Self-Paced R12 Oracle GL Configuration Training

A Guide to Completing the Training

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Self-Paced R12 Oracle GL Configuration Training
Intended Audience
Welcome to the Release 12 Oracle General Ledger Self-Paced Training Program.

This guide assumes you have a working knowledge of the following:

The principles and customary practices of the Accounting-to-Reporting business cycle
Computer desktop application usage and terminology

The R12 Oracle GL Configuration Training Program is designed to be used by:

Auditors
Accounting and Finance Professionals
Oracle Professionals

Structure
I prepared this document using Oracle General Ledger Implementation Guide for Release 12.0, Part
No. B31219-03, dated June 2007. The Steps documented in Table map directly back to Setup
Checklist that begins on Page 1-6.

Prerequisities
You will need access to the following tools and resources to effectively complete this self-paced training program:
Oracle Metalink
Oracle Partner Network (OPN) Portal
Oracle Test and/or Development instance for Release 12.0.4 or 12.0.6.
Members Area of the website for Oracle Independent Consultants LLC
Install Oracle Tutor Author (Requires Access to Oracle Metalink)

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Training Documentation
Oracle developed training courseware using Oracle Tutor Author and Microsoft Power Point. I reorganized the documentation so that
the setup steps map to the sequence of setup steps identified in the Oracle Implementation Guide for Release 12. I also provided you
with links to the documentation associated with each setup step. Oracle did not provide links. Moreover, Oracle did not list the setup
tasks in the sequence in which they must be completed. I also added notes; lessons learned and identified best practices in the
documentation.

I will continue to improve the documentation based upon your comments and feedback.

Completing the Training Program

I recommend that you complete this training program in the following manner:

1. Ensure you can access the tools and resources listed under Prerequisities.
Table 1: Unable to Access Tools and Resources?

Note:

Contact me at to: roger.drolet@theoicllc.com if you have problems accessing any of these tools
and resources.

2. Review the appropriate UPK training documents for R12 Oracle General Ledger.

3. Open the GL Implementation Guide and review the Oracle documentation for each Step. The Setup Checklist in the
implementation guide provides references to the documentation for each setup step.

4. Review the Education Power Point (ppt) presentations for each step.

5. Log into the Oracle Vision Instance for Release 12.

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6. Use the Oracle General Ledger Super Responsibility to complete the lab exercises for the step (if available). Use your initials
when prompted to enter your terminal number or unique id.

7. Complete the Lap Exercises.

8. Update the Oracle GL Setup Checklist to record your progress.

Table 2: Seek Answers to your Questions

Note:

If you have questions regarding the functionality, I urge you to post your questions on the
General Leger forum at
https://communities.oracle.com/portal/server.pt/community/general_ledger/240 in Oracle
Metalink.

You can use post questions on the Oracle Financials forum on Oracles website.

Post questions on the Oracle Groups on Ning.Com and LinkedIn.Com.

Oracle GL Setup Check List

The following table lists all of the required and optional setup steps associated with the setup of Oracle General Ledger. The steps are
numbered in the sequence you need to complete each step. This table maps back to the Setup Check List contained in the Oracle
Implementation Guide for Release 12.

Simply, click on the hyperlink for the File Name that you want to review and follow the steps identified in the training document.
Currently, we do not have an Oracle Training documents for every step.

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Table 3: Oracle GL Setup Check List

Step No. Required Setup Task File Name File Name Description Comment Date
HTML Reviewed /
Completed

Create a New User

1 Required GL: Define Chart of Accounts EDU3428Y Oracle General Ledger Very good overview
Process

EDU3428Y Oracle General Ledger Power Point Version

Process - PPT

LABP0303 LABP0303 Practice - Define an

Accounting Key Flexfield
Structure

LABP0302 Practice - Define Value

Sets

LABP0306 Practice - Enter Values

LABP0313 Practice - Define and Test

Shorthand Aliases
(Required)

2 Optional Define Cross-Validation Rules LABP0309 Practice - View account

combinations Created
with Dynamic Insertion

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 Step No. Required Setup Task File Name File Name Description Comment Date
HTML Reviewed /
Completed

LABP0312 Practice - Define Cross

Validation Rules
(Required)

LABP0309 Practice - View account

combinations Created
with Dynamic Insertion

3 Optional Define a chart of accounts mapping

to map two or more charts of
accounts.

4 Optional GL: Define Descriptive Flexfields

5 Optional GL: Define Period Types

6 Required GL: Define Accounting Calendar LABP0304 Practice - Define an

Accounting Calendar

7 Optional GL: Define Transaction Calendar

8 Required GL: Define Functional Currency LABP0305 Practice - Verify

Functional Currencies are
Enabled

LABP0701 Practice - Define

Currencies (Required

9 Optional GL: Define Conversion Rate Types LABP0702 Practice - Define Rate
and Enter Rates Types (Required)

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 Step No. Required Setup Task File Name File Name Description Comment Date
HTML Reviewed /
Completed

LABP0703 Practice - Define Daily

Conversion Rates
(Required)

10 Option Define Additional Journal Entry LABP0405 Practice - Set up Journal

Sources Sources

11 Optional Define Additional Journal Categories LABP0406 Practice - Set up a Journal

Category (Required)

12 Optional Define Journal Reversal Criteria LABP0504 Practice - Set up

Automatic Journal
Reversal (Required)

13 Required Define an Accounting Setup using EDU3FB1Y Accounting Setup

Account Setup Manager Manager

EDU3FB1Y Accounting Setup

Manager. PPT

EDU3FB2Y Using Accounting Setup

Manager

EDU3FB2Y Using Accounting Setup

Manager - PPT

LAB3FB7Y Guided Demonstration -

Create Accounting Setup

LABP0307 Practice - Define a

Ledger (Required)

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 Step No. Required Setup Task File Name File Name Description Comment Date
HTML Reviewed /
Completed

LAB3FB7Y Guided Demonstration -

Create Accounting Setup

LABP0307 Practice - Define a

Ledger (Required)

14 Optional Define Ledger Sets LAB3FB9Y Guided Demonstration -

Ledger Set Processing

LAB3FB8Y Guided Demonstration -

View Ledger Set

LAB3FB9Y Guided Demonstration -

Ledger Set Processing

LAB3FBAY Guided Demonstration -

FSG Reporting Using
Ledger Sets

LABP0801 Practice - Create a Ledger

Set

15 Optional Define Data Access Sets LAB3FBBY Guided Demonstration -

Create Data Access

LAB3FBBY Guided Demonstration -

Create Data Access Sets
with Read/Write Access

LABP0802 Practice - Create a Data

Access Set

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 Step No. Required Setup Task File Name File Name Description Comment Date
HTML Reviewed /
Completed

16 Required Assign a ledger to the profile option

GL Ledger Name for each Oracle
Subledger.

17 Required Assign a data access set to the profile

option GL: Data Access Set for each
General Ledger responsibility

18 Optional Define Definition Access Sets and LAB3FBDY Guided Demonstration -

assign them to responsibilities Define Definition

LAB3FBDY Guided Demonstration -

Define Definition Access
Sets and Secure
Definitions

19 Optional Define account combinations that can

be used for data entry if you did not
enable Dynamic Insertion for your
chart of accounts structure.

20 Optional Define and assign document

sequences

LAB432EY Practice - Define

Sequencing

21 Optional Define Your Employees.

22 Optional Setup Journal Approval

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 Step No. Required Setup Task File Name File Name Description Comment Date
HTML Reviewed /
Completed

23 Optional Define Suspense Accounts and LABP0407 Practice - Set up

Statistical Units of Measure Suspense Accounts
(Required)

LABP0408 Practice - Define

Statistical Units of
Measure (Optional)

LAB432AY Practice - Define

Suspense and Statistical
Accounts

24 Required Define transaction codes if you use

Public Sector General Ledger.

25 Optional Create Summary Accounts EDU342BY Summary Accounts

EDU342BY Summary Accounts - PPT

LABP1501 Practice - Define

Summary Accounts
(Required)

LAB3434Y Guided Demonstration -

Maintain Summary
Templates Program

26 Optional Set up Automatic Tax Calculation if

you do not have Oracle Receivables
and Oracle Payables installed.

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 Step No. Required Setup Task File Name File Name Description Comment Date
HTML Reviewed /
Completed

27 Optional Define your automatic posting

criteria.

28 Optional Define encumbrance types.

29 Optional Setup Budgets

30 Optional If you enabled budgetary control,

define one or more budgetary control
groups.

31 Optional Define Security Rules LABP0311 Practice - Define Security

Rule

32 Required Set Your General Ledger Profile

Options

33 Required Open An Accounting Period LABP0314 Practice - Open the First

Accounting Period
(Required)

34 Optional Set up the Global Consolidation

System (GCS).

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Send Us Your Comments and Feedback
Oracle Independent Consultants LLC welcomes your comments and suggestions on the quality and usefulness of the documentation
included in the Self-Paced R12 Oracle General Ledger Configuration Training Program. Your input is an important part of the
information used for revision.
Did you find any errors?
Is the information clearly presented?
Do you need more information? If so, where?
Are the examples correct? Do you need more examples?
What features did you like most about this manual?

If you find any errors or have any other suggestions for improvement, please indicate the chapter, section, and page number (if
available). You can email you comments to us at roger.drolet@theoicllc.com.

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