVERSITY,TALWANDI SABO
UNIVERSITY COLLEGE OF COMPUTER APPLICATIONS

1. What is Internet

2. Define URL .

3. Define Web Page, Website .

4. Difference between Web Page and Website .

5. What is Hyper media and hyper text .

Unit Test-IV

1. Define WWW .
2. What is E- Mail.
3. Define Web Server, Applications .
4. What is Videoconferencing .
5. What is HTTP .

LIST OF WEEK STUDENTS (Identified After 1st Unit Test)

GURU KASHI UNIVERSITY,TALWANDI SABO
UNIVERSITY COLLEGE OF COMPUTER APPLICATIONS

Student Name Corrective Action Preventive Action

LIST OF WEEK STUDENTS (Identified After 2nd Unit Test)

GURU KASHI UNIVERSITY,TALWANDI SABO
UNIVERSITY COLLEGE OF COMPUTER APPLICATIONS

Student Name Corrective Action Preventive Action

LIST OF WEEK STUDENTS (Identified After 3rd Unit Test)

GURU KASHI UNIVERSITY,TALWANDI SABO
UNIVERSITY COLLEGE OF COMPUTER APPLICATIONS

Student Name Corrective Action Preventive Action

LIST OF WEEK STUDENTS (Identified After 4th Unit Test)

GURU KASHI UNIVERSITY,TALWANDI SABO
UNIVERSITY COLLEGE OF COMPUTER APPLICATIONS

Student Name Corrective Action Preventive Action

List of Non Regular Students ( After 2nd Week)

GURU KASHI UNIVERSITY,TALWANDI SABO
UNIVERSITY COLLEGE OF COMPUTER APPLICATIONS

Sr No Name of Student Corrective Action

LIST OF NON REGULAR STUDENTS ( After 4th Week)

Sr No Name of Student Corrective Action

LIST OF NON REGULAR STUDENTS ( After 6th Week)

GURU KASHI UNIVERSITY,TALWANDI SABO
UNIVERSITY COLLEGE OF COMPUTER APPLICATIONS

Sr No Name of Student Corrective Action

LIST OF NON REGULAR STUDENTS ( After 8th Week)

Sr No Name of Student Corrective Action

Question Bank
 GURU KASHI UNIVERSITY,TALWANDI SABO
UNIVERSITY COLLEGE OF COMPUTER APPLICATIONS

Sec A
. Define the MS Word .
2. Defining Formatting ,Printing documents, Mail Merge.
3. What is MS-Excel .
4. Define MS and Environment, Creating, Opening, & Saving Workbook, Range of Cells,
Formatting Cells.
5. Define Text: Selecting, Formatting, Aligning, Finding Replacing Text, Bullets &
Numbering, Header & Footer,

Sec B
1. What is MS PowerPoint and Creating and Editing presentation .
2. Types of Views: Normal, Outline, Slide, Slide Sorter, Slide Show, Creating.
3. Creating, customized templates; formatting presentations, AutoShapes, adding multimedia
contents, printing slides

6. Graphs: Charts. Types & Chart Tool Bar, Printing: Page Layout, Header and Footer Tab.

Functions: Mathematical, Logical, Date Time, Auto Sum, Formulas

Sec C
1. Define WWW .
2. What is E- Mail.
3. Define Web Server, Applications .
4. What is Videoconferencing .
5. What is HTTP .

Question Bank
Sec A
 GURU KASHI UNIVERSITY,TALWANDI SABO
UNIVERSITY COLLEGE OF COMPUTER APPLICATIONS

1. What is the use of power point?

2. Define Microsoft excel.
3. What are header and footer?
4. Define E- Mail
5. What is power point used for?
6. What do you mean by web browser?
7. Define a Microsoft excel.
8. What are header and footer?
9. Write any two edit menu command in Microsoft word?
10. Define the term Hyperlink
11. What are header and footer?
12. For which purpose we used MS-WORD.
13. Define the term WWW.
14. Define insert menu.
15. Write any two edit menu commands in Microsoft word.
16. What is the use of MS - Excel?
17. Define Microsoft Word.
18. Why we use header and footer in document?
19. Write about the use E- Mail.
20. What is use of power point?

Sec B

1. Difference between file and folder.

2. How worksheet is different from workbook?
 GURU KASHI UNIVERSITY,TALWANDI SABO
UNIVERSITY COLLEGE OF COMPUTER APPLICATIONS

3. Define MS-excel. Explain the various part of MS-EXCEL.

4. Write the step for saving your presentation.
5. Elaborate the Different Types of Bars in Ms-Word.
6. Discuss the function of MS- Excel.
7. What is toolbar? Different type of toolbar.
8. How can you create a presentation in PowerPoint?
9. What is Internet? What are the various services of Internet.
10. Elaborate MS-Excel? Explain its structure.
11. Explain Mail Merge with steps.
a. Write the step for saving your presentation.
12. What is MS-Excel? Explain its structure. What are its various uses?
13. Explain Mail merge with example.
14. Explain view menu command in Microsoft word.
15. Elaborate the Page Layout menu? Explain various uses of it.
16. Difference between file and folder.
17. Differentiate worksheet from workbook.
18. Write the steps for creating file and folder.
19. Differentiate worksheet from workbook.
20. Define MS-excel. Explain the various works of MS-EXCEL.
21.Write the step for saving your document.
22 Elaborate the Different type of Bars in Ms-Word.
23. Elaborate the function of MS- PowerPoint.
21.

Sec C

5. What is Microsoft word? Explain any four menu with example?

6. Explain WWW? Explain various service of internet.
 GURU KASHI UNIVERSITY,TALWANDI SABO
UNIVERSITY COLLEGE OF COMPUTER APPLICATIONS

7. What is a Master slide? How Master Slide is created in Power Point? Explain with
example
8. What is Microsoft word? Explain any four menu bar with example?
9. Write a short note on followings:
a) Check box
b) Radio button
c) Freeze /Unfreeze
10. What is WWW? Explain various service of internet.
What are the various editing features of WORD? Explain with example.
11. (b)How TABLE is created in MS-WORD. What are the various operations possible on
MS- WORD?
12. Write a note on the following:
Internet and its applications.
WWW.
Microsoft power point.
13. What is Microsoft Excel? Explain any four menu bar with example?
14. Explain Internet? Explain various service of internet.
15. What is a Slave slide? How Slave Slide is created in Power Point? Explain with
example.

METHOD OF EVALUATION OF INTERNAL MARKS

 GURU KASHI UNIVERSITY,TALWANDI SABO
UNIVERSITY COLLEGE OF COMPUTER APPLICATIONS

TOTAL INTERNAL MARKS:

a. Sessional Examination 30
b. Unit Wise Assignments/Test/Quiz 10
c. Attendance 10

FACULTY TIMETABLE

1 2 3 4 5 6 7

Time 9:30- 10:20- 11:10- 12:00- 12:50- 1:55- 3:20-

2:35-3:20
10:20 11:10 12:00 12:50 1:55 2:35 4:00
Days

Mon
B
Tue
R
Wed
E
Thu
A

Fri K
 GURU KASHI UNIVERSITY,TALWANDI SABO
UNIVERSITY COLLEGE OF COMPUTER APPLICATIONS

FINAL REVIEW BY SUBJECT TEACHER

(After University Exams)

Semester________ Section___________ Name Of Faculty__________

1. Adequacy of time for Coverage of Syllabus

2. Suggestion regarding change in Syllabus including updating as per

latest techniques

3. Suggestion regarding more emphasis on certain topics

4. Suggestion regarding change of books

Date___________
Signature of Faculty

Remarks by HOD

Date___________
Signature of HOD