Hilltops Council Agenda Jun 28, 2017

ORDINARY MEETING AGENDA
28 JUNE 2017
To commence at 5.30pm, Wednesday, 28 June 2017

Hilltops Council, Young Chambers, 189 Boorowa Street,
Young
28 June 2017
Held in the Hilltops Council, Young Chamber, 189 Boorowa Street, Young
BUSINESS
1. OPENING OF THE MEETING
May I firstly acknowledge the traditional owners of land we meet on today I humbly make
my respects to the Wiradjuri people, their past, future and present elders.
I note there are a number of people in attendance. If you are asked to evacuate, the
emergency procedure is to:
Exit via the door leading out of the building directly outside the Council Chambers;
and proceed to the footpath opposite the Council Chambers.
The General Manager will be tape recording the Council Meeting for the purpose of
ensuring the accuracy of the minutes.
2. PUBLIC FORUM
Persons interested in addressing Council are to be in the Meeting room fifteen (15) minutes
prior to the commencement of the Council Meeting, and must convey to the General
Manager their desire to address Council, and on what particular issue they wish to
address;
Should there be more than one (1) person wishing to address Council on an issue, then
those persons are to nominate one (1) person to represent the group;
Those presenting in public forum have five (5) minutes to address Council.
During this time, no direct discussion will take place; all communication should be put
through the Administrator.
3. APOLOGIES
4. SYMPATHY EXPRESSIONS
5. CONFIRMATION OF MINUTES
6. BUSINESS ARISING FROM MINUTES
7. DECLARATIONS OF INTEREST
8. ADMINISTRATOR MINUTE (IF ANY)
9. NOTICES OF MOTION (IF ANY)
10. NOTICES OF RECISSION (IF ANY)
11. REPORTS
General Manager
12. QUESTIONS WITH NOTICE
13. CORRESPONDENCE REPORT
14. COUNCIL COMMITTEE REPORTS
15. CLOSED COUNCIL
16. PROPOSED NEXT
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28 June 2017
CONTENTS
SYMPATHY EXPRESSIONS ................................................................................................................................... 5
CONFIRMATION OF MINUTES............................................................................................................................ 6
ADMINISTRATOR REPORT ................................................................................................................................... 7
GENERAL MANAGERS REPORT ....................................................................................................................... 9
17/84 STRONGER COUNCILS STRONGER COMMUNITIES FUNDS - MAJOR PROJECTS ..................... 9

17/85 OPERATIONAL PLAN, BUDGET AND REVENUE POLICY .............................................................. 13
17/86 PROPOSED HILLTOPS COMMUNITY AND EDUCATION PRECINCT INCLUDING NEW
LIBRARY AND UNIVERSITY SPACE, YOUNG ................................................................................ 22
17/87 MANAGEMENT OF ALLEGATIONS OF CORRUPT CONDUCT, SERIOUS AND
SUBSTANTIAL WASTE AND MALADMINISTRATION ..................................................................... 33
17/88 SOUTH WEST SLOPES RURAL FIRE SERVICE FIRE CONTROL CENTRE .......................................... 35
17/89 COMMENCEMENT OF PHASE 1 AMENDMENTS .......................................................................... 36
17/90 ELECTION INFORMATION FOR COUNCILS AFFECTED BY MERGERS........................................ 40
17/91 CONTINUED MEMBERSHIP FOR LRC MEMBERS ON SECTION 355 COMMITTEES OF
COUNCIL.......................................................................................................................................... 42
17/92 SITE OFFICE UPGRADE REDHILL RD ............................................................................................. 44
17/93 ACTION SUMMARY REPORT ............................................................................................................ 46
17/94 ESTABLISHMENT OF HILLTOPS COUNCIL SECTION 355 AUSTRALIA DAY COMMITTEES ......... 47
17/95 DRAFT FINANCIAL CONTRIBUTIONS AND DONATIONS POLICY............................................... 49
17/96 DRAFT WATER LEAKAGE STAGED PAYMENT POLICY ................................................................. 53
17/97 HILLTOPS COUNCIL AND YOUNG GOLF CLUB LTD LEASE BY YOUNG GOLF COURSE
RESERVE TRUST IRRIGATION AND DRAINAGE MANAGEMENT PLAN PROPERTY:
YOUNG GOLF CLUB, WILLIAM STREET, YOUNG ........................................................................ 55
17/98 CASH AND INVESTMENTS AS AT 31 MAY 2017 ............................................................................. 56
17/99 DRAFT DEBT RECOVERY POLICY AND DRAFT HARDSHIP POLICY ............................................ 58
17/100 RATE PATH PROTECTION POLICY ................................................................................................. 60
17/101 DRAFT DISABILITY INCLUSION ACTION PLAN ............................................................................. 62
17/102 HERITAGE ADVISOR 2016/17 REPORT ......................................................................................... 64
17/103 HERITAGE STRATEGY 2017/2020 ................................................................................................... 66
17/104 2016/17 LOCAL HERITAGE FUND ACQUITTAL............................................................................ 67
17/105 SUBMISSION TO NSW DPI LIQUOR & GAMING COMMUNITY IMPACT STATEMENT
DISCUSSION PAPER ........................................................................................................................ 69
17/106 DEVELOPMENT APPLICATION STATISTICS FOR MAY 2017 ....................................................... 71
17/107 2016/DA-00086 - PROPOSED RESIDENTIAL SUBDIVISION - 5 FORSYTHE AVE, YOUNG ....... 73
17/108 2017/DA-0040 MANUFACTURED DWELLING 40 SAINES ROAD, YOUNG ......................126
17/109 DEVELOPMENT APPLICATION NO. 046/2016 SUBDIVISION (ONE INTO TWO LOTS),
AND CONSTRUCTION OF TWO NEW DWELLINGS AT LOT 2 DP1112582, 68 QUEEN
STREET, BOOROWA ......................................................................................................................149
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28 June 2017
17/110 WASTE VOUCHERS ........................................................................................................................178

CORRESPONDENCE FOR ATTENTION ..........................................................................................................182
COUNCIL COMMITTEE REPORTS ..................................................................................................................183
CLOSED COUNCIL ..........................................................................................................................................186
17/111 EXCLUSION OF THE PRESS AND PUBLIC ....................................................................................186

17/112 LEASE OF PREMISES .......................................................................................................................188
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28 June 2017
SYMPATHY EXPRESSIONS
MOTION:
That staff and members of the public be upstanding for a minutes silence to
express our sympathy on the passing of;
Alma Wilson; Elizabeth Collins; Bruce Warren; Jon Golding; Pamela Ashton;
Benjamin Adams; Marie Scott; Raymond Smithers; Dulcie Percival;
Eileen Slattery; Laurel Goodman; Sister Mary Flinn; Patsy Prosser; Anthony Hall;
Margaret Myers; Kenneth Magill; Arthur McNarry
Moved: Administrator Wendy Tuckerman
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28 June 2017
CONFIRMATION OF MINUTES
It is recommended that the minutes of the Ordinary Council meeting held 24 May
2017, be confirmed as a true and accurate record.
6
HILLTOPS COUNCIL ORDINARY MEETING MINUTES
24 May 2017, commencing at 5.30 PM
Held in the Hilltops Council, Harden Chamber, 3 East Street, Harden
ATTENDANCE
Administrator W Tuckerman
STAFF
A McMahon General Manager
L Furness Executive Director Corporate and Community
J Jordan Chief Financial Officer
D Wymer Director Infrastructure Services
S Langman Director Sustainable Growth
APOLOGIES
Nil
PUBLIC FORUM
Therese Crowe - Item17/76 Application to Modify Development,

Consent No. DA 028/2013 for Motel Accommodation, Hotel Alterations
and Additions and Two Lot Subdivision at Lots 1 & 2 DP611161, 12-14
Marsden Street, Boorowa
Bill Chapman Item 17/79 Proposed Access Arrangements for Property
off Campbells Road; Young
SYMPATHY EXPRESSIONS
17/102 RESOLVED:
That Council staff and members of the public be upstanding for a minute
silence to express our sympathy on the passing of:
Brian Maloney; Anne OReilly; Daphne Yardley; Myrtle Bailey; Muriel Devane;
Elizabeth Woods (June); Laurel Quinlivan; Kathleen Smyth; John Banks;
James Bale; John Carmody (Jack); Marie Cullen; Jillanne Eldridge;
Jason Forde; (Baby) Darcy Spanjer; Rexinald OLeary; Robert Corkhill;
Francis Poplin (Jeanette); Leeanne Williams nee Cooper
Moved and declared carried by: Administrator W Tuckerman
17/103 RESOLVED:
That the order of business be changed to deal with:
Item 17/79 Proposed Access Arrangements for Property off Campbells

Road; Young
Item17/76 Application to Modify Development, Consent No. DA
028/2013 for Motel Accommodation, Hotel Alterations and Additions and
Two Lot Subdivision at Lots 1 & 2 DP611161, 12-14 Marsden Street,
Boorowa
___________________________ ___________________________
General Manager Administrator
17/79 PROPOSED ACCESS ARRANGEMENTS FOR PROPERTY OFF CAMPBELLS

ROAD; YOUNG
17/104 RESOLVED: That Council;
1. act as an intermediary to legalise the existing access to Billaboola off

Campbells Road via a right of way over lot 5 DP754603; and
2. receive a further report at the 28 June 2017, meeting of Council on
options for access to Billaboola should negotiations fail.
17/76 APPLICATION TO MODIFY DEVELOPMENT CONSENT NO. DA028/2013

FOR MOTEL ACCOMMODATION, HOTEL ALTERATIONS AND ADDITIONS AND
TWO LOT SUBDIVISION AT LOTS 1 & 2 DP611161, 12-14 MARSDEN STREET,
BOOROWA
17/105 RESOLVED:
That Council approves Modification Application DA028/2013 MOD 1 for motel

accommodation, hotel alterations and additions and two lot subdivision at Lots
1 & 2 DP611161, 12-14 Marsden Street, Boorowa as follows:
1. Amend condition no. 1 of the consent to reflect the modified plans and
documentation;
2. Amend condition no. 8 of the consent to read: the linen plan shall not be
released until such time as the requirements of the conditions of this consent
relating to the subdivision have been carried out;
3. Amend condition no. 9 of the consent to allow the subdivision to occur as
the first stage of the development;
4. Amend condition no. 13 of the consent to remove the reference relating to
the two storey motel units and travel distances;
5. Delete condition no. 65 of the consent requiring Lots 1 and 2 DP611161 to be
consolidated prior to the issue of an Occupation Certificate; and
6. Delete condition no. 101 of the consent relating to the two storey motel units
and travel distances.
17/106 RESOLVED:
That the meeting return to items as listed in the agenda
___________________________ ___________________________
CONFIRMATION OF MINUTES
17/107 RESOLVED:
That the minutes of the Ordinary Meeting of Council held on 26 April 2017, be
confirmed as a true and accurate record.
BUSINESS ARISING MINUTES
Noted in the General Manager - Action Report
DECLARATIONS OF INTEREST - CONFLICT OF INTEREST
Administrator Wendy Tuckerman declared no pecuniary or conflict of interest.
17/108 RESOLVED:
That the Administrator Report be noted
GENERAL MANAGERS REPORT
17/66 DRAFT PROTECTED DISCLOSURES POLICY & PROCEDURE
17/109 RESOLVED: That Council place on public exhibition for a period of 28

days;
1. The Hilltops Council Protected Disclosures Policy;

2. The Hilltops Council Protected Disclosures Procedure; and
3. If no submissions received adopt the Hilltops Council Protected
Disclosures Policy and Procedure at the end of the 28 day exhibition
period.
___________________________ ___________________________
17/67 DRAFT ACCESS TO COUNCIL INFORMATION POLICY
1. Place the draft Access to Council Information on public exhibition for a

period of 28 days; and
2. If no submissions received adopt the Hilltops Council Access to Council
Information Policy.
17/68 DRAFT PRIVACY MANAGEMENT PLAN
17/111 RESOLVED: That Council place on public exhibition for a period of 28

days;
1. The Hilltops Council Draft Privacy Management Plan; and

2. If no submissions received adopt the Hilltops Council Privacy
Management Plan at the completion of the 28 day public exhibition
period.
17/69 DRAFT COMMUNITY ENGAGEMENT POLICY
1. Place the draft Community Engagement Policy on public exhibition for a

period of 28 days; and
2. If no submissions received adopt the Hilltops Council Community
Engagement Policy at the completion of the 28 day exhibition period.
17/70 YOUTH INITIATIVES COMMITTEE MEMBERSHIP
17/113 RESOLVED:
That Council seek further nominations for the Youth Initiatives Committee.
___________________________ ___________________________
17/71 LOCAL GOVERNMENT REMUNERATION TRIBUNAL (LGRT) ANNUAL

REPORT AND DETERMINATION
1. Notes the Determination (Categories and Fees) set out in the Local
Government Remuneration Tribunals annual report, effective from 1 July
2017;
2. Set the Councillor Fee for the 2017/18 year at $11,570 in accordance with
the Local Government Remuneration Tribunal Determination; and
3. Set the additional Mayoral Fee at $25,250 in accordance with the Local
Government Remuneration Tribunal Determination.
17/72 ACTION SUMMARY REPORT
1. note the status of Council resolutions from the Action Plan; and
2. endorse the removal of completed items from the Action Plan
17/73 CASH AND INVESTMENTS AS AT 30 APRIL 2017
17/116 RESOLVED:
That the Statement of cash and investments as at 30 April 2017 be received.
17/74 QUARTERLY BUDGET REVIEW STATEMENT (QBRS)
17/117 RESOLVED:
1. That the March quarterly budget review be received and noted; and
2. That the budget recommendations detailed within the March quarterly
budget review be adopted.
___________________________ ___________________________
17/75 DEVELOPMENT APPLICATION STATISTICS FOR APRIL 2017
17/118 RESOLVED:
That Council receive and note the status and processing times for development
applications, as at 30 April 2017.
17/77 PROPOSED ROAD CLOSURE, BRAEMAR LANE MONTEAGLE
1. consent to a third party to lodge an application for road closure for an

unconstructed Council Road between lots 261, 241 and 242 DP754582;
2. acknowledge the road will vest in the Crown upon closure and that the
Department of Industry Lands may deal directly with the third party through
the private treaty sale process; and
3. consent to the road closure proceeding with requirement for an easement
for access along the alignment of the public road benefiting lots 261, 241
and 242 DP754582.
17/78 CRANFIELD OVAL DEVELOPMENT PLAN, YOUNG
1. Amend the scope of stage 1 of the Cranfield Oval two fields concept to
include the works required to allow the two fields to be playable;
2. Fund the additional works required through deferring the Gus Smith Oval
building renovations required to provide additional storage; and
3. Consider both the Cranfield Oval and Gus Smith Oval projects in future
capital budgets and actively seek grant funding to complete these
works.
___________________________ ___________________________
CORRESPONDENCE FOR ATTENTION
17/121 RESOLVED:
That the balance of correspondence be noted.
COUNCIL COMMITTEE REPORTS
Boorowa Irish Woolfest Committee - 8 March 2017
17/122 RESOLVED: That Council endorses;
1. The minutes of the Boorowa Irish Woolfest Committee meeting 8 March

2017; and
2. The Irish Woolfest dates of:
29 September 2017 to 2 October 2017;
28 September 2018 to 1 October 2018; and
4 October 2019 to 7 October 2019
17/123 RESOLVED:
That the balance of the committee reports be noted.
___________________________ ___________________________
CLOSED COUNCIL
17/80 EXCLUSION OF THE PRESS AND PUBLIC
17/124 RESOLVED:
1. That Council resolve into Closed Council to consider business identified,

together with any late reports tabled at the meeting.
2. That pursuant to section 10A(1)-(3) of the Local Government Act 1993, the
media and public be excluded from the meeting on the basis that the
business to be considered is classified confidential under the provisions of
section 10A(2) as outlined above.
3. That the correspondence and reports relevant to the subject business be

withheld from access to the media and public as required by section 11(2) of
the Local Government Act 1993.
ITEM 1: COMMERCIAL MATTER
This item is classified CONFIDENTIAL under section 10A(2)(c) of the Local

Government Act 1993, which permits the meeting to be closed to the public for
business relating to the following:
(d) commercial information of a confidential nature that would, if

disclosed:
(i) prejudice the commercial position of the person who supplied it


disclosed:


disclosed:
___________________________ ___________________________
GENERAL MANAGERS CLOSED REPORTS
17/81 HILLTOPS COUNCIL AND BEST & LESS PTY LTD, LEASE PREMISES - TENANCY
1/50-66 BOOROWA STREET, YOUNG
17/125 RESOLVED: That Council:
1. consent to the renewal of the lease and advise the Lessee that Condition
19 will not be enforced; and
2. the General Manager and Administrator are delegated authority to
execute all documents on behalf of Council.
17/82 DEBTORS WRITE OFF
17/126 RESOLVED: That Council authorise the write off for the following amounts;
1. Golden Time International 45.01 $65,659.47 2/4/2012

2. NSW Fire Brigades (138.07) $1,153.53 4/12/2010
3. Kennett Rural (84.03) $1,236.18 30/6/2005
4. ARTC (130.07) $3,776.07
5. ARTC (131.07) $1,577.38 28/6/2007
6. G Hall - (126.07) $2,273.79 11/2/2003
7. David William Scanlan (137.07) $1,092.95 4/6/2010
8. AMFM Constructions (133.07) $6,781.49 28/02/2009
9. Gammons Metal Recycling 309.01 $1,173.08 15/9/2014
10. EGT & BC Bateman 39.01 $910.30 2/10/2011
11. G Medway 199.01 $155.00 15/12/2012
17/83 SELECTION OF LGIS PLATFORM
17/127 RESOLVED:
That Council accepts the tender submission from Technology One and
negotiates a contract for purchase and implementation for an LGIS Platform.
___________________________ ___________________________
17/128 RESOLVED:
That Council move out of closed.
NEXT MEETING
The next meeting of Council is scheduled to be on Wednesday, 28 June 2017,

commencing at 5.30pm.
TERMINATION
There being no further business the meeting closed 6.20pm
___________________________ ___________________________
28 June 2017
ADMINISTRATOR REPORT
25 May Young High School - meeting with students in Chambers
Economic Development Strategy Public Consultation Meeting

Boorowa
29 May Blayney Demondrille Alliance Meeting
Meeting of the Board of the Cooma Universities Committee -

Young
30 May Teleconference Department of Premier and Cabinet.
Meeting Department of Premier and Cabinet Sydney
Meeting Minister for Primary Industries, Land and Water and

member for Goulburn
Canberra Region Joint Organisation Board Meeting,

Parliament House, Sydney
31 May Canberra Region Joint Organisation Board Meeting,

Parliament House, Sydney
1 June Meeting ratepayers
Meeting Cofluence re: SmartCities
Sibelco VPA Community Enhancement Fund meeting
2 June Meeting Secretary of the Department of Premier and Cabinet,

Mr Blair Comley
Meeting with Murrumbidgee Local Health District CEO Jill

Ludford and LAC representatives Young
5 June Meeting Michael McCormack Member for Riverina and

Assisting Minister for Employment Luke Hartsuyker MP, Local
Growers and Small Businesses.
6 June Opening of Stage 1 Young TAFE Building by Minister Adam

Marshall and Local Member for Cootamundra Katrina
Hodgkinson MP
Traffic Committee Meeting
Stronger Communities Funding Assessment Panel meeting

Boorowa
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28 June 2017
7 June Meeting LGNSW CEO Donna Rygate
13 June Meeting with Country Universities
Hilltops Regional Tourism Meeting
Hilltops Regional Economic Development Committee
14 June Meeting with AEC re: Economic Development Strategy
Meeting with Kruger Trust
15 June Meeting with Murrumbidgee Local Health District CEO Jill

Ludford and representatives LAC Boorowa and Harden
16 June Meeting Department of Premier and Cabinet Sydney
19 June Hilltops Youth Initiatives Committee
21 June Hilltops Audit and Risk Committee
Combined Local Representatives Committee
22 June Goldenfields County Council Board meeting Jugiong
26 June Goldenfields Water Workshop Facility opening
Committee meeting Country Universities Young
27 June Public Forum
28 June Hilltops Council Ordinary Meeting - Young
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28 June 2017
GENERAL MANAGERS REPORT
17/84 STRONGER COUNCILS STRONGER COMMUNITIES FUNDS - MAJOR

PROJECTS
Reference: File No. B1.8.5.30

Responsible Officer: General Manager
PURPOSE
The purpose of this report is to recommend to Council the allocation of funds

from the Stronger Councils Stronger Communities Funds Major Projects. The list
was unanimously endorsed by the Stronger Communities Assessment Panel.
REPORT
PROCESS
Hilltops Council took the approach of developing a list of proposed Stronger
Communities Fund Projects to be used as a reference point in gaining input from
the community on how the funds should be allocated. The initial list proposed
considered the long term plans of the former Councils and communities though
their Community Strategic Plans and Integrated Planning and Reporting
Framework as well as other plans the Councils had in place.
Council undertook a number of consultation mechanisms including holding three

community forums, three meet and greet information sessions and two
combined Local Representative Committee (LRC) meetings. This process was
supported by social and print media to maximise exposure to the community.
A number of submissions were received during the consultation period with a

summary of the submissions provided to the Assessment panel for reference.
One of the key stakeholder groups considered were the LRCs which each made
submissions on the Stronger Community Fund.
Based on feedback received during the consultation, changes were proposed

for consideration by the Assessment Panel that staff believed would prove
practical and able to deliver better outcomes for the community.
The Stronger Communities Fund (SCF) major projects draws on the remaining
pool of funds ($13,828,995) and any accrued Interest which is estimated at
$300,000.
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28 June 2017
SCF Major Projects Guidelines
To be successful for funding, major projects must meet the following criteria:
1. have been through a community consultation process

2. demonstrate social and/or economic benefits to the community
3. consider issues of sustainability and equity across the
broader community
4. demonstrate project feasibility and value for money, including full
lifecycle costs
5. did not have funds allocated by the former Councils
6. give consideration to the processes and procedures outlined in the
capital expenditure review guidelines issued by the Office of Local
Government.
The Terms of Reference was used to guide the Fund Assessment Panel decision-
making process with an independent Probity Advisor appointed to maintain a
high standard of governance of the decision-making process. The proposed
projects and a summary of the community submissions, were distributed to the
Fund Assessment Panel for consideration.
The Fund Assessment Panel comprised of a representative from each of the LRCs
(Chris Corcoran, Chris Manchester, and Stuart Fruedenstein), the Regional
Manager for the Department of Premier & Cabinet (Ms Heidi Stratford), the two
Members of Parliament (Hon. Pru Goward member for Goulburn, and The Hon.
Katrina Hodgkinson Member for Cootamundra), and the Probity Advisor (Keith
Carmody).
The Assessment Panel met on 6 June 2017, at Hilltops Council Boorowa Chambers
to discuss the proposed projects, review community submissions and feedback,
and arrive at a consensus with recommendations forwarded to Council for
endorsement. The Hilltops Council Stronger Communities Fund Assessment
Panel put forward the following recommendations:
That the recommended projects be agreed with the following changes:
o Interest of $300,000 be put towards Cranfield Oval Amenities;

o Young pool redevelopment be reduced to $1,700,000;
o Cranfield Oval amenities be included at a cost of $600,000;
o Murrimboola Creek be reduced to $1,000,000;
o Harden-Murrumburrah Historical Museum be included at a
cost of $100,000.
Any surplus funds from projects to be maintained in the former Local

Government area the original project was located. Consideration should
be given to any further projects suggested by the villages.
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28 June 2017
STATUTORY PROVISIONS
- Local Government Act

- Stronger Councils Stronger Communities Funds $15 million grant requirements
CONSULTATION
Consultation has been undertaken with the community as part of the operational
plan consultation in the three major towns. Three pop-up consultation
opportunities were also held as central locations on three separate days during
the consultation period. Local Representation Committees were also consulted
separately.
POLICY IMPLICATIONS
The projects listed meet the Stronger Communities Guidelines.
FINANCIAL IMPLICATIONS
The $300,000 of accrued interest has been added to the fund bringing the total
available for distribution to $14,128,995.
RECOMMENDATION
It is recommended that based on the recommendations of the Stronger

Communities Fund Assessment Panel Council;
1. Endorse the list of major projects as presented below:
Strengthening Our Economy
Boorowa Caravan Park Cabin & Camp Kitchen $200,000

Harden Caravan Park - Camp Kitchen $100,000
Urban Growth (Boorowa) $1,000,000
Improving Transport Links
Road Network Improvement Program (Boorowa) $700,000
Valuing Our Culture & Environment
Chinese Cemetery (Murrumburrah) $50,000

Hilltops Regional Library (Young) $2,000,000
Lambing Flat Chinese Tribute Garden (Young) $300,000
Solar Power $328,995
Burrangong Creek (Young) $1,500,000
Murrimboola Creek (Harden/Murrumburrah) $1,000,000
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28 June 2017
Encouraging Healthy Lifestyles
Harden Pool renewals $300,000

Young Swimming Pool $1,700,000
Trinity Centre Refurbishment (Harden) $100,000
Mechanics Institute (Harden) $250,000
Boorowa Tennis Courts $300,000
Hilltops Regional Tennis Complex Upgrade (Young) $1,000,000
Boorowa Play Ground $250,000
Harden Playgrounds $350,000
Harden Sports fields $1,000,000
Boorowa Sports Fields $500,000
Blackguard Gully (Young) $500,000
Museum Extension (Harden) $100,000
Cranfield Over improvements (Young) $600,000
TOTAL $14,128,995
2. Allocate any surplus funds from projects to other projects in the former
Local Government area the original project was located. Consideration
should be given to any further projects suggested by the villages.
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28 June 2017
17/85 OPERATIONAL PLAN, BUDGET AND REVENUE POLICY
Reference: 2.17.7.3
PURPOSE
The purpose of this report is to present the Hilltops Council 2017/18 Operational
Plan and associated budget and revenue policy to Council for consideration.
REPORT
The Draft Hilltops Council Operational Plan and associated budget and revenue
policy was presented to Council to consider placing on public exhibition at the
26 April 2017 Ordinary meeting of Council. The plan was subsequently placed on
public exhibition from 27 April 2017 until 25 May 2017.
The Operational Plan and budget addresses the long term plans of the former
Councils and communities though their Community Strategic Plans and
Integrated Planning and Reporting Framework as well as other plans the former
Councils had in place.
Consultation
Council undertook a range of consultation methods including convening three
community forums, three meet and greet information sessions and two
combined Local Representative Committee (LRC) meetings. This process was
supported by social and print media to maximise exposure to the community.
During the exhibition period 30 written submissions were received. A summary of
the submissions is included as Attachment 2.
Based on the submissions two additional inclusions were made to the

Operational Plan:
1.2.3 Support and promote visual and performing arts in the region: and
4.5.1 Utilize information technology to drive efficiency and effectiveness of
the organization.
Twenty-eight per cent of submissions related to customer requests for service and
have been included into Councils Customer Request System for action.
Recommendations were made to Council by the LRCs in relation to the Stronger

Communities Fund Major Projects, which have been considered in an earlier
Council report. No submissions by the LRC's related to the remainder of the
Operational Plan and Budget.
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28 June 2017
Changes to Council's Draft Budget
Income Statement
Financial Assistance Grant (FAG)
Council received advice that the Australian Government in its budget paper
number 3 were to bring forward the first two instalments of the 2017-2018 financial
assistance grants, and these payments were due to be received in June 2017.
Hilltops Council had estimated to receive income of $7.4 Million in the 2017/2018
year from the FAG. Council will now receive $3.7 Million of these funds in the
current (2016/17) year. Council will be restricting this amount to be used in the
2017/2018 year as per the original budget.
This change, that is out of Council's control, will increase Council's current deficit
budget by the prepayment amount of $3.7 Million. This is another example of
timing that effects Council's operating result, but has no effect on Council's
projected cash balance at 30 June 2018.
Street Lighting Electricity Charges

Council purchases the electricity for street lighting under a regional panel that is
due for renewal, due to a large increase in gas prices we have been advised to
expect an increase of 400% in electricity charges, across the region. The increase
results in an additional $363,500 in electricity costs for 2017/2018.
Other changes income statement

Councils draft budget was completed prior to the March Quarterly budget
review (QBR), this is the final review of the year and is the best indication of
operating costs. Based on these QBR changes a number of small changes have
been made in the draft budget. These changes are a net increase in costs of
$76,983 relative to the originally exhibited budget.
Capital Changes
Water reticulation Council has increased the water reticulation budget by
$231K in the Western area to align with the proposed program for 2017/2018.
Sewer reticulation Council has increased the sewer reticulation budget in the
western area by $494.5K and in the eastern area by $85K to reflect the proposed
program for 2017/2018. The scope of works required for 2017/2018 and 2018/2019
will be more cost effective if delivered together.
Crowd Barriers Council currently hires crowd barriers for one event and use
netting for others, the use of netting is not an effective method of mitigating risk.
Councils investment will be paid back in four years and will save Council at least
$60K over ten years.
The revised list of major capital works planned for 2017-18 includes: Young and
Harden Stormwater drainage ($200K); Water and Sewerage infrastructure
($2.45M); upgrade of sealed and unsealed roads ($8.27M); bridge renewal
($380K); and footpaths ($551K).
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28 June 2017
Revenue plan changes

Rates and charges Changes are required in the rates and charges areas of
both the Boorowa and Harden area. The changes in Boorowa are a reduction in
the rate in the dollar which will not negatively impact on any ratepayer. Harden
has base and ad valorem rating and the changes will impact negatively on 32
assessments, the largest being a 1% or $11.41 increase but the majority being
below $5.00. The changes resulted from errors in the calculations due to the
General rate revaluation. The changes are in relation to the draft rates
advertised and the rates to be adopted and are not compared to last years
rates.
Waste management Council has made some changes in the waste depot
areas to reflect the capacity available at both Boorowa and Harden tips, these
changes places a maximum tonnage of building and commercial waste at
these tips.
There are numerous sections of the Local Government Act and Regulation which
relate to this report. Chapter 15 of the Act outlines how Councils are financed
and Section 406 outlines Integrated Planning and Reporting requirements. In
addition, the Local Government (Council Amalgamations) Proclamation 2016
has implications for this report.
RELATIONSHIP TO INTEGRATED PLANS
The Operational Plan, Budget and Revenue Policy form part of the Integrated
Planning and Reporting Framework. The documents presented were developed
around the five key themes of Community, Economy, Environment, Governance
& Leadership, and Infrastructure. They attempt to address the long-term
community goals identified by each of the former Harden, Young and Boorowa
Councils.
Hilltops Council will be required to develop, in consultation with the Community,

a new Community Strategic Plan during the period following the first election of
the Hilltops Council scheduled for 9 September 2017.
The financial implications relating to this report and the options available to
Council have been explained throughout the content of the report. The
Operational Plan builds on the plans of the former Councils to continue delivering
the necessary services required by our diverse community.
ATTACHMENTS
Attachment 1 Hilltops Operational Plan 2017/18

Attachment 2 Submission summary Hilltops Council Operational Plan
15
28 June 2017
RECOMMENDATION
It is recommended that:
1. Council adopt the revised Draft Hilltops Council 2017/18 Operational Plan
and associated budget and revenue policy.
2. In accordance with the Local Government Act 1993, make the following
rates for the 2017/2018 financial year calculated on the current land value
for rating purposes of all rateable land subject to such rate within the
Council area:
Ad
Valorem
(cents in Base Base
Category Sub Category Minimum the $) Amount %
Boorowa
Farmland $448.00 0.481320
Residential $448.00 0.831460
Residential Other $448.00 0.576740
Business $448.00 0.931110
Harden
Farmland 0.272495 $642.78 26%
Residential Other 0.298443 $177.95 48%
Harden-
Residential Murrumburrah 1.064842 $278.03 48%
Business 0.472226 $273.06 48%
Harden-
Business Murrumburrah 2.296351 $467.70 38%
Young
Farmland $439.00 0.40540
Residential $439.00 0.70180
Residential Young Township $439.00 1.03790
Business $439.00 0.91480
Business Young CBD $439.00 1.35530
Business Young Non -CBD $439.00 1.21980
Mining $439.00 11.02160
16
28 June 2017
3. In accordance with the provision of Section 535 and 501 of the local
Government Act 1993, Council hereby resolves to make the following
annual sewer access charges for the 2017/2018 financial year in
accordance with the Revenue Policy:
Category Annual charge
Boorowa
Residential $720.00
Non residential $720.00
Harden
Residential $656.00
Non-residential
20mm Meter $250.00
25mm Meter $384.00
32mm Meter $630.00
Large Connections
40mm Meter $984.00
50mm Meter $1,538.00
65mm Meter $3,938.00
100mm Meter $6,151.00
Community Service Obligations
20mm Meter $125.00
25mm Meter $192.00
32mm Meter $315.00
40mm Meter $492.00
50mm Meter $769.00
65mm Meter $1,969.00
100mm Meter $3,075.50
Vacant Land $250.00

Young
Residential
Connected $720.00
Unconnected $540.00
Non Residential
Connected $720.00
unconnected $540.00
Annual Sewer Access Charges Continues Annual Charge
Annual Sewer Charges
Water Closets (Hotels, Motels, Units and Flats) $360.00
Urinals - Schools, churches and associated
residences $360.00
Water Closets - Schools, churches and
associated residences $180.00
Water Closets - Others $360.00
Urinals Others $360.00
17
28 June 2017
Government Act 1993, Council hereby resolves to make and levy the
following sewer usage charges for the 2017/2018 financial year in
accordance with the Revenue Policy.
Category Annual Charge

Sewerage Usage
Non-Residential Harden $406.00
Liquid Trade Waste

Charge Class 1 $99.00
Charge Class 2S $587.00
following water access charges for the 2017/2018 financial year in
Category Annual Charge

Boorowa
Residential $546.00
Non Residential $546.00
Unconnected $546.00
Harden
Residential
20mm Meter $382.00
25mm Meter $598.00
32mm Meter $980.00
40mm Meter $1,531.00
50mm Meter $2,392.00
Non Residential
20mm Meter $382.00
25mm Meter $598.00
32mm Meter $980.00
Large Connections
40mm Meter $1,531.00
50mm Meter $2,392.00
65mm Meter $6,122.00
100mm Meter $9,565.00
18
28 June 2017
Community Service Obligations

20mm Meter $191.00
25mm Meter $298.00
32mm Meter $490.00
50mm Meter $1,196.00
65mm Meter $3,061.00
100mm Meter $4,783.00
Unconnected $382.00
Young
Residential
Connected $303.00
Residential Units $303.00
Strata - not individually metered $303.00
20mm Meter $303.00
25mm Meter $472.68
32mm Meter $775.68
40mm Meter $1,212.00
50mm Meter $1,893.75
Non Residential
Connected $303.00
Strata - not individually metered $303.00
20mm Meter $303.00
25mm Meter $472.68
32mm Meter $775.68
40mm Meter $1,212.00
50mm Meter $1,893.75
80mm Meter $4,848.00
100mm Meter $7,575.00
19
28 June 2017
following water user charges for the 2017/2018 financial year in
Category per kl
Boorowa
per billing period
0-67 KL $2.44
68 + Kl $4.88
Raw Water $1.12
Harden
Residential
<450kl $2.30
>450kl $3.49
Non residential $2.30
Young
Residential
1st Quarter $2.97
2nd, 3rd & 4th quarter $3.12
Non Residential
1st Quarter $2.97
Council
1st Quarter $1.90
Water Intensive $1.90
7. In accordance with the provision of Section 535, 496A and 510A of the
local Government Act 1993, Council hereby resolves to make the storm
water management charge $25.00 for the 2017/2018 financial year in
accordance with the Revenue Policy.
20
28 June 2017
8. In accordance with the provision of Section 535, 496 and 501 of the local
following waste management charges for the 2017/2018 financial year in
Annual
Category Charge
Boorowa
Occupied 140 Litres bin
Domestic Waste Collection weekly $200.00
Domestic Waste Collection Unoccupied $173.00
Recycling Roadside Pickup Fortnightly 240 Litre Bin $64.00
Commercial Waste
Management per bin per week $484.00
Commercial Recycling
Pickup Fortnightly $64.00
Waste assess Availability
Charge $173.00
Harden
Domestic Waste Collection Harden Murrumburrah $438.87
(Includes 140 L DWM Weekly
and 240L Recycling
Fortnightly)
Domestic Upgrade Additional charge were DWM $203.00
Collection service upgrade to 240L
collection
Organic Collection 18 Pickups a year as per $50.89
Revenue Policy - 240 Litre bin
Vacant Land $30.07
Galong Domestic Waste Collection $350.18
240 Litre Bin Fortnightly
Waste Access Charge Raised on all properties not $30.61
subject to a DWM Charge
Commercial Waste Collection per pickup $10.00
Young
Occupied - 140 Litre Bin
Domestic Waste Collection Weekly $322.00
Domestic Waste
Management Unoccupied $107.00
Recycling Charge 240 Litre bin Weekly $58.00
DWM Non Urban per rural assess $41.00
Green Waste Management 240 Litre Bin Fortnightly $52.00
21

OperationalPlan

201718
TABLE OF CONTENTS
TABLEOFCONTENTS......................................................................................................................2
MESSAGEFROMTHEADMINISTRATOR..........................................................................................4
MESSAGEFROMTHEGENERALMANAGER.....................................................................................5
PARTAAboutHilltops.................................................................................................................7
Ourbeginnings..............................................................................................................................7
Landuse..............................................................................................................................................7
Transport.............................................................................................................................................7
Indigenousbackground.......................................................................................................................7
Includedareas.....................................................................................................................................8
Currentstatistics.................................................................................................................................8
OrganisationalStructurebyService...............................................................................................9
ExecutiveTeam.............................................................................................................................10
PARTBCouncilsIntegratedPlanningandReportingFramework...............................................11
TheFrameworkfortheDelivery(OurVision)...................................................................................11
TheDeliveryProgram.......................................................................................................................11
CommunityStrategicPlans...........................................................................................................13
DevelopmentoftheCommunityStrategicPlans(CSPs)..................................................................13
BOOROWA........................................................................................................................................13
KeyThemes.......................................................................................................................................13
HARDEN.............................................................................................................................................14
KeyThemes.......................................................................................................................................14
YOUNG..............................................................................................................................................15
KeyThemes.......................................................................................................................................15
OurVisionsandtheformerCommunityStrategicPlans................................................................16
PlannedReviewofCommunityStrategicPlans................................................................................16
PARTCCouncilsOperationalPlan..............................................................................................16
ROADSANDSTREETS........................................................................................................................31
PARTDCOUNCILSBUDGETSUMMARYANDREVENUEPLAN......................................................37
CouncilsRevenuePlan.....................................................................................................................37
BUDGETSUMMARY2017/2018........................................................................................................38
IncomeStatement.............................................................................................................................38
BalanceSheet....................................................................................................................................39
STRONGERCOMMUNITIESFUNDMAJORPROJECTS.....................................................................40
REVENUEPOLICY...............................................................................................................................41
Introduction......................................................................................................................................41
HilltopsCouncilOperationalPlan201718 2

SOURCESOFREVENUE......................................................................................................................42
InterestandOverdueCharges..........................................................................................................42
CreditCardCharges..........................................................................................................................42
CouncilBorrowings...........................................................................................................................42
Investments.......................................................................................................................................42
RATES&CHARGES............................................................................................................................43
RatePeg............................................................................................................................................43
Rates.................................................................................................................................................43
PensionerRebates............................................................................................................................44
AnnualCharges.................................................................................................................................44
SewerAccessCharges.......................................................................................................................45
WaterAccessCharges.......................................................................................................................46
WaterUsageCharges........................................................................................................................47
StormwaterManagementCharges...................................................................................................47
WasteManagementCharges............................................................................................................48
PricingPolicyPrinciples.....................................................................................................................49

MESSAGE FROM THE ADMINISTRATOR
It is with great pleasure that I have the opportunity to present the 2017/18
Hilltops Council Operational Plan which is the second and final Operational
Plan that will be delivered whilst the Council is under Administration. Unlike the
2016/17 Operational Plan, this years plan will cover the remainder of the
Administration period through to 9 September 2017 when the first Hilltops
Council is elected; and will remain in place through to the end of the financial
year.
Following the election of our first Council in September this year, one of the key major tasks the newly
elected Council will be responsible for is the development of the first Hilltops Community Strategic Plan
(CSP). The CSP will be developed through an extensive community engagement process to clearly
understand and document the long term vision our community sees for itself. The CSP will then guide
the Council's Delivery Program and subsequent Operational Plans.
This years Operational Plan has been largely guided by the content of the Harden, Young and Boorowa
communities previous CSPs as well as community feedback that has occurred during the past twelve
months. A focus of this years Operational Plan has also been to plan for the delivery of the Stronger
Communities Fund which is required to be fully expended by the end of 2019, with the NSW Government
clearly indicating their desire to have the funds planned for in the current planning cycle. During the
development and consultation process for this years Operational Plan and associated budget, Council
has placed a strong priority and emphasis on highlighting plans for this funding and seeking community
input.
As you move through reading the Operational Plan and associated budget, it will be obvious that a big
year is planned with a number of major projects proposed.
As I mentioned above, on 9 September 2017 we move to an exciting new phase as Hilltops Council when
our inaugural Council of eleven Councillors is elected. I wish all those potential candidates out in the
Community the best of luck and trust that the newly elected Council will continue to take the Hilltops
Council forward to be a success.

MESSAGE FROM THE GENERAL MANAGER
The 2017/18 year is set to be a milestone year for Hilltops Council following
the first ever Council election. From an operational perspective staff will remain
focused on ensuring all the necessary systems and procedures to deliver
integrated high quality services to the community are in place. As a newly
formed Council we will continue to successfully deliver a range of internal
changes to improve the efficiency with which we deliver services to the
community. When the new Council is elected, staff will continue to focus on
continual improvement in everything we do for the community.
As we move into the 2017/18 year we will continue to be focused on making sure we are adequately
resourced to deliver on the strategies and actions incorporated in the Operational Plan. Our staff have
experienced a particularly disrupted and uncertain twelve months as change has occurred and our new
organisational structure is populated.
The new year provides the opportunity for staff to look forward to delivering new and positive outcomes
to the community as we bed down more of the internal changes necessary to deliver what the community
expects of us. As is obvious from this plan we have a large program of works scheduled over the next
twelve months which we are extremely excited to be able to deliver for the community. We will also
continue planning for a number of longer term priority projects that are expected to be delivered in
subsequent years.
One of the additional key focuses for Council over the next twelve months will be to try and further
optimise external funding to supplement community contributions to projects through grants. Both the
State and Federal Governments have a number of ongoing and proposed grant programs that align with
a number of the projects Council is planning. Wherever possible we will be looking to leverage existing
funds to deliver more for the community.
As mentioned by the Administrator, the next twelve months will see the development of the first Hilltops
CSP with a number of supporting and complimentary strategies and plans to be developed that will
require community input. I strongly urge the community to remain abreast of the plans Council is
developing over the next twelve months which will shape the decision making of Council for several years
to come. There will be a range of opportunities for individuals and stakeholder groups within the
community to be involved in shaping the future of the future of the Hilltops and again I encourage
everyone to take up those opportunities when they arise.

PART A ABOUT HILLTOPS

Quick facts, Council and organisational structure and framework for planning and reporting to the
community.
PART B COUNCILS INTEGRATED PLANNING AND REPORTING FRAMEWORK

How we have responded to the Community Strategic Plan and what we will deliver.
PART C COUNCILS OPERATIONAL PLAN

How we will deliver including revenue policy and related information.
PART D COUNCILS OPERATIONAL PLAN (PART 2) & CAPITAL WORKS

PROGRAM
How we will deliver including Budget, Crown Lands, Council Borrowings and Capital Works Program.

PART A - About Hilltops

Our beginnings.
In accordance with the Local Government (Council Amalgamation) Proclamation 2016 the former Council
areas of Boorowa, Harden and Young were amalgamated to constitute Hilltops Council on 12th May 2016.
Hilltops Council is currently being governed by an Administrator, Wendy Tuckerman, who was appointed
by the Minister for Local Government (The Minister) at the time of the Council proclamation. The
Administrator will hold office until the first election of councillors.
The Minister has set the date for the first election of councillors to Hilltops Council to take place on 9th
September 2017. The Proclamation defines that at this first election 11 councillors will be elected to
Hilltops Council.
Land use
The Hilltops Council area is predominantly rural, with several townships which include residential,
commercial and industrial areas. Settlement is based mainly in the townships of Boorowa, Harden -
Murrumburrah and Young, and the villages of Bendick Murrell, Bribbaree, Frogmore, Galong, Jugiong,
Koorawatha, Monteagle, Murringo, Reids Flat, Rugby, Rye Park and Wombat. The Council area
encompasses a total land area of over 7,100 square kilometres. Rural land is used mainly for sheep and
cattle grazing for meat and wool production, grain cropping, orcharding (particularly cherries), ducks,
poultry, pigs, viticulture and limestone mining also being important industries.
Transport
The Hilltops Council area is served by the major transport routes of the Hume Highway, the Olympic
Highway, Burley Griffin Way, Lachlan Valley Way and the Melbourne-Sydney railway line through
Harden. Canberra Airport is the nearest airport, 1 hour and 10 minutes from the South-East boundary of
the LGA and two hours from Young. Canberra Airport has recently commenced international flights and
Council is wishing to leverage off this opportunity.
Indigenous background
The original inhabitants of the Hilltops Council area were the Wiradjuri Aboriginal people and the
Ngunnawal people in the South-East area of the LGA.

Included areas
Current statistics

Organisational Structure by Service

Executive Team

General Manager Anthony McMahon Executive Director Corporate and Community
Lee Furness

Director of Infrastructure Dirk Wymer Director Sustainable Growth
Sharon Langman

PART B Councils Integrated Planning and Reporting Framework

The Framework for the Delivery (Our Vision)
The Integrated Planning and Reporting (IP&R) framework recognises that most communities share
similar aspirations: a safe, healthy and pleasant place to live, a sustainable environment, opportunities
for social interaction, opportunities for education and employment, and reliable infrastructure. It also
highlights that council plans and policies should not exist in isolation - that they are inter-connected. This
framework has allowed Hilltops council to draw their various former councils plans together, understand
how they interact and get the maximum leverage from their efforts by planning holistically and sustainably
for the future.
The Community Strategic Plan (CSP) represents the highest level of strategic planning undertaken by a
local council. All other plans developed by the council as part of the Integrated Planning and Reporting
framework must reflect and support the implementation of the Community Strategic Plan.
As illustrated, the plans are designed to flow so that the broader objectives in a high-level plan are
translated into specific targets, actions and measures.
The Delivery Program

The Delivery Program is Councils commitment towards actioning the goals outlined in the former councils
Community Strategic Plans. The Delivery program is a four-year plan aligned to the term of the elected
Council.


Community Strategic Plans

On 12th May 2016, when the Hilltops Council was proclaimed, each of the three former Councils of
Boorowa, Harden and Young had adopted a Community Strategic Plan (CSP) following extensive
community consultation with each of their communities. In developing these CSPs each community was
asked to consider and express their vision for their community over the next twenty years. The Plans
reflect how those living in the community would like to see their community as a place to live twenty years
from now.
Development of the Community Strategic Plans (CSPs)
BOOROWA
The Council undertook community consultation throughout 2011 and the first half of 2012 and adopted
the Boorowa CSP in June 2012. The Plan sets out the Boorowa communitys vision for the 20 years
2012-2032 and set out five long term goals to guide the Boorowa Council to achieve the communitys
vision.
Community vision
A vibrant, resilient community; connected, healthy and sustainable
Key Themes
The Boorowa CSP identifies 5 major themes to make the vision a reality:
Theme 1 - A breadth of opportunity within reach.
Theme 2 - Celebrating our idyllic rural lifestyle.
Theme 3 - Protecting our future through a sustainable environment.
Theme 4 - A vibrant economy founded on agriculture and rich in opportunity.
Theme 5 - Strong communities through collaborative leadership.

HARDEN
Following community consultation throughout 2011 and the first half of 2012 the Harden Shire Council
adopted the Harden CSP in June 2012. The Plan sets out the Harden community would like to see their
community as a place to live over the next twenty years (2012-2032).
Community Vision
Harden Shire will remain a great place to live with caring, safe and secure communities
supported by a vibrant economy, where residents continue to experience a satisfying
quality of life in an attractive and sustainable environment.
Key Themes
The Harden CSP sets out the communitys long term goals within 4 major themes:
Theme 1 Maintaining Our Strong Community - Harden will remain a caring, safe and secure
community where the aged, the young, the less advantaged and others can pursue satisfying and healthy
lifestyles within their community.
Theme 2 Economic Development - The economy will be vibrant and diversified and provide our
communities with sustainable employment and other economic benefits that support the lifestyle and
well-being of those living and working in Hilltops Harden.
Theme 3 Sustainability of the Environment - The sustainability and enhancement of the environment
will be a major priority in all aspects of social, community and economic development.
Theme 4 Action through Leadership and Governance - The communitys vision for the future will be
realised through effective leadership and governance in all areas of our community.

YOUNG
Young Shire Council initially consulted with its community in 2010 and 2011 before adopting the Young
CSP in June 2011. In 2012-13 the Council undertook further public consultation before adopting a revised
CSP covering the 10-year period to 2023.
Community Vision
Our Shire, a community that plans, leads, lives and grows together
Key Themes
The Young CSP addresses environmental, social, economic, governance and leadership issues under
four key themes or goals:
Theme 1 - Plan Young - A community recognising the value of our natural and built environment and
commitment to environmental best practice.
Theme 2 - Lead Young - A Council providing strong leadership and clear directions in partnership with
the community and its stakeholders and supported by good governance and management practice.
Theme 3 - Grow Young - A growing vibrant, sustainable and innovative shire with strong economic base
to assist and encourage future development in appropriate areas.
Theme 4 - Live Young - A healthy, vibrant and well-serviced community.

Our Visions and the former Community Strategic Plans

Planned Review of Community Strategic Plans
Under the terms of the Integrated Planning & Reporting legislation the CSP is to be reviewed, in
consultation with the community, within twelve months of the general election of the Council. Prior to the
proclamation of Hilltops Council each of the former Councils CSPs were due to be reviewed by
September 2017. The merger has delayed the review of the existing Plans and a new consolidated
Hilltops Community Strategic Plan will be prepared in consultation with the community within the nine
months following the first General Election of Hilltops Council (by June 2018).
In the meantime, to develop this Operational and Delivery Plan Council has combined the key themes
and directions identified within each of the former Councils Community Strategic Plans to develop
consolidated themes and visions for Hilltops Council and provide a unified vision for the Operational Plan
in 2017-18.
PART C Councils Operational Plan

Councils operational plan as set out below contains theme based actions to be undertaken throughout
the 2017/18 year to continue to move towards the previously identified visions of the community.
Detailed at the end of each of the theme based action lists are the capital expenditure programs that
align with each of the themes.

COMMUNITY SERVICES
1.1 Activities & Lifestyle
1.1.1 Support local community groups with their initiatives and community projects.
1.1.2 Encourage community participation in regional activities and volunteer groups.
1.1.3 Promote and celebrate the community, activities and events across the Hilltops
region.
1.1.4 Encourage collaboration between sporting and recreation groups to maximise use
of facilities.
1.1.4.1 Consult with the community, sporting organisations and occupiers to develop
future plans for sporting facilities
1.1.5 Liaise with local and regional health bodies for improved health, medical and
disability services to provide equitable access to health services, programs and
specialists.
1.1.6 Facilitate the planning for Disabled Access.
1.1.6.1 Finalise the Disability Inclusion Action Plan (DIAP)
1.1.7 Implement the Regions Pedestrian Access Mobility Plan (PAMP).
1.1.8 Provide and advocate an expanding Public Transport System both within local and
regional services.
1.2 Culture
1.2.1 Promote awareness and foster tolerance to cultural diversity in our community.
1.2.1.1 Support NAIDOC and LALC activities and co-ordinating indigenous committees for
approved activities
1.2.1.2 Support initiatives for cultural events and facilities that will meet the needs of the
community
1.2.2 Support local Historical Societies and Museums within the Hilltops region.
1.2.3 Support and promote visual and performing arts in the region.
1.3 Youth & Education

1.3.1 Promote Hilltops as a regional centre for adult learning and training.
1.3.1.1 Encourage existing tertiary education and job training providers to broaden the
range of tertiary courses
1.3.1.2 Encourage and support the opportunity for recreational and short courses in the
Region

1.3.1.3 Lobby tertiary education providers to provide remote access to courses via the
Internet
1.3.2 Organise Youth Week activities for local youths in the major towns.
1.4 Public Safety

1.4.1 Coordinate the activities of the Local Emergency Management Committee (LEMC).
1.4.1.1 Activate Local Emergency Management Centre when required
1.4.1.2 Work in cooperation with other government agencies to develop a new Regional
Local Emergency Management Plan (EMPLAN)
1.4.1.3 Provide support staff, facilities and resources in response to local emergencies
1.4.1.4 Liaise and cooperate with the SES & RFS Local Controllers
1.4.2 Identify and develop corrective programs to minimise risk of flooding.
1.4.2.1 Complete the Strategic Flood Study
1.4.2.2 Develop a Flood Plain Risk Management Plan
1.4.2.3 Undertake preparation of a flood study for Murrimboola Creek
1.4.3 Review rural and urban street numbering systems to improve emergency response.
1.4.3.1 Complete implementation of Rural and Urban addressing systems
1.4.4 Support community based safety and crime reduction programs.
1.4.5 Review design and planning approval strategies for safety in public places.
1.4.6 Improve safety of local roads, streets, footpaths, bike tracks, parking areas and
shelters.
COMMUNITY FACILITIES
1.5 Parks & Open Spaces

1.5.1 Work with the sporting community and community to determine sustainable service
level needs for sporting and recreational groups.
1.5.2 Review the Asset Management Plan for maintenance and management of public
toilets.
1.5.2.1 Maintain all public toilet facilities to a high standard and on a regular basis
1.5.3 Investigate and make recommendations for water saving strategies for parks and
sports fields.
1.5.4 Provide and promote access to sporting and recreational facilities and spaces to
maximise their use.
1.5.5 Ensure that open spaces and facilities satisfy the needs of the community,
including passive and active recreation areas, cycle ways and walking tracks.
1.5.5.1 Complete Parks and Gardens Strategic Plan
1.5.5.2 Develop and review Annual Maintenance Service Agreements for all Hilltops
recreation facilities

1.5.5.3 Deliver Annual Maintenance Plan (parks, gardens, playgrounds and sporting
fields)
1.5.5.4 Prepare and implement risk management systems for all open space assets
1.6 Public Cemeteries

1.6.1 Provide ongoing maintenance and management of the regions cemeteries facilities
and services.
1.6.2 Maintain cemetery records.
1.7 Recreation & Activity Centres

1.7.1 Make community centres and other facilities available for approved community
initiatives.
1.7.2 Provide aquatic recreational facilities to the community.
1.7.2.1 Review pool operation and management arrangements to ensure best value for
money service provision is achieved
1.7.3 Maintain the regions Airports for the safe use of local and commercial aviation.
1.7.3.1 Maintain runways, grounds, terminal buildings and facilities to CASA standards
and registered aerodrome requirements
1.7.4 Improve service provision at Council libraries.
1.7.4.1 Provide public information access within our community that meets or exceeds
expectations for learning opportunities for residents and visitors
1.7.4.2 Review policies and develop a strategic plan for the Libraries
1.7.4.3 Undertake design and identify funding options for the construction of a new library
in Young

Community Operational Plan

Income & Expenses Budget 2018
Income
Community Services $11,369
Emergency Management $370,143
Airports $1,120
Community Centres $57,237
Library Services $130,652
Parks and Gardens, Playground $0
Public Cemeteries $292,105
Public Toilets $0
Sporting Facilities $104,083
Swimming Pool $103,120
Total income $1,069,829
Expenditure
Community Services $302,436
Emergency Management $1,130,764
Airports $56,488
Community Centres $557,986
Library Services $708,292
Parks and Gardens, Playground $101,965
Public Cemeteries $530,011
Public Toilets $331,735
Sporting Facilities $2,239,613
Swimming Pool $921,790
Total expenses $6,881,080
Net operating result -$5,811,251

Capital program Budget Source of Funds

Community
Young Pre School $5,000 Revenue
Harden Court House Refurbishment $60,000 Revenue
Young Medical Centre $5,000 Revenue
EmergencyManagement,NaturalDisasters
Young - Stations Upgrade - fire protection $60,000 Grant
LibraryServices
Library Books incl audio and Compact discs $59,459 Revenue
ParksandGardens,Playgrounds
Wombat Park Seat/Shelter/path $10,000 Revenue
Jugiong Reserve Play Equipment $30,000 Revenue
PublicCemeteries
Boorowa Cemetery new beam $5,300 Revenue
Boorowa Old cemetery restoration works $5,797 Revenue
Young Cemetery New Beam $20,000 Revenue
Murringo Columbarium $30,000 Revenue
Jugiong - Protestant portion $50,000 Revenue
SportingFacilities
Boorowa Showground Facilities Improvements $40,000 Revenue
Reids Flat Toilets building renewal $8,700 Revenue
Roberts Park Gym $25,000 Rev $10K, grant $25K
Wombat Reserve Play Shade Structure $25,000 Revenue
Harden Racecourse Shower Block Power Upgrade $12,000 Revenue
Harden Racecourse Fencing $12,000 Revenue
Mclean Oval Irrigation Replacement $43,000 Revenue
SwimmingPools
Boroowa Swimming pool - pump $40,000 Revenue
Swimming Pool Concrete lip small pool and water return
concrete $8,000 Revenue
Swimming pool Shade Shelter $40,000 Revenue
$594,256

ECONOMIC DEVELOPMENT
2.1 Agricultural Sustainability

2.1.1 Promote effective policy, plans and farming practices which ensure the long term
ongoing sustainability and viability of agriculture.
2.1.1.1 Undertake Hilltops Industrial Land Study to identify opportunities for business
development
2.1.1.2 Commence review of the Regions Local Environment Plan (LEP) and incorporate
new areas and options to diversify business
2.1.2 Investigate and encourage opportunities for the further development of the
agricultural and food sector.
2.2 Regional Access & Advocacy

2.2.2 Assist with the implementation of regional transport management plans.
2.2.2.1 Participate in the development of a regional transport infrastructure plan through
the CBRJO Infrastructure Working Group
2.2.2.2 Investigate options for development of alternate routes for heavy vehicles in
residential areas
2.2.3 Provide effective and efficient local and regional roads, and transport facilities.
2.2.3.1 Continue representations for the re-opening of the Demondrille to Young rail line
for freight
2.2.3.2 Investigate options for the establishment of heavy vehicle parking and rest areas
2.3 Industry & Business Networking

2.3.1 Build stronger partnerships with business, developers, the community and
stakeholders by regularly engaging key focus groups to inform of region activities,
policy, legislative reform and available programs.
2.3.2 Market and promote the region and its potential as a business hub.
2.3.2.1 Actively engage on a regular basis with local business organisations and other
community partners on campaigns for advancement of the regions towns on a
regional and state basis
2.3.3 Prepare an Economic Development Strategy that identifies compatible businesses
and industry for the LGA.
2.3.4 Promote and foster job creation opportunities and the growth of local business and
industry, both new and existing.
2.3.4.1 Advocate and support tertiary education and job training providers to expand
education and training opportunities within the region

2.3.5 Promote Hilltops region as an attractive and profitable place to live and do
business.
2.3.5.1 Promote policy, projects and initiatives that highlight the attractiveness of the
region to industry, through the effective provision of road, rail and transport,
infrastructure, communication services and utilities
2.4 Technology Access

2.4.1 Make representations to telecommunications companies for upgraded network
coverage in rural areas with poor coverage.
TOURISM
2.5 Caravan Parks

2.5.1 Maintain and promote the Council Caravan Parks at Boorowa and Harden.
2.5.1.1 Review Caravan Parks Plans of Management
2.5.1.2 Support attendance at caravan and camping shows
2.6 Events & Promotions

2.6.1 Maintain and grow number of partnering businesses involved in the Hilltops Visitor
Partnership.
2.6.1.1 Foster opportunities for establishment or expansion of visitor accommodation
2.6.2 Promote, develop and support local events and tourism attractions for the further
development of Hilltops region as a community and tourist centre of attraction.
2.6.2.1 Coordinate, develop and promote Hilltops events
2.6.2.2 Develop new initiatives and events that capitalise on the region assets and
attractions
2.7 Destination Branding

2.7.1 Promote Hilltops to the greater region, state and nation as a premium tourist
destination.
2.7.1.1 In line with the Tourism Marketing Strategy, develop targeted promotional
activities and campaigns for the region
2.7.1.2 Continued development of Hilltops brand for food and wine tourism

Economy Operational Plan

Income
Caravan Park $184,726
Other Business Undertakings $2,722,644
Commercial Real Estate $375,257
Economic Development And Tourism $214,797
Total Income $3,497,424
Expenditure
Caravan Park $193,294
Other Business Undertakings $2,416,683
Commercial Real Estate $402,792
Economic Development And Tourism $1,163,438
Net operating result -$678,783

Economy
Replace Rural Transaction Centre office computers $6,300 Revenue
Barriers - For event Usage $41,000 Revenue
Caravan park - Solar hot water system $8,000 Revenue
Residential Subdivision Completion Boorowa $100,000 Revenue
$155,300

ENVIRONMENTAL MATTERS
3.1 Energy & Resource Management

3.1.1 Identify opportunities to maximise the use of renewable energy throughout the
Hilltops region.
3.1.1.1 Work with key industry groups to attract natural gas supply to Harden-
Murrumburrah
3.1.2 Implement water and energy efficiency programs and identify opportunities for
alternative water and energy sources.
3.1.2.1 Consolidate and implement an Integrated Water Cycle Management Plan and a
Drinking Water Quality Management Plan
3.1.3 Develop policies, procedures, programmes and initiatives that promote ongoing
security and quality of water supply.
3.1.4 Review Councils operational activities to minimise our impact on the environment.
3.1.4.1 Provide environmental awareness education to all staff, elected members and the
community
3.1.5 In consultation with local environmental groups develop strategies to improve and
enhance local biodiversity on sensitive lands and water courses.
3.2 Environmental Monitoring

3.2.1 In conjunction with state and federal agencies capture relevant information to
monitor and report on local environmental health.
3.2.1.1 Undertake data collection and reporting on the State of the Environment for
inclusion in the Councils Annual Report
3.3 Pollution & Stormwater

3.3.1 Improve stormwater quality.
3.3.1.1 Modify and develop infrastructure to reduce pollution entering stormwater and
waterways
3.3.2 Improve stormwater capacity.
3.4 Waste Management

3.4.1 Provide efficient waste and recycling collection services and implement strategies
to reduce landfill, reduce littering and dumping and return recycled product for
market reuse.
3.4.2 Develop a combined Hilltops Waste Management Strategy and seek grant funding to
implement the waste strategy.

PLANNING and BUILDING
3.5 Building & Development Control

3.5.1 Provide efficient and effective management of the built environment, through
application, monitoring and compliance.
3.5.1.1 Prepare Developer Contributions Plans to provide funding for local infrastructure
3.5.2 Implement urban design, planning and building controls that are sustainable and
meet community and industry needs.
3.6 Heritage Conservation.

3.6.1 Ensure and promote preservation and maintenance of heritage buildings, objects
and places of interest.
3.6.1.1 Ensure heritage assessments are undertaken by developers for heritage listed
properties
3.6.1.2 Support grant applications by community groups for heritage and history initiatives
3.7 Urban & Rural Planning

3.7.1 Maintain and develop the economy, utility and ambience of the region through an
effective planning regime.
3.7.1.1 Develop a new comprehensive LEP that considers suitable land use controls and
community needs
3.7.1.2 Prepare and consolidate Development Control Plans (DCP) to set standards for
development
3.7.1.3 Develop a Regional Contributions Plan under the new LEP
LEGISLATIVE COMPLIANCE
3.8 Regulatory Control

3.8.1 Provide a ranger service to enforce regulations for the control of development,
animals, pests, weeds, public health and food.
3.8.1.1 Undertake impounding of animals, and care and control of pound facilities
3.8.1.2 Provide a new impounding facility for companion animals
3.9 Noxious Plants & Pests

3.9.1 Manage the control of noxious weeds within the region.
3.9.1.1 Work with farmers and local land managers to control the spread of noxious
weeds
3.9.1.2 Liaise and cooperate with Local Land Services (LLS) in the control of feral
animals, locusts and other pests
3.10 Public Health & Food

3.10.1 Provide public and environmental health services for the Region.

Environment Operational Plan

Income
Urban Drainage / Flood Mitigation $113,507
Waste Management $3,393,337
Regional Waste Group $2,021,124
Environment $0
Building Control $260,338
Development Control $730,557
Animal Control $38,107
Environmental Health $127,768
Regulatory And Ranger $20,800
Total Income $6,705,537
Expenditure
Urban Drainage / Flood Mitigation $533,084
Waste Management $3,746,426
Regional Waste Group $1,755,073
Environment $427,118
Building Control $341,483
Development Control $1,406,920
Animal Control $297,487
Environmental Health $541,238
Regulatory And Ranger $29,632

Environment
PollutionandStormwater
Young Urban Storm Water Drainage $100,000 Revenue
Harden Urban Storm Water Draiange $100,000 Revenue
WasteManagement Revenue
Harden Domestic Waste Kerbside Bins Replacement $10,500 Revenue
Young Victoria Street - Improvements $30,000 Revenue
Young Red Hill Compactor $40,000 Revenue
Harden Organic Waste Capital Improvement $3,000 Revenue
$283,500

GOVERNANCE
4.1. Customer Service

4.1.1 Provide customer service to industry best practice standards across Councils
three customer service locations.
4.1.1.1 Ensure that Requests for Access to Information and GIPA requests are actioned
in accordance with legislation and Council policy
4.1.1.2 Develop a Customer Service Charter
4.1.1.3 Work with staff to promote a culture of customer service and continuous
improvement
4.2. Strategic Planning & Management Reporting

4.2.1 Prepare council's strategic and financial plans in accordance with statutory
requirements.
4.2.1.1 Prepare a new Community Strategic Plan for the Hilltops Region
4.2.1.2 Prepare and update the Long Term Financial Plan to reflect the objectives of the
Community Strategic Plan and Councils Delivery Program
4.2.1.3 Prepare the Annual Operational Plan and Revenue Policy
4.2.1.4 Update the Delivery and Resourcing Plan 2017-2022
4.2.1.5 Undertake preparation of the Annual Report and Annual Financial Statements
4.3. Financial Management

4.3.1 Manage Councils finances in accordance with the requirements of the Local
Government Code of Accounting Practice and the Australian and International
Accounting Standards.
4.3.1.1 Prepare quarterly budget reviews and report to Council within 6 weeks of the close
of the quarter
4.3.1.2 Invest Councils funds to obtain maximum return in accordance with Councils
Investment Policy
4.3.1.3 Ensure the timely recovery of outstanding debts to council in accordance with the
Debt Recovery Policy

4.4. Governance
4.4.1 Provide support for Council and Committee meetings in keeping with the
requirements of the Code of Meeting Practice and statutory requirements.
4.4.2 Enhance the capacity of elected members to perform their legislative and strategic
function, through the provision of governance training and development.
4.4.3 Review and improve governance structures, policies and decision making
processes on a regular basis.
4.5. Information Technology & Records

4.5.1Utilise information technology to drive efficiency and effectiveness of the orgnaization.
4.5.2 Effectively manage Council's Records Management Systems (RMS) to ensure it is

compliant with statutory regulations and council policy.
4.5.3 Ensure that records are managed in accordance with the Records retention and
Archival Policy.
4.6. Internal Audit & Risk Management

4.6.1 Ensure that Council complies with all legislative and reporting obligations under the
Local Government Act, Regulations, EP&A Act and other supporting legislation.
4.6.2 Ensure that Councils Risk Register is regularly updated and that appropriate
strategies are in place to monitor and manage key risk priorities.
4.6.2.1 Develop Annual Audit Plan in conjunction with Councils Risk Register to monitor
ongoing effectiveness and efficiency of operational areas
4.6.2.2 Report annual WH&S Safety Audit and recommendations to the Audit Risk
Improvement Committee
4.6.2.3 Support the work of the Audit Risk Improvement Committee
4.7. Human Resources

4.7.1 Ensure the maintenance of an appropriately skilled workforce to be able to deliver
Councils service delivery standards and provide efficient delivery of Council
services.
4.7.1.1 Support career development and relevant training initiatives
4.7.2 Develop a healthy and productive workforce and implement safe working practices
that promote a zero-harm culture.
4.7.2.1 Monitor and review the outcomes of the annual WH&S audit by StateCover
4.7.2.2 Ensure industrial legislative requirements are met.

LEADERSHIP
4.8. Advocacy
4.8.1 Promote and advocate for our community at all levels of government to seek
optimal local outcomes for the Hilltops region.
4.8.2 Continue membership of peak local government bodies.
4.8.2.1 Take a leadership role in matters of regional significance
4.9. Community Consultation & Communication

4.9.1 Ensure that council has a relevant and effective method of engaging with the
regions towns, villages and rural communities.
4.9.2 Issue media releases with relevant information on councils actions and
achievements.
4.9.3 Utilise a variety of communication channels to provide information, publicise events
and consult with the community.
4.9.4 Engage with the community to develop the new Community Strategic Plan (CSP).
Governance and Leadership Operational Plan

Income
General purpose revenue $15,376,771
Management and accountability $88,068
Corporate support $234,913
Technical services $33,836
Expenditure
Civic leadership $3,918,015
Management and accountability $1,412,563
Corporate support $4,604,680
Technical services $614,017
Net operating result $5,184,313

Governance and leadership
Tablets for Councillors $4,400 Revenue
Computer Equipment renewals $20,000 Revenue
Hilltops IPAD Team Leaders $12,000 Revenue
$36,400

ROADS AND STREETS
5.1 Bridges
5.1.1 Lobby for continued Roads to Recovery funding and additional infrastructure
funding.
5.1.2 Maintain, improve and develop local bridges.
5.2 Footpaths
5.2.1 Upgrade and extend foot paving in urban areas.
5.2.1.1 Issue contribution notices to landowners
5.2.1.2 Construct new foot paving in accordance with Councils approved capital works
program
5.3 Kerb & Gutter

5.3.1 Upgrade and extend kerb and guttering in urban areas.
5.3.1.1 Issue contribution notices to landowners
5.3.1.2 Construct new kerb and gutter in accordance with Councils approved capital
works program
5.4 RMS Roads & Bridges

5.4.1 Provide management services and engineering technical advice, and undertake
maintenance and rehabilitation, improvements and construction programs on State
Roads in accordance with RMS standards and best practice.
5.4.1.1 Manage and deliver the Road Maintenance Council Contract (RMCC) for the
Olympic and Burley Griffin Highways
5.5 Rural Roads Sealed

5.5.1 Provide management services and engineering technical advice, and undertake
maintenance and rehabilitation, improvements and construction programs on
Regional and Rural Local Roads in accordance with RMS standards and best
practice.
5.5.1.1 Road Rehabilitation Program as approved by Council and the RMS
5.5.1.2 Complete the annual Rural Local Roads Reconstruction Program (sealed roads)
in accordance with councils approved capital works program
5.5.1.3 Complete the regions annual Resealing Program in accordance with Councils
approved capital works program

5.5.1.4 Undertake the rehabilitation/heavy patching of high maintenance areas of local

urban and rural sealed roads
5.6 Rural Roads Unsealed

5.6.1 Manage the maintenance of unsealed rural roads.
5.6.1.1 Undertake maintenance as funds permit
5.6.1.2 Complete the annual unsealed road Operations Program
5.7 Urban Streets Sealed

5.7.1. Maintain, improve and develop urban streets and bike tracks at appropriate
standards meeting legislative responsibilities and including provisions for people
with disabilities.
5.8 Urban Streets Unsealed

5.8.1 Manage the maintenance of unsealed streets.
5.8.1.1 Undertake maintenance as funds permit
5.8.1.2 Complete the annual unsealed streets Operations Program
5.9 Tree Planting

5.9.1 Ensure that open spaces and facilities satisfy the needs of the community, utilising
best environmental practice.
5.9.1.1 Develop and implement Annual Street Tree Planting Plan
5.9.1.2 Carry out necessary tree lopping in liaison with power line authorities
UTILITIES
5.10 Sewerage
5.10.1 Provide the community with an effective and affordable sewerage service.
5.10.1.1 Provide ongoing operation and maintenance to the various sewerage systems
and sewage plants
5.10.1.2 Maintain sewage treatment plants and sewerage systems in accordance with
the Environmental Protection Authority (EPA) Licence
5.10.1.3 Achieve compliance with the best practice management guidelines for
effective and affordable sewerage services
5.11 Water Supply

5.11.1 Provide a safe reliable potable water supply at an affordable cost.
5.11.1.1 Ensure water quality meets NSW regulations, Drinking Water Guidelines and
Councils Water Quality Improvement Plan
5.11.2.1 Carry out the capital works program in relation to water supply
5.11.3.1 Implement the Drought Management Program

5.11.2 Ensure continuous improvement towards best practice for water supply.
5.11.2.1 Develop and maintain the Water Quality Improvement Plan
5.11.2.2 Participate in the CENTROC Water Alliance activities to achieve compliance
with the Best Practice Guidelines
5.11.2.3 Implement the Integrated Water Cycle Management Program (IWCM)
5.11.2.4 Implement the Water Supply Strategic Business Plan
5.11.2.5 Develop and implement the Water Supply Asset Management Plan
5.12 Examine the impacts of climate change on water security and partner with Water
Authorities to develop a long-term water strategy for the Murrumbidgee water
catchment area.
OTHER ASSETS
5.13 Asset Management

5.13.1 Develop and implement Asset Management Plans and Strategies for Councils
roads, bridges, drainage, traffic facilities and transport.
5.13.2 Develop and implement Asset Management Plans and Strategies for Councils water
supply and sewerage schemes.
5.13.3 Develop and implement Asset Management Plans and Strategies for Councils
buildings, plant fleet, facilities, properties and open spaces.
5.14 Drainage Structures

5.14.1 Provide effective management, maintenance and development of Council's
stormwater infrastructure.
5.15 Plant Fleet

5.15.1Mangae the operations of the plant and vehicle fleet to help perform Councils
various functions.
5.16 Property - Buildings & Land

5.16.1 Provide effective management, maintenance and development of Council's
buildings.
5.17 Property Facilities

5.17.1 Provide effective development and upgrading of Council's facilities.
5.17.1.1 Ensure that open spaces and facilities satisfy the needs of the community,
including passive and active recreation areas, cycle ways and walking tracks

Infrastructure Operational Plan

Income
Roads $9,258,591
Water $7,631,944
Sewer $4,262,158
Plant management $1,916,559
Expenditure
Roads $13,779,805
Water $7,793,134
Sewer $3,993,919
Plant management $1,185,921

Infrastructure
Bridges
Tarrants gap Causeway $100,000 Revenue
Bennett Springs Bridge $1,000,000 Rev $520, Grant $480
Bundarbo Bridge Design $100,000 Revenue
Footpaths
YNG RMS Active Transport - footpaths $120,000 Revenue
Queen St footpath (between Market & Marsden) $25,000 Revenue
HDN Footpath Upgrade Program $20,000 Revenue
HDN PAMP and Cycleway Program $80,000 50% revenue 50% grant
HDN Footpath Jugiong 4 Doors Down to Hotel $18,000 50% revenue 50% grant
Kerb&Gutter
Harden Queen St Kerb Major Repairs $50,000 Grant
..Continued overpage

Capital program ... Continued Budget Source of Funds

Infrastructure
RegionalRoadsandBridges
Young Repair Program $350,000 Grant
Harden Regional Roads Block Grant $517,000 Grant
Little Plains Rd Intersection $250,000 Grant
Crokers Causeway design investigation $15,000 Grant
Pavement Renewal Road 241 E (Dalton Rd) $16,000 Grant
Pavement Renewal Road 248 (Rugby) $67,800 Grant
Pavement Renewal Road 576 (Darbys Falls Rd) $56,400 Grant
Bitumen Reseal Road 241 E (Dalton Rd) $88,200 Grant
Bitumen Reseal Road 242 W (Murringo Rd) $45,020 Grant
Bitumen Reseal Road 248 (Rugby) $122,018 Grant
Regional Road 380 (Cunningar Rd) FCR $400,000 Grant
RuralRoadssealed
Young Unsealed Bitumen Sealing Program $275,000 Revenue
Harden Bitumen Resurfacing $305,000 Revenue
Boorowa Reseal Program $123,540 Revenue
Frogmore Road Pavement Renewal $577,467 Grant
Harden S94 Road Program $460,000 Reserve
Harden Roads to Recovery Transport $477,000 Grant
Harden new Gravel Pit Road Development $55,000 Revenue
RuralRoadsunsealed
-
Boorowa Gravel Resheeting $48,695 Revenue
Harden Rural Roads Resheeting Program $160,000 Revenue
Young Resheeting Program $830,696 Revenue
UrbanStreetssealed
-
Young Rear Lanes Sealing Program $64,000 Revenue
Young Reseals Program $297,256 Revenue
Young Roads to Recovery $469,467 Grant
Young Reseals Program $437,740 Revenue
Boorowa Town Streets Intersection Program $403,135 Revenue
Ford Street Intersection $119,700 Revenue
Harden Street Tree Planting Program $20,000 Revenue
VillageandTownImprovements
-
Young New Street Lights/Poles $30,000 Revenue
Young Village Road (Improvement Program) $60,000 Revenue
..Continued overpage

Capital program ... Continued Budget Source of Funds

Infrastructure
SewerageServices
Boorowa Digester Lids and chanel Covers $21,000 Revenue
Sewerage mains replacement / relining $172,290 Revenue
Harden Sewer Main Relining $100,000 Revenue
Young Reticulation Replacement $649,600 Revenue
Boorowa Sewer manhole Reburbishment Program $10,300 Revenue
STP WHS works $10,000 Revenue
Harden Sewer CCTV $40,000 Revenue
Harden UV ponds Desludge no 3 Pond $50,000 Revenue
Young Sewer Treatment Plant Solar Panels $154,271 Revenue
WaterSupplyServices
Water Supply - Minor structural works $5,464 Revenue
Water Supply - Mechanical - electrical $10,000 Revenue
Boorowa Water mains replacement $82,400 Revenue
Young Water Main Renewals $252,114 Revenue
Galong Main Replacement mains work $50,000 Revenue
Borrowa Treatment plant Clear Water Pump Replacement $50,000 Revenue
Boorowa Telemetry and plant and equipment $23,186 Revenue
Harden Mains Replacements $781,500 Revenue
Harden Telemetry Upgrade $25,000 Revenue
Harden Meter Replacement Program $10,000 Revenue
Boorowa Water Meter Replacement Program $16,391 Revenue
Young Meter Replacement Program $31,798 Revenue
PlantFleet
Plant purchases $3,591,000 Reserve
Plant sales -$1,027,200 Reserve
PropertyBuildings
Boorowa Original Council Chambers building renewal $15,200 Revenue
Boorwa Court House building renewal $23,000 Revenue
Hazardous Substances Storage facility All depots $18,000 Revenue
Harden Council Office Buidling renewals $25,000 Revenue
HardenCouncil chambers Solar Electricity Generation $45,000 Revenue
Harden Demondrille Chambers Internal Upgrade $15,000 Revenue
$13,904,447


PART D COUNCILS BUDGET SUMMARY AND REVENUE PLAN

Councils Revenue Plan
How we will deliver:
Budget
Revenue Policy
Rates & Charges
Storm Water
Waste Management

BUDGET SUMMARY 2017/2018

Over the next twelve months we will continue to focus on reducing operational costs, improving
efficiencies and enhancing our investment in asset management.
Income Statement
The income statement below provides a snapshot of the Projected Operating Results for 2017-18.
Consolidated Revised Budget Operational Plan

Income & Expenses Budget 2017 2018
Income from continuing operations
Rates and annual charges 19,859,210 $20,537,324
User charges and fees 14,099,461 $14,274,598
Interest and investment revenue 954,318 $977,206
Other revenues 2,521,187 $2,497,525
Grants and contributions provided for operating purposes 37,962,346 $9,822,384
Grants and contributions provided for capital purposes 6,364,256 $1,966,594
Total Income 81,760,778 $50,075,631
Expenses from continuing operations

Employee benefits and on-costs 16,982,381 $17,789,935
Borrowing costs 1,074,843 $991,453
Materials and contracts 21,856,707 $20,052,619
Depreciation and amortisation 13,541,404 $13,572,642
Other expenses 4,292,872 $5,031,153
Total Expenses 57,748,207 $57,437,802
Net Operating Result 24,012,571 -$7,362,171
Net operating result before grants and contributions
provided for capital purposes 17,648,315 -$9,328,765

Balance Sheet
Revised Operational
Consolidated Budget Plan
Budget Balance Sheet 2017 2018
Assets
Current Assets
Cash and cash equivalents 65,185,516 41,585,618
Receivables 5,910,016 5,910,016
Inventories 528,124 528,124
Other 130,580 130,580
Total Current Assets 71,754,236 48,154,338
Non-Current Assets
Receivables - -
Infrastructure, property, plant and equipment 567,643,572 583,367,829
Total Non-Current Assets 567,643,572 583,367,829
Total Assets 639,397,809 631,522,167
Liabilities
Current Liabilities
Payables 3,360,292 3,360,292
Borrowings 454,973 454,973
Provisions 2,309,368 2,309,368
Total Current Liabilities 6,124,634 6,124,634
Non-Current Liabilities
Borrowings 20,360,474 20,312,381
Provisions 6,248,740 6,248,740
Total Non-Current Liabilities 26,609,214 26,561,121
Total Liabilities 32,733,848 32,685,755
Net Assets 606,663,961 598,836,412
Equity
Retained Earnings 602,561,584 578,564,014
Revaluation Reserves - -
Total Equity 602,561,584 578,564,014

STRONGER COMMUNITIES FUND MAJOR PROJECTS

As a result of the creation of Hilltops Council the Council was allocated a $15million Stronger Communities
fund to deliver Infrastructure related projects in the community. Guidelines relating to the requirements for
allocation of the funds are available on the Governments Stronger Councils website. The below table lists
the projects to be funded through the program to expend the remainder of funds following smaller project
grants provided to community groups. The projects have been approved by the Stronger Communities
Fund Assessment Panel.
Strengthen our Economy -
Boorowa Caravan park - Cabin and camp kitchen 200,000
Harden Caravan park - Camp kitchen 100,000
Urban Growth (Boorowa) 1,000,000
-
Improving Transport Links -
Road network improvement program 700,000
Valuing our Culture and Environment

Chinese Cemetery Murrumburrah 50,000
Hilltops Regional Library 2,000,000
Lambing Flat Chinese Tribute Garden 300,000
Solar Power 328,995
Burrangong Creek Beautification & connectivity 1,500,000
Murrimboola Creek Beautification & connectivity 1,000,000
Encouraging Healthy lifestyles

Harden pool renewals 300,000
Young Swimming Pool 1,700,000
Trinity Centre Refurbishment 100,000
Mechanics Institute Renewals works 250,000
Boorowa Tennis Courts 300,000
Young Tennis Courts 1,000,000
Boorowa Playgound Softfall and upgrades 250,000
Harden playground Refurbishments 350,000
Harden Sports Fields 1,000,000
Boorowa Sports Fields Improvements incl Lighting 500,000
Cranfield Oval redevelopment 600,000
Blackguard Gully precinct 500,000
Museum Extension (Harden) 100,000
Total Stronger Community Fund - Major projects 14,128,995

REVENUE POLICY
Introduction
Councils Long Term Financial Planning goal is to effectively and equitably manage service level, asset
management and revenue raising decisions and ensure ongoing financial sustainability.
The objective of the Revenue Policy is to ensure that rates are levied in a fair and equitable manner to
provide sufficient funds to carry out the general services which benefit all the ratepayers of the area.
Charges are raised to recover the cost of providing a service except where such a cost may be
unreasonable or limited by regulations.
Councils Long Term Financial Plan seeks to:
be under-pinned by a sound financial strategy that will ensure Councils financial sustainability is
protected and improved,
accommodate asset maintenance and asset renewal and replacement activity and be fully integrated
with Councils Asset Management Plans, and
accommodate service levels proposed in Councils Delivery Program and Operational Plan.
Councils financial strategies to meet these goals are:
to explore all cost-effective opportunities to maximise Councils revenue base.
to ensure ratepayers value for money by providing effective and efficient service.
to balance the dependence on rates and grants against other funding sources.
to manage financial risk in a volatile economic climate.
to ensure debt financing is limited to revenue raising or cost minimisation activities and that the total
debt is limited to ensure long term financial stability.
to generate revenue in an equitable manner over time and ensure that there is capacity to finance
peaks in asset management and other outlays when necessary.

SOURCES OF REVENUE
Councils forecast sources of revenue for the 2017-18 year are as follows.
Interest and Overdue Charges

Interest on overdue rates and charges shall be set in accordance with section 566(3) of the Local
Government Act 1993, applying the maximum rate of interest payable as determined by the Minister of
Local Government.
Credit Card Charges

As from the 1 July 2017 the Hilltops Council will apply a fee for processing credit card payments utilising
credit card options excluding Bpoint.
Council Borrowings
Council does not propose to raise any new borrowings in the 2017/18 financial year
Investments
Councils Investment Policy objective is to maximise returns from the investment of Council funds, whilst
having due consideration of risk and security for that investment type and ensuring that Councils liquidity
requirements are being met. A report is prepared each month and submitted to the Ordinary Meeting of
Council detailing investments held

RATES & CHARGES

On the 12 May 2016, the NSW government announced that the former Harden, Boorowa, & Young
councils' were merged to form the Hilltops Council. The most prominent part of the announcement was
the rate protection policy commitment. The rating structure is a combination of each of the former councils
structures and will remain in this format for four years following amalgamation.
In accordance with the Proclamation the current rate structure including category and subcategories of
the former councils will be maintained. Council has four categories of ordinary rate, being residential,
farmland, business and mining. The structures used a mix of base and ad valorem in the former Harden
area and ad valorem with a minimum in the former Boorowa and Young areas.
An ordinary rate will be applied to each parcel of rateable land within the local government area in
2017/2018.
Rate Peg
Rate pegging has seen the total General Rate income for Councils set at a maximum 1.5% on the 2017-
2018 year. Adjustments between General Rate categories have delivered a rate revenue that meets the
rate peg and in Councils opinion remains fair and equitable.
All NSW Councils were revalued by NSW Property. These new land values will impact the 2017/2018 rate
levy.
Rates
The Hilltops 2017/2018 Rates have been levied based on this commitment and are presented as follows:
AdValorem
17/18Base Minimum Rate
RateCategory Amount Base% Amount (centsin$)
Boorowa
Residential $448.00 $0.83146
ResidentialOther $448.00 $0.57674
Farmland $448.00 $0.48132
Business $448.00 $0.93111
Harden
ResidentialHarden/Murrumburrah 278.03 48% $1.064842
ResidentialOther 177.95 48% $0.298443
Farmland 642.78 26% $0.272945
BusinessHarden/Murrumburrah 467.70 38% $2.296351
BusinessBusinessOther 273.06 48% $0.472226
Young
Residential 439.00 $0.70180
Township 439.00 $1.03790
Farmland 439.00 $0.40540
Business 439.00 $0.91480
BusinessCBD 439.00 $1.35530
BusinessNonCBD 439.00 $1.21980
Mining 439.00 $11.02160

Pensioner Rebates
Council is required to provide a pensioner rebate under the Local Government Act and has also continued
to provide a voluntary rebate to eligible pensioners who were receiving a Council rebate prior to 1994.
The rebate is funded 55% by the State Government and 45% by Council.
Eligible pensioners are entitled to a maximum rebate of $425 per annum. This covers $250 ordinary rates
and domestic waste management charges, $87.50 water availability charges and $87.50 sewage charges
where they apply.
Pensioner rebates are deducted from rates revenue for reporting purposes. The Government subsidy is
included in untied grant revenues.
Annual Charges
Council proposes to levy annual charges for the following services provided:
1. Sewer Access Charges (section 501)
2. Water Access Charges (section 501)
3. Water Usage Charges (section 502)
4. Stormwater Management Charges (Local Government General Regulation 2005)
5. Waste Management Charges (section 496)


Sewer Access Charges

The following sewerage access charge will be levied on each single residential dwelling and on each unit
or residence for multiple residential dwellings.
Category Charge Yield #ofServices
NonResidentialSewerageUserCharge
Harden pa/WC $406.00 $61,112 151
Young(CC) pa/WC $540.00 $14,040 26
WC'sHotelsMotelsUnitsFlatsYoung(EE) pa/WC $360.00 $107,280 298
UrinalsSchools,Churchesandassociated
residencesYoung(ED) pa/WC $360.00 $7,920 22
WaterClosetsSchools,Churches,andassociated
residencesYoung(EA) pa/WC $180.00 $41,940 233
WaterClosetsOtherYoung(EB) pa/WC $360.00 $126,000 350
UrinalsOtherYoung(EC) pa/WC $360.00 $9,720 27
SewerageAccessCharge(20mm)
Boorowa pa $720.00 $492,480 684
Young(CA) pa $720.00 $2,295,360 3,188
ResidentialHarden pa $656.00 $551,040 840
NonResidentialHarden pa $250.00 $27,765 111
NonResidentialBoorowa pa $720.00 $36,720 51
CommunityServiceObligationsHarden pa $125.00 $1,218 10
CommunityServiceObligationsHarden pa $192.00 $0
LargeConnectionsHarden pa $984.00 $5,846 6
LargeConnectionsHarden pa $1,538.00 $13,704 9
LargeConnectionsHarden pa $3,938.00 $0
CommunityServiceObligationsHarden pa $1,969.00 $0
LargeConnectionsHarden pa $6,151.00 $0
CommunityServiceObligationsHarden pa $3,075.50 $0
UnconnectedVacantLand
Harden pa $250.00 $15,500 62
ResidentialYoung(CB) pa $540.00 $63,180 117
NonResidentialYoung(CD) pa $720.00 $250,560 348

Water Access Charges

The following water availability charge will be levied on all residential and business rateable and non-
rateable properties for which the service is available. Multiple charges will be applicable for properties
with more than one water meter.
Category SubCategory Charge Yield #ofServices
WaterAccess20mm
ResidentialBoorowa AccessCharge(20mm) $546.00 $362,544 664
ResidentialHarden AccessCharge(20mm) $382.00 $475,208 1,244
ResidentialYoung(BE20) AccessCharge(20mm) $303.00 $1,213,410 3,677
HardenCommunityServiceObligations AccessCharge(20mm)CSO $191.00 $4,011 21
NonResidentialBoorowa AccessCharge(20mm) $546.00 $38,220 70
NonResidentialHarden AccessCharge(20mm) $382.00 $113,072 296
NonResidentialYoung(BF20) AccessCharge(20mm) $303.00 $158,772 524
WaterAccess25mm
ResidentialHarden AccessCharge(25mm) $598.00 $25,116 42
ResidentialYoung(BE25) AccessCharge(25mm) $472.68 $15,126 32
HardenCommunityServiceObligations AccessCharge(25mm)CSO $298.00 $0
WaterAccess32mm
ResidentialHarden AccessCharge(32mm) $980.00 $980 1
ResidentialYoung(BE32) AccessCharge(32mm) $775.68 $2,327 3
WaterAccess40mm
ResidentialYoung(BE40) AccessCharge(40mm) $1,212.00 $3,636 3
LargeConnectionsHarden AccessCharge(40mm) $1,531.00 $16,841 11
NonResidentialYoung(BF40) AccessCharge(40mm) $1,212.00 $30,300 25
WaterAccess50mm
ResidentialHarden AccessCharge(50mm) $2,392.00 $0
ResidentialYoung(BE50) AccessCharge(50mm) $1,893.75 $1,894 1
HardenCommunityServiceObligations AccessCharge(50mm)CSO $1,196.00 $0
WaterAccess65mm
WaterAccess80mm
WaterAccess100mm
WaterAccessVacantLand/Unconnected
UnconnectedHarden VacantLandWaterCharge $382.00 $49,278 129
UnconnectedYoung(BE) AccessCharge $303.00 $41,511 137
NonResidentialWaterYoung(BF) AccessCharge $303.00 $12,726 42
ResidentialUnits
ResidentialUnitsYoung(BEU) AccessCharge $303.00 $0
StrataUnits
ResidentialStrata(Young)unitsnot
individuallymetred(BES) AccessCharge $303.00 $6,666 22
NonResidentialStrataunits(Young)not
individuallymetred(BFS) AccessCharge $303.00 $5,454 18

Water Usage Charges

The following usage charge will be levied on all properties using Councils reticulated water supply system
for all water consumed.
Category SubCategory Charge

ResidentialWaterUsage
Harden UserCharge(<450kl)$perkl $2.30
Harden UserCharge(>450kl)$perkl $3.49
Boorowa UserCharge(0<67kl)$perkl $2.44
Boorowa UserCharge(>68kl)$perkl $4.88
Young UserCharge(>0kl)$perkl $2.97
YoungQ2,Q3,&Q4 UserCharge(>0kl)$perkl $2.85
NonResidentialWaterUsage
Harden Charge(>0kl)$perkl $2.30
Boorowa Charge(>0kl)$perkl $2.44
YoungQ1 UserCharge(>0kl)$perkl $2.97
OtherWaterUsage
YoungQ1 UserCharge(>0kl)$perkl $2.97
WaterIntensive(Young) UserCharge(>0kl)$perkl $1.90
RawwaterBoorowa UserCharge(>0kl)$perkl $1.12
Stormwater Management Charges

The Stormwater Management Services Charge Program is funded by a Stormwater Management Service
Charge for the period from 1 July 2007 under the addition of Section 496A to the Local Government Act
1993 and the Local Government (General) Regulations 2005.
A Stormwater Management Services Charge funds additional investigations and activities towards
improving stormwater quality, managing stormwater flows and flooding, and harvesting and reusing of
stormwater.
Council levies a Stormwater Management Charge on all parcels of rateable land, other than those
exempted under the Local Government Act. The pricing from Stormwater Management is to remain
unchanged from 2016-2017 and the applicable charges are:
Category #ofServices Charge Yield

StormWaterManagementServiceCharge
VacantLand
Residential 3,586 $25.00 $89,650
Nonresidential 387 $25.00 $9,675
TotalEstimatedYield $99,325

Waste Management Charges

Under the Local Government Act, council must not apply income from an ordinary rate towards the cost
of providing Domestic Waste Management services. Income obtained from charges for Domestic Waste
Management must be calculated so as to not exceed the reasonable cost to the council of providing those
services.
Thechargecalculatedfor201718isbasedonthefullrecoveryoftheservice,includingappropriate
chargesforDomesticWastetippingfeeswiththeHilltopsregionalfacilities.TheWasteFacility
tippingchargeincludespricingforfuturecapitalcostsassociatedwiththemanagementofthefacility
andlongtermsiteremediation.
Pricing and revenue for Domestic Waste Management are applied on an averaging basis over a period
to avoid abnormal fluctuations in price.
The Boorowa and Harden Waste Access Availability Charge covers the cost of providing access to the
waste disposal site located in Boorowa, Harden and the surrounding rural tip sites. It applies to all rateable
land within these catchments that contains a dwelling. Property owners are invited to apply for this charge
to be credited, should the property not contain a dwelling, and charges will be credited for the current year
and future years, however a refund for previous years cannot be made.
The anticipated revenue for Domestic Waste Management is shown.
Category Charge Yield #ofServices
DomesticCollectionChargeUrban
Harden/Murrumburrah pa $438.87 $445,889 1,016
Harden/Murrumburrahupgrade pa $203.00 $203 1
Boorowa pa $200.00 $133,000 665
BoorowaWasteAccessAvailabilityCharge pa $173.00 $295,311 1,707
Galong pa $350.18 $25,562 73
Young(GA) pa $322.00 $1,075,480 3,340
DomesticCollectionChargeNonUrban
Young(GV) pa $41.00 $112,381 2,741
HardenWasteAccess Note1 $30.61 $40,531 1,324
VacantLandCollectionCharge
Harden/Murrumburrah pa $30.07 $1,954 65
Boorowa pa $173.00 $11,937 69
YoungUrban(GB) pa $107.00 $15,943 149
RecyclingCollectionCharge
OrganicCollectionHarden/Murrumburrah pa $50.89 $50,230 987
Boorowa pa $64.00 $43,392 678
YoungUrban(GR) pa $58.00 $207,234 3,573
GreenWasteCollectionCharge
Young(GW) pa $52.00 $185,848 3,574
CommercialCollectionCharge
Boorowa(perBin) pa $484.00 $45,980 95
BoorowaRecycling pa $64.00 InclAbove inclabove
Harden/Murrumburrah perpickup $10.00 $60,000 6,000
Note1.raisedonallpropertiesnotsubjecttoDomesticWasteManagementCharge
LiquidTradeWasteAnnualCharges
LiquidTradeWasteClass1 pa $99.00 $4,851 49
LiquidTradeWasteClass2S pa $587.00 $0

Pricing Policy Principles

Council aims to ensure that fees and charges for goods and services are equitable. Fees are substantially
based on a user pays principal; however, there is recognition of peoples ability to pay where community
service obligations are identified. These services are cross subsidised for the common good of the
community.
The income received from fees reduces the amount of rates and other untied income required for these
services. Other charges are generally not for service and include penalty income, leasing, recoveries,
sponsorship etc.
Fees for services are set having due consideration to the following factors:
The cost of providing the service.
The importance of the service to the community.
The price fixed by a relevant industry body.
Any factors specified in the Local Government Act.
Market rates or pricing.
Council assesses its pricing for services under the following categories which are identified against
individual fees in the Revenue Policy, Fees & Charges document.
Code Name Description

The fee is calculated to recover direct costs per unit of output plus a mark-up to
cover overhead costs, and including, in some cases, making provision for future
capital expenditure. The guiding principle underlying the National Competition
Full Operating
1 Policy(NCP) is that a government business should not enjoy any net competitive
Cost
advantage (or disadvantage) in respect of its private sector counterparts simply
because of its public sector ownership. That is, the policy aims to achieve
competitive neutrality between public and private sector businesses.
The price under this category is set to meet a substantial contribution toward the
Minimal Cost cost. This category will apply where Council considers that full cost recovery would
2
Recovery deprive the community of supply, or where the community as a whole should bear a
substantial portion of the cost of supply.
Council prices its goods and services at the same level as they are offered in the
3 Market Based general market place. Council will not use subsidies to aggressively price others
out of the market or compete unfairly.
Statutory Pricing occurs if relevant acts and regulations enable Council to set a fee
or charge, or the relevant acts and regulations prescribe a maximum fee for a
Statutory
4 particular activity. These charges are legislated by the NSW Government across a
Charges
range of activities and services provided by local government. Council may recover
its full costs, but has no discretion to do so.
Full Operating
Cost + Partial The price for this service is set to make a contribution towards the cost of replacing
5
Capital Cost the infrastructure assets utilised in the provision of the service.
Recovery
Service provides a broad community benefit. Inconceivable or impractical to charge
Nil cost for service on a user basis or where the service is a minor part of the overall
6
recovery operation of Council, or the potential for revenue collection is so minor as to be
outweighed by the costs of collection
Full Operating
The price charged for this product/service generates cost recovery and an
7 Cost + Profit
appropriate return.
25%
Increases to fees and other Revenue are generally in line with the estimated increase in cost for services
of 1.5% in line with the rate peg. Some prices vary from the index based on specific issues impacting the
operations, costs or pricing parameters of the particular service.
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AttachmentA

HilltopsCouncil:201718OperationalPlanandBudget
SummaryofSubmissions
Extractedfromtheregisteredsubmissionsandfeedbackthroughthemailsystem.
Town For/ Comments
Against
B Councilisperformingwellandgettingonwiththejobveryimpressed,keepupthegoodwork.
OperationalPlanandBudgetlooksgoodaclearplanmovingforwardwellthoughtout.GooddistributionacrosstheHilltops.Goodtohave
communitymeeting(smart)toexplainthereasoningbehindthedecisions.Recommendation:NeedmoreFacebookengagement.
B Extendtheriverwalk.
B Amalgamation(Periodofchange)handledwellHilltops[Council]wellpreparedfornextstage.
Informationwasconciseandagoodoverviewsociallybasedandequitable.
AdvisoryCommitteescouldhavehadgreatercommunityinvolvementexpectmoreoncecouncillorsareelected.
B Mod ListofcomprehensiveprioritiessentfromRyeParkProgressAssociationtoCounciladdressing:Roads&bridges;Drainage;StreetLighting;
Recreationfacilities;GarbageDisposal;WaterSupply;EffluentDisposal;Cemeteries;Education,Postal&telecommunicators.
ThetopPrioritiesare:
Maintenanceofruralroads,culverts&drains.
DrainacrossMainRoad241(incentreofVillage).
SealingofroadtoYass(inUpperLachlanCouncilarea).
BridgeoverBlakneyCreektoreplacecauseway.
Simplificationofcameraforsurveillanceattip.
Recommendation:Consultthevillagesonwhattheywantincludedintourismbrochures,etc.Roadconditionontourismmapisntaccurate
(BoorowatoRyeParkhasbeensealedforover10years!)
B AssetmanagementneedstobethebiggestpartofBudget.
Councilisdoingprettywell,consideringthedifficultyinsecuringparticipation.
Emailofnewslettersisagoodengagementstrategy,Facebookcouldbeusedmoreeffectively,websiteisdifficulttonavigatebecauseofthree
formercouncils[stillactive]priorityfornewlyelectedcouncil.
Communityfeedbackandengagementhasincreasedchallengeisprovidingenoughtomakefeedbackuseful!
B Comment WouldliketoseefundingallocatedtotheartsNomentionofsupporting/promotingorexpandingvisual&performingArtssuchasartexhibition
spaceintothenewlibraryinYoung.
HilltopsCouncil:201718OperationalPlanandBudgetSummaryofSubmissions
AttachmentA
B Appreciatetheopportunityforcommunitytobeinformedwantthiseventyearly.
ExtremelyhappywiththeeffortsbyCouncilstafftoamalgamatethethreecouncils,andengagementbyCouncilstaffwiththeMurringo
community.
H Comment PopulationGrowthRecommendincreaseprojectionsforHardento120/annum.
DomesticCollectionChargeWhy$100differencebetweentowns?
VacantLandCollectionCharge:WhysolowforHardenMurrumburrah?Disincentiveforlandownerstodevelop.
DraftOperationalPlaninadequateconsultationwithcommunitytoprovideaconsideredresponse.ConsultationonSCFwasconfusing,key
communitystakeholdersnotconsultedpriortobudgetdocument.Inadequateuseofdatabasedevidencetosupportproposals.EmbeddingSCF
allocationintoBudgetlimitedcommunityawarenessoffundandimplicationtotheregion.
H Comment Betterandeffectivesignageintothemainstreetshoppingprecinct(NeillStreet)
H Comment FixtheroadworksmessinClarkeStreetandsealdriveways.
H Mod NewtoiletsatMurrumburrahPark.
H Comment Councilnotengagingverywellstartbylisteningtothetownpeopleandkeepingusinformed.Communityneedinformationputintopapers
noteveryoneisonsocialmediaorhaveanemailaddress.
H Mod UnhappywithconditionofChineseCemetery,
MurrumburrahParkneedsshadecloth
H Comment Possibleheatingoftheyoungpool.
H Comment CurrentOperationalPlan&Budget:Verypoor,underlyingdeficitof$4.7M.Moneyshouldbeusedforjobcreationandbusinessopportunities.
CouncilengagementwithCommunityVerypoor,itistellingthecommunitywhatitisdoing.NoconsultationfromHardenLRCtoprovide
feedbacktoHilltopsCouncil.
H Comment NotengagedorbeingadequatelyinformedNeedmailboxdrops,andmoreinformationinthepapersdonthaveinternet(emailandsocial
media)
H Comment NofundingtoAgriculture.Ruralactivitiesaccountforabout85%oftheincomeintoHardenShireandsimilarforBoorowawithYoungnottoofar
behind,howeveragriculturereceiveslimitedmentionandnofundingwhatsoever.
Y Mod Encouraginghealthylifestyles:ProposedCycle/WalkPathfromGusSmithOvaltoLambingFlatChineseTributeGarden.
ValuingourcultureandEnvironment:
1. Eliminatetheunsightlyandeverincreasingnumberofoldcarbodiesandwrecksofcarsandmachineryfromthelandscapewithinthe
generalcommunityofYoung.
2. MostoftheroadentrancesintoYoungaretiredandareoutofcharacterwiththehistoryandversatilityofitsagriculturalindustryand
regionalbusinesses
StrengthenourEconomy:TourismMarketingtheHilltopsregionasanidealvenueforthevariousHeritageandModifiedCarClubs
throughoutAustraliatohosttheirannual/biannualNationalRallies.
Governance4.1.CustomerService:CounciltobeproactiveandembraceITtechnologyasaninclusionwithhighprioritytowardsstafftraining.

AttachmentA
Y Mod DoctorsNeedmoreinYoung
Y OpPlanandbudgetseemtobewellconsideredgivendiverseneeds.Communityengagementprocessprovidesampleopportunityforcommunity
involvement.
Councilstaffshouldbecongratulateddifficulttasktocombinetheoldandthenew,andcreateanoutcomethatpleaseseveryonewelldone.
Y Mod TrainbetweenHardenandYoungtoattracttourists
Y Overallasolidplan
Section1.2(Culture)needstoincludeanadditionaldotpointtoexplicitlymentionvisualorperformingarts.
Section1.3(YouthandEducation)noreferencetoschools.ProbablyworthincludingthemandpossiblytheYoungRegionalSchoolofMusicas
well.

28 June 2017
17/86 PROPOSED HILLTOPS COMMUNITY AND EDUCATION PRECINCT INCLUDING

NEW LIBRARY AND UNIVERSITY SPACE, YOUNG
Reference: File No. Young

PURPOSE
The purpose of this report is to consider the establishment of a Community and

Education Precinct including a new Library and University Space and
recommend that Council commence the process of acquiring a site for the
proposed development.
REPORT
Background
A need and opportunity has been identified to improve the quality of library and
tertiary education access and services available within the Hilltops community
and to provide enhanced community spaces. The former Young Council had
for several years been considering the establishment of a new library for Young.
In recent years there have been efforts made to try and establish tertiary
education opportunities within the region with a clearly identified barrier being a
lack of purpose built functional space. This report aims to address both issues
concurrently and recommend a solution that will provide numerous positive
outcomes for the Hilltops community.
This report has been structured to firstly provide a brief overview of library services
and facilities within the Hilltops. It then discusses the need for a new library in
Young and then finally a proposed site to be incorporated as part of a broader
community and education precinct. The report then further discusses current and
proposed arrangements relating specifically to the University aspects of the
proposed Community and Education Precinct.
LIBRARY
Existing Library Facilities Within the Hilltops
Council currently operates a regional shared library service across the Hilltops
with access points in Boorowa, Harden and Young.
The regional shared library service was in place prior to the creation of Hilltops
Council. The regional shared library service allows customers to access resources
across any of the three facilities. The facilities in Boorowa and Harden are
considered fit for purpose and meet the current and projected needs of the
community at least into the medium term.
22
28 June 2017
The Young Public Library has operated on its current site in Lynch Street since
1904. The Young Public Library one of the oldest continuously operating public
library buildings in the State. The library is 240 square metres and considered
grossly inadequate to provide modern services to a community the size of Young.
The library is limited with the programmes it can run. It is constrained on the site
with limited ability to increase its foot print. The State Library of New South Wales
in the People Places A Guide for Public Library Buildings in New South Wales
(2012) (The Guide) provides an important planning tool to assist in the
development of public library buildings. According to the Guide a library for a
population of Young should be 1094 square metres.
Library Services and Utilisation
In 2015/16 there were over 39,000 visitors to the Young library and a further 8,581
visitors to Harden and Boorowa libraries. Over 62,000 items were loaned at the
three libraries with approximately 49,000 items from Young alone. There were
34,700 visits to the library website.
The Guide points out that public libraries are one of the most well used
educational, cultural and social facilities within a community. The relevance of
libraries to contemporary communities is evident in their high levels of use and
attraction to a broad range of users from all ages and backgrounds.
Libraries continue to provide what could be labelled traditional services the

borrowing and use of library material. However, it is also clear that our local
communities expect public libraries provide additional services. These services
reflect the role of modern public libraries as community facilities where people
can meet, share and learn. While ensuring the library has the capacity to
provide traditional services a future focused public library must be a building
that:
Provides a cultural hub and focal point for the community

Is functional and multipurpose accommodating a range of activities and
uses
Enables user-friendly access to the latest in technology
Attracts a wide range of users providing areas for relaxation, research,
leisure and learning
Has effective and efficient delivery of services
Is developed from a cooperative approach between all stakeholders to
ensure that the changing needs of the community are met.
The current Young Library is of a size and design whereby it is unable to be

anything other than a very basic library. This then impacts on the range and
scope of activities it can accommodate. Its outdated dcor and lack of facilities
such as toilets and climate control does not make it an attractive place to visit.
This impacts the number of memberships.
23
28 June 2017
The need to consider a new library facility in Young is not a new concept with the
former Young Shire Council adopting a Cultural Infrastructure Master Plan. A
number of weaknesses of the existing library were identified which included:
Limited space with no space for public programmes

Building defects
Lack of climate control
Out dated facilities
No toilets (patrons have to go outside and use the public toilets)
No parking
No staff/delivery access
Limited scope for service upgrades.
The plan made recommendations that the library service be rehoused in a

purpose-built facility. This would enable a review of current collections and
operations and bring it into line with industry standards. A new library facility has
the capacity to become a social hub through the presentation of a varied public
program of events and activities. New web based access to collections enables
regional areas to provide access to the latest publications. The report also
noted that libraries are ideal services to be co-located with other groups such as
museums, family history groups, visitor centres, cafes and galleries.
It was recommended that the concept for the new library facility incorporate co-
location with the Lambing Flat Folk Museum, the Young Historical Society and the
Family History Society. Since the Cultural Infrastructure Masterplan was finished,
Council has been working with the Country University Centre in order to provide
expanded tertiary education services for Hilltops. Co-location of the library and
the Country University Centre would provide a synergy for students and the ability
to tap into and utilise the resources of the library both the physical and the digital.
It would enable spaces for study and tutorials alongside community meetings.
Public Library Standards
The State Library of New South Wales in the People Places A Guide for Public
Library Buildings in New South Wales (2012) (The Guide) provides an important
planning tool to assist in the development of public library buildings. It focuses on
new models for library provision and the integration of modern technology into
library functions and design. Underpinning this is that library buildings should
provide a facility and service which is relevant to current and future generations.
The guide also provides assistance in the design and operation of libraries in order
to meet state benchmarks.
The State Library assisted Council with determining the size of a new library
facility. As the library is a central library with Boorowa and Harden being branch
libraries the size of the library is recommended as 1094 square metres gross.
24
28 June 2017
Choosing a site for a public library
The Guide sets out the factors important for a public library site. The old adage
location, location, location apply equally to a public library site as to any real
estate. The 12 site criteria factors for a public library are:
Main street or shopping area location

Highly visible location particularly from the shopping area
Street frontage with library on the ground floor and not hidden from the
road by trees or another building.
High level of personal and property safety
Fully accessible for people with limited mobility
Close to and/or accessible from local schools and educational facilities
Potential for an outdoor area to be attached to the library
Priority pedestrian access which is safe and attractive, particularly for older
residents, children and parents with prams.
Walking distance from public transport
Access to convenient and safe car parking with priority for people with a
disability, older residents, parents with prams and night-time users,
Accessible for community buses, mobile libraries, deliveries and other
vehicles.
Site to be able to accommodate future expansion of the library if required.
Site Options
A number of sites have been assessed as possible sites for a new facility. There
are limited sites available which would meet the site criteria for a public library.
Consideration was given to building a new library at the back of the town hall.
This has been discounted due to the loss of public parking it would create. A
building on this site could be a double story building with parking underneath
however it is anticipated that the additional costs associated with this option
would be excessive and prohibitive. Additionally, there are no obvious readily
available alternatives of the same scale to offset the potential loss of parking
behind town hall.
Suitable Sites
Council staff have identified two sites which are considered superior for possible
location of a Hilltops Regional Community and Education Precinct which could
accommodate a new library. It is envisaged that the building would include
space for the Young Family History Society and the Country University Centre.
The Library would also have space for community meetings and events such as
talks, childrens activities and the like.
25
28 June 2017
Mercy Care Site
The site of the Old Mercy Care Hospital has been for sale for a number of years.
Council is currently considering a DA for subdivision. Subdivision will only be
approved if the site is cleared. Council officers inspected the site at the corner of
Campbell and Allanan street. The site is 2400 square metres and would provide a
good site for building a library.
The cost to Council would be in the order of $750,000 (inclusive of clearance
costs). The site is elevated, located on a main road in close proximity to schools.
It is not near the main shopping centre and patrons would be unlikely to walk. It is
situated away from other community facilities such as the Lambing Flat Folk
Museum and the Family History Centre. Access to the facility is likely to be from
Allanan Street rather than Campbell Street.
Adjacent to the Community Hub 2 Campbell Street Young
The site is 2-3 Campbell Street and is Crown Land. The portion of land that
Council is interested in comprises Lot 2 DP40328, Lot 3 DP40328 and Lot 2 DP
823509. The site currently comprises a small public park and a building which
houses a Porcelain Doll Club. Lot 2 is managed by the Young Creeks Reserve
Trust (Hilltops Council), Lot 3 is currently managed by the Young Community Arts
Trust Centre and Lot 2 is managed by the Young Community Purposes Reserve
Trust.
Council would look to build a new library next to the community hub utilising the
site of the current China Doll Society and part of the park next to it. The benefit of
this is that it would be co-located with other community facilities such as the
Lambing Flat Folk Museum. It would have the benefit of being close to town,
having good parking and being on a main road with good access. It would be
near established walking tracks where there is a relatively high level of foot traffic.
It is also located near the schools being Hennessy College, Young Public and
Young High School as well as the TAFE. During the design phase of the proposed
community and education precinct including the new library opportunities for
integration of new and existing facilities would be considered in further detail.
Changes to the Crown Lands Act may see the site transferred to the Council for
little or no consideration. Council maintains the park area that forms part of the
site.
Analysis of the two sites using the Guides criteria for a public library site is
contained below. Scoring method is 10 for completely meets the criteria, 5 for
partially meets and 0 for does not the criteria.
26
28 June 2017
Criteria Old Mercy 2 Campbell

Care Site Street
Main street or shopping area location 0 5
Highly visible location particularly from the 0 5

shopping area
Street frontage with library on the ground floor 10 10
and not hidden from the road by trees or
another building.
High level of personal and property safety 10 10
Fully accessible for people with limited mobility 5 10
Close to and/or accessible from local schools 10 10

and educational facilities
Potential for an outdoor area to be attached to 10 10

the library
Priority pedestrian access which is safe and 5 10

attractive, particularly for older residents,
children and parents with prams.
Walking distance from public transport N/A N/A
Access to convenient and safe car parking with 10 10

priority for people with a disability, older
residents, parents with prams and night-time
users,
Accessible for community buses, mobile 10 10

libraries, deliveries and other vehicles.
Site to be able to accommodate future 10 5

expansion of the library if required.
Total 80 95
The 2 Campbell Street Site scores higher in the criteria for a public library site.
With likely funding sources for the proposed Community and Education precinct
including the library likely to be predominantly grant funds it is important to
secure a site and commence planning as soon as possible.
27
28 June 2017
UNIVERSITY
The Cooma University Centre has previously worked with the local community in
Young through a community committee to establish a satellite campus of the
Cooma centre in Young.
The initial offering provided by the partnership included courses being available
in Education. The Cooma University Centre currently provides administrative and
financial support and resources to assist with establishing the University service in
Young whilst the committees main focus has been on attracting and supporting
students locally as well as securing adequate facilities to be able to
accommodate students and courses.
On the back of the success of the Cooma University Centre an evolution has
occurred, with the establishment of the Country Universities Centre (CUC). The
CUC has now effectively become a parent entity above the Cooma University
Centre and is in the process of establishing a similar model to the Cooma model
in other regional centres across NSW as well as establishing new governance
arrangements at the same time.
Transitioning to a new model
In recent months Hilltops Council has become further engaged with the Cooma
University Centre, CUC and the Young Local Committee to facilitate a shared
understanding of tertiary education needs and opportunities within the Hilltops
area as well as the expectations of CUC.
It has become apparent that the CUC is interested in further investing in making
the CUC a success in the Hilltops provided there is ongoing commitment from the
community to make it a success through appropriate governance arrangements
(i.e. the most appropriate legal operating structure) and resource inputs.
Both CUC and the local committee have expressed an interest in Council
continuing to facilitate an appropriate governance and operating model for the
CUC in the Hilltops and to assist in identifying ways in which the local community
may be able to provide further resources to make the model a success.
Governance Arrangements
As mentioned previously in this report, there is an existing community committee

in place that has previously worked with the Cooma University Centre to establish
a tertiary education offering in the Hilltops. The committee does not currently
operate under any formal legal governance model and has effectively been
working under the auspices of the Cooma University Centre as the legal entity.
CUC has indicated a desire for the Hilltops Country University Centre (HCUC) to
be established as a separate legal entity to the CUC and Cooma University
Centre. CUC has indicated a willingness to support the incorporation of the
HCUC and has initially provided template constitutions for review by the
committee.
28
28 June 2017
In considering moving to a separate legal entity it would be prudent of the

committee to review its membership and consider the need to try and attract
additional skill sets to what would effectively become a board under a new
governance model. As an indication of options that may be considered the
following information is provided on what is currently in place in other similar
establishment sites (i.e. sites CUC are working through a similar process with):
Cooma Initially a Board of seven including:
Local Government - 1 (Administrator)

Education 3 (TAFE, High School Principal, Educational Advocate)
Industry/Business 2 (Boyce Accountants and Snowy Hydro (principal sponsor))
Geographical - 1 (a representative from another Monaro town who is Chair of
Monaro Education Foundation and Chair of Bombala Chamber of Commerce)
One position has been rotated with Health (Health Services Manager at the
hospital) and Tourism (CEO of Tourism Snowy Mountains)
Goulburn Currently a committee of seven including:
Local Government 2 (Mayor and Economic Development Officer)

Education 3 (TAFE Regional Manager, High School Principal, Educational
Advocate)
Industry/Business - 2 (Real Estate, and agriculture who is also Chair of Goulburn
Education Foundation)
Broken Hill Currently a Committee of seven including:
Local Government 1 (General Manager)

Regional Development 1 (CEO of RDA Far West)
Education 3 (High School Principal, Regional Schools Director, University
Department of Health)
Health 1 (Manager Local Health District)
Business 1 (Credit Union)
Facility
The local committee are acutely aware that one of the major barriers to a HCUC
being a success in terms of attracting and retaining students and being able to
cater for student needs is an adequate physical space with appropriate
technology. Students currently undertaking study through the Cooma University
Centre in Young attend classes currently delivered at the Young Services Club
which although it provides a space could not be considered conducive to
meeting the needs of students.
With the proposed Community and Education precinct there is a real opportunity
to incorporate a purpose built, technologically modern facility that would not
only cater to the needs of existing students but act as an attractor to have
students base themselves within the Hilltops community. By incorporating an
education facility into a broader community and education precinct it is likely
there will be opportunities to minimise stand alone operating costs.
29
28 June 2017
CUC have provided floor plans to Council of the Cooma University Centre as well
as the Bega University Centre owned by the University of Wollongong
(considered a higher standard) as preliminary resources in understanding what
typical requirements of a purpose built facility may be.
As an indication of sizes the following dimensions are provided in relation to the

Cooma plans.
Main terminal room (20 terminals) - 9m by 8.3m

Main tutorial room - 6.7m by 5.5m
Small tutorial/break out room one - 4m by 3m
Small tutorial/break out room two 3.3m by 3m
Staff Office (room for two staff) 3.8m by 3m
Funding
To establish and then sustainably operate HCUC there are two key types of
funding to be considered. Firstly, capital funding to establish the necessary
physical space to provide tertiary education services, and then secondly, the
ongoing operational funding to continue to provide the service.
The CUC were recently successful in obtaining an $8m grant from the NSW
Government to establish CUC campuses across the State. The funds are able
to be utilised for up front capital costs as well as supporting two years of
operational expenditure.
The CUC model currently being established in partnership with existing Universities
is expected to return revenue to meet the majority of operational costs
associated with the service. Should Council provide space as part of the Hilltops
Community and Education precinct at no cost to the HCUC (i.e. not charge rent)
this would assist in making the service feasible.
CUC have indicated they may be interested in providing funding to support the
establishment of HCUC with the requirement for a funding bid to be put forward
for consideration by CUC.
Next Steps
To date, Hilltops Council has provided in principle support to the establishment of

a long term sustainable Hilltops Country University Campus based in Young to
provide tertiary education services to students across the Hilltops. Support has so
far included providing advice on governance, potential facilities and facilitating
discussions on the future between the local committee, the CUC and the Cooma
University Centre.
It is becoming further apparent that for the HCUC to become a success it is

important that Council provides a more formal commitment to partnering with
the local committee to develop a business plan for the future of the HCUC.
30
28 June 2017
Based on preliminary considerations there are a number of ways in which Council

may assist in providing support to the establishment of HCUC.
Phase 1 Pre-establishment
Incorporation of a physical space into the proposed Hilltops Community

and Education precinct
Securing of necessary funding to construct a physical space for HCUC
(through CUC sources and/or additional grant sources)
Guidance and advice on necessary governance arrangements for the
HCUC moving forwards and becoming a member of HCUC
Assistance with development of a business plan for HCUC
Phase 2 Operational
Appropriate and feasible arrangements for utilisation of space in a Hilltops

Community and Educational Precinct
Potential provision of shared staff resources
Access through appropriate arrangements to high quality information and
communication networks and technology
Establishment of Council scholarship programs to encourage students to
live and study locally through HCUC
Potential satellite facility access within the Hilltops (i.e. Boorowa and
Harden libraries)
Integrated Projects
Council is currently in the process of advancing a funding bid to the Federal

Governments Smart Cities and Regions programs. The funding bid is underpinned
by the Connected Hilltops concept which is very much about being physically
(or virtually) connected by technology but it is also as much about creating a
socially connected region.
It is envisaged that having a quality tertiary education offering available within

the Hilltops (afforded by the HCUC) will be a key component of an emerging
paradigm shift, with the Hilltops becoming a national leader in Agricultural
research and technology. This paradigm shift is expected to commence in the
short term with the imminent relocation of the CSIRO Agricultural Research
Centre into the Hilltops as well as some significant private sector technology
initiatives expected to soon commence from within the Hilltops.
Council will continue to work on the connected Hilltops concept in parallel to the
HCUC project, recognising the mutual value of both initiatives and
interdependency of both.
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28 June 2017
CONCLUSION
The establishment of a Hilltops Community and Education precinct that

incorporates a new library and University facility will provide enormous social and
economic benefits to the Hilltops region. By progressing with the site as
recommended in this report there is the opportunity to integrate a number of
existing facilities and services currently utilised by the community.
To ensure the project can proceed and be funded it is critical that a site be
selected and necessary arrangements be made to secure the site and
commence detailed planning.
CONSULTATION
Initial consultation has occurred with Crown Lands. Limited consultation to date
has occurred with local stakeholders with an interest in the proposed site for the
Hilltops Community and Education Precinct. It is recommended that should
Council decide to proceed with the site recommended in this report further
stakeholder consultation occur.
Consultation with the Cooma University Centre, Country University Centre and
Young Local Committee has been regular and ongoing.
ATTACHMENTS
Attachment 1 - Map of Old Mercy Care Site

Attachment 2 - Aerial Map of 2 Campbell Street
Attachment 3 - Former Young Shire Council - Cultural Infrastructure
Masterplan
RECOMMENDATION
It is recommended that Council;
1. Delegate the General Manager to commence the process to acquire Lot 2

DP40328, Lot 3 DP40328 and Lot 2 DP823509 for the site of the Hilltops
Regional Library and Education Precinct;
2. Write to the Minister for Lands advising of the proposed project and seeking
support to have land matters resolved expeditiously;
3. Consult with existing stakeholders currently utilising the land referred to in
this report on the proposed project;
4. Commence designs for the Hilltops Community and Education Precinct
including library;
5. Support the establishment of the Hilltops Country University Centre as
outlined in this report; and
6. Include in planning for a Hilltops Community and Education precinct
suitable space for tertiary education access
32
ATTACHMENT1 MERCYSITE
ATTACHMENT2 AERIALOF2CAMPBELLST
YOUNG SHIRE COUNCIL
CULTURAL INFRASTRUCTURE MASTERPLAN

November 2014
Christopher McInerney Architecture and Environmental Design 2659 Araluen Road Deua Valley, NSW 2537 Telephone: 0419 961 948
In association with Monika McInerney Arts and Cultural Development Consultant Email : c.mcinerney@bigpond.com ABN:50932790498 AR NSW 6288
1
CONTENTS
1.0 INTRODUCTION p 3 -4
2.0 ANALYSIS p 5-11
3.0 PRECEDENCE p12-13
4.0 MASTERPLAN STRATEGIES p14- 20
5.0 CULTURAL MASTERPLAN PRECINCT PLAN p 21
6.0 CULTURAL INFRASTRUCTURE RECOMMENDATIONS p 22-32
7.0 STRATEGIC PLAN / COMMUNITY PLAN p 33-34
8.0 FUNDING OPPORTUNITIES p 35-36
9.0 RESOURCES p 37
10.0 APPENDIX BUILDING CONDITION SURVEYS
2
1.0 INTRODUCTION The Young Community Plan (2012-13) has four key focuses that are described as creating the
foundations for the goals of the Community ;
Young Shire Council commissioned a planning study to identify and facilitate the
Plan Young
development of Arts and Cultural facilities. This study examines the key existing cultural
Lead Young
infrastructure within the Young Local Government Area and assesses the suitability of these facilities
Grow Young
and other sites for present and future use.
Live Young
The Cultural Infrastructure Master Plan report provides ;
The four goals and the aspirations they represent for the Community are reflected in and supported
An overview of existing facilities in use for cultural activities including performance, visual arts,
by the Cultural Infrastructure Master Plan and its findings and recommendations.
cultural history (museum) and library.
Identification of gaps in cultural infrastructure Stakeholder Consultation
Recommendations for upgrading present facilities or building new facilities.
To date there have been three separate formal meetings with the 355 Committee who form the
And takes into account; stakeholder group representatives, and one public meeting which have provided an open forum
Cultural and Heritage Tourism distinctive to Young Community Consultation and enabled participants to provide valuable input.
Indicative capital and operational costs over the period Regular, one-on-one consultation has continued with key stakeholders from each of the facilities to
Environmental sustainability inform the masterplans design and development.
Timeframe In addition to our meetings with groups, organisations and individuals, we prepared a survey to
Anticipated impact on heritage, economic, tourism and cultural development in the Shire assist us gather more information to ensure that the report reflect the communitys aspirations.
Young appears to have a vibrant cultural sector, despite an absence of a coordinated strategic OVERVIEW OF EXISTING CULTURAL FACILITES
approach to its development or presentation. Although groups may be in co-location with others,
they work in isolation and competitively rather than in collaboration to support an overall shared The Young community are in the enviable position to have a number of buildings that are available
vision. for cultural activity. Although these facilities may not effectively support the current level of activity or
Youngs key attractions are through its distinctive heritage and opportunity for a range of arts/cultural allow for the future development of the creative sector, it is our observation Young has a firm
experience. Some attractions are well established, others are in need of attention to build their foundation from which the community can grow their creative sector and in turn the capacity of their
capacity to realise their full potential. The creative industry sector is the ideal vehicle to enable, tourism sector and local economy.
enrich and support these experiences to flourish and become the destination magnet for visitors. The initial objective was to assess and review a number of buildings that are owned and/ or
These include; managed by Council.
Young Cherry Festival (December)
Lambing Flat Chinese Festival (April) These included;
Chinese Tribute Gardens Town Hall
Lambing Flat Folk Museum Southern Cross Hall/ Cinema
Goldfields Visitor Centre/ Burrangong Gallery
Marie McCormick Centre/ Senior Citizens Centre
ISSUES RAISED FROM 2010 COMMUNITY STRATEGIC PLAN ; Library
Cultural Facilities PCYC
Need to improved museum facilities Young Community Arts Centre
Improve and upgrade library facility the Lambing Flat Enterprises building, adjacent to Southern Cross Hall
Access to Art Gallery
Need cultural centre Support for artists and growth for youth including workshop Following our meeting with the 355 committee and open community forum and further Community
and training facilities, gallery, travelling exhibitions consultation, including discussion with the Young School of Music, we also conducted reviews of the
No opportunities for art training / workshops following properties ;
Library and museum need upgrading The Mercy Care site
Need improved facilities for the arts art gallery The Millard Centre
These investigations re-iterated the lack of suitability of these privately owned buildings as
The improvement of current and future advancement of new facilities will further support Youngs Community and Cultural venues due to the high cost of renovation to comply with current building
capacity become a destination of choice as per Councils Community Strategic Plan proposed and accessibility standards, fire safety standards and in the case of the Millard Centre, accessibility
directions. and parking requirements.
3
OVERVIEW OF EXISTING CULTURAL FACILITES (cont)
The following have been prepared and completed;
A review and general description of buildings as specified by Council, of their building size,
height, number of levels, conditions and serviceability.
A schedule of areas with detailed remarks, and photographic records for each facility.
A review and description of all elements and finishes of the buildings including a full description
of materials and their general condition. Other consultants may be required to assess specialised
components of the building such as structural, electrical/ lighting, mechanical, and acoustic.
Investigations with bodies such as the Young Council, the National Trust of Australia and the
Heritage Council to check if the building is listed as worthy of preservation or of historical
significance.
Check with Council that the necessary local authority approvals have been issued. Provisions of
new legislation may require alterations to comply with current building regulations and standards.
An emphasis on defective items with recommended actions for rectification has been included.
An estimate of the value of the remedial work may also be required.
A pro forma schedule to cover the inspection of the buildings has be used and this may be
supplemented by additional information found to be relevant for the particular circumstances of
each building for the purpose of the Cultural Infrastructure report with a view for carrying out
rectification work. Existing building condition reports are appended.
A measured survey and dimensional drawings of some buildings may be required where not
currently available.
Existing Building Condition reports have been prepared for the following;
Town Hall
Southern Cross Hall/ Cinema
Visitor Centre/ Burrangong Gallery
Library
Young Community Arts Centre
4
2.0 ANALYSIS
BURRANGONG CREEK
2.1 OPPORTUNITIES
Create public spaces with high quality amenity to establish continuous Creek Reserve access
KEY ARTS AND CULTURAL NODES
Maximise the interface with the Creek, Arboretum Park and Cultural facilities and the walkways
The Cultural Infrastructure strategy proposes revitalising and expanding the existing cluster of between
cultural institutions and attractions through the development of an Arts and cultural precinct linking
the cultural venues around Burrangong Creek, its reserves, bridges and parks and the CBD. Expand opportunities for people to participate in and enjoy, arts and cultural activities,
entertainment, outdoor eating, promenading, commuter amenity and passive recreation along the
The Creek is located centrally between the main arts and cultural institutions, which can be identified Creek, Park and surrounds
as nodes on an Arts and Culture trail in the CBD of Young, with a diverse range of activities that
attract people to the precinct
CENTRAL LOCATION
Existing arts and cultural facilities are within CBD
HERITAGE SIGNIFICANT ZONE Facilities are close to the Olympic Way providing good access for visitors
Define a clear identity and character for the proposed arts precinct that celebrates the sites Close to existing public transport routes and destinations
heritage CBD location provides more opportunity for local community to utilise cultural facilities
Engage the public with the built form of the and their distinctive heritage elements Extensive programming of a range of complementary activities for a wide range of users
5
2.2 Young Town Hall
Strengths include; Weaknesses include;

- Location it is central, ample parking - Entrance is not visible from the main street
- Large venue Opportunity for versatile usage in particular large scale exhibitions and - sense of entry to the venue
performance. - Foyer doesnt support the full audience capacity of the venue
- Well presented - Acoustics
- Flat floor - Stage acoustics external noise interference (roof, back stage noise)
- grand piano - Dressing rooms no acoustic seal between dressing rooms and stage
- Sound system - Kitchen/ Bar location doesnt enable it to function well
- accessible - Insufficient storage
- Sound system/ Lighting equipment operation limitations
- No raked seating
- Stage not adequate or flexible for touring shows
- accessibility issues at various access and egress points throughout the complex
- accessibility for delivery and installation of stage sets
6
2.3 Southern Cross Hall and Cinema
Weaknesses include;
Strengths include; - Acoustic interference when more than one room is being utilized
- Central location with ample parking - Accessibility for the rooms upstairs, in particular Studio One
- Well supported by the community - Kitchen area inadequate for YSA needs poor ventilation, space and storage
- Operated by volunteers - Insufficient storage available
- Raked seating (the only venue in Young with raked seating) - Stage is raked not suitable for all productions
- Suitable for presentation of film, live music and performance - Film distributor screening requirements limits the presentation of live performance/music
- Provides space for dance with external independent access - Building faade looking neglected
- Provides a home for Young Society of Artists (YSA) - Roof requires replacement
- Mezzanine flexibility of use - Studio One no external signage, limited access, WHS issues for the installation of
exhibitions/ workshops, acoustic interference
- Mezzanine poor air circulation, poor acoustics with noise interference
- Dance Studio poor acoustics
- No Acoustic insulation between floor levels
- Audio & lighting room unfinished
- Non compliant accessible toilets
7
Weaknesses include;
2.4 Young Regional Library
- Size no space for public programs, limited space
Strengths include; - Building defects
- Central location - Lack of Climate control
- Visibility / access - Out dated facilities
- Accessibility - Toilets
- Community support - No parking
- Staff - Access to toilets
- Public access to internet / IT services - Staff / delivery access
- Limited scope for services upgrades
8
2.5 Young Visitor Information Centre
Weaknesses include;
Strengths include;
- Acoustic interference when more than one room is being utilized
- Central location with ample parking
- Limited capacity to effectively display the region apart from the wine
- Adjacent to Anderson Park
- Burrangong Gallery small, tucked away, not clearly signed, limited display
- Visibility
- Inadequate storage for promotional collateral and merchandise
- Connection with public transport
- Burrangong Gallery could be relocated into a suitable venue
- Heritage value of building and precinct
- Access to accessible toilets
- Easy walking distance from the town centre
- Inflexible layout
- Wine retail display / local produce
- Gallery ; supported by staff, no volunteers required to manage access
- Staff
9
2.6 Young Community Arts Centre
Strengths include;
- Victorian era buildings of heritage significance (1884) in fairly original condition
Weaknesses include;
- well maintained and in overall good condition for their age.
- Mechanical and electrical services not suitable for contemporary Museum exhibition
- former classroom spaces which are used for a variety of purposes and functions, requirements.
- generic nature of the original classroom layouts being suitable or adaptable for most uses. - accessibility issues at various access and egress points throughout the complex.
- The building complex allows for co-location of several Cultural groups - Building is inadequate no climate control, building in disrepair, no fire protection
- North facing central Courtyard suits a variety of uses - Insufficient storage
- Opportunity to integrate site / landscaping with Burrangong Creek reserve - No collection management area nowhere to restore items
- Location is highly visible with ample parking - Display of collection is overwhelming
- Proximity to a number of schools - Low visitation
- Significance of items within the collection - Volunteers are aging, no succession planning
- Local integrity managed by volunteers - Collection is vast and susceptible to deterioration
- Site is within proximity to town centre and other cultural facilities - No accessible toilets
- Mechanical and electrical services not suitable for contemporary Museum exhibition - Reliance on entry fees a primary income
requirements.
- accessibility issues at various access and egress points throughout the complex.
10
2.7 Marie McCormick Centre
Weaknesses include;
Strengths include;
- Limited usage
- Location (central and close to other Cultural facilities)
- Availability of Senior Citizens Centre
- Visibility
- Not flexible space
- Parking
- Lack of blackout for windows
- Accessibility
- Lack of A/V and lighting services
- Small performance space for Community groups
- Limited services for a range of Cultural activities
- Caf and external deck
- Limited scope for services upgrades
- Availability to range of groups
- Staff
11
3.0 PRECEDENCE
A range of Cultural facilities and precincts in other regional settings have been discussed and
analysed in the consideration of the Cultural Infrastructure Master Plan
3.1 MUSEUM
3.2 ARTS CENTRE
AUSTRALIAN MINERAL AND FOSSIL MUSEUM, BATHURST
THE ARTS CENTRE COOTAMUNDRA
venue for combined arts facilities

successful community driven project
supports local artists
Adaptive reuse of heritage listed building enhances cultural development in the Shire by accommodating a range of cultural / recreational /
arts activities
High quality well designed fitout
attracts visitors and locals with quality facilities
Major tourism destination
High quality and informative, professionally curated display of donated collection
generally good access to building and displays apart from mezzanine level
Successful education programme
Varied funding model, incorporating a range of Government support, donations and private
benefactors
12
3.3 MUSEUM / LIBRARY COLOCATED FACILITES 3.4 LIBRARY DEVELOPMENT
Mount Gambier Library, new capital works facility;
Mount Gambier Library Mount Gambier Library
High quality and versatile public spaces

High quality and versatile public spaces
Provision of various facilities including;
Major destination and event space in Albury for a range of arts and cultural activities
- library
Co-located facilities sharing resources and patrons / visitors - kids zone
New. High quality facilities set in heritage area - Local and Family history research centre
- Caf
$8 million project located adjacent to existing park land
New high quality facilities adjacent to other cultural facilities and heritage area
Albury City Council $8 million project
ARM Architects
Mt Gambier City Council
Brown Falconer Architects
13
4.0 MASTER PLAN STRATEGIES
4.1 Strategies
Establishment of an Arts and Culture Precinct in Young
Definition of Precinct, included facilities and identification of clear access and

movement between
Precinct based around, and integral to, Young Central Business district and
Burrangong Creek Reserve
Showcase Youngs Cultural life, open up the precinct and the institutions
Expand or improve physical capacity of existing spaces and identify new
Engage all sectors of the Young Community
Precinct enables the promotion of Young as a Cultural destination, to increase

audiences and participation, and enhance Young as a Cultural destination
Define a sustainable commercial strategy to achieve goals of Master Plan working

with Cultural groups and Institutions
Young Cultural Precinct 2014
14
4.2 Young Town Hall
Acoustic treatment (stage and auditorium); roof treatment, acoustic seal between
dressing room and stage, auditorium area reviewed by an acoustic engineer.
Installation of moveable walls and hanging system increase versatility of the venue, make
spaces within the space for differing scaled functions; better
display of the visual arts enabling it to become an exhibition venue. Walls could be
painted the same neutral colour of the wall to minimise their impact on the space.
They can be stored pushed to the edges when not in use. Ideal for creating internal
rooms within rooms. In turn increasing the versatility of the space.
Install hook & line hanging system in the large expanses of uninterrupted wall space.
Review of auditorium lighting to include support for exhibitions. The system needs to
be able to flood the space with light and delete any shadowed areas. These could
work as overall auditorium lighting, may be addition to the lighting that is in place.
Lighting / sound operation from the stage as well as the rear of the hall.
Improve the sense of arrival at the hall when events are occurring.
Additional consideration should be given to the preparation of venue promotional
materials; good internal images, technical specifications eg. Information potential
touring groups need.
Kitchen is small, with limited access from the Town Hall, and limited capacity for the
type of function that can be catered for.
when required, functions could be catered for by setting up temporary bar / serving areas in the foyer
itself, with the kitchen and servery being used as a service station.
15
Alternatively, it could be possible for the existing facility to be upgraded and renovated in a manner
that could suit the functional requirements of a contemporary museum, which would be a significant
capital works programme in its own right, and would require significant professional curating of the
Museums displays.
Some of the YCAC activity appears to occur behind closed doors without clear signage or capacity
to easily access.
The proposed relocation of the Museum and Family History Group to an alternative
facility would free up the rooms. Vacated rooms could work as studio, workshop and exhibition areas
to support the activities of groups such as the Camera Club, Porcelain Doll painters and Young
Society of Artists.
There is also potential for the inclusion of an intimate performance/ rehearsal venue.
The former school (1884) is a good example of both educational building and practice of the period The court yard area is also an under utilised space. It would be advantageous to maximise the use
and the Victorian Italianate style of architecture. of the outdoor courtyard area as an additional space to present live performance, makers markets
It includes the former school buildings and two-storey headmaster's residence. The buildings are and other community celebrations.
generally in good and original condition, with some, mostly non-structural repair works necessary.
The building complex is deemed to have Local Heritage significance, and provides a usable facility The inclusion of the caf and potentially other additional food providers (eg.restaurant/ wine bar)
for the Young Community Arts Centre, although it has been identified that the former school could enhance the sense of place and visitor experience.
buildings are not ideal in their current condition for the operations of the Museum. We encourage the reinstatement of the main entrance area as the primary entrance,
supported by effective signage that clearly identifies who is using what in the precinct.
The Young Community Arts Centre Conservation Management Plan (2007) identified constraints It is ideally positioned with the car park to provide easy access.
and opportunities affecting the Young Community Arts Centre facility, as well as conservation works
required. The existing residential wing of the complex may provide opportunity for Artist-in-residence
Whilst some conservation work has been done in the interim, mainly the resurfacing and drainage of accommodation
the northern car park, other significant and some urgent works are required, and an ongoing,
professional maintenance system that complies with the recommendations of the Conservation New Museum Development Principles ;
Management Plan should be developed by the Board of Trustees. The building would need to be built to contemporary Museum standards which include:
Due to the ownership and leasing arrangements to the Community (through the Board of Trustees) it Fireproofing / fire alarmed
is apparent that the available financial resources do not meet ongoing maintenance requirements, climate control
and that Young Shire Council is limited in its capacity to provide funding for capital and maintenance storage facilities
projects on buildings it does not own,. This, however, impacts the functionality of the space for the theatrette
tenants, particularly the Museum, and should be addressed. areas for preservation and restoration
accessibility by the public
Due to the nature of the site, there are inherent access issues around the building complex, which toilet facilities
have been addressed in some locations with the installation of temporary threshold ramps, but the 7 modern displays
steps from pavement level to Museum entry, create access difficulties at the main Museum entrance, a caf
and does not conform with the National Standard a souvenir shop
parking area suitable for buses
Young Community Arts Centre Tenants
The Lambing Flat Museum have identified requirements for their ongoing functioning in their 10 year
strategic plan, mainly that the Museum should be be relocated to a purpose built facility that enables
the collection to be presented as a collection of significance with a range of supporting
educational and public programs.
Co-location with Young Regional Library in a precinct with new facilities could maximise its profile
and potential.
FAMILY HISTORY GROUP are custodians of important community information.
The group share many of the same concerns/ challenges as the museum with the buildings
characteristics.
It is proposed that the Family History Group and Museum would be well positioned to
co-locate with each other and increase the opportunity for the sharing
of resources eg. Access to technology.
16
4.4 Burrangong Creek Reserve 4.5 Rotary Park Music Bowl
The Creek and associated landscape areas and walking trails provide a natural amenity to the centre
of town
The Creek and surrounds is also central to many of the Cultural facilities that we have investigated,
and provides a connection between them both physically and with sight lines through the gardens.
Footpaths and bridges connect the various precincts and the gardens provide an amenable
transition between the different areas of town
Due to the siting of the Young Community Arts Centre, with its gardens adjacent to the Creek
gardens, the Creek reserve provides a natural threshold between the natural reserve and the
Cultural facility, and adding to the extensive restorative works already undertaken by the Shire in this
area, the Creek reserve could not only act as an amenable conduit between the facilities, but also
incorporate outdoor sculpture, art installation and outdoor performance to become an active part of
the Cultural infrastructure of Young and the central connector in the establishment of a Cultural
precinct.
The development of the Burrangong Creek reserve and associated park land as a key element in the
Cultural landscape of Young provides the opportunity to ;
- create and promote the use of new or revitalized green/public spaces that link the towns key
Cultural facilities
- Enhance the Creek reserve and parks with sculpture, art and interpretive signage
- Combine the promotion of Cultural activity with the ongoing sustainable development of the
natural reserve
- Allows for future expansion of the creek parkland precinct as a community park in either
direction
- Incorporate art work, sculpture and interactive landscape elements / play elements (locally The existing music bowl., although small and slightly dilapidated, provides a facility for small outdoor
commissioned) performances in a pleasant location that could mark the current commencement of the Cultural
A new pedestrian bridge linking the Young Community Arts Centre grounds directly to the CBD area, precinct along the Burrangong Creek reserve, allows for good access with car parking and
near the causeway, has been suggested by project stakeholders, which would add to the amenity of pedestrian bridge access to the site.
the park and the series of existing bridges The existing performance area/ stage is slightly high and does not provide good sight lines if the
audience are seated or standing on the grassed area below. There are also access difficulties to the
site from Main Street, and better user accessibility may be provided from the other side of the Lynch
Street bridge
Future development at the Music Bowl could include terraced seating, redevelopment of the stage /
performance area, including allowance for electrical services for A/V equipment for performance, and
enhancement of the site and its co-location to the creek with new paving and possibly railing along
the creek edge, improved seating and other park amenities, including the incorporation of locally
commissioned art, sculpture and/or outdoor furniture, handrails or other landscaping hardware items
required.
Wagga Wagga Lagoon Amphitheatre, arts space
17
4.6 Southern Cross Hall
Acoustic treatment of Studio One and Cinema.

Primary function be for the presentation of film, the performing arts and live music.
Studio One functions as a rehearsal/ performance/workshop space
Cinema & Arts Centre Manager programs better use of the areas to
minimise interference between users.
Cinema programming dedicates specific time for live performances.
Foyer area revamp the area, more effective use of the candy bar creating a lovely
sense of arrival and ambience. Improve the presentation of film information.
Mezzanine area developed as a spill out area to complement the downstairs foyer
area.
Young Society of Artists, relocate into a facility that will more effectively support their
activities and aspirations. The group have used the adjacent premises of Lambing Flat Enterprises
for art workshops, and these premises would be suitable for a variety of arts infrastructure needs,
including both workshop and studio space, and exhibition space, should they become available.
The kitchen area, be reinstated as kitchen to support functions and events in the
cinema.
Dance Studio and other building modifications should obtain retrospective statutory approvals for Griffith War Memorial Hall and Art Gallery, adaptive reuse of existing building for Arts Infrastructure
what has been constructed. It is recommended that no further building or renovation works be
conducted by YDAC without consultant and Council reference.
Further building dilapidations and recommendations are contained within the Building Condition
Assessment report (Appendix 10.0)
Muswellbrook Arts Centre, adaptive reuse of existing building in combination with newly constructed facilities
18
The building is inadequate and does not meet current guidelines for such a facility relative to the
community size.
It is proposed that the library service be rehoused in a purpose built facility. This would enable a
review of the current operations, collections and bring it into line with industry standards.
A new library facility has the capacity to become a social hub through the presentation of a rich and
varied public program of events and activities. New web based access to collections enables
regional areas to provide access to the latest publications.
Libraries are ideal services to be co-located with other groups such as museums, family history
groups, visitor centres, cafes and galleries.
We also recommend that the feasibility study / concept for a new Library facility incorporate co-
location with the Lambing Flat Folk Museum, the Young Historical Society and the Family History
Society.
Co-location with these facilities provides both an overlap of function, for research and
Community records, as well as providing a multi-purpose Cultural destination for both visitors and
residents. All organizations located within the proposed facility would benefit through improved
facilities, sharing of physical and personnel resources and increased visitor numbers.
and potential location
We recommend that the Library be supported to proceed with planned urgent upgrade and
refurbishment works in the short term, whilst the long term strategy be to relocate to a new purpose
built facility.
We also recommend that Young Shire Council identify a proposed site and commence a Feasibility
Study into the procurement of a new Library facility, as well as the commissioning of a concept
design, which can be used as the project basis and for the application to funding bodies.
Existing Library
The Young Regional Library building has hosted library services for the people of
Young since its construction in 1904 and is one of the oldest continuously operating
library buildings in New South Wales as outlined in the Conservation Management Strategy.
The facility has been assessed as having historical, social and aesthetic heritage significance for the
Community, and should be retained as an example of local heritage, and as a Community facility
since 1904.
We recommend that when Young Shire Council is in a position to commission the development of a
new Library facility, that the existing Library would be suitable for use as a Community or
Professional Art Gallery
The ongoing management of the building should focus on maintenance of the

existing fabric and retaining the style of the original section of the buildings as outlined in the
Conservation Management Strategy. Replacement or repair of fabric, if required,
should be undertaken with items of the same materials and profiles as items being
replaced in accordance with conservation strategy recommendation.
Outbuildings and the later extension should be demolished.
19
4.8 Young Visitor Information Centre
In the short term, the visitor centre display of promotional collateral and merchandise
appears inadequate. This would be improved by investing in purposed designed
display shelving/ cabinets that do not require any fixtures to the building.
There is opportunity to work with local designers/ makers to produce these items, incorporating
promotion of local makers and improve the display.
The relocation of the gallery would create a small area for the display of local history,
attractions or specific events. This can be achieved relatively easily through the careful design of
display panels and cabinets.
The Centre benefits from its location with Anderson Park and this provides amenity to both visitors
and local residents who use the Park. Better sourcing and promotion of local growers and suppliers,
and perhaps widening to include local crafts and arts could improve the viability of the regular
farmers markets and enhance use of the Park and Centre as a community facility for local residents.
4.9 Marie McCormick Centre

This facility is regularly used by groups and appears to operate effectively for its
requirements. It was not considered a facility that required further investment for
specific to the purpose of cultural activity, but as a venue used by Community groups as a
performance space, and given its location, the Centre is included in the Cultural Facilities precinct
and promoted accordingly to suit its usage patterns for Community performances and small
concerts.
The location provides good access and parking for patrons, and the facilities and stage equipment
available should be itemized and included in promotion of Young as a Cultural destination.
Landscaping works on the Western side of the Centre could enhance the Burrangong Creek precinct
and incorporate better pedestrian access on the CBD side of the Creek.
4.10 Young PCYC

The PCYC is located away from the centre of town and has been designed specifically as a sporting/
recreation precinct. It houses a range of areas including a gym/ boxing ring, basketball courts,
canteen etc, surrounded by sporting fields and netball courts.
The venue has recently appointed a new manager who envisages increasing the
precincts use through a range of new training and other programs. Although this could include a
range of creative practices, it is not the PCYCs primary area of focus.
It is considered that there are other appropriate facilities available that would better
support cultural infrastructure requirements.
20
5.0 CULTURAL INFRSASTRUCTURE PRECINCT PLAN
Existing pathways
Proposed new pathways
CBD zone
Education zone
Park land
21
5.0 CULTURAL INFRSASTRUCTURE RECOMMENDATIONS
5.1 Establishment of an Arts and Culture Precinct in Young
Definition of Precinct, included facilities, and identification of clear access and movement
between
Utilise Arts precinct and common branding to ;

o Create spaces to connect, exhibit and perform
o Showcase arts within the community
o Build a digital space for online community and Cultural tourists / professionals
Precinct based around, and integral to, Young Central Business district and Burrangong
Creek Reserve
Promotion of Young as a Cultural destination with improved Cultural facilities for both visitors
and residents
Utilise Tourism strategies for the promotion of Young as a Cultural destination, including the
following ;
o Develop and promote a comprehensive local arts directory as a web based, branded
information portal, possibly linked to the Visit Young website and including ;
o Publication of Arts Precinct building descriptions, seating plans, available facilities and
contact details for booking
o Publication of Arts Spaces Technical specifications for availability to touring
professional Arts organisations (ERA)
o Utilisation of a Cultural Officer / liaison for professional arts engagement and touring
(though ERA, YDAC or within Council)
Establishment of an Arts and Culture Walking trail, based around existing facilities within the
CBD and Burrangong Creek location, and incorporating existing Creek bridges and footpaths,
as well as any proposed amenities, but also the establishment of outdoor Arts attractions,
including sculpture trail and outdoor performance venues.
22
5.2 Young Town Hall
Site Area 2024 m2

Building Area whole of site
Recommendations
Proposed improvements to the Town Hall as an Arts Venue reflect the shortcomings identified by
various Community Cultural groups who use the venue for different arts practice, and also aim to
provide the venue with acceptable industry standards for a professional performance and exhibition
venue.
1- Acoustic treatment stage roof and ceiling; roof treatment
Previous quotation for required works $ 20,000
2- Refinish stage floor to suit touring productions and a greater variety of performances
Recommendation : install new board flooring and finish
Opinion of probable cost : $ 20,000
3- Acoustic seal between dressing room and stage

Recommendation : Install acoustic wall linings to dressing room and acoustic seals to doors
Opinion of probable cost : $ $ 20,000
4- Improve acoustics in auditorium

Recommendation : Engage Acoustic Engineer. design and construct purpose built auditorium
acoustic ceiling
5- Improve auditoriums function as exhibition venue

Recommendation : Installation of moveable, stackable walls and hanging system increase
versatility of the venue, make spaces within the space for differing scaled functions; better
display of the visual arts enabling it to become an exhibition venue.
Opinion of probable cost $ 20,000
6- Paint auditorium walls the same neutral colour to minimise the impact on the space.
Opinion of probable cost $ 20,000
7- Install hook & line hanging system in the large expanses of uninterrupted wall space.
8- Electrical Requirements :
Review of auditorium lighting to include support for exhibitions. The system needs to
be able to flood the space with light and delete any shadowed areas. These could
work as overall auditorium lighting, in addition to the lighting that is in place.
Allowance for Lighting / sound operation from the stage as well as the rear of the hall.
9- Theatre Seating
Consider purchase of movable tiered theatre seating for intimate theatre performance mode
stackable against rear walls.
10- Additional consideration should be given to the preparation of venue promotional

materials; good internal images, technical specifications and information potential
touring groups need. (refer recommendation 5.1)
23
Site Area 5345 m2
Building Area 770 m2
Our consultation with user groups from the Young Community Arts Centre, and assessment of the
current facility have established that the preferred option for future use and development of the
facility includes the relocation of the Museum to a purpose built facility with the Family History
Society, being co-located with a proposed (required) new Regional Library Facility (refer Museum
development Recommendations A below and 5.7 Young Regional Library recommendations).
This recommendation is supportive of the 5-10 Year Strategic Plan of the Young Historical Society,
as submitted to Council
The proposed relocation of the Museum and Family History Group to an alternative facility would
free up the rooms. Vacated rooms could work effectively as studio workshop and exhibition areas
to support the activities of groups such as the Camera Club, Porcelain Doll painters and Young Young Community Arts Centre
Society of Artists. There is also potential for the inclusion of an intimate performance/ rehearsal
venue, and expansion of the Young Theatre Groups utilization of the Community Arts Centre.
Should the Museum be able to relocate to a new purpose built facility in the future, space may be
available at t he Community Arts Centre to accommodate the Young Society of Artists with both
studio and exhibition space (refer 5.6 Southern Cross Hall Recommendations) and/or the
Burrangong Gallery (refer 4.8 Young Visitors Information Centre Strategy)
It would be advantageous to maximise the use of the outdoor courtyard area as an additional space
to present live performance, makers markets and other community celebrations.
Some rearrangement of the courtyard, including the possibility of demolition of old toilet block, some
re-paving and the provision of some shade structure would facilitate this.
The inclusion of the caf and potentially other additional food providers (eg. restaurant/ wine bar)
enhances the sense of place, purpose and appeal to locals and visitors alike.
The neighbouring gardens along the river could also be developed to include public art, improved
amenities and enhancement of its appeal to generate a point of destination, and would be an integral
link and destination in the Burrangong Creek Cultural precinct.. Australian Mineral and Fossil Museum, Bathurst
Although the facility is not owned by Council, we believe buildings can and do function well as a
Community Arts precinct, however the ownership and building tenure creates difficulties in the
management of ongoing building maintenance and ensuring the facilities contained within maintain
the necessary standards for contemporary Cultural infrastructure.
The establishment of a new purpose built facility for the Museum would be a significant capital work
requiring significant investment, and whilst this is the preferred recommendation and most suitable
for the ongoing operations of the Museum, funding opportunities and a proposed site have not been
able to be identified.
We have therefore prepared a secondary set of recommendations (Recommendations B below)
which provide a framework for the ongoing operations of the Young Community Arts Centre with the
Museum remaining in place.
These recommendation, if acted on, will require formal agreement for cost sharing and ongoing
tenure arrangements between the building owners, the Trustee, the tenants and the Shire Council. Adaptive re-use of heritage building as Museum
24
5.3 Young Community Arts Centre Recommendations
MUSEUM AREA REQUIREMENTS
Recommendations A
LAMBING FLAT MUSEUM DSPLAY 80 m2
The museum houses an extensive collection, including the national treasure of the Lambing Flat
Riots flag, and as such is a desirable tourism destination and experience. THEATRETTE / SMALL AUDITORIUM 40 m2
It is proposed that the Museum relocate to a purpose built facility to accommodate the Young
Historical Society, the Lambing Flat Folk Museum and the Family History Society, to be co-located GENERAL COLLECTION EXHIBITION 80 m2
with a new facility for the Young Regional Library, refer 5.7 Young Regional Library
recommendations TOURING EXHIBITION SPACE 60 m2
This would be a purpose built facility that enables the collection to be presented as a curated
collection of significance with a range of supporting educational and public programs, as well as CURATORIIAL WORK SPACE 40 m2
providing accommodation in line with contemporary Museum Standards and ensuring better safety
for and operation by volunteers. The Museum will also require incorporation of curatorial work areas STORAGE / ARCHIVE 80 m2
and climate controlled storage and archiving to enable regular curation of the collection.
Being co-located with a new Library facility in a precinct would maximise profile and potential and OFFICE / ADMIN 12 m2
increase the opportunity for the sharing of resources eg. archival records and access to technology
and provide enhanced shared amenity for users. It would also allow the Museum to remain open and ENTRY / RETAIL 24 m2
secure for self guided Museum tours during Library opening hours, under a shared agreement for
staffing, without being dependent on full time staffing by volunteers. FAMILY HISTORY SOCIETY 80 m2
We recommend that the Historical Society request Young Shire Council to formally investigate site
options for the new facility, preferably in the CBD area, on the Olympic Way or another main AREA TOTAL 496 m2
thoroughfare, close to parking and transport amenities, on a site large enough to accommodate both
the proposed new Museum as well as the Young Regional Library. This represents the minimum identifies area requirements for a new Museum facility. The
We also recommend that the Shire, on behalf of the Young Historical Society, procure a concept establishment of a new, shared Cultural precinct, with the Library would also benefit from the
design incorporating the Museum and the Library as outlined above, once a realistic and appropriate incorporation of other shared amenities, such as a caf and outdoor interpretive displays.
site has been identified and hopefully acquired. This will form the basis of the project development in The areas will be more detailed during concept design phase.
the future and will provide the Council and Community Groups with a concept plan and/or
Development Application ready design which will be required and can be used for application to BUDGET
Government Funding for the project.
We recommend an allowance of possible cost for new Museum development in the order of
We have provided an assessment of the areas required for both the Museum and the Family History $3,600 to $4,200 / m2 , for an identified area of around 500m2 of fully enclosed covered area.
Society, outlined below, which are the recommended requirements for the procurement of a new Allowing for ancillaries and associated unenclosed covered areas estimated at 10% of project value,
facility. These can be combined with the Recommendations for a proposed new Library facility. we recommend consideration of a capital works estimate of $2,000,000 to $ 2,500,000
Young Community Arts Centre Courtyard Heritage courtyard as Cultural Venue, Florence, Italy
25
5.3 Young Community Arts Centre Recommendations (cont)
Recommendations B
Recommendations for the upgrade and minimum required works for the Young Community Arts
Centre, allowing of the retention of the Museum.
Building dilapidations and heritage conservation maintenance requirements are outlined separately
in the Building Condition Assessment and the Conservation Management Strategy.
Refer 4.3 Young Community Arts Centre Strategies
1 GENERAL BUILDING REPAIR MUSEUM

Structural repairs, painting and re-finishing, new display joinery $200,000
2 - MECHANICAL / ELECTRICAL / FIRE SERVICES - MUSEUM

Upgrade the services to Museum Standard $ 100,000
3 FAMILY HISTORY SOCIETY

Allowance for new compacti, re-finishing and climate control $ 20,000
4 KITCHEN / CAF
Renovate to Commercial Standard $ 50,000
5 COMMUITY ARTS TENANCIES

Minor refurbishment allowance $ 30,000
6 COURTYARD IMPROVEMENTS
Paving, grading, accessibility, shade structure $ 80,000
7 ENHANCE LINKS TO CREEK RESERVE

Paving, grading, landscaping, accessibility, signage $ 20,000
TOTAL OPINION OF POSSIBLE RENOVATION BUDGET (minimum) $500,000
. .
The reinstatement of the main entrance area as the primary entrance, supported by effective
signage that clearly identifies who is using what in the precinct, would provide better visibility and
could improve access.
26
5.4 Burrangong Creek Reserve / Arboretum Park - Consideration
Wicklow Forest Woodlands Walk, Co. Wicklow. Ireland
Arboretum Park
Burrangong Creek Reserve and associated parks and walkways is central to many of the Cultural
facilities that we have investigated, and provides a connection between them both physically and
with sight lines through the gardens.
Footpaths and bridges connect the various precincts and the gardens provide an amenable
transition between the different areas of town
Due to the siting of the Young Community Arts Centre, with its gardens adjacent to the Creek
gardens, the Creek reserve provides a natural threshold between the natural reserve and the
Cultural facility, and adding to the extensive restorative works already undertaken by the Shire in this
area, the Creek reserve not only acts as an amenable conduit between the facilities, but could
incorporate outdoor sculpture, art installation and outdoor performance to become an active part of
the Cultural infrastructure of Young and the central connector in the establishment of a Cultural
Sculpture Trail Lake Jindabyne
precinct.
The development of the Burrangong Creek reserve and associated park land as a key element in the
Cultural landscape of Young will;
- create and promote the use of new or revitalised green/public spaces that link the towns key
Cultural facilities
- Enhance the Creek reserve and parks with sculpture, art and interpretive signage
- Combine the promotion of Cultural activity with the ongoing sustainable development of the
natural reserve
- Allows for future expansion of the creek parkland precinct as a community park in either
direction
- Incorporate art work, sculpture and interactive landscape elements / play elements
Site specific art and sculpture could be procured through exhibition and locally commissioned
Images below show examples of Sculpture trails and park walks in various locations, incorporating a
variety of settings and materials used Wollongong University, water edge treatments composite construction materials and pave
27
5.5 Rotary Park Music Bowl - Recommendations
Rotary Park and the existing music bowl provides a facility for small outdoor performances in a park
setting that could mark the commencement of the Cultural precinct along the Burrangong Creek
reserve and allows for good access with car parking and pedestrian bridge access to the site.
The Park provides a valuable amenity for the community for outdoor gathering and performance
The existing performance area/ stage is high and does not provide good sight lines if the audience
are seated or standing on the grassed area below. There are also access difficulties to the site from
Main Street, and better user accessibility may be provided from the other side of the Lynch Street
bridge
Future development at the Music Bowl could include terraced seating, redevelopment of the Allowances for possible cost ;
dilapidated stage / performance area, including allowance for electrical services for A/V equipment
for performance. We recommend the installation of a new paved and decked area along the Creek Earthworks and paving to ;
edge as indicated on the suggested layout, which would form a central focal point for the park and - Forecourt and Main Street
could be used a performance area/stage with tiered landscaping around, as indicated. - Sound Stage area
This would provide a performance area that was central, more visible and the tiered amphitheatre - New paths TOTAL 1100m2 ALLOWANCE $220,000
style landscaping along northern edge of Creek is in a more accessible location
Renovation of existing Sound Shell (allowance) $ 20,000
Further enhancement of the site could be provided with new paving and possibly railing along the
creek edge, improved seating and other park amenities, including the incorporation of locally Cultural Precinct and Site Signage (allowance) $ 10,000
commissioned art, sculpture and/or outdoor furniture, handrails or other landscaping hardware items
required. Park furniture, railings, hardware(allowance) $ 40,000
Images below reflect a variety of landscaped parks and amphitheatres in natural settings that allow
for both interaction with the environment as well as suitability as performance and Cultural venues, Bollards (allowance) $ 10,000
with good design.
Site Sculpture / art by commission)
TOTAL $300,000
Landscaped amphitheatre Charles Sturt University, Thurgoona, walkway /amphitheatre
Wagga Wagga Music Bowl Wollundry Lagoon Amphitheatre, Wagga Wagga

28
5.6 Southern Cross Hall
Site Area 936 m2
Building Area Whole of Site
The Southern Cross Hall/ Cinema precinct buildings are ideally position to support the presentation
of film, live music and the performing arts. It is not considered that the facility would be viable for a
commercial operator. The Cinema is well supported by the community and is viable only because of
the goodwill from the YDAC cinema volunteer operators.
As outlined in 4.6 Southern Cross Hall Strategies, the venues capacity to operate effectively
would be enhanced by the following recommendations;
Acoustic treatment of Studio One and Cinema, for dividing walls and floor
General minor refurbishment of Cinema and stage to suit more performance
Increase venues accessibility ; construct compliant accessible bathroom and install lift
Primary function is for the presentation of film, the performing arts and live music.
Studio One primarily functions as a rehearsal/ performance workshop space and intimate
performance venue.
Cinema & Arts Centre Manager actively programs better use of the areas to minimise interference
between users.
Cinema programming dedicates specific time for live performances.
Foyer area revamp the area, more effective use of the candy bar creating a lovely sense of
arrival and ambience. Improve the presentation of film information.
Mezzanine area developed as a spill out area to complement the downstairs foyer area,
investigate feasibility of glazed partitions for use as drama studio
Young Society of Artists, relocate into a facility that will more effectively support their activities and
aspirations.
Investigate the feasibility of leasing / purchasing the adjacent Lambing Flat Enterprises building
for refurbishment as fine art Studio and exhibition space for use by Community based art groups
(Young Society of Artists) and professional practitioners and workshops
The kitchen area, be reinstated as kitchen to support functions and events in the cinema.
Re-roof the building
Publication of venue promotional materials; good internal images, technical specifications and
information for potential touring groups (refer recommendation 5.1)
General building repair requirements are outlined in Building Condition report, with opinion of
possible costs outlined below.
Southern Cross Cinema Roxy Cinema Leeton Southern Cross Auditorium
29
5.6 Southern Cross Hall - Recommendations
Recommendations for the upgrade and minimum required works for the Southern Cross Cinema and FEASIBILITY of USE OF LAMBING FLAT ENTERPRISES BUILDING as ART SUDIOS AND
Performing Arts Complex EXHIBTION SPACE
Building dilapidations and heritage conservation maintenance requirements are outlined separately
in the Building Condition Assessment and the Conservation Management Strategy. We recommend that Young Shire Council investigate the feasibility of the acquisition or leasing of
Refer 4.6 Southern Cross Cinema Centre Strategies the adjacent Lambing Flat Enterprises building for the establishment of arts practice studios in the
warehouse section of the building, and exhibition space in the front section (currently offices) with
1 GENERAL EXTERIOR BUILDING REPAIR / IMPROVE PRESENTATION direct access to Main Street.
Renovate and repaint exterior, clean brickwork, signage and repair windows $ 80,000 Arts studios could be utilised by both Community Arts groups and professional artists, as well as
providing a venue for art studio educational workshops. The warehouse section of the building has
2 - REPLACE ROOF good access required for studios, good access to natural light and ventilation.
Replace roof to main building with Zincalum custom orb sheeting and insulation The shop-fron / offce section at the front, off Main Street, provides good access and exposure for an
(confirm Heritage advice) $ 80,000 exhibition space.
3 FOYER IMPROVEMENTS We recommend an allowance based on opinion of probable cost required to renovate the building to
Minor refurbishments to foyer and serving counter to improve functionality and suit the functions outlined above, as well as improving the external appearance, to be in the order of
appearance $ 40,000 $200,000 to $250,000, not allowing for studio furniture, electrical upgrades or mechanical (A/C)
services which may be required.
4 STUDIO The above opinion refers to building fit out only and does not take into account property acquisition
Convert former Radio broadcast studio to recording studio as a Community resource or rental. Allowances should also be made for other services as outlined above and fees, pending
Allowance $ 30,000 further consideration of this building as a permanent Arts venue.
5 IMPROVEMENTS TO BALCONY
Minor refurbishment allowance and installation of glazed partitioning or acoustic shutters
$ 30,000
6 THEATRE REFURBISHMENT
Allowance for minor refurbishment, new floor finish to stage, acoustic wall lining to theatre and
repainting $ 50,000
7 IMPROVE ACOUSTIC SEPARATION

Installation of acoustic wall linings between Theatre and Studio 1 and completion of acoustic
insulation and ceiling between floors $ 20,000
8 ACCESSIBILITY
Improve venues accessibility with the provision of a compliant accessible bathroom and
9- consideration of installation of a lift $ 20,000

And $ 50,000
10 KITCHEN
Relocation of Young Society of Artists and installation of moderate kitchen facilities to suit
catering purposes required at the venue. $ 20,000
11 SOUND & LIGHTING

Completion of sound, lighting and projection rooms ; allowance $ 12,000
12 DANCE STUDIO ACOUSTICS

Design and construction of appropriate acoustic attenuation measures in Dance Studio
Allowance $ 24,000
OPINION OF POSSIBLE COST for SOUTHERN CROSS VENUE IMPROVEMENTS

(allowing for contingencies, fees and approvals) $500,000
30
Proposed Library Development Principles

To provide a new library facility which:
is attractive, functional and accessible
stimulates interest
designed for flexible use, efficiency in operation and sustainability
accommodate library collections, resources and programs which serve the identified needs of the
community.
Jerilderie Library, new capital works project, well presented and flexible, accessible facilities
Library Facility Master plan Guidelines Jerilderie Shire Council, $900,000.00 project
The new Library facility will be designed to meet legislative requirements and standards, including
but not necessarily limited to:
the Building Code of Australia
Australian Standards
occupational health and safety requirements
accessibility standards
environmental design and sustainability requirements
local planning schemes.
The Library building should be sited prominently, near gathering points in the Young CBD, other
cultural centres such as the Museum or\educational precincts, and with prominent signage and with
good access for all modes of transport, including pedestrian, and parking facilities
The new facility should be safely and easily accessible by all library customers. Muswellbrook Library, renovated building combining existing building with new, improved presentation and facilities
Customer comfort facilities, such as public toilets, are provided in accordance with BCA
requirements. Library Facility Master plan Guidelines (cont)
Future growth, including expected population growth, should be considered in the planning stages of
library buildings. Interior spaces should have a high degree of adaptability, for new or varied purposes and collection
Minimum building size is based on ten-year population projections for the local government area or re-organisation.
its relevant catchment subdivisions. Buildings which are adapted from previous purposes should be carefully redeveloped/ refurbished to
Population projections may need to include visitors to the catchment area, including tourists and make suitable and workable library spaces.
commuters for work, school or shopping. Library furniture and fittings should be attractive, durable, functional, and comfortable. A variety of
Calculation of building size and floor areas will take into account trends in library service delivery and types of seating should be provided.
anticipated changes in technology, programs and types of resources provided. The specialised Workstation furniture should be adjustable to suit customer characteristics and requirements.
standards cited below provide guidance for calculations. Optimum use should be made of natural light.
Planning must take into account library functional areas such as: Library spaces, fittings and furniture should comply with relevant standards, including those for:
customer service points, display and entry/orientation floor loading
people spaces, for example reading, individual and communal study, lounge, listening zones, shelving
wireless access for mobile devices lighting according to functional purpose
childrens space safety, accessibility and ergonomic design.
youth space Shelving should be:
flexible spaces for activities such as story time and author talks adjustable
computers and Internet access easily re-configurable to accommodate changes in library layout
housing collections reachable without excessive bending or stretching
local history/special collections well-lit and clearly labelled.
stack or archival storage requirements Adequate power, communications, computer cabling/wireless networking is provided, with adequate
meeting/training rooms (with provision for after-hours access) provision of computers and workstations.
outdoor areas Wireless technology and connectivity should be provided within the library for use by customers.
mobile library support, including access, loading/unloading space, turning and parking
requirements. The development guidelines outlined above can form the basis of the development of a brief for the
Space for related functions to be factored into the planning. design of a proposed new facility.
It is recommended that Young Shire immediately begin the identification of a suitable site.
31
5.7 Young Regional Library - Recommendations LIBRARY AREAS existing
General Library (incorporating Service Counter 205 m2
The Library building is severely dilapidated, inadequate and does not meet current guidelines for
such a facility relative to the community size, nor does it fully meet the needs of many users, or staff,
Fiction 85 m2
or legal Australian Building standards and compliance for use as a public building.
Workroom 80 m2
1. We recommend that a new, purpose built facility be procured to accommodate the Young
Regional Library.
Toilets / amenities 0 m2
2. The existing Library be supported to proceed with planned urgent upgrade and
refurbishment works in the short term, whilst the long term strategy be to relocate to a new
purpose built facility. LIBRARY AREAS required
3. We recommend that Young Shire Council fund these urgent works as outlined and quoted General Library (incorporating Service Counter 300 m2
by contractors in the Librarys recent unsuccessful grant application to State Libraries
NSW, but note that the quotations for required works will not be valid as they are 12 Fiction 120 m2
months old.
Workroom 100 m2
4. Young Shire Council should identify a proposed site and immediately commence a
Feasibility Study into the procurement of a new Library facility, as well as the Public Programmes / Auditorium 120 m2
commissioning of a concept design, which can be used as the project basis and for the
application to funding bodies. Customer Service Points / Display 100 m2
5. The feasibility study / concept for a new Library facility incorporate co-location with the Computer / Accessible IT 80 m2
Lambing Flat Folk Museum, the Young Historical Society and the Family History Society.
Archive / Storage 80 m2
6. We recommend that Young Shire incorporate projected spending on a new Library facility
into their forward budgets in the immediate future with reference to the opinions of Toilets / amenities 60 m2
possible cost outlined below.
Caf / Community Space 120 m2
7. Council should allow for fees for feasibility study and site acquisition in the 2014/15
financial year, allow for concept design of the new facility in the 2015/16 year and full
design, Development Application . Construction certification and procurement of the new AREA TOTAL (recommended) 1080 m2
facility in the 2016/17 financial year.
8. We recommend that when Young Shire Council is in a position to commission the State Library of NSW Benchmark guidelines recommendations are for 1084 m2 on the population
development of a new Library facility, that the existing Library would be suitable for use as based calculation and 1154 m2 on the Service based area calculations.
a Community or Professional Art Gallery Area requirements foe Museum and Family History Society have been calculated separately (5.3)
We have inspected several suggested and/or possible sites for a proposed new Library, none of Based on the area requirements identified, we recommend an allowance based on opinion of
which are owned by Council, and all of which have been either too small to accommodate the size probable cost required for the areas outlined above, to be in the order of $3,500,000 to $4,000,000
required for the Library, based on Library standards, or were not close to the CBD of Young and not allowing for loose furniture, site acquisition or fees required. We recommend an allowance of
associated transport links, necessary for the amenity of local users and identified as being important 10% of proposed project budget for ancillary items as well as the application of a contingency
in Community consultations. amount to any proposed project budget.
We have provided an assessment of the areas required for both a proposed new Library, outlined Existing Library
below, which are the recommended requirements for the procurement of a new facility. These can We recommend an allowance in the order of $500,000 to refurbish the current Library / School of
be combined with the recommendations (5.3) for a new Museum and Family History Society facility. Arts building for use as a Community or professional Art Gallery, with reference to the Conservation
Management Strategy 2014 (High Ground Consulting)
32
7.0 STRATEGIC PLAN / COMMUNITY PLAN 2013 2014
Consultation process in addition to the proposed co location etc in partnership with the Council
QBL supports this action.
STRATEGY Ensure preservation and maintenance of heritage buildings, COUNCIL
1.7.1 ROLE
objects and places of interest CC FACILITATOR COUNCIL ROLE QBL
STRATEGY CC PROVIDER
2.2.4 Take a leadership role in matters of regional significance
2013- 2014- 2015- 2016- 2013 2014- 2015- 2016- Directorate Responsible Resourcing
ACTION 2014 2015 2016 2017 Directorate Responsible Resourcing ACTION
Officer - 2015 2016 2017 Officer
2014
1.7.1.2 Deliver programs to support O O O O Planning &
the preservation and Environment Director Operating 2.2.4.1 Ensure Council is an effective O O O O Governance General Operating
maintenance of heritage participant and partner in all current Manager
items regional alliances and organisations
1.7.1.3 Provide professional advice O O O O Planning &

and input with regard to Environment Manager Operating
Planning
Prop
heritage items osed Council invests in Eastern Riverina Arts (ERA) positioning itself in the broader regional and creative
cultural precinct vision supports this action. industries context. This investment into the relationship is supported by the Young Shire Councils
Community Strategy Directions.
COUNCIL QBL To maximise the benefit of this relationship for both parties, it is advised that Council and ERA
STRATEGY
To engage and empower our community CC G24 ROLE formulate a service agreement between the organisations. It is encouraged that the Service
2.1.1 PROVIDER &
FACILITATOR
Agreement is in keeping with directions from the Community Strategic Plan.
STRATEGY Promote, develop and support local events and tourism attractions COUNCIL ROLE QBL
3.3.1 for the further development of Young PROVIDER &
2013- 2014- 2015- 2016-
Shire as a community and tourist centre CC FACILITATOR $
ACTION 2014 2015 2016 2017 Directorate Responsible Resourcing
G1
Officer
2013 2014- 2015- 2016-
2.1.1.1 Plan and conduct regular O O O O ACTION
Governance General Operating - 2015 2016 2017 Directorate Responsible Resourcing
engagement with the Officer
Manager 2014
community cc
3.3.1.8 Develop new initiatives and events O O O O
that capitalise on Shire assets and Corporate Tourism Operating
2.1.1.3 Encourage community and O O O O
Governance General Operating attractions Services Manager
stakeholder involvement in
Council committees Manager
The master planning process the Cultural Precinct and suggested co locations of organisations
beautifully compliments this action.
Refers again to the Section 355 Committee.
STRATEGY Upgrade and improve service provision at the library CC G27,G198 COUNCIL QBL
QBL 4.2.2 ROLE
STRATEGY Build stronger partnerships with business, developers, the COUNCIL PROVIDER/FBO
2.1.2 community and stakeholders CC G24,4,5,9 ROLE
PROVIDER 2013 2014- 2015- 2016-
2013- 2014- 2015- 2016-
ACTION - 2015 2016 2017 Directorate Responsible Resourcing
ACTION 2014 2015 2016 2017 Directorate Responsible Resourcing 2014 Officer
Officer
4.2.2.1 Ensure that the Library and public
2.1.2.1 Encourage and support O O O O information access within our
partnerships with Governance General Operating O O O O Corporate Director Operating
Manager community meets or exceeds
community, agency, NGOs expectations for learning Services
and stakeholders opportunities for residents and
visitors
33
The library is a point of great focus and as such the allocation for Library Replacement should be The committee aims to maximise Councils capacity to strengthen and progress the arts and cultural
brought forward from their allocation in 2017/ 18 to 2014/15 or at least in 2015/16. The current state sector to contribute to the vibrancy of lifestyle in the Shire.
of disrepair and inadequacy should ensure it to be a priority.
Objectives
STRATEGY Support the development of a community that encourages and COUNCIL QBL 1. To provide advice to Council in the process of review of the Southern Cross Hall/ Cinemas
4.5.1 participates in Cultural Arts CC ROLE operations and infrastructural development.
G27 FACILITATOR &
PROVIDER/FBO 2. To provide advice to Council in the preparation and implementation of the Cultural
Infrastructure Master Plan.
2013 2014 2015 2016 3. To provide advice on the viability for access to and participation in the broad spectrum of high
ACTION - - - - Directorate Responsible Resourcing
Officer quality arts and cultural experiences.
2014 2015 2016 2017
4.5.1.1 Research and report on options to 4. Provide advice and guidance to Council on the strategic directions to strengthen and progress
support or expand cultural Governance General Operating the arts and cultural sector in the shire.
facilities that will meet the needs Manager 5. Provide advice and guidance on the development of strategic partnerships within the
of the community community/business sectors and government
6. Provide leadership, inspiration and advocacy for the ongoing arts and cultural development in
This action supports the preparation of our report. the shire.
STRATEG Build a community that works in partnership with Government, COUNCIL QBL Membership, Committee Structure and Quorum
Y community based and private organisations ROLE It is recommended that the 355 Arts & Cultural Advisory Committee (the committee) initially comprise
4.4.2 to achieve real and lasting improvements1 FACILITATOR the following members;
2013- 2014- 2015- 2016- Councilor as Chairperson/ Councilor as member Chairperson back up
ACTION 2014 2015 2016 2017 Directorate Responsible Resourcing
Officer
General Manager
4.4.2.1 Encourage community and O O O O 1 x representatives Young District Arts Council
stakeholder involvement in Corporate Director Operating 1 x representatives Young School of Music
Services
Council committees 1 x representatives Young Society of Artists
4.4.2.2 Review section 355 committee O O O O Corporate Risk Manager Operating 1 x representative Young Lambing Flat Museum
delegations Services 1 x representative Young Opera Group
1 x representative Young Branch Australian Writers Federation
355 ARTS & CULTURAL COMMITTEE 2 x Community Representatives (x 2 with experience in arts and cultural sector)
Council is commended on the formulation of the 355 Arts & Cultural Committee. Committees such (Selected by public advertisement.)
as these can become great advocates for the community but also an important point of reference for 1 x Eastern Riverina Arts (Regional Arts Development Officer or Chairperson)
arts and cultural development for the region. The quorum of the committee is five members.
Total membership: 11
The committee appears to have been dominated by individual interests.
Selection Criteria
A proposed structure to support the role of the committee that should enable its role to be more The independent community representatives are to be qualified and/or experienced in some
effective in progressing the development of the arts and cultural sector and associated industries in area of the arts relevant to the arts and cultural sector.
the shire.
355 ARTS AND CULTURAL ADVISORY COMMITTEE Terms of Reference
The committee shall be referred to as the 355 Arts & Cultural Advisory Committee.
The committee shall function as a non-delegate advisory committee assisting Council to evaluate
and advance strategic directions in relation to the Shires Arts and Cultural sectors to progress. The
committee will guide these directions and provide formal advice to Council for consideration.
Aim
Young Shire Council acknowledges the integral role arts and culture has in celebrating, promoting
and developing the regions distinctive characteristics, heritage, tourism, cultural diversity, economic
vitality, sense of pride and wellbeing.
34
8.0 CULTURAL INFRSASTRUCTURE FUNDING OPPORTUNITIES OFFICE OF LIQUOR, GAMING and RACING.
http://www.olgr.nsw.gov.au/ClubGRANTSCategory3/
There are a number of funding opportunities available to support the development of the DEPARTMENT OF INFRASTRUCTURE AND REGIONAL DEVELOPMENT
infrastructure and the creative industry sector of Young. www.infrastructure.gov.au.
Councils are best positioned to work in collaboration with community groups and the business sector COMMUNITY DEVELOPMENT GRANTS PROGRAM
to secure many of these funding opportunities. The Australian Government has established the Community Development Grants Program to
support needed infrastructure that promotes stable, secure and viable local and regional economies.
It would be advisable to identify which community groups/organisations have or have the capacity to
acquire DGR (Deductible Gift Recipient) status. Additional prospects may arise through the planning More than $300 million is available under the Community Development Grants Program for single
of the infrastructure development. DGR status may present opportunities for philanthropic funds to year or multiple years projects. Funding for projects range in value from $2,000 to $13 million.
become available.
Funding will commence in the 2013-14 financial year and will cease on 30 June 2017. Multi-year
For further information with regards to compliancy: https://www.ato.gov.au/Non-profit/Guides/In- projects must be scheduled for completion and final payment made on or before 30 June 2017.
detail/Guides---booklets/Gifts---fundraising/HYPERLINK "https://www.ato.gov.au/Non- * As per their guidelines.
profit/Guides/In-detail/Guides---booklets/Gifts---fundraising/GiftPack/?page=7"GiftPackHYPERLINK
"https://www.ato.gov.au/Non-profit/Guides/In-detail/Guides---booklets/Gifts--- ARTS NSW www.arts.nsw.gov.au
fundraising/GiftPack/?page=7"/?page=7#Cultural_organisations Arts NSW provides a range of programs that could support the development of Youngs arts and
cultural sector.
Council is encouraged to be imaginative as well as collaborative as to how they approach funding
their vision. Each component of the overall plan should be considered with a view to how it can Particular to infrastructure development.
attract additional resources. Infrastructure funding should be complemented with programming,
project, collection management or operational funding. REGIONAL CAPITAL
Arts NSW will provide matched funding of up to $60,000
Developing strategic alliances with the private sector also opens advantageous opportunities to Funds are available for capital works and the purchase of equipment used for arts and cultural
enable the realisation of the overall vision for the development of arts and cultural infrastructure. purposes.
The funding climate has recently undergone major reviews, abolition of some programs and Capital works can include construction, alteration, renovation, completion or fitting out of buildings or
redirection of priorities with others. Funding availability is an ever changing arena and as such we facilities for arts and cultural use. Funding can support the purchase of auditorium seating, storage
can only provide direction on what is current. units and equipment such as theatre and exhibition lighting and sound systems, air-conditioning,
stage machinery and electrical systems which improve the usability of arts and cultural facilities.
Various funding sources could include but are not limited to;
Regional Capital funding does not support the purchase of furniture and equipment to be used for
DEPARTMENT OF TRADE & INVESTMENT, REGIONAL INFRASTRUCTURE & SERVICES administrative purposes (e.g. computers, printers). Applicants must clearly demonstrate the
REGIONAL INDUSTRIES INVESTMENT FUND Regional NSW Assistance Programs purchase of capital items is primarily used for arts and cultural purposes and/or to improve the
http://www.business.nsw.gov.au usability of arts and cultural facilities.
* As per their guidelines.
LOCAL INFRASTRUCTURE PROJECTS
Support is available for local infrastructure projects that are linked with employment generation COMMUNITY BUILDING PARTNERSHIPS
investments and deliver industrial projects that have the potential to benefit more than one firm. The www.communitybulidingpartnerships.nsw.gov.au
RIIF aims to address infrastructure barriers impeding business investment and job creation for The NSW Community Building Partnership program aims to provide improved community
specific projects in regional locations. Assistance is directed toward offsetting the costs of specific infrastructure for the people of NSW and encourage the enhancement of local community based
critical infrastructure required for business establishment, expansion or relocation in regional NSW. activities that create more vibrant and inclusive communities.
Applicants must demonstrate:
that the business infrastructure is directly linked to development of actual business investment The program offers grants across the State at an individual State Electorate level for community
and employment creation opportunities at the location infrastructure projects.
to what extent the business infrastructure will be common ie has the potential to benefit other
Grant funding of up to $200,000 is available for every NSW State Electorate. An additional $100,000
business users (current or future)
is available for electorates with higher levels of social disadvantage as indicated by higher
an estimated timetable for the infrastructure being required/connected.
comparative unemployment rates.
how funding will be a catalyst for infrastructure outcomes which would not otherwise be achieved
ClubGRANTS.Catagory 3 Fund
35
8.0 FUNDING OPPORTUNITIES (cont)
STATE LIBRARY OF NEW SOUTH WALES
www.sl.nsw.gov.au
LIBRARY DEVELOPMENT GRANTS
REVITALISING REGIONAL LIBRARIES GRANTS
AUSTRALIA COUNCIL FOR THE ARTS

www.australiacouncil.gov.au
REGIONAL ARTS NSW

www.regionalartsnsw.com.au
EASTERN RIVERINA ARTS

www.easternriverinaarts.org.au
M&G NSW (Museums and Galleries NSW)

http://mgnsw.org.au/sector/funding/grants-we-administer/
There are a number of grant programs through M&G NSW that would support addressing the needs
of the Lambing Flat Museum and the site is well worth a visit for consideration.
THE MUSEUM AND GALLERY BUILDING IMPROVEMENT FUNDING PROGRAM

This program is designed to enable energy efficiency, feasibility studies to be undertaken on
buildings in NSW, being considered or utilized as museums or galleries, to ensure they can offer
appropriate access and egress, sustainability, environmental and/or collection care controls.
There are three types of projects that will be funded under this program:
Building assessments
Developing a schedule of works and costing
Building maintenance or repairs
AMOUNT AVAILABLE
Applications to fund buildings assessments, including energy efficiency studies, will be sub-
contracted by M&G NSW to appropriate heritage specialists after a tender process.
The maximum amount that can be applied for under this program for building conservation and
repair work is $15,000.
AUSTRALIAN GOVERNMENT - DEPARTMENT OF ENVIRONMENT

http://www.environment.gov.au/topics/heritage/heritage-grants-and-funding
Various programs,
36
Acknowledgement
9.0 RESOURCES
We would like to acknowledge the support and assistance provided by Council staff. Standards and Guidelines for Australian Public Libraries 2nd Edition 2012
We appreciated and would like to thank the 355 Committee and community members for their Australian Library and Information Association
generosity with their time, knowledge, shared experiences and for their inspiring contribution to the
cultural vibrancy of the Young Shire. Produced collaboratively by: Arts Tasmania, History SA, Museum and Gallery Services Queensland,
Museums & Galleries NSW, Museums Australia (Victoria),
Planning into the future Western Australian Museum
Reflecting on the various consultations with a groups and individuals, understanding the needs for
the community to meet their aspirations. It is evident that the Master Plan will only be realised in 5 10 Year Strategic Plan; Young Historical Society, July 2011
stages and with the assistance of external funding. Council needs to appreciate there is a need for
increased investment in their support for in order to develop the cultural life of the Shire.
Recommendations have been based on Councils utilisation of existing infrastructure where it is Conservation Management Strategy
economical to do so and ensures the location of sites are centrally located for ease of access; Young Regional Library (Young School of Arts)
connect around the Burrangong Creek to compliment the rejuvenation already occurring of this area
and to build on the natural synergies between the various locations. High Ground Consulting, 10 February 2014
With this in mind it is recommended that;

NSW Heritage Search, Former Public School, Young.
Improvements are made to existing facilities to make them more useable and effective for the
presentation or creation of creative practice. NSW Office of Environment and Heritage
The building of new facilities (Library) be centrally located to compliment the overall vision for the People Places A Guide for Public Library Buildings in NSW 3rd Edition State Library NSW
precinct.
National Standards for Australian Museums and Galleries Version 1.3 May 2013 Produced
Consideration be given to actively facilitate use of and programming in the facilities. This would collaboratively by: Arts Tasmania, History SA, Museum and Gallery Services Queensland, Museums
need the establishment of a designated position. A position focussed on creating a strategic & Galleries NSW, Museums Australia (Victoria), Western Australian Museum
direction for the advancement of Youngs arts and cultural community. The position establishes a
central point of focus and coordination; aimed to develop the capacity of the various groups and
individuals build their skills and professional practice; increase opportunities for the community to Adding Value! - A report on the economic impact of the cultural infrastructure on the Evocities NSW.
actively engage in, experience and participate in a range of creative practice. An important role Museum and Galleries NSW
would also include the facilitation of an information sharing network. These networks generate a
broad range of opportunities for cross pollination and collaboration between groups, individuals Eastern Riverina Arts Community Consultation report
and potential increased use of facilities.
37
28 June 2017
17/87 MANAGEMENT OF ALLEGATIONS OF CORRUPT CONDUCT, SERIOUS AND

SUBSTANTIAL WASTE AND MALADMINISTRATION
Reference: Young
PURPOSE
The purpose of this report is to provide a recommended course of action in

relation to management of allegations of corrupt conduct, serious and
substantial waste and maladministration.
REPORT
As Council is aware a report was presented to the closed section of the May
Ordinary meeting of Council in relation to Councils Local Government
Information System (LGIS).
Subsequent to the report being considered allegations have been publicly made
that Council has demonstrated corrupt conduct, serious and substantial waste
and maladministration.
An example of these allegations is included in the editorial included on page 3 of

the Thursday June 8 edition of the Twin Town Times newspaper where amongst
the editorial it is stated:
Mr Shoebridge told the Sydney Morning Herald It beggared belief that

an unelected Administrator would commit to a $9.4m contract without
testing the market It seems exactly the same thing has happened with
Hilltops Council who are using the same supplier
The above allegation is not the first time since the creation of Hilltops Council that
allegations of corrupt conduct, serious and substantial waste and
maladministration have been made against Council or its employees from the
same source.
A copy of a previous allegation and the subsequent handling of the allegation

including referral to the Independent Commission Against Corruption (ICAC) and
ICACs response is attached to this report.
Due to the seriousness of the allegations made, the potential impacts for Council
and ICACs previous assessment of allegations made against Council, legal
advice was sought on how best to handle the current and past allegations. A
copy of the legal advice including recommendations is attached to this report
for reference.
In summary, the legal advice recommends that an independent investigation be

conducted into the allegations which would examine the Tender processes and
all subject matter of the Allegations and then prepare an Investigation Report.
33
28 June 2017
In the Solicitors opinion, the investigation report will have the potential to:
1. Answer the Allegations and validity of the source of the allegations;

2. Satisfy community concerns that Council has acted properly;
3. Satisfy ICAC that Council has acted properly;
4. Support staff;
5. Give Council a position with respect to the management of the current
Allegations how to manage any potential future allegations from the same
source; and
6. Reduce Councils exposure to WHS Act breaches and resultant workers
compensation claims.
ATTACHMENTS
Attachment 1 Correspondence relating to previous allegations of Corrupt

Conduct
Attachment 2 Legal Advice received from Williamson Barwick solicitors
RECOMMENDATION
Instruct Williamson Barwick solicitors to engage an Independent Investigator to

examine allegations made against Council of Corrupt Conduct, Serious and
Substantial Waste and Maladministration and then prepare an Investigation
Report with the objectives of:
1. Answering the Allegations and validity of the source of the allegations;

2. Satisfy community concerns that Council has acted properly;
3. Satisfy ICAC that Council has acted properly;
4. Support staff;
5. Give Council a position with respect to the management of the current
Allegations, how to manage any potential future allegations from the same
source; and
6. Reduce Councils exposure to WHS Act breaches and resultant workers
compensation claims.
34
Our file: 27116
Contact: Brian Williamson
E-mail bcw@williamsonbarwick.com
21 June 2017
Mr Anthony McMahon
General Manger
Hilltops Council
PRIVATE & CONFIDENTIAL

LEGAL PROFESSIONAL PRIVILEGE
BY EMAIL (3 PAGES)
Dear Mr McMahon
MANAGEMENT OF ALLEGATIONS OF CORRUPT CONDUCT, SERIOUS AND SUBSTANTIAL

WASTE AND MALADMINISTRATION
We refer to the meeting that took place on Thursday 15 June 2017 between you, Ms Wendy Tuckerman
(Administrator) and the writer and thank you for your instructions in this matter.
YOUR INSTRUCTIONS
You instruct that the editor of the Twin Town Times Mr Matthew Stadtmiller (the Editor) recently made
statements in his newspaper alleging serious conduct by Council that could amount to corrupt conduct,
serious and substantial waste and/or maladministration (the Allegations) in relation to its decision
making on a Local Government Information System.
Sadly, these themes are now being picked up by a radio broadcaster in Young (the Broadcaster) and
Council is becoming very concerned about how to manage the Allegation which it believes are unfounded
Council is also very concerned as to how to also ensure that its staff are no longer exposed to behaviour
that amounts to bullying and harassment with reference to correspondence received from Mr Stadmiller.
You further instruct that since approximately October 2016, there have been allegations made by the
Editor of the Twin Town Times, Mr Matthew Stadtmiller (the Editor) of conduct that could amount to
corrupt conduct, serious and substantial waste and/or maladministration (the Allegations).
The Allegations follow Councils decision to predominantly advertise in relation to matters affecting
residents of the whole Hilltops Local Government Area in the Hilltops Phoenix as opposed to town based
print media, whilst continuing to advertise localised issues in town based print media where considered
appropriate
DOCUMENTS PROVIDED
1 Email string ending 15 August 2016 from the Editor to you and your replies re Hilltops Phoenix;
2 Email string ending 24 October 2016 from the Editor to you and your replies re
Questions. Can I please have a response by midday Tuesday;
Page 2 Private & Confidential
3 Email string ending 25 October 2016 from the Editor to you re Meeting;
4 Email string ending 23 January 2017 from the Editor to you and your replies re Twin
Town Times being treated like shit and your [sic] to blame;
5 Email string ending 25 January 2017 from the Editor to you and your staff re Meeting with Anthony
McMahon;
6 Letter from Hilltops Council to the Editor dated 31 January 2017;
7 Letter from Hilltops Council to ICAC dated 31 January 2017
8 Letter from ICAC to the Hilltops Council dated 6 March 2017
9 Letter from Hilltops Council to the Editor dated 13 March 2017;
10 Email string ending 9 June 2017 from the Editor to your staff re Explanation;
11 Email string ending 2 May 2017 from the Editor to you and the Administrator re Hilltops Phoenix
Twin Towns Times;
12 Emails from the Editor to your staff dated 3 May 2017 re Copy of Ad;
13 Editorial of the Twin Towns Times dated 8 June 2017;
14 Media Release from Hilltops Council dated 8 June 2017;
15 Media Release from Hilltops Council dated 9 June 2017;
16 Instructions as set out in your email of 14 June 2017.
You have not briefed us with an extensive collection of social media commentary or comprehensive email
records and published editorials relating to the history of the conduct of the editor of the Twin Town Times.
OUR ADVICE
As we have discussed, the Editor and the Broadcaster hold unique positions in your community. They
have communications skills and vehicles for the Allegations.
While Council has communications staff, they will not be in a position to have the same reach as the
Editor and the Broadcaster, so any responses by Council to the Allegations will be muted in the community
and probably be inaccurately or selectively reported.
Neither you nor the Administrator have the available time to deal with the Allegations as you have a myriad
of tasks to complete, whereas their positions against Council actually help their employers.
We note that ICAC did not see fit to undertake a detailed investigation in early 2017, and the writer would
expect this situation to continue, even in the light of the continuation and expansion of the Allegations.
Finally, the Council has a duty to protect you and your staff from workplace stress and injury. This means
that Council will have to take positive steps to manage the Editor and the Broadcaster, so that you and
your staffs health and wellbeing are not damaged because of their actions.
Accordingly, we recommend that you hire us to appoint an independent investigator, chosen by us, to
investigate the Allegations and the reasons that may have caused them to be made.
Page 3 Private & Confidential
The Investigator would interview the Editor and the Broadcaster, then interview you, the Administrator and
all relevant staff. He would examine the Tender processes and all subject matter of the Allegations and
then prepare an Investigation Report.
In our opinion, the Investigation Report will have the potential to:
1 Answer the Allegations and validity of the source of the allegations;
2 Satisfy community concerns that Council has acted properly;
3 Satisfy ICAC that Council has acted properly;
4 Support staff;
5 Give Council a position with respect to the management of the current Allegations how to
manage any potential future allegations from the same source; and
6 Reduce Councils exposure to WHS Act breaches and resultant workers compensation claims.
Please let us know if you need more or if we can proceed.
Yours sincerely
Brian Williamson
Brian Williamson
Managing Director
for WILLIAMSONBARWICK
28 June 2017
17/88 SOUTH WEST SLOPES RURAL FIRE SERVICE FIRE CONTROL CENTRE
Reference: File No. B7.1.7

PURPOSE
The purpose of this report is to provide Council an update on the new South West
Slopes Rural Fire Service (RFS) Fire Control Centre (FCC) and the next steps in its
development.
REPORT
The South West Slopes fire zone previously consisted of the former Young, Harden,
Boorowa and Cootamundra Local Government Areas (LGAs). As a result of
recent Local Government amalgamations, the zone now consists of the Hilltops
and Cootamundra-Gundagai LGAs.
The zone has been planning for the development of a new FCC for several years
with extensive investigations and consideration of suitable sites having been
ongoing since well prior to amalgamations.
Council has recently received notification from the RFS of the site that has been
selected for the new FCC with correspondence attached to this report for
reference. The site selected adjoins the Harden race track.
The selected site does have some constraints as did all the sites investigated by
the RFS with one of the constraints being that the site is currently located on
crown land. It is anticipated that Council will be required to assist in resolving
potential land and servicing requirements associated with the site.
In addition to the above, there may be further opportunities to consider a

broadening of the proposed development to optimise utilisation of the site.
Given the RFS will be required to connect services to the site it is in Councils
interest to consider the need for further servicing of the adjoining area.
As a decision has only recently been made on the selected site detailed
planning has not yet commenced with a meeting scheduled between the RFS
and Council in the coming week to progress planning.
ATTACHMENTS
Attachment 1 - Correspondence from RFS
RECOMMENDATION
It is recommended that Council; note the site selected by the NSW Rural Fire
Service for the new combined South West Slopes Zone Fire Control Centre and
Region West Headquarters.
35
28 June 2017
17/89 COMMENCEMENT OF PHASE 1 AMENDMENTS

PURPOSE
The purpose of this report is to inform Council on recent amendments and the
commencement dates of these amendments to the Local Government Act 1993
in accordance with the Local Government Amendment (Governance and
Planning) Act 2016.
REPORT
The NSW Parliament has passed amendments to the Local Government Act 1993
by way of the Local Government Amendment (Governance and Planning) Act
2016 known as the Phase 1 amendments.
These reforms focus mainly on improving Council governance and strategic

business planning. Some of the amendments are now in force while others will be
phased in over time. Those provisions that have not yet commenced are being
held to allow for consultation and the development of supporting regulatory
frameworks.
Below, Table 1 outlines the commencement date for each of the Phase 1
amendments and summarises key points.
TABLE 1:
Commenced on 30 August 2016
GOVERNING BODY
Mayoral term
The mayoral term for Councillor-elected mayors has increased to two
years (from one year) (s230)
Councillor oath or affirmation of office
Councillors, including mayors, must take an oath or affirmation of office
before commencing their duties (s233A)
Councillor expenses and facilities policy
Policies must be adopted within 12 months of the commencement of the
new Council term, instead of annually (s252)
Councillor fee increases
Clarification that the State wages policy (currently limiting Councillors
fee increases to 2.5%) does not apply to determinations by the Local
Government Remuneration Tribunal that change a Councils fee
category (s242A)
Organisation Structure
The Council is to determine the organisation structure for the senior staff
level in consultation with the General Manager, with the General
Manager to determine the balance of the organisation structure (s332)
36
28 June 2017
ELECTIONS
Casual Vacancies
Casual vacancies may only be filled by a countback election once a
date to do so has been prescribed by regulation (s291A)
A date has not yet been prescribed
Commenced on 23 September 2016
LOCAL GOVERNMENT PRINCIPLES AND COUNCIL ROLES AND FUNCTIONS
New purposes and principles (ss7-8C)
General principles
Decision making principles
Integrated planning and reporting principles
Community participation principle
Sound financial management principles
New roles
Governing bodies (s223)
Mayors (s226)
Councillors (s232)
Administrators (s258)
New functions
General manager (s335)
DELEGATION OF TENDERS AND FINANCIAL ASSISTANCE
Councils may now delegate:
Acceptance of tenders, except for services currently provided by
Council staff (s377(1)(i))
Payment of financial assistance as part of a program specified in the
Councils operational plan that is not more than 5% of the Councils rates
income and that applies uniformly to all persons within the Councils area
or to a significant proportion of all the persons within the Councils area
(s377 (1A))
GOVERNING BODY
Mayoral term
A mayor elected by Councillors ceases to be mayor once that person
ceases to hold office as a Councillor (s234)
Commenced on 1 October 2016

AUDIT
External auditor
The Auditor-General is appointed as the external auditor for all Councils
from the 2016-17 financial year (s422)
Performance audits
The Auditor-General may conduct performance audits of all or any
activities of one or more Councils to determine whether the Councils are
carrying out those activities effectively, economically and efficiently and
in compliance with relevant laws (s421B)
37
28 June 2017
Commenced on 25 November 2016

FINANCIAL CONTROLLER
The Minister may appoint a financial controller to a Council in association
with a performance improvement order and after considering prescribed
criteria (s438HB)
Yet to commence (consultation either commenced or soon to commence)

INTEGRATED PLANNING AND REPORTING (IP&R)
Streamlined IP&R requirements
GOVERNANCE
Induction and professional development for mayors and Councillors
New requirements for the provision of, and reporting on, induction and
ongoing professional development programs for mayors and Councillors
Model Code of Conduct and Procedures
Consolidation of the pecuniary interest provisions into the Model Code of
Conduct for Local Councils in NSW
Model Code of Meeting Practice
Prescription of a new Model Code of Meeting Practice
Councils will not be required to adopt a new Meeting Code based on
the Model Meeting Code until after the next ordinary election following
commencement
Meetings reduced number
One-off opportunity for prescribed Councils to seek the approval of the
Minister for Local Government to reduce the minimum number of Council
meetings to less than 10 a year
Councillors reduced number
One-off opportunity for prescribed Councils to seek the approval of the
Minister for Local Government to reduce their Councillor numbers
(without a constitutional referendum)
PERFORMANCE MEASUREMENT FRAMEWORK
Prescription of a performance measurement framework for Councils
AUDIT COMMITTEES, INTERNAL AUDIT AND RISK
Audit, risk and improvement committees
Requirements for Councils to appoint audit, risk and improvement
committees
Councils will not be required to appoint an audit, risk and improvement
committee until 6 months after the next ordinary election following
commencement
Hilltops Council will be advised by Local Government Circular when these

provisions are being commenced and will be given sufficient notice to allow
them to implement and comply with new requirements.
- Local Government Act 1993

- Local Government Amendment (Governance and Planning) Act 2016
38
28 June 2017
CONSULTATION
The Office of Local Government distributed a Circular and an Explanatory Paper

on the 8 January 2016, for consultation purposes.
Details of the proposed amendments were located on the Fit for the Future
website.
Feedback was invited by local Councils and their communities via the online
facilities and submissions to the proposed amendments closed on March 15,
2016.
RECOMMENDATION
It is recommended that Council; note the amendments and commencement

date to ensure that each amendment is implemented and complied with in
accordance with the Local Government Amendment (Governance and
Planning) Act 2016.
39
28 June 2017
17/90 ELECTION INFORMATION FOR COUNCILS AFFECTED BY MERGERS

PURPOSE
The purpose of this report is to inform Council of important information regarding

the 9 September 2017, elections for Councils affected by merger proposals, as
laid out in Council Circular 17-11 and 17-14 from the Office of Local Government.
REPORT
Elections will be held for Councils that have been affected by merger proposals
on 9 September 2017. Hilltops Council Local Government Area has been listed by
the NSW Government as one of the Councils that will be holding first elections on
this date.
The NSW Electoral Commission will be undertaking an information campaign to

inform electors of their voting requirements, however, Hilltops Council will also be
required to take all necessary steps to properly prepare for the coming election
including placing information on Councils website and distributing information
via media releases, social media and newsletters.
Voting is compulsory for all people enrolled in the Hilltops Local Government Area
and fines apply for abstentions. A website has been created by the NSW
Electoral Commission at www.votensw.info for voters the check their enrolment
details.
Restrictions have been placed on Councils ability to exercise specific functions in

the four weeks preceding the date of the Local Government Elections. These
limitations have been placed to ensure that major decisions are not made which
would hinder the actions of an incoming Council.
This period has been termed the caretaker period and commences on Friday
11 August 2017 and ends on Saturday 9 September 2017. During this period,
Council, the General Manager, or any other delegate of the Council (other than
a Joint Regional Planning Panel or the Central Sydney Planning Committee) must
not exercise the following functions during the specified caretaker period;
Entering into any contract or undertaking involving an expenditure or

receipt by the Council of an amount equal to or greater than $150,000.00 or
1% of the Councils revenue from rates in the preceding financial year
(whichever is the larger);
40
28 June 2017
Determining a controversial development application (defined as a

development application under the Environmental Planning and
Assessment Act 1979 for which at least 25 persons have made submissions
under section 79(5) of that Act by way of objections), except where failure
to make such a determination would give rise to a deemed refusal, or such
a deemed refusal arose before the commencement of the caretaker
period;
Appointing or reappointing the Councils General Manager (except for
temporary appointments).
Under certain circumstances, Ministerial approval may grant Council the right to
exercise these functions during the specified period.

- Local Government (General) Regulation 2005
- Council Circular 17-11
- Council Circular 17-14
ATTACHMENTS
Attachment 1 - Circular 17-11 Council decision-making prior to the September

2017 local government elections
Attachment 2 - Circular 17-14 Elections for councils affected by merger
proposals on 9 September 2017
RECOMMENDATION
1. Note the information provided in Council Circular 17-11 and 17-14 and;
2. Ensure compliance with the restrictions placed on Councils decision
making functions from the period from Friday 11 August 2017 through to
Saturday 9 September 2017.
41
Circular Details 17-11 / 14 June 2017 / A547255
Previous Circular 16-18
Who should read this Councillors / General Managers / All council staff for the 46
councils with elections on 9 September 2017
Contact Council Governance Team - 4428 4100 olg@olg.nsw.gov.au
Action required Information / Council to Implement
Council decision-making prior to the September 2017 local

government elections
Whats new or changing
Clause 393B of the Local Government (General) Regulation 2005 limits
Strengthening local government
councils ability to exercise some of their functions in the four weeks

preceding the date of a local government election (the caretaker period).
What this will mean for your council

Councils are expected to assume a caretaker role during election periods to
ensure that major decisions are not made which would limit the actions of an
incoming council.
Councils, the general manager or any other delegate of the council (other
than a Joint Regional Planning Panel or the Central Sydney Planning
Committee) must not exercise the following functions during the caretaker
period:
o Entering into any contract or undertaking involving an expenditure or
receipt by the council of an amount equal to or greater than $150,000 or
1% of the councils revenue from rates in the preceding financial year
(whichever is the larger);
o Determining a controversial development application, except where a
failure to make such a determination would give rise to a deemed
refusal, or such a deemed refusal arose before the commencement of
the caretaker period;
o Appointing or reappointing the councils general manager (except for
temporary appointments).
In certain circumstances, these functions may be exercised with the approval
of the Minister.
Key points
Controversial development application means a development application
under the Environmental Planning and Assessment Act 1979 for which at
least 25 persons have made submissions under section 79(5) of that Act by
way of objection.
The caretaker period for the September 2017 local government elections
commences on Friday 11 August 2017 and ends on Saturday 9 September
2017.
Office of Local Government

5 OKeefe Avenue NOWRA NSW 2541
Locked Bag 3015 NOWRA NSW 2541
T 02 4428 4100 F 02 4428 4199 TTY 02 4428 4209
E olg@olg.nsw.gov.au W www.olg.nsw.gov.au ABN 44 913 630 046
2
Where to go for further information
For further information, contact the Offices Council Governance Team on
4428 4100.
Tim Hurst
Acting Chief Executive
Circular Details Circular No 17-14 / 15 June 2017 / A544587
Previous Circular 16-26 Voting at the Upcoming Council Elections on
10 September 2016
16-44 Election Timing and Cycle of Council Elections
Who should read this Councillors / General Managers / All Council Staff for the 46
councils with elections on 9 September 2017
Contact Council Governance Team - 02 4428 4100
Action required Information
Elections for councils affected by merger proposals on

9 September 2017
Whats new or changing

Strengthening local government
On 7 April 2017 the Minister for Local Government, the Hon. Gabrielle Upton
MP, issued an order under section 318C(1) of the Local Government Act
1993 nominating 9 September 2017 as the date on which elections will be
held for councils that are the subject of pending and discontinued merger
proposals.
First elections for new councils formed by the 2016 mergers (and for the Hills
Shire) are also to be held on 9 September 2017.
A complete list of all councils holding elections on 9 September 2017 is
attached to this Circular.
What this will mean for your council

All councils identified in the attachment to this Circular should take all
necessary steps to prepare for elections on 9 September 2017.
As was the case with the September 2016 Local Government Elections, the
NSW Electoral Commission will be undertaking an information campaign to
inform electors about which councils are holding elections on 9 September
2017 and of voting requirements for those elections.
Importantly, in addition to this, councils holding elections on 9 September
2017 should take their own steps to inform voters in their areas of the
requirement to vote. Councils may do so by way of:
o information placed on the councils website
o media releases
o paid advertising
o mail-outs
o social media.
Key points
Voting is compulsory for all people enrolled in areas where elections are
being held and fines apply for not voting.
Information on which councils are holding elections on 9 September 2017 is
available to the public on a dedicated website established by the NSW
Electoral Commission at www.votensw.info. This website allows voters to
check whether their council is holding an election on 9 September 2017 and
their enrolment details.
Office of Local Government
5 OKeefe Avenue NOWRA NSW 2541
Locked Bag 3015 NOWRA NSW 2541
T 02 4428 4100 F 02 4428 4199 TTY 02 4428 4209
E olg@olg.nsw.gov.au W www.olg.nsw.gov.au ABN 44 913 630 046
2
Where to go for further information

For more information relevant to councils that are holding elections on
9 September 2017, contact the NSW Electoral Commission or visit
www.votensw.info.
The Office of Local Government will be contacting councils conducting their
own elections on 9 September 2017 to provide additional guidance on the
administration of their elections.
The Office of Local Government has issued further Circulars (17-11, 17-12
and 17-13) containing additional guidance for councils holding elections on
9 September 2017 in the lead up to the elections.
Tim Hurst
Acting Chief Executive
Councils holding elections on Saturday, 9 September 2017
Armidale Regional Council (comprising Mid-Coast Council (comprising the
the former Armidale Dumaresq and Guyra former Gloucester Shire, Great Lakes and
Shire councils) Greater Taree City councils)
Bathurst Regional Council Mosman Municipal Council
Bayside Council (comprising the former Murray River Council (comprising the
Rockdale and Botany Bay City councils) former Murray Shire and Wakool Shire
Blayney Shire Council councils)
Burwood Council Murrumbidgee Council (comprising the
former Jerilderie Shire and Murrumbidgee
Cabonne Shire Council
Shire councils)
Canada Bay Council
Newcastle City Council
Canterbury-Bankstown Council
North Sydney Council
(comprising the former Bankstown City
and Canterbury City councils) Northern Beaches Council (comprising
the former Manly, Pittwater and
Central Coast Council (comprising the
Warringah councils)
former Gosford City and Wyong Shire
councils) Oberon Council
Cootamundra-Gundagai Regional Orange City Council
Council (comprising the former Parramatta Council, City of (comprising
Cootamundra Shire and Gundagai Shire parts of the former Parramatta City, The
councils) Hills Shire, Auburn City, Holroyd City and
Cumberland Council (comprising parts Hornsby Shire councils)
of the former Parramatta City, Auburn City Port Stephens Council
and Holroyd City councils) Queanbeyan-Palerang Regional
Dubbo Regional Council (comprising Council (comprising the former Palerang
the former Dubbo City and Wellington and Queanbeyan City councils)
councils Randwick City Council
Dungog Shire Council Ryde City Council
Edward River Council (comprising the Shellharbour City Council
former Conargo Shire and Deniliquin
Snowy Monaro Regional Council
councils)
(comprising the former Bombala, Cooma-
Federation Council (comprising the Monaro Shire and Snowy River Shire
former Corowa Shire and Urana Shire councils)
councils)
Snowy Valleys Council (comprising the
Georges River Council (comprising the former Tumbarumba Shire and Tumut
former Hurstville City and Kogarah City Shire councils)
councils)
Strathfield Municipal Council
Hills Shire Council, The
Waverley Council
Hilltops Council (comprising the former
Willoughby City Council
Boorowa, Harden Shire and Young Shire
councils) Wollongong City Council
Hornsby Shire Council Woollahra Municipal Council
Hunters Hill Council
Inner West Council (comprising the
former Ashfield, Leichhardt Municipal and
Marrickville councils)
Ku-ring-gai Municipal Council
Lane Cove Municipal Council
Maitland City Council
28 June 2017
17/91 CONTINUED MEMBERSHIP FOR LRC MEMBERS ON SECTION 355

COMMITTEES OF COUNCIL

PURPOSE
The purpose of this report is to inform Council of Local Representative Committee

Members interested in continued membership on designated Section 355
Committees of Council and to seek endorsement for those who wish to remain
on respective committees as interested community members.
REPORT
As part of the duties of the Local Representative Committees, members were

asked to represent Council on a number of different Section 355 Committees.
With the Local Representative Committee terms ending on 30 June 2017, the
question of continued membership on Section 355 Committees arose.
At the end of April, the Administrator sent correspondence to each member of

the Local Representative Committees requesting expressions of interest to be
returned indicating an interest to remain a part of their designated committees
as interested community members.
TABLE 1: summarises interest provided in continuation.

LRC MEMBER Section 355 Committee Membership EOI
Harden LRC
Chris Manchester Healthy Harden Continuation
John Horton Regional Tourism Continuation
Regional Arts & Cultural Continuation
Healthy Harden Continuation
Jugiong Advancement Continuation
Group
Galong Progress Assoc. Continuation
Neil Reid Regional Access Continuation
Jan Ryan Regional Economic Continuation
Development
Harden Kite Festival Continuation
Wombat Progress Assoc. Continuation
Cathy Sanderson Regional Tourism Continuation
Regional Youth Initiatives Continuation
Pat OConnor Wombat Progress Assoc. Continuation
42
28 June 2017
Young LRC
Stuart Freudenstein Regional Access Continuation
National Cherry Festival Continuation
Sandy Freudenstein Healthy Shires Continuation
Brian Mullany Regional Tourism Continuation
Boorowa LRC
Chris Corcoran Regional Access Continuation
Regional Economic Continuation
Development
Jack Ryan Regional Tourism Continuation
Regional Arts & Cultural Continuation
Irish Woolfest Volunteers Continuation
David Evans
Community Garden Continuation
Angus Clements Regional Youth Initiatives Continuation
Irish Woolfest Volunteers Continuation
A newly elected Council will review section 355 committee structures.

- Hilltops Council Section 355 Committee Standard Constitution and Instrument
of Delegation
CONSULTATION
Each member of the three Local Representation Committees were sent

correspondence from the Administrator requesting expressions of interest to be
returned seeking to either remain on allocated Section 355 committees of
Council as a community member or tender resignations from the committees.
RECOMMENDATION
1. Endorse the continued membership of those LRC members wishing to

remain as community members on previously allocated Section 355
Committees of Council as referenced in Table 1
43
28 June 2017
17/92 SITE OFFICE UPGRADE REDHILL RD
Reference: File No. Y164.03

PURPOSE
The purpose of this report is to request that unspent Operational funds from the
Redhill Road Waste Management Facility be reallocated to enable the purchase
of a suitable site office for the Facility.
REPORT
The Redhill Rd Waste Management Facility is a licensed facility accepting inert

waste, as is located on Redhill Road, Young. Site supervision is currently under
contract to Elouera Industries, with staff manning a site office at the entrance
gate.
The current site office is a small one roomed corrugated shed. There is no
insulation, heating or cooling. There is no connection to water, power or sewer.
The toilet facilities are an old port-a-loo type system located behind the shed and
there is no potable water available on site. In winter staff light a fire pit outside of
the office for heat.
The 2011 Contract for the site outlined the limitations of the site and the facilities,
and stated that any improvements should be undertaken by the successful
contractor. Council however does have obligations under WHS legislation to
provide a site office that is fit for purpose. The Model Code of Practice:
Managing the Work Environment and Facilities, requires that Council must ensure,
so far as is reasonably practicable, the provision of adequate facilities for workers.
This will require an upgrade of the facilities on site.
It is proposed to purchase a second-hand mobile site office which able to be

towed by a vehicle. The indicative cost of such a purchase is $36,000. The costs
of the purchase are able to be offset by the unspent funds from the Redhill Rd
Operational 2016/17 budget. The site office will be fitted with a generator, and
has facilities including air conditioning, water, kitchen and toilet.
The site office would be located at the working deck at Redhill so that Elouera
staff would be able to supervise the unloading of loads, identify prohibited waste
and improve resource recovery at the site.
- Work Health and Safety Act 2011
44
28 June 2017
The cost of the site office could be covered by the unspent funds in the
Operational 2016/17 budget for Redhill Road.
RECOMMENDATION
It is recommended that Council allocate unspent funds from the Redhill Road
Operational 2016/17 budget to purchase an additional mobile site office for the
Hilltops fleet, and enable the provision of adequate facilities for workers at the
Redhill Road Landfill site.
45
28 June 2017
17/93 ACTION SUMMARY REPORT
Reference: B5.1.10.0
PURPOSE
To provide Council with a summary of actions undertaken on Council resolutions
ATTACHMENTS
Attachment 1 - Action Plan
RECOMMENDATION
1. note the status of Council resolutions from the Action Plan; and
2. endorse the removal of completed items from the Action Plan
46
Expected
Reference Action Related Responsibility Status Completed
Timeframe
8 June 2016
16/32 AMALGAMATION OF YOUNG TENNIS CLUB AND YOUNG BOWLING CLUB EDCC Aug-17
Awaiting outcomes of clubgrants application
That Hilltops Council, provide staff resources to prepare a business case and project plan
for tennis courts and funding from stronger
for the proposed merger of the Tennis and Bowling Clubs and the development of a
communities fund towards tennis courts
combined sporting facility in Young.
currently being considered
27 July 2016
JOINT REGIONAL PLANNING PANEL SOUTHERN, INTERIM NOMINEES &
16/62 PROPOSAL TO FILL VACANCIES IN LONGER TERM that Council; DSG
EOIs to be assessed and report brought back
to Council - currently only have one
3. The results of the EOI process be reported back to Council for determination of the final nomination, seeking agreement from the
delegates for appointment. current incumbents in regards to their
willingness to continue until the new Council
is in place in September Sep-17
16/69 YOUNG AERODROME FORWARD PLAN DI
a) further investigate the historical arrangements made for the ownership of the Crown Council staff liaising with Department of
land under the closed road across the Young aerodrome land; Lands to determine historical arrangements,
having difficulty get responses from Lands Sep-17
b) receive a further report on the matter if the land is required to be purchased; and
c) permit the licensing of land under hangars along the previous alignment of the Crown
Road reserve adjacent to the northern boundary of lot 233 DP754575 with the annual
licence fee set at the minimum rate, when the land issues are resolved
24 August 16
APPLICATION TO AMEND SCHEDULE 1 OF THE YOUNG LOCAL ENVIRONMENTAL
PLAN TO INCLUDE VEHICLE SALES OR HIRE PREMISES AS AN ADDITIONAL
PERMITTED USE ON LAND IN WOMBAT AND MURRINGO STREETS (LOT 8 SECTION Meeting scheduled in late May to try and
58 AND LOT 9 SECTION 57 DP759144 AND LOT 2A DP976203).
16/103 DSG resolve way forward Jun-17
Applicant to organise meeting with DP, this
That the matter be deferred to a future meeting of Council at the request of the applicant. has not yet occurred. Report has not yet been
to Council.
16/111 ASSIGNMENT OF LEASE 314 ALBURY STREET, MURRUMBURRAH EDCC Aug-17
5. the General Manager and Administrator are delegated authority to execute all documents
on behalf of Council. Lesee requested changes and the documents
have gone back to the lesee for signing.
16/114 UNDETECTED LEAK MURRUMBURRAH EDCC
2. A further report be provided to Council to consider the appropriateness of an undetected

leak policy for Hilltops Council. Draft policy to be prepared for June meeting -
Suggest Deletion Jun-17
28 September 16
HILLTOPS COUNCIL PUBLIC SWIMMING POOLS REVIEW AND OPENING HOURS
16/123 DI Sep-17
1. undertake a full review of pool facilities and operational practices before the end of the
Underway in consultation with previous pool
2016/2017 financial year;
management staff
Separate report to June Meeting finalising
HILLTOPS LOCAL HERITAGE FUND 2016-17
16/130 DSG aquittals - Suggest Deletion Jun-17
1. Disperse $22,500 from the Hilltops Local Heritage Fund 2016-2017 via the following
grants for items in the former Young Shire Council area: Jun-17
(a) $2,800 for Bribbaree Presbyterian Manse, 48 Weedallion St, Bribbaree
(b) $2,000 for Calabash Homestead, 314 Douglas Gap Rd, Murringo
(c) $2,000 for Crowther Shearing Shed, 147 Reids Rd, Crowther
(d) $2,000 for Lower Coolegong Shearing Shed, 706 Jerrybang L, Bulla Creek
(e) $1,500 for Millard Centre, 192 Boorowa St, Young
(f) $2,600 for Murringo Police Barracks (fmr), 2244 Murringo Rd, Murringo
(g) $1,000 for Orizaba Homestead, 2706 Murringo R., Murringo
(h) $2,800 for St Johns Anglican Church, 15 Cloete St, Young
(i) $2,000 for St Josephs Kindergarten (fmr), 10 Dundas St, Young
(j) $1,000 for St Pauls Presbyterian Church, 26 Lynch St, Young
(k) $2,800 for Young Showground Art Hall, 4570 Murringo Road, Young
Letter of offer and funding agreements to all
applicants have been issued. They have until
May 2017 to acquit the funds. Council's
2. Disperse $16,000 from the Hilltops Local Heritage Fund 2016-2017 via the following Heritage Advisor will inspect the projects
grants for items in the former Harden Shire Council area: during his time with Council in April and May.
A report to come back to Council in June to
acquit the funds Jun-17
(a) $2,800 for Ardresier Homestead, Glen Ayr Rd, Harden
(b) $2,800 for Bank of NSW (fmr), 319 Albury St, Murrumburrah
(c) $3,300 for Currawong Stockmans Cottage, Hartfield Rd, Harden
(d) $3,300 for Cottage, 220 Neill St, Murrumburrah
(e) $1,000 for Pise Victorian Cottage, 122 Albury St, Harden
(f) $2,800 for The Old Rectory, 40 Iris St, Murrumburrah
16/137 PROPOSED TRUCK WASH DI Suggest Deletion
1. endorse the submission of an application under the Fixing Country Roads Truck Washes According to press release grant application
program for the construction of a new truck wash facility at the Young Sewerage Treatment unsuccessful, no formal advice received to
Works Site at an estimated project cost of $1,013,211; date. Jun-17 Complete
2. commit to provide a contribution of $100,000 towards the truck wash project should the
grant application be successful; and
3. a further report be provided to Council to consider the source of its funding contribution
should the grant application be successfu
16/148 POTENTIAL SALE OF COUNCIL INDUSTRIAL LAND LONG STREET BOOROWA GM Aug-17
1. proceed with the lodgement of a Development application for a boundary adjustment to
Lot 1 DP789857 and Lot 1 DP 221020; DA Approved
2. offer proposed Lot 1 of the subdivision for sale by tender process once the development
application has been approved; and Not yet commenced
3. set a reserve in accordance with the value provided in the report
16/149 SQUIRES CREDIT SAIL REPORT EDCC
That Council remain part of the class action and note the proceedings to date. Ongoing. Nothing further to report at this
date. Aug-17
26 OCTOBER 2016
16/168 HILLTOPS COUNCIL TRAFFIC COMMITTEE MINUTES DI Commenced Nov-17
23 NOVEMBER 2016
16/185 SOUTHERN SLOPES COUNTY COUNCIL DSG
1. Make application to the Minister for local Government to dissolve the Southern Slopes
County Council under Section 383 (1) of the Local Government Act; and Awaiting update form OLG on progress Jun-17
2. That the Letter, Proclamation Document and Report be included in the Councils
submission to the Minister.
16/188 PROPOSED REMOVAL OF TREES DI
2. another tree to be planted in its place not yet planted Jun-17
16/198 PROPOSED ROAD CLOSURE WHITES ROAD AND LAND ACQUISITIONS WICKHAM DI Dec-17
1. Transfers Whites Road from Crown public road to Council public road recognising that Road has been transferred from Crown to
Council has been maintaining the road for public access Hilltops #236650
2. Close those sections of the western end of Whites Road as shown on CPC Land
Development Consultants Plan No. 18025 A to provide land for compensation for the road
widening of Wickham Lane
3. Approves the acquisition of that portion of land shown as Road Widening 980m2 on
CPC Land Development Consultants Plan No. 18025 A from lot 14 DP 1083257 for public
road under the provisions of the Land Acquisition (Just Terms Compensation) Act 1991 for
the purposes of the Roads Act 1993 and the making of the necessary application to the
Minister and/or Governor
4. Executes an Acquisition Agreement with the Landowner of lot 14 DP1083257
5. Transfers land shown in green as Road Closure Area Approx. 1000m2 on CPC Land
Development Consultants Plan No. 18025 A to the owner of lot 14 DP1083257 by way of
compensation
6. Approves the acquisition of that portion of land shown as Road Widening 693.9m2 on
CPC Land Development Consultants Plan No. 18025 A from lot 681 DP 754611 for public
road under the provisions of the Land Acquisition (Just Terms Compensation) Act 1991 for
the purposes of the Roads Act 1993 and the making of the necessary application to the
Minister and/or Governor
7. Executes an Acquisition Agreement with the Landowner of lot 681 DP 754611
8. Transfers land shown in orange as Road Closure Area Approx. 1000m2 on CPC Land
Development Consultants Plan No. 18025 A to the owner of lot 681 DP 754611 by way of
compensation.
9. Notes the that the exact areas of land acquired and land provided in compensation will be
determined through the areas as shown on the linen plans of subdivision prepared to allow
the acquisitions and road closures
10. Apply the common seal of Council to all necessary documentation
That Council endorse the recommendations from the Young Healthy Shire Group Meeting
16/202 Minutes 8 November 2016 as a block:
Tables have been delivered - Suggest
1. Council endorse to replace all tables to Young Town Hall (approximately 30), and
DSG Deletion Jun-17
21 DECEMBER 2016
16/218 REVIEW OF THE MODEL CODE OF MEETING PRACTICE EDCC
1. Receive and note the report; and
2. staff begin the review of the Hilltops Council Code of Meeting Practice once the Office of
Local Government have released the new Model Code of Meeting Practice Awaiting release of new model code Jun-17
22 February 2017
REVIEW OF THE PLAN OF MANAGEMENT FOR THE CLOSED PORTION OF First meeting held awaiting negotiations with
17/13 BATHURST STREET (LIGHT HORSE MEMORIAL) HARDEN EDCC Owner on land. Jul-17
1. Commence the review of the Plan of Management for the Closed Portion of Bathurst
Street, (Light Horse Memorial) Harden as set out in the Local Government Act;
3. Investigate appropriate tourism signage to enable tourists to get to the Light Horse
Memorial from main arterial routes including the development of a Light Horse Way;
Letter sent to the Geographic names Board Jul-17
4. Seek grant funding for the development of a precinct plan incorporating the Light Horse
Memorial, Museum, park behind the memorial and the public amenities grants to be applied for when available. Jul-17
17/23 CONSERVATION MANAGEMENT PLAN BLACKGUARD GULLY, YOUNG DSG
Young LRC & Abacus Committee to nominate

2. Appoint a suitably qualified person to assist with the preparation of the plan of representatives to work with consultant to
management in accordance with the recommendations of the Conservation Management prepare Plan of Management for site.
Plan; Consultant tender invited but unsuccessful,
need to go back to consultant tender. Aug-17
3. Request the Young LRC to nominate a community member to be part of the Community
Reference Group (CRG); and
4. Request the Abacus Working Party to nominate a member to be part of the Community
Reference Group (CRG).
That Council defer the report to the 22 March 2017 Council Meeting.
LAND ACQUISITION FOR ROAD WIDENING PURPOSES AT VARIOUS LOCATIONS AS Gordon Garling Moffitt organising signatures
17/28 FOLLOWS; DI with property owners. Ongoing Jun-17
1. Lot 935 DP 75461 PARISH OF YOUNG, COUNTY OF MONTEAGLE PATERSONS
LANE, YOUNG (Owner, William Blackwood)
2. Lot 2 DP 733721 PARISH OF YOUNG, COUNTY OF MONTEAGLE SPRING CREEK
ROAD, YOUNG (Owner, Peter Mullany)
3. Lot 542 DP 754611 PARISH OF YOUNG, COUNTY OF MONTEAGLE TUMBLETON
LANE, YOUNG (Owner, Charles & Yolanda Mullany)
4. Lot 2 DP 754611 PARISH OF YOUNG, COUNTY OF MONTEAGLE TUMBLETON
LANE, YOUNG (Owner, Geoffrey Edgerton)
1) The Seal of the Hilltops Council be applied to the Deed of Agreement for each of the 4
property owners formalising the land acquisition for road widening purposes as follows;
I. Lot 935 DP 75461 PARISH OF YOUNG, COUNTY OF MONTEAGLE
PATERSONS LANE, YOUNG (Owner, William Blackwood)
33.5m2 at a total value of $13.06 inc GST and fencing cost of $605 inc GST for a total
compensation cost being $613.06 inc GST.
II. Lot 2 DP 733721 PARISH OF YOUNG, COUNTY OF MONTEAGLE
SPRING CREEK ROAD, YOUNG (Owner, Peter Mullany)
298.1m2 at a total value of $658.80 inc GST, total compensation cost being $658.80 inc
GST.
III. Lot 542 DP 754611 PARISH OF YOUNG, COUNTY OF MONTEAGLE
TUMBLETON LANE, YOUNG (Owner, Charles & Yolanda Mullany)
24.4m2 at a total value of $20.52 inc GST, total compensation cost being $20.52 inc GST
IV. Lot 2 DP 754611 PARISH OF YOUNG, COUNTY OF MONTEAGLE
TUMBLETON LANE, YOUNG (Owner, Geoffrey Edgerton)
80m2 at a total value of $26.37 inc GST and fencing cost of $330 inc GST for a total
compensation cost being $356.37 inc GST.
2) The following terms of compensation be applied
a. Council meeting the cost for the preparation of plan of subdivision
b. Council meeting all legal costs
c. Council purchasing the area of land at its pro-rata rateable value; and
d. Council meeting the cost of any fencing required
22 March 2017
PROPOSED PROGRAM - BITUMEN SEALING UNSEALED ROADS YOUNG RURAL
17/57 RESIDENTIAL AREAS
2. the balance of the funds be allocated to constructing and sealing 950m of Apps Lane
South; from the intersection with Murringo Road to the end of the fruit growing area.
Project to be added to works program Jun-17
PROPOSED EXTENSION OF URBAN HEAVY VEHICLE ROUTES PAVEMENT
17/58 RENEWALS - YOUNG
That Council apply to the Local Infrastructure Renewal Scheme (LIRS) administration, to
allow the pavement reconstruction of sections of Whiteman Avenue between Zouch Street
LIRS administration has approved extension.
and Park Avenues to be added to the Young Urban Heavy Vehicle Routes LIRS program.
DI To be added to works program for Sept / Oct Sep-17
17/61 Local Traffic Committee Meeting Minutes - 14 March 2017
Item 17/03:
1. 25/26m B-Double RAV route along Wickham Lane (between Milvale Road to Old Temora
Road) and Old Temora Road (between Wickham Lane and the eastern cul-de-sac end of
Old Temora Road); Waiting on gazette from NHVR Complete Jun-17
Item 17/07:
1. The Roads and Maritime Services information provided is noted
2. Council staff to install traffic classifiers along Albury Street between Vernon Street and
Bundarbo Street for a period of 6 months to collect traffic volumes, vehicle speeds and
vehicle classifications with the intension to request Roads and Maritime Services to
reconsider their recommendation. Interim results are to be provided to the June LTC
Meeting. Traffic counters installed April 17. DI Ongoing Jul-17
17/65 TENDER 306 OF 2017, SUPPLY AND DISPOSAL OF MOTOR GRADERS Letters have been sent DI Complete - Suggest Deletion Jun-17
PLANT 171
1. accept the quotation of Westrac for the supply and delivery of one Caterpillar 12M
motor grader in the amount of $384,780.00.00 inclusive of GST ($349,800.00 ex GST).
2. accept the quotation of Westrac for the trade of Council Plant No. 171, Caterpillar 12H
in the amount of $110,000.00 inclusive of GST, ($100,000.00 ex GST).
PLANT 215
motor grader in the amount of $384,780.00.00 inclusive of GST ($349,800.00 ex GST).
2. accept the quotation of Westrac for the trade of Council Plant No. 215, Caterpillar 12H
in the amount of $104,500,000.00 inclusive of GST, ($95,000.00 ex GST).
PLANT 9110
motor grader in the amount of $384,780.00.00 inclusive of GST ($349,800.00 ex GST); and
2. sell Plant No 9110 through an Auction site, i.e. Pickles or Grays Online
17/66 TENDER 307 OF 2017, SUPPLY AND DISPOSAL OF TWO (2) WHEEL LOADERS Letters have been sent DI Complete - Suggest Deletion Jun-17
Plant 148
1. That Council accept the quotation of Porter Equipment Australia Pty Ltd for the supply
and delivery of one Hyundai HL757-9-wheel loader in the amount of $218,271.90 inclusive
of GST ($198,429.00 ex GST).
2. That Council accept the quotation of Porter Equipment Australia Pty Ltd for the trade of
Council Plant No. 148, John Deere wheel loader 544J in the amount of $77,000.00
inclusive of GST, ($70,000.00 ex GST).
Plant 150
1. That Council accept the quotation of Porter Equipment Australia Pty Ltd for the supply
and delivery of one Hyundai HL757-9-wheel loader in the amount of $218,271.90 inclusive
of GST ($198,429.00 ex GST).
2. That Council accept the quotation of Porter Equipment Australia Pty Ltd for the trade of
Council Plant No. 150, Caterpillar wheel loader 938G in the amount of $71,500.00 inclusive
of GST, ($65,000.00 ex GST).
17/68 TENDER 309 OF 2017, SUPPLY AND DELIVERY OF TWO (2) WATER TANKER Letters have been sent DI Complete - Suggest Deletion Jun-17
PLANT 161
1. accept the quotation of Wagga Motors for the supply and delivery of one Isuzu
FXZ1500 Auto, fitted with a Barry Burrows Body in the amount of $247,291.00 inclusive of
GST ($224,810.00 ex GST).
2. accept the quotation of Wagga Motors for the trade of Council Plant No. 161,
Mitsubishi FV51 in the amount of $60,000.00 inclusive of GST, ($54,545.45 ex GST).
PLANT 9211
1. accept the quotation of Canberra Isuzu for the supply and delivery of one Isuzu
FXZ1500 Manual, fitted with a Barry Burrows Body in the amount of $232,914.00 inclusive
of GST ($211,740.00 ex GST).
2. accept the quotation of Canberra Isuzu for the trade of Council Plant No. 9211,
Mitsubishi FV51 in the amount of $75,000.00 inclusive of GST, ($68,181.82 ex GST).
26 April 2017
Report to go to June meeting - Suggest
17/73 DRAFT OPERATIONAL PLAN AND BUDGET GM deletion Jun-17
That Council endorse the draft Hilltops Council 2017-2018 Operational Plan and Budget for
public exhibition for a period of 28 days, noting the minor changes as tabled at the Council
Meeting.
17/74 DRAFT DISABILITY INCLUSION ACTION PLAN DSG Report to June Meeting - Suggest Deletion Jun-17
That Council;
1. Place the draft Disability Inclusion Action Plan, noting the changes as tabled at the
Council Meeting, on exhibition for a period of no less than 28 days from 1 May until 31 May
2017, on Councils website, administration offices and libraries;
Advertise and exhibit the draft Disability Inclusion Action Plan; throughout the Hilltops
Council area;
2. Draft a media release advising that the draft Disability Inclusion Action Plan is on
exhibition, the dates, where it can be viewed and how feedback can be provided;
3. Request members of the Healthy Shires and Access Committees to circulate information
about the exhibition of the draft Disability Inclusion Action Plan through their organisations,
networks and communities; and
4. all other previously engaged stakeholders be provided with a copy of the draft Disabilit
Inclusion Action Plan for review and comment.
GRANT PAYMENT UNDER COUNTRY TOWNS WATER SUPPLY AND SEWERAGE
17/76 PROGRAM DI Jun-17
That Council;
1. Commit to DPI Water that Councils Integrated Water Cycle Management Strategy will be
completed by December 2017 noting the project is currently well advanced and a Email to DPI Water sent 10/05/2017.
contractual arrangement has been formalised with Public Works Advisory (as consultant) to Letter sent #240589. Administrative
deliver the IWCM; process to claim funds underway.
2. Commit to DPI Water that Council will achieve best practice pricing requirements
commencing 30 June 2018, based on adopting the financial models included as part of the
Integrated Water Cycle Management Strategy currently being developed;
3. Endorse the recommended actions included in this report to achieve deemed compliance
with DPI Water requirements by 30 June 2018; and
4. Note that based on current proposed fees and charges for the 2017/18 year; Council is
anticipating a 70:30 split between usage and access revenue for residential water in the
Young area.
CUNNINGAR GRAIN TERMINAL RAIL SIDING DEVELOPMENT (DA 2016-048) -
17/81 SECTION 94A CONTRIBUTION
2. develop a road works cost sharing plan with GrainCorp Ltd with Council contributions to Work is being estimated for planned
be considered at a future quarterly budget review. DI commencement early July Sep-17
17/85 PROPOSED NAMING OF NEW ROAD, OFF BINALONG STREET, YOUNG
Lodged with
1. agree to the proposal to name the cul-de-sac created by the subdivision of Lot 101 DP Geographical
1219636, 60 Binalong Street, Young Francis Place and proceed to advertise the proposal; Lodged with Geographical names board for names board for
and DSG approval approval Jul-17
2. Provided no submissions are received in response to the advertising of the proposal
Council proceed with to name the cul-de-sac Francis Place.
YOUNG CULTURAL INFRASTRUCTURE MASTERPLAN: YOUNG TOWN HALL
17/87 PROPOSED WORKS DI Added to works program Sep-17
That Council reallocate the funds allocated toward the following projects
Young Town Hall Upgrade $20,000
Southern Cross Hall - Cultural Centre $20,000
Southern Cross Hall $80,750
In the 2016/17 Operational Plan, the Young Town Hall Upgrade program as detailed in the
Young Cultural Infrastructure Masterplan:
1. Acoustic treatment stage roof and ceiling; roof treatment Previous quotation for required
works $20,000
2. Refinish stage floor to suit touring productions and a greater variety of performances -
opinion of probable cost $20,000
Recommendation: install new board flooring and finish
3. Acoustic seal between dressing room and stage - opinion of Probable cost $20,000
Recommendation: Install acoustic wall linings to dressing room and acoustic seals to doors
4. Improve acoustics in auditorium - opinion of probable cost $50,000
Recommendation: Engage Acoustic Engineer. design and construct purpose built
auditorium acoustic ceiling
17/88 ESTABLISHMENT OF ALCOHOL FREE ZONES HARDEN MURRUMBURRAH DI Jun-17
1. renew the Alcohol Free Zones in accordance with section 644(B)(4) of the Local
Government Act 1993 for the townships of Harden and Murrumburrah currently signposted
and as shown hatched on the map attached to this report; signsbeingordered
2. approve of this extension for the maximum permissible time, being three (3) years to the
21 May 2020;
3. Council amend its signage by a suitably inscribed transfer or replacement signage, which
shall be fitted to the existing signage system; and
17/89 PROPOSED DOG PARK - JACK HOWARD RESERVE YOUNG DI Dec-17
1. Amend the Plan of Management (POM) for Jack Howard Reserve to include the
proposed use of a dog off leash enclosure; and Complete - suggest deletion
2. Advertise the amended POM for the statutory period On exhibition; closes 6th July
17/90 ROCKDALE ROAD DI to be included in works porgram Oct-17

That Council complete the bitumen sealing of Rockdale Road from Milvale Road to the Join
Emergency Facility in the current years works program.
not yet
17/93 Hilltops Access Committee Meeting Minutes - 12 April 2017 DSG not yet commenced commenced Aug-17
That Council endorses;
1. The development of a policy/standard for the application of urban house numbers
Added to agenda; Traffic Committee June
2. Develop a phased implementation plan for the Hilltops Local Government Area; DI 2017 Jun-17
3. Apply funds previously allocated by the former Young and Harden Councils to engage a
contractor to carry out the implementation plan; and
4. Refer the disabled parking space in front of Hilltops Chambers Boorowa to the Hilltops
Traffic Committee EDCC awaiting signs awaiting signs Jul-17
17/95 Red Hill Reserve Committee Meeting Minutes - 16 March 2017
That Council endorses; DI Underway Jun-17
Item 16/09: That 2 signs be erected on the corner of Pudman and Ford Street and Queen
Street, signs and posts to the value of $814.44, funded from the Life and Signs Project for
the Red Hill Reserve, Plan of Management.
17/99 TENDER 314 OF 2017, SUPPLY AND DELIVERY OF ONE (1) PRIME MOVER
That Council;
1. accept the quotation of Wagga Motors for the supply and delivery of one Mack Granite
500, in the amount of $218,782.83 inclusive of GST ($198,893.48 ex GST); and DI underway Jul-17
2. accept the quotation of Wagga Motors for the trade of Council Plant No. 3, Mack
Fleetliner CH in the amount of $45,100.00 inclusive of GST, ($41,000.00 ex GST).
TENDER 313 OF 2017: PROPOSED CONSTRUCTION OF FACILITIES AT HALL
17/100 BROTHERS OVAL
That Council accept the tender of Everdell Construction Pty Ltd of $516,507.43 ex GST
($568,048.17 incl GST) for the construction of the new amenities at Hall Brothers Oval. Building project has commenced Dec-17
DI
24 May 2017
PROPOSED ACCESS ARRANGEMENTS FOR PROPERTY OFF CAMPBELLS ROAD;
17/104 YOUNG DI Jul-17
1. act as an intermediary to legalise the existing access to Billaboola off Campbells Road via
a right of way over lot 5 DP754603; and Letter sent to applicant and property owner
2. receive a further report at the 28 June 2017, meeting of Council on options for access to
Billaboola should negotiations fail.
APPLICATION TO MODIFY DEVELOPMENT CONSENT NO. DA028/2013 FOR MOTEL

ACCOMMODATION, HOTEL ALTERATIONS AND ADDITIONS AND TWO LOT
17/105 SUBDIVISION AT LOTS 1 & 2 DP611161, 12-14 MARSDEN STREET, BOOROWA Consent granted - Suggest Deletion
That Council approves Modification Application DA028/2013 MOD 1 for motel
accommodation, hotel alterations and additions and two lot subdivision at Lots 1 & 2
DP611161, 12-14 Marsden Street, Boorowa as follows:
1. Amend condition no. 1 of the consent to reflect the modified plans and documentation;
2. Amend condition no. 8 of the consent to read: the linen plan shall not be released unti
such time as the requirements of the conditions of this consent relating to the subdivision
have been carried out;
3. Amend condition no. 9 of the consent to allow the subdivision to occur as the first stage
of the development;
4. Amend condition no. 13 of the consent to remove the reference relating to the two storey
motel units and travel distances;
5. Delete condition no. 65 of the consent requiring Lots 1 and 2 DP611161 to be
consolidated prior to the issue of an Occupation Certificate; and
6. Delete condition no. 101 of the consent relating to the two storey motel units and trave
distances.
17/109 DRAFT PROTECTED DISCLOSURES POLICY & PROCEDURE EDCC
Draft policy out on public exhibition until 30th
That Council place on public exhibition for a period of 28 days; of June Jul-17
1. The Hilltops Council Protected Disclosures Policy
2. The Hilltops Council Protected Disclosures Procedure; and
3. If no submissions received adopt the Hilltops Council Protected Disclosures Policy and
Procedure at the end of the 28 day exhibition period.
17/110 DRAFT ACCESS TO COUNCIL INFORMATION POLICY EDCC
1. Place the draft Access to Council Information on public exhibition for a period of 28 days; Draft policy out on public exhibition until 30th
and of June Jul-17
2. If no submissions received adopt the Hilltops Council Access to Council Information
Policy.
17/111 DRAFT PRIVACY MANAGEMENT PLAN EDCC
Draft policy out on public exhibition until 30th
That Council place on public exhibition for a period of 28 days; of June Jul-17
1. The Hilltops Council Draft Privacy Management Plan; and
2. If no submissions received adopt the Hilltops Council Privacy Management Plan at the
completion of the 28 day public exhibition period.
17/112 DRAFT COMMUNITY ENGAGEMENT POLICY EDCC
1. Place the draft Community Engagement Policy on public exhibition for a period of 28 Draft policy out on public exhibition until 30th
days; and of June Jul-17
2. If no submissions received adopt the Hilltops Council Community Engagement Policy at
the completion of the 28 day exhibition period.
17/113 YOUTH INITIATIVES COMMITTEE MEMBERSHIP EDCC
That Council seek further nominations for the Youth Initiatives Committee Call for nominations to be sent to media Jul-17
LOCAL GOVERNMENT REMUNERATION TRIBUNAL (LGRT) ANNUAL REPORT AND
17/114 DETERMINATION EDCC Complete - Suggest Deletion
1. Notes the Determination (Categories and Fees) set out in the Local Government
Remuneration Tribunals annual report, effective from 1 July 2017;
2. Set the Councillor Fee for the 2017/18 year at $11,570 in accordance with the Local
Government Remuneration Tribunal Determination; and
3. Set the additional Mayoral Fee at $25,250 in accordance with the Local Government
Remuneration Tribunal Determination.
17/119 PROPOSED ROAD CLOSURE, BRAEMAR LANE MONTEAGLE DI
1. consent to a third party to lodge an application for road closure for an unconstructed
Council Road between lots 261, 241 and 242 DP754582; Letters sent to all immediate neighbours
2. acknowledge the road will vest in the Crown upon closure and that the Department of
Industry Lands may deal directly with the third party through the private treaty sale
process; and Noted
3. consent to the road closure proceeding with requirement for an easement for access
along the alignment of the public road benefiting lots 261, 241 and 242 DP754582.
17/120 CRANFIELD OVAL DEVELOPMENT PLAN, YOUNG DI
1. Amend the scope of stage 1 of the Cranfield Oval two fields concept to include the works
required to allow the two fields to be playable; Works to commence 10 July
2. Fund the additional works required through deferring the Gus Smith Oval building
renovations required to provide additional storage; and
3. Consider both the Cranfield Oval and Gus Smith Oval projects in future capital budgets
and actively seek grant funding to complete these works.
17/122 Boorowa Irish Woolfest Committee - 8 March 2017 EDCC Complete - Suggest Deletion
That Council endorses
1. The minutes of the Boorowa Irish Woolfest Committee meeting 8 March 2017; and
2. The Irish Woolfest dates of:
- 29 September 2017 to 2 October 2017;
- 28 September 2018 to 1 October 2018; and
- 4 October 2019 to 7 October 2019
HILLTOPS COUNCIL AND BEST & LESS PTY LTD, LEASE PREMISES - TENANCY 1/50 Lease currently with General Manager being
17/125 66 BOOROWA STREET, YOUNG EDCC reviewed Jul-17
1. consent to the renewal of the lease and advise the Lessee that Condition 19 will not be
enforced; and
2. the General Manager and Administrator are delegated authority to execute all documents
on behalf of Council.
17/126 DEBTORS WRITE OFF EDCC
That Council authorise the write off for the following amounts;
1. Golden Time International 45.01 $65,659.47 2/4/2012
2. NSW Fire Brigades (138.07) $1,153.53 4/12/2010
3. Kennett Rural (84.03) $1,236.18 30/6/2005
4. ARTC (130.07) $3,776.07
5. ARTC (131.07) $1,577.38 28/6/2007
6. G Hall - (126.07) $2,273.79 11/2/2003
7. David William Scanlan (137.07) $1,092.95 4/6/2010
8. AMFM Constructions (133.07) $6,781.49 28/02/2009
9. Gammons Metal Recycling 309.01 $1,173.08 15/9/2014
10. EGT & BC Bateman 39.01 $910.30 2/10/2011
11. G Medway 199.01 $155.00 15/12/2012
17/127 SELECTION OF LGIS PLATFORM EDCC
That Council accepts the tender submission from Technology One and negotiates a contrac Negotiations underway. Tender price will be
for purchase and implementation for an LGIS Platform. made public once negotiations are finalised. Aug-17
28 June 2017
17/94 ESTABLISHMENT OF HILLTOPS COUNCIL SECTION 355 AUSTRALIA DAY

COMMITTEES

Responsible Officer: Director Corporate & Community
PURPOSE
The purpose of this report is for Council to consider the establishment of two
Hilltops Council Section 355 Australia Day Planning Committees for Young and
Harden. Boorowa currently has an Australia Day Community Committee this
existing committee will be reconstituted as a Section 355.
REPORT
Australia Day celebrations are integral to the communities of the Hilltops

Region. They provide an opportunity to recognise and celebrate the
contribution members of the public have made to their communities. The
three former Councils held Australia Day events in their areas. Maintaining
these important community events continues to be a priority for Hilltops
Council.
The organisation of these Australia Day events varied in the three former
Council areas. It is recommended that Section 355 Australia Day Planning
Committees be established for Young and Harden. And that Boorowas
Australia Day Community Committee be reconstituted as a Section 355.
Membership of the three Committees will consist of the following;
The Administrator/Mayor (or delegate)

1 Council Officer
Minimum 3 Community Members
Recently, a new Hilltops Council Section 355 Committee Standard Constitution

and Instrument of Delegation was drafted, endorsed and adopted by Council.
It outlines the objectives, functions, powers, and duties of s.355 Committees.
To successfully establish the above mentioned committees, the first step is to

call for nominations for membership.
It is proposed that a call for expressions of interest for membership to the

committees be advertised for a twenty-one (21) day period. After submissions
are received a further report to Council will be prepared to determine
membership of the committees.
47
28 June 2017
Under the Local Government Act, 1993 Council is able to delegate some of its
functions to a Committee of Council. A Committee is appointed and
reappointed in accordance with the provisions of Section 355 and Section 377
of the Local Government Act, 1993.
ATTACHMENTS
Attachment 1 - Hilltops Council Section 355 Standard Constitution and

Instrument of Delegation
RECOMMENDATION
1. endorse the establishment of two Hilltops Council Section 355 Australia

Day Committees for Young & Harden and;
2. advertise for expressions of interest for a period of 21 days.
48

Appendix1
Schedule to Hilltops Council Section 355 Committee Standard Constitution
Item I Name of Committee Australia Day Committees

Young, Harden & Boorowa
Item 2 Name of Council Group Corporate & Community
To arrange Australia Day

Item 3 Functions Delegated by Celebrations and select citizens
Councils to Committee of the year
Item 4 Restrictions on Functions Any works undertaken will be
Delegated with the knowledge and
approval of Councils General
Manager or their delegate
Item 5 Policies and Legislation the Local Government Act, 1993
Committee is required to
comply with in addition to those
set out in Clause 5.3 of the
Standard Constitution
Item 6 Date on which Constitution Hilltops Council election unless
concludes Council resolves to conclude
earlier. Council to re-adopt the
Constitution within 3 months of
the election
Item 7 Make up of Committee members Minimum 3 per Committee
Item 8 LRC members N/A
Item 9 Council employees Executive Director Corporate

and Community
Item 10 Name of Financial Institution N/A
and type of Account
Item 11 Name of any account operated N/A
by the Committee
Item 12 Area assigned to Committee Australia Day Committee
and/or map Young former Young LGA
Australia Day Committee
Harden former Harden LGA
Australia Day Committee
Boorowa former Boorowa LGA
Item 13 Additional Clauses or N/A
Amendments to Standard
Constitution or Schedule to be
listed in full body of
Constitution not to be altered
Item 14 Changes to Standard N/A

Constitution or Schedule
Item 15 Minimum number of meetings 3
per annum
28 June 2017
17/95 DRAFT FINANCIAL CONTRIBUTIONS AND DONATIONS POLICY

Responsible Officer: Executive Director Corporate and Community
PURPOSE
The purpose of this report is to recommend to Council that a draft policy for
Donations be considered and put out for public exhibition with a view to
adopting the policy.
REPORT
With the amalgamation, it is now time to consider the way in which the Hilltops
Council should provide financial contributions and donations to community
groups. Under Section 356 of the Local Government Act 1993, a Council may
assist groups and individuals financially under certain circumstances. Specifically,
the Act says:
(1) A Council may, in accordance with a resolution of the Council, contribute
money or otherwise grant financial assistance to persons for the purpose of
exercising its functions.
(2) A proposed recipient who acts for private gain is not ineligible to be
granted financial assistance but must not receive any benefit under this
section until at least 28 days public notice of the Councils proposal to
pass the necessary resolution has been given.
(3) However, public notice is not required if:
(a) the financial assistance is part of a specific program, and
(b) the programs details have been included in the Councils draft
operational plan for the year in which the financial assistance is
proposed to be given, and
(c) the programs proposed budget for that year does not exceed 5 per
cent of the Councils proposed income from the ordinary rates
levied for that year, and
(d) the program applies uniformly to all persons within the Councils area
or to a significant group of persons within the area.
(4) Public notice is also not required if the financial assistance is part of a
program of graffiti removal work.
The former Young and Harden Shires had programmes which provided funding
for community groups. The programmes were a mix of sponsorship and
donations. Previously the Young Council also had a Mayoral Scholarship Fund of
$8,000 per annum which was designed to provide a donation towards an
individuals tertiary education costs. It was targeted towards students from
families who may have struggled with tuition fees. In latter years the Council
struggled to get suitable recipients and it became a donation to those who
applied. In one instance, a person received the scholarship for four years.
49
28 June 2017
There are other organizations who are solely focussed on providing support to
country families to assist with tuition fees and requests should be made to these
organizations. Further, Council should be supporting groups and organizations
who undertake activities for the community which provide services and
opportunities for participation to build community well-being and capacity.
So why should the Council give donations?
There are many groups in the community which undertake a myriad of services
and provide opportunities for community members to participate in educational,
cultural and community service initiatives. Council provides assistance through a
number of avenues to encourage community participation and build
community goodwill and capacity. For example, the former Councils (and
subsequently Hilltops) have provided discounted rentals, (child care centres, golf
club) it provides in kind support for events (e.g. promotion on Councils Facebook
page, loaning of equipment, making staff available for certain events e.g.
Australia Day) and financial support through donations. A sum of $120,000 has
been included in the current Hilltops Budget. It is envisaged that some of this
money will be put towards sponsorships as part of the monies put aside in the
previous Councils budgets was used for these purposes.
It is envisaged that the policy will provide for two types of funds for contributions
and donations.
Fund 1 Small Scale Infrastructure Fund ($50,000)
This fund is designed primarily to assist organizations with providing infrastructure
for their community group. Council will fund up to 50% of the cost of the
infrastructure up to a maximum of $10,000.
Fund 2 General Fund for Community Financial Assistance ($30,000)

This fund is designed to assist community groups and organizations to undertake
special programmes or small-scale events. Council will fund up to 50% of the cost
of the event or programme up to a maximum of $500.
The remainder of the budget $40,000 will be put towards sponsorships and will be
the subject of a further report and draft policy to Council. Any Sponsorship Policy
will the subject of a separate public exhibition period.
The draft Financial Contributions and Donations Policy does not provide for
discounted rentals, sponsorships for larger community events or Council run
events. Sponsorships (as defined by ICAC) are not donations but are a
commercial arrangement in which a sponsor provides a contribution in money or
in kind to support an activity, in return for certain, specified benefits. Sponsorship
does not include the selling of advertising space or unconditional gifts, donations,
bequests or endowments. A sponsor expects to receive a reciprocal benefit
beyond a modest acknowledgement.
50
28 June 2017
The draft Financial Contributions and Donations policy also sets out criteria for
what Council will support and the responsibilities of organizations when they get
the funding.
Federal or State Government Funded initiatives will not generally receive
assistance.
Donations will not be made to groups, which are raising funds for an
individual.
There are no expectations of ongoing financial assistance for day to day
operations.
Applicant organizations must be based in the Hilltops Local Government
area or must be affiliated with, or provide opportunities for people within
the Hilltops.
Applicant organizations must not be already receiving ongoing financial
assistance from Council.
The organization will provide a report and evaluation on the use made of
the donated funds within 6 months of receiving the funds.
The extent to which the funded activity meets identified needs in Councils
Community Strategic Plan, Delivery Programme and other planning
documents.
It is envisaged that submissions will be called for twice a year although this may
change if there is a surplus of funds available for distribution.
How Will Donation Requests be Approved?
It is recommended that a sub-committee of the Council be formed to consider
applications to the two funds. After applications are considered by the Sub-
Committee, a report with recommendations will be forwarded to the Council for
approval.
Application forms will also be developed to enable groups to apply for funding of
their projects.
- Local Government Act Specifically Section 356
CONSULTATION
Consultation will be undertaken through public exhibition of the draft policy and
calling for public submissions.
POLICY IMPLICATIONS
The adoption of the policy will make for a more transparent process in the way in
which Council makes a financial contribution or a donation. It also provides all of
the Hilltops Community with an opportunity to apply for funding and to
understand the requirements of Council and the obligations of the group in
relation to receiving funding.
51
28 June 2017
The Draft Operational Plan contains a budget of $120,000 for donations and
financial support.
ATTACHMENTS
Attachment 1 - Draft Financial Contributions and Donations Policy
RECOMMENDATION
1. Approve the Draft Financial Contributions and Donations Policy be placed

on Public Exhibition for 28 Days; and
2. If there are no submissions received adopt the Hilltops Council Financial
Contributions and Donations Policy at the completion of the 28-day
exhibition period.
52
Draft
Contributions
and
Donations
Policy
TABLE OF CONTENTS
Document Control .................................................................................................................................... 1

Document History .................................................................................................................................... 1
1. INTRODUCTION ............................................................................................................................. 2
2. OBJECTIVE ..................................................................................................................................... 2
3. SCOPE ............................................................................................................................................ 2
4. LEGISLATION AND OTHER REFERENCES ...................................................................................... 3
5. PROVISIONS for ASSISTANCE.......................................................................................................... 3
5.1 Eligibility Criteria ...................................................................................................................... 3
5.2 Applications ............................................................................................................................. 3
5.3 Funding Guidelines .................................................................................................................. 4
5.4 Timing ...................................................................................................................................... 4
5.5 Consideration by Council ......................................................................................................... 4
Draft Contributions and Donations Policy 0

Document Control
Policy Draft Contributions and Policy Number TBA
Donations
Author/Reviewer Executive Director Corporate & Review Period and Date Reviewed within 12
Community months of election/4
yearly - September
This policy shall be reviewed: -

This policy shall be reviewed within 12 months of an election, and thereafter at four yearly
intervals at least, to ensure it meets all statutory requirements and the needs of council. It may
also be reviewed at other times as determined by council.
This policy commences as from the last date of adoption by Council as listed in the document
history and replaces all previous versions.
Subject to the provisions of the Local Government Act and/or Regulation, this policy may be
amended or cancelled by council at any time without prior notice or obligation to any person.
Document History
Date Status Version Resolution Description
28 June 2017 Draft 0.1 Presented to Hilltops Council for
endorsement, public exhibition 28 days

1. INTRODUCTION
Hilltops Council is committed to providing consistent, open and equitable financial assistance to the
community within the Hilltops Local Government Area. Council receives many requests for assistance
from community organisations throughout the year. These requests may be for either financial or in-kind
assistance, including the waiving of Councils fees and charges for an application or hiring. Any waiver
of fees which are subject to another council policy are not included. Council does not give financial
assistance to individuals.
Council is authorised to deal with these applications under section 356 of the Local Government Act 1993.
The policy outlines the requirements and criteria for Council to allocate financial assistance to suitable
residents and organizations within the Hilltops Local Government Area.
2. OBJECTIVE
This Policy creates an equitable and accountable means of providing assistance in either financial and/or
in kind form to recipients considered appropriate.
The objectives are:
To establish guidelines for determining donations to be made by Council.
To establish an annual calendar for the processing of all donation requests
To provide clear guidance on the criteria by which donation applications will be assessed and
allocations determined.
To provide a process that allows Council to conduct a meaningful comparison of requests for
donations.
To provide a process that allows the Council to maintain a more equitable distribution of Council
donations.
To enhance Councils appreciation and understanding of community groups operating in the
Hilltops LGA.
Council will operate two funds.
Fund 1 Small Scale Infrastructure Fund
This fund is designed primarily to assist organizations with providing infrastructure for their community
group. Council will fund a maximum of up to 50% of the cost of the infrastructure.
Fund 2 General Fund for Community Financial Assistance
This fund is designed to assist community groups and organizations to undertake special programmes
or events. Council will fund a maximum of up to 50% of the cost of the event or programme.
3. SCOPE
This policy applies to all community organizations in the Hilltops LGA which meet the specified criteria.
Note that this policy does not apply to sponsorships which are separately considered and funded by
Council. Sponsorships (as defined by ICAC) are not donations but are a commercial arrangement in
which a sponsor provides a contribution in money or in kind to support an activity, in return for certain,
specified benefits. Sponsorship does not include the selling of advertising space or unconditional gifts,
donations, bequests or endowments. A sponsor expects to receive a reciprocal benefit beyond a modest
acknowledgement.

4. LEGISLATION AND OTHER REFERENCES
Local Government Act 1993 (section 356)
5. PROVISIONS for ASSISTANCE

5.1 Eligibility Criteria
Council seeks to provide equal opportunity in the disbursement of funds and or provision of services. To
facilitate this end, the following criteria shall apply to all organisations in the consideration of applications
for assistance:
The organisation shall be clearly identified as being a Not for Profit organisation;
The organisation shall preferably be a legal entity or have a formalised governance
structure.
The organisation shall be able to provide financial accountability including a copy of the
previous years accounts;
The organisation shall be providing a community or cultural benefit for residents of
Hilltops LGA;
The organisation presents Council with an application for assistance;
The extent of local support/financial status is set out including previous donations by
Council;
Council support is not expected as ongoing and
Duplication or existing Council support for a similar cause
5.2 Applications
All applications shall be on Councils prescribed form and must be completed to the satisfaction of the
designated Council officer.
All applications are subject to acceptance and may be returned subject to:
Completeness of application;
Accuracy of information supplied; and
Duplication of request.
All organisations shall furnish Council with an undertaking to provide written confirmation of receipt of
assistance, and where requested, shall supply Council with an audited balance sheet indicating gross
receipts and disbursements.
Applicants are afforded the opportunity to provide any additional information/material supporting their
application and to discuss the application with the designated Council officer both prior to consideration
and subsequent to determination by Council.
Acceptance of an application and recommendation for assistance is not a guarantee of financial
assistance or assistance in-kind.
Applications for financial assistance shall be considered on their merits, taking into account the policy,
the circumstances of each case, the availability of funds in Councils budget and the relevant provisions
of the Local Government Act.
The canvassing of Councillors in promotion of any application may result in disqualification of the
application.

5.3 Funding Guidelines
In assessing applications, and in making recommendations to Council in relation to donations, the
following will be considered:
Federal or State Government Funded initiatives will not generally receive assistance.
Donations will not be made to groups, which are raising funds for an individual.
Applicant organizations must be based in the Hilltops Local Government area or must
be affiliated with, or provide opportunities for people within the Hilltops.
Applicant organizations must not be already receiving ongoing financial assistance from
Council.
The organization will provide a report and evaluation on the use made of the donated
funds within 6 months of receiving the funds.
The extent to which the funded activity meets identified needs in Councils Community
Strategic Plan, Delivery Programme and other planning documents.
5.4 Timing
Applications for assistance will be advertised in local media and will be called for twice a year in August
and February. Applications which are not received before the close off time will not be considered. Late
applications cannot be held over but may be re-lodged in the following financial year.
All contributions approved by Council will be paid during the financial year.
5.5 Consideration by Council

The gross funding amount for section 356 expenditure each year will be determined through Councils
Operational Plan Process. Council will make a final decision on financial assistance to be given to groups.
Financial Assistance to groups will be recorded in Councils Annual Report.
Failure to provide satisfactory acquittal evidence may disqualify the organization for future allocations of
funds.

28 June 2017
17/96 DRAFT WATER LEAKAGE STAGED PAYMENT POLICY

PURPOSE
The purpose of this report is to present the draft Hilltops Council Water Leakage
Staged Payment Policy subject to a 28-day exhibition period and opportunity for
public submissions.
REPORT
Council receives requests from time to time for water accounts to be waived or
rebated due to concealed or undetected water leakages on the customers
side of the meter. The requests have resulted from unexpected increases in the
water consumption amount payable by the customer.
This Policy provides guidelines for the administration of requests from residential
water customers in relation to a concealed or undetected leak which has
resulted in a larger than expected usage account due to higher than normal
consumption.
Council is responsible for repairing water leaks on Council-owned infrastructure

up to and including the water metre. The property owner is responsible for
repairing water leaks in the pipes carrying water from the water metre on to the
owners property and for payment of the water account in full.
While Council has no obligation to adjust water accounts affected by leakage in

private plumbing, Council will consider applications for water leakage staged
payment due to concealed or undetected water leaks in a number of
circumstances.
Local Government Act 1993

Local Government (General) Regulation 2005
CONSULTATION
The Draft Water Leak Staged Payment Policy will be publicly exhibited for a
period of 28 days with an opportunity for public submissions.
ATTACHMENTS
Attachment 1 - Draft Water Leakage Staged Payment Policy.
53
28 June 2017
RECOMMENDATION
1. Place the draft Water Leakage Staged Payment Policy on public exhibition
for a period of 28 days.
2. Should no submissions be received adopt the Water Leakage Staged

Payments Policy.
54
Draft
Water Leakage Staged
Payment Policy
TABLE OF CONTENTS

1. Introduction .......................................................................................................................................... 2
2. Objectives ............................................................................................................................................ 2
3. Legislation and Other References ....................................................................................................... 2
4. Scope .................................................................................................................................................. 2
5. Definitions ............................................................................................................................................ 2
6. Policy ................................................................................................................................................... 2
6.1 Responsibilities ........................................................................................................................ 2
6.2 Conditions ................................................................................................................................ 2
6.3 Applications ............................................................................................................................. 3
Draft Water Leakage Staged Payment Policy 0

Document Control
Policy Water Leakage Staged Policy Number TBA
Payments Policy
yearly - September

Document History
28 June 2017 Draft 0.1 Presented to Council for endorsement,
public exhibition 28 days

1. Introduction
Council receives requests from time to time for water accounts to be waived or rebated due to
concealed or undetected water leakages on the customers side of the meter. The requests have
resulted from unexpected increases in the water consumption amount payable by the customer.
2. Objectives
This Policy provides guidelines for the administration of requests from residential water customers in
relation to a concealed or undetected leaks which has resulted in a larger than expected usage account
due to higher than normal consumption.
3. Legislation and Other References

- Local Government (General) Regulation 2005
4. Scope
This policy applies to all properties in the Hilltops Local Government Area.
5. Definitions
leakage - means a leak that has occurred in the water supply pipework leading from the meter on the
owners property
Staged Payment means the entering of a payment plan to pay the water bill over a set period
agreeable to Council.
6. Policy
6.1 Responsibilities
Council is responsible for repairing water leaks on council-owned infrastructure up to and including the
water meter.
The property owner is responsible for repairing water leaks in the pipes carrying water from the water
meter onto the owners property.
The property owner is responsible for the payment of the water account in full including consumption
related leaks.
6.2 Conditions
Council has no obligation to adjust water accounts affected by leakage in private plumbing. However,
Council will consider applications for a water leakage staged payment due to concealed or undetected
water leaks in the following circumstances:
a) the undetected water leak was in a location that was not readily visible or apparent (eg below
ground, under a concrete slab, in a wall cavity etc)
b) the undetected leak was repaired by a licenced plumber in a timely and effective manner to
minimise water loss.
c) the property owner took all reasonable steps to ensure the leak was repaired as soon as
possible. Repairs should be completed within 30 days of a water account being issued or the
customer becoming aware of a possible leak
d) The payment plan can only be for a period of up to 12 months and the length of the staged
payment arrangement is at the discretion of Council.
e) That Interest accrued during the period of the payment plan will be written off if the payment
plan is adhered to.
6.3 Applications
Applications for staged payments shall be submitted in the following manner:
a) the application must be in writing and fully describe the circumstances
b) the application must be received within 30 days from the date that the leak was discovered or of
receipt of the consumption account
c) the leak must have been repaired within a reasonable timeframe from the date that the leak was
discovered
d) the application must be accompanied by a signed statement from a licensed plumber:
that the leak has been repaired in accordance with AS3500 by the plumber at the
property owners cost
why the leak was not detectable by the landowner

28 June 2017
17/97 HILLTOPS COUNCIL AND YOUNG GOLF CLUB LTD LEASE BY YOUNG GOLF
COURSE RESERVE TRUST IRRIGATION AND DRAINAGE MANAGEMENT PLAN
PROPERTY: YOUNG GOLF CLUB, WILLIAM STREET, YOUNG
Reference: F177.00
PURPOSE
The purpose of the report is to seek Council approval to renew the lease to the
Young Golf Club Ltd for a period of 20 years. This is the maximum allowable under
the Local Government Act. The subject land is Crown Land under the care and
control of Hilltops Council.
The current lease expires on 30 June 2017. The new lease is from 1 July 2017 to
30 June 2037 (20 years).
REPORT
Lease
The lease commences on 1 July 2017 and terminates on 30 June 2037. The rent is
$100 per year with no increases during the term of the lease.
As part of the lease the Irrigation and Drainage Management Plan has been
included. The term of the Irrigation and Drainage Management Plan agreement
is 3 years. The agreement commences on 1 July 2017 and terminates on 30 June
2020. There is no annual fee payable during the term of the agreement. There is
an option to renew for a further term of 3 years.
The Plan enables grey water from the Young Sewage Treatment Plant to be used
to irrigate the Golf Course. The Young Golf Course has recently resolved to be
merged with the Young Services Club. Once that is finalised the lease will need
to be transferred to the new entity.
Local Government Act (1993).
The rent is $100 per year with no increases during the term of the lease.
RECOMMENDATION
1. consent to the renewal of the lease; and

2. the General Manager and Administrator are delegated authority to
execute all documents on behalf of Council.
55
28 June 2017
17/98 CASH AND INVESTMENTS AS AT 31 MAY 2017
Reference: 1.3.4
Responsible Officer: Chief Financial Officer
PURPOSE
A monthly report detailing all Council investments in accordance with Clause 212
of the Local Government (General) Regulation 2005.
REPORT
A list of Councils cash and investments as at 31 May 2017, and the source of the
cash invested is detailed below.
Quarterly Investment Reconciliation 31 May 2017
Institution Date Maturity Interest
Lodged Date Rate Value
Westpac 04-Aug-16 04-Aug-17 3.00% 750,000
AMP Bank Ltd 20-Mar-17 20-Sept-17 2.75% 500,000
AMP Bank Ltd 27-Mar-17 25-Sept-17 2.75% 500,000
Bank of Queensland 20-Jan-17 21-Jul-17 2.80% 800,000
571 CBA 31-Aug-16 31-Aug-17 3.00% 750,000
574 Newcastle PBS 13-Sept-16 13-Sept-17 2.70% 250,000
580 National Australia Bank 11-Nov-16 11-Aug-17 2.74% 500,000
583 National Australia Bank 22-Nov-16 24-May-17 2.71% 500,000
584 National Australia Bank 25-Nov-16 28-Jun-17 2.72% 500,000
585 Bendigo Bank 28-Nov-16 28-Jun-17 2.72% 250,000
588 Newcastle PBS 13-Dec-16 13-Jun-17 2.75% 250,000
589 National Australia Bank 28-Feb-17 18-Oct-17 2.59% 400,000
590 Bankwest 28-Feb-17 25-Oct-17 2.60% 500,000
592 ME Bank 03-Mar-17 30-Aug-17 2.64% 500,000
593 Gateway Credit Union 08-Mar-17 04-Sept-17 2.65% 500,000
594 Newcastle PBS 15-Mar-17 13-Jul-17 2.50% 250,000
595 Newcastle PBS 15-Mar-17 15-Aug-17 2.50% 250,000
596 National Australia Bank 28-Mar-17 28-Sept-17 2.57% 250,000
597 Newcastle PBS 03-May-17 03-Aug-17 2.50% 250,000
598 National Australia Bank 24-May-17 20-Dec-17 2.52% 500,000
599 ME Bank 26-May-17 22-Nov-17 2.65% 500,000
600 ME Bank 26-May-17 20-Feb-18 2.65% 500,000
601 ME Bank 26-May-17 25-May-18 2.70% 500,000
602 Commonwealth Bank 28-May-17 28-Apr-18 2.50% 500,000
492 St George Bank 7-Sept-16 7-Sept-17 3.00% 1,000,000
494 St George Bank 21-Oct-16 21-Oct-17 2.85% 9,000,000
495 SA Police Credit Union 29-Nov-16 28-Jun-17 2.87% 2,000,000
496 Mystate 30-Nov-16 1-Jun-17 2.28% 2,000,000
497 Australian Military Bank 30-Nov-16 28-Jun-17 3.00% 1,000,000
500 Auswide Bank Ltd 2-Dec-16 6-July-17 2.81% 1,000,000
503 AMP Bank Ltd 15-Dec-16 13-Jul-17 2.80% 5,000,000
504 Bananacoast Credit Union 2-Mar-17 16-Nov-17 2.80% 2,000,000
505 Mystate 16-Mar-17 15-Jun-17 2.55% 2,000,000
507 Beyond Bank 12-Apr-17 12-Jul-17 2.65% 2,000,000
508 Auswide Bank Ltd 13-Apr-17 18-Apr-18 2.80% 1,500,000
509 Big Sky Building Society Ltd 09-May-17 08-Aug-17 2.60% 2,000,000
510 Beyong Bank 29-May-17 28-Aug-17 2.65% 2,000,000
511 Big Sky Building Society Ltd 29-May-17 28-Aug-17 2.60% 2,000,000
44,950,000
56
28 June 2017
Bank and Cash Managed Fund

B12 Bendigo Bank Ongoing 1,576,094
B13 NSW Treasury Corp Ongoing 7,798
254 NAB Premium Ongoing 1,206,222
149 IMB at Call Ongoing 5,000
233 Commonwealth at Call Ongoing 1,105,998
3,906,113
Total Cash and Investments 48,856,113
The year to date interest earned including accrued interest totals $1,499,863
which is 91% of the annual 2016/17 revised budget of $1,648,368.
Council investments comply fully with section 625 of the Local Government Act,
1993, Local Government (General) Regulation 2005 paragraph 212 and Councils
Investment Policy.
Certified by Judy Jordan, Responsible Accounting Officer, 19 June 2017.
POLICY IMPLICATIONS
The Investment Policy was adopted by Hilltops Council on the 24 May 2016.
The actual interest income earned for the financial year to date is 91% of the
revised budget.
RECOMMENDATION
It is recommended that the Statement of cash and investments as at 31 May 2017

be received.
57
28 June 2017
17/99 DRAFT DEBT RECOVERY POLICY AND DRAFT HARDSHIP POLICY
Reference: File No. B14.1.13/5.3.2.43

PURPOSE
The purpose of this report is to present a Draft Debt Recovery policy and draft
Hilltops Council Hardship Assistance policy to Council for adoption, subject to a
28-day public exhibition and opportunity for public submissions.
REPORT
Rates and user charges are the most significant income streams generated by
Hilltops Council. To ensure adequate cash flows and good financial health it is
important that Councils debt recovery is effective.
The purpose of the Draft Debt Recovery Policy is to maximize the collection of
rates, water and sundry income whilst ensuring a fair and equitable approach to
debt recovery and the maintenance of quality customer service.
This policy ensures outstanding debtors have the option to either pay their debt
or request a payment arrangement prior to the debt reaching the debt recovery
agency. Outstanding debtors do have to take responsibility for their outstanding
debts and take the appropriate steps to ensure action is not taken. Council does
not have the expertise or resources to take legal action against debtors in house.
For those ratepayers genuinely suffering from financial hardship, a Draft Hardship
Policy and accompanying application form has been created to ensure
appropriate guidelines are available for these circumstances.
This Hardship Policy ensures Council can assist those suffering financial hardship
by ensuring that appropriate arrangements are made that ensure the debt does
not grow and that a longer available term of repayment is available to assist with
the ratepayers cash flow during this difficult period of hardship.
Attached to this report is a Draft Debt Recovery Policy and a draft Rate Hardship
Policy for the Councils consideration.
Local Government Act 1993 (the Act)

Local Government (General) Regulation 2005 (the Regulation)
Privacy and Personal Information Protection Act 1998
Local Courts Act, 1970
Local Government Code of Accounting Practice and Financial Reporting
- OLG
Debt Collection Guideline for Collectors and Creditors - ACCC and ASIC
58
28 June 2017
POLICY IMPLICATIONS
Updated Hilltops Council policies
ATTACHMENTS
Attachment 1 - Draft Debt Recovery Policy

Attachment 2 - Draft Rate Hardship Policy
RECOMMENDATION
1. Place the draft Debt Recovery Policy on public exhibition for a period of 28
days;
2. Place the draft Hardship Policy on public exhibition for a period of 28 days;
and
3. If no submissions received adopt the Hilltops Council Debt Recovery Policy
and Hardship Policy at the completion of the 28-day exhibition period.
59
Draft
Debt Recovery
Policy
TABLE OF CONTENTS
TABLE OF CONTENTS........................................................................................................................... 0
1. INTRODUCTION ................................................................................................................................. 2
2. POLICY OBJECTIVES ........................................................................................................................ 2
3. POLICY SCOPE .................................................................................................................................. 2
4. LEGISLATION and other REFERENCES ............................................................................................ 2
5. DEFINITIONS and TERMS ................................................................................................................. 2
6. TYPES of DEBT .................................................................................................................................. 3
7. POLICY STATEMENT ......................................................................................................................... 3
7.1 ETHICS AND CONFLICTS OF INTEREST ............................................................................. 3
7.2 PRIVACY OBLIGATIONS ........................................................................................................ 3
8. RECOVERY ACTION .......................................................................................................................... 3
8.1 RATES AND CHARGES ......................................................................................................... 3
8.2 WATER CONSUMPTION ACCOUNTS ................................................................................... 3
8.3 SUNDRY DEBTORS ............................................................................................................... 3
8.4 AGREEMENTS FOR PERIODICAL PAYMENT ...................................................................... 3
9. ASSOCIATED MATTERS ................................................................................................................... 4
9.1 ACCRUED INTEREST ............................................................................................................ 4
9.2 LEGAL AND OUT-OF-POCKET EXPENSES .......................................................................... 4
9.3 SALE OF LAND ....................................................................................................................... 4
9.4 RESTRICTION OR DISCONNECTION OF WATER SUPPLY ................................................ 4
9.5 WRITING OFF DEBTS AND INTEREST ................................................................................. 5
9.6 ASSOCIATED DOCUMENTS.................................................................................................. 5
10. RATES, FEES and CHARGES .......................................................................................................... 5
11. NON-COMPLIANCE .......................................................................................................................... 5
Draft Debt Recovery Policy 0

Document Control
Policy Draft Debt Recovery Policy Policy Number TBA
yearly - September

This policy commences as from the last date of adoption by Council as listed in the document
history and replaces all previous versions.
Document History

1. INTRODUCTION
The purpose of this policy is to ensure effective control over debts owed to Council by maximizing the
collection of outstanding rates and sundry income. Fulfilling the statutory requirements of the Local
Government Act 1993 and associated Local Government Regulations with respect to the recovery of
rates, charges and other debts. Also, to ensure consistency, fairness, integrity and confidentiality of all
proceedings for both Council and the debtor.
2. POLICY OBJECTIVES
In managing Councils most significant cash inflow, it is essential that an effective and equitable debt
management policy exists to recover all rates and charges revenue.
This policy outlines the principles and guidelines for managing the recovery of outstanding rates and
charges, incorporating the following major elements:
Aim to collect all rates and charges by the end of each rating year.
Apply a fair and reasonable approach to recovering overdue rates and charges.
Achieve and maintain an outstanding rates and charges ratio at or below industry standard.
Apply provisions of the Act relating to the sale of land as and when required.
3. POLICY SCOPE
Authority for implementation of the Debt Recovery Policy is delegated by Council to the General Manager
in accordance with the Local Government Act 1993.
The General Manager may delegate the debt recovery function to an authorised council officer. Other
finance staff will assist in the day to day administration of the debt recovery process which is in
accordance with relevant legislation and guidelines.
4. LEGISLATION and other REFERENCES

Local Courts Act, 1970
Local Government Code of Accounting Practice and Financial Reporting - OLG
Debt Collection Guideline for Collectors and Creditors - ACCC and ASIC
Trade Practices Act 1974
Division of Local Government circulars
Council employees shall refrain from personal activities that would conflict with proper execution and
management of Councils Debt Recovery Policy, Councils Code of Conduct provides guidance for
recognizing and disclosing any conflict of interest.
5. DEFINITIONS and TERMS

ACCC: Australian Competition and Consumer Commission
ASIC: Australian Securities and Investments Commission
OLG: Office of Local Government
the Act: Local Government Act 1993
the Regulation: Local Government (General) Regulation 2005

6. TYPES of DEBT
This policy addresses debts for:
rates and charges
water access and usage charges
kerb and gutter or footpaving charges
private works charges
sundry fees and charges.
Note that in addition to the original debt, Council may impose charges for interest and associated legal
expenses in accordance with the Local Government Act.
Accounts are deemed to be in arrears if the invoice or instalment notice is not paid by the stipulated due
date as disclosed on the invoice or notice.
7. POLICY STATEMENT
7.1 ETHICS AND CONFLICTS OF INTEREST
Officers shall refrain from personal activities that would conflict with proper execution and management
of Councils Debt Recovery Policy. Councils Code of Conduct provides guidance for recognising and
disclosing any conflicts of interest.
7.2 PRIVACY OBLIGATIONS

Personal information means information or opinion, whether it is true or not, about an individual that can
reasonably allow the individual to be identified.
A debtors personal information will be treated with respect and Council will comply with the Privacy and
Personal Information Protection Act 1998, when collecting and disclosing information throughout the debt
recovery process.
8. RECOVERY ACTION
8.1 RATES AND CHARGES
Recovery action will commence when rates/charges are not paid by the due date for each quarterly
instalment unless arrangements have been entered into (in writing) to make periodical payments under
Section 564 of the Local Government Act 1993.
8.2 WATER CONSUMPTION ACCOUNTS

Recovery action will commence when invoices issued are not paid by the due date unless arrangements
have been entered into (in writing) to make periodical payments.
8.3 SUNDRY DEBTORS

Recovery action will commence when invoices issued are not paid by the due date unless
arrangements have been entered into (in writing) to make periodical payments.
8.4 AGREEMENTS FOR PERIODICAL PAYMENT

Mutually suitable arrangements may be entered into with ratepayers requesting extensions to pay
outstanding amounts.

All requests for extensions or payment arrangements are to be made in writing, preferably by
completing Councils Application to Pay by Regular Instalment form. Payments can be made either
weekly, fortnightly, monthly or by other agreed arrangements.
All arrangements to pay outstanding water accounts must be made with the owner of the property. No
arrangement for payment may be made with a tenant of the property, unless they are the designated
rate-paying lessee.
The payment of debts by arrangements shall not remove the right of Council to recover current and future
charges.
If the arrangement is in arrears for a period of more than 14 days, and the debtor has not contacted
Council to acknowledge and advise of circumstances that have caused the default in arrangements,
Council will contact the debtor in writing advising that legal action may now commence as a result of the
default.
Where possible all private works should be prepaid to avoid creation of a debtor.
9. ASSOCIATED MATTERS
9.1 ACCRUED INTEREST
Interest accrues on a daily basis in accordance with Section 566 of the Local Government Act 1993 on
rates and charges that remain unpaid after they become due and payable.
The rate of interest is that set by the Council annually which must not exceed the statutory rate specified
by the Minister for Local Government by notice published in the Government Gazette. The rate of interest
is included in the Fees and Charges Schedule of Councils annual Operational Plan.
9.2 LEGAL AND OUT-OF-POCKET EXPENSES

All legal expenses incurred by Council in the recovery of outstanding debts may be charged against the
debtor in accordance with the Local Courts Act 1970.
Section 605 of the Local Government Act 1993, allows Council to add to the amount of a rate or charge
any reasonable out-of-pocket expenses incurred in tracing the person liable to pay the rate or charge.
9.3 SALE OF LAND

Council may proceed to sell land in accordance with Division 5 of Part 2 of Chapter 17 of the Local
Government Act, 1993 as follows:
Where any rate or charge is overdue and has remained unpaid for more the five (5) years from
the date on which it became payable, or:
Where any rate or charge is overdue in respect of vacant land and the amount overdue exceeds
the Valuer-Generals current valuation of the property.
The General Manager shall prepare an annual report for Councils consideration listing all assessments
to which the above two sections apply. The report will provide a detailed history of the circumstances of
each case together with a recommendation in relation to the possible sale of the land to recover the
overdue rates and charges.
9.4 RESTRICTION OR DISCONNECTION OF WATER SUPPLY

Where a Final Notice is not complied with within the stipulated time, the water supply may be either:
restricted by the fitting of a restriction device so as to make available only a nominal supply to
the consumer if the property is occupied (unless by a non-responsible tenant), or:
disconnected if the property is deemed to be vacant.

When a restrictive washer has been fitted to a meter, or alternatively the supply has been disconnected,
a card will be left at the premises notifying the occupant and advising that the water supply will be restored
on payment of all arrears owing, in addition to a reconnection fee.
The supply will not be restored until the total amount outstanding is paid, or other arrangements made to
the satisfaction of Council.
9.5 WRITING OFF DEBTS AND INTEREST

Debts to Council including accrued interest may only be written off or reduced by a resolution of Council,
or under delegated authority.
The types of debts which may be written off or reduced include:
rates and charges, under clause 131 of the Regulation.
accrued interest, under section 567 of the Act,
pensioners rates and charges, under section 582 of the Act,
sundry fees and charges, under section 610E of the Act (after due public notice)
Under Section 610E of the Local Government Act, delegated authority to write off or reduce fees is only
available in the following circumstances
for demonstrated financial hardship, or
for public benefit (eg. charitable projects), or
as recompense for poor customer services or other error on the part of Council,
because of the circumstances of a particular case, where full fee payment would be
unreasonable or inequitable.
The General Manager shall report any such write-offs to the next Council meeting.
In accordance with Clause 20 of the Financial Management Regulation, a resolution or order writing off
a debt must:
specify the debtors name;
identify the account concerned; and
specify the amount written off,
or must refer to a record kept by the Council in which those particulars are recorded.
9.6 ASSOCIATED DOCUMENTS

The following documentation is to be read in conjunction with this policy.
Debt Recovery Procedure
10. RATES, FEES and CHARGES

Councils Rate Schedule, and Fees and Charges Schedule, are included in the annual Operational Plan.
There is no charge for submitting a Hardship application or Request for Payment Arrangement.
11. NON-COMPLIANCE
Breaches of this policy by debtors may result in immediate legal action for debt recovery.
Non-compliance with this policy by staff may result in disciplinary action.

Draft
Hardship Policy
TABLE OF CONTENTS

1. INTRODUCTION ................................................................................................................................. 2
2. POLICY OBJECTIVES ........................................................................................................................ 2
3. POLICY SCOPE .................................................................................................................................. 2
6. TYPES of DEBT .................................................................................................................................. 3
7. POLICY STATEMENT ......................................................................................................................... 3
7.1 ETHICS AND CONFLICTS OF INTEREST ............................................................................. 3
7.2 PRIVACY OBLIGATIONS ........................................................................................................ 3
7.3 PAYMENT ARRANGEMENTS ................................................................................................ 3
7.4 WRITE OFF OF ACCRUED INTEREST .................................................................................. 3
7.5 CONSIDERATION FOLLOWING REVALUATION .................................................................. 3
7.6 APPLICATION PROCESS ...................................................................................................... 4
8. IMPLEMENTATION ......................................................................................................................... 4
8.1 ROLES AND RESPONSIBILITIES .......................................................................................... 4
8.2 COMMUNICATION.................................................................................................................. 4
8.3 ASSOCIATED DOCUMENTS.................................................................................................. 5
Draft Hardship Policy 0

Document Control
Policy Draft Hardship Policy Policy Number TBA
Author/Reviewer Chief Financial Officer Review Period and Date Reviewed within 12
months of election/4
yearly - September

Document History

1. INTRODUCTION
Hilltops Council acknowledges that from time to time some residents/ratepayers may suffer from financial
hardship.
The purpose of this policy is to provide empathy and assistance to those ratepayers who are experiencing
genuine hardship.
2. POLICY OBJECTIVES
The definition of Hardship to be used by Council is as follows: - A situation where a ratepayer is unable,
reasonably, because of illness, unemployment or other reasonable cause, to discharge their financial
obligations to Council and the Customer reasonably expects to be able to discharge those obligations of
payment and/or Service arrangements were changed. Financial hardship can be of limited or long-term
duration.
The Local Government Act 1993 allows Council to provide assistance to ratepayers experiencing
hardship. Hardship can result from a number of factors including:
Loss of employment by the consumer or family member
Family breakdown.
Illness including physical incapacity, hospitalisation, or mental illness of the consumer or family member.
A death in the family.
Natural Disaster.
3. POLICY SCOPE
Authority for implementation of the Rate Hardship Policy is delegated by Council to the General Manager
in accordance with the Local Government Act 1993.
The General Manager may delegate the hardship function to an authorised council officer. Other finance
staff will assist in the day to day administration of the hardship process which is in accordance with
relevant legislation and guidelines.

Division of Local Government circulars
Council employees shall refrain from personal activities that would conflict with proper execution and
management of Councils Debt Recovery Policy, Councils Code of Conduct provides guidance for
recognizing and disclosing any conflict of interest.

ACCC: Australian Competition and Consumer Commission
ASIC: Australian Securities and Investments Commission
OLG: Office of Local Government

6. TYPES of DEBT
This policy addresses hardship for:
rates and charges
water access and usage charges
kerb and gutter or foot-paving charges
7. POLICY STATEMENT
7.1 ETHICS AND CONFLICTS OF INTEREST
Officers shall refrain from personal activities that would conflict with proper execution and management
of Councils Rate Hardship Policy. Councils Code of Conduct provides guidance for recognising and
disclosing any conflicts of interest.
7.2 PRIVACY OBLIGATIONS

Personal information means information or opinion, whether it is true or not, about an individual that can
reasonably allow the individual to be identified.
A debtors personal information will be treated with respect and Council will comply with the Privacy and
Personal Information Protection Act 1998, when collecting and disclosing information throughout the debt
recovery process.
7.3 PAYMENT ARRANGEMENTS

Council may accept payment of rates and charges in accordance with an agreement and can resolve to
write off or reduce interest accrued on rates & charges if the person complies with the agreement.
The basic principle of any agreed financial arrangement is that the repayment should be sufficient to
cover expected future use of the service (as adjusted to ensure the customers financial position does
not worsen over a reasonable period of time) as well as providing continued reduction of debt at a
reasonable level (i.e. the customer should not be going into further debt under the arrangement).
The maximum assistance to be granted to the ratepayer is to be a repayments scheme over a three-year
period with no interest charge applied. In case if the hardship still persists, then ratepayer will have to
reapply and put in a fresh application.
7.4 WRITE OFF OF ACCRUED INTEREST

Council may resolve to write off accrued interest on rates and charges payable by a person if, in Councils
opinion, the reasons that the person was unable to pay the rates and charges when they became due
and payable were beyond the persons control, or; that the person is unable to pay the accrued interest
for reasons beyond that persons control, or; that the payment of the accrued interest would cause the
person hardship.
The waiver will be considered once the ratepayer agrees to enter in an arrangement to pay off the debt
in periodical payments by direct debit. The interest amount will be written off at the end of the financial
year if the payment arrangement is adhered to. In case of broken payments, interest will not be written
off.
7.5 CONSIDERATION FOLLOWING REVALUATION

Ratepayers who incur an increase in the first year following a general Revaluation of land values can
apply to Council for rate relief if the increase in the amount of rates payable will cause them substantial
financial hardship.

The criteria used to determine eligibility:
Property must be categorised residential for rating purposes.
Rates payable (net of pensioner concession) must be more than 6% of the gross annual household
income; and
Applicant must be an owner and an occupier of the property to which the rates relate and the
dwelling must be the applicants sole or principal place of living; and
Ordinary rate increase must be more in percentage terms than the amount determined by Council
at each revaluation. The ordinary rate increase is calculated as the ordinary rates payable for the
new rating year (being the first year in which new valuations are used) minus the ordinary rates
payable in the previous rating year increased by the allowed rate pegging increase for the year.
Maximum assistance will be capped at $200.00.
Assistance is calculated as follows:
One half of the ordinary rate increase up to a maximum of $200
No assistance is to be given for domestic waste management charges, levies, or special rates.
7.6 APPLICATION PROCESS

Ratepayers who wish to access the financial hardship provisions of this policy must provide sufficient
information to Council in order for an assessment to be made. Applicants should submit their request in
writing and are requested to complete the Hardship Application form detailing personal financial
information.
Please note that submitting the hardship application does not mean that it will be approved. Hardship
assistance is subject to approval and it can also be declined in case if the information provided is not
sufficient.
The applicant must be the owners/spouse or part owner of the property and be liable for the payment of
rates and charges on this property.
The property for which the hardship application applies must be the principal place of residency of the
applicant/s as the hardship relief will be provided on residential property only.
Applications under Section 601 of the Local Government Act 1993 must be submitted within 6 months of
the posting date of the rates notice in the first year of the general revaluation for rating purposes.
8. IMPLEMENTATION
8.1 ROLES AND RESPONSIBILITIES
The following Council officers are responsible for the implementation and the adherence to this
policy:
General Manager
Executive Director Corporate and Community
Chief Financial Officer
Revenue Accountant
Rates Officer
8.2 COMMUNICATION
This Policy will be communicated to the community and staff in accordance with Councils Policy,
Procedure and Process Framework and Councils Business Paper process. Following adoption by
Council the Policy will be made available on Councils website.

8.3 ASSOCIATED DOCUMENTS
The following documentation is to be read in conjunction with this policy.
Debt recovery Policy

28 June 2017
17/100 RATE PATH PROTECTION POLICY

PURPOSE
The purpose of this report is to inform Council of the Local Government

Amendment (Rates Merged Council Areas) Act 2017 and to present the Draft
Rate Path Protection Policy for adoption, subject to a 28-day public exhibition
and opportunity for public submissions.
REPORT
When the Hilltops Council was created on 12 May 2016, certain assurances were
made to affected communities, including a four-year rate path protection
commitment. This commitment was to ensure that rates paid by residents of a
newly amalgamated Council would not increase as a result of the merger for
four years by any more than they would have under their former Council.
On 29 March 2017, NSW Parliament passed the Local Government Amendment

(Rates Merged Council Areas) Act 2017, which came into effect three days
later (31 March 2017).
The Local Government Amendment (Rates Merged Council Areas) Act 2017,
enables the Minister for Local Government to make determinations that set out
the methodology to be used in setting rates and continuing the rate path
protection.
The Ministers determination can be viewed at:

http://www.legislation.nsw.gov.au/#/gazettes/2017.
The methodology selected is broadly consistent with the approach set out in the
proclamation that created Hilltops Council.
The former three Council areas of Boorowa, Harden and Young, were serviced
under different rating structures. With the merger, some properties that straddled
former Local Government Area boundaries are now considered amalgamated
properties.
Where a Council is issued with a single land valuation for such properties by the
NSW Valuer General under section 26 of the Valuation of Land Act 1916, the
determination enables Councils to apply a single rating structure to the newly
amalgamated property, regardless of the rate path protection. However, this
rating structure must be one of the structures that applied to one of the former
parcels contained within the newly amalgamated property.
60
28 June 2017
By selecting a single rating structure for a property to which two rating structures
formerly applied, changes in rates for affected landholders will occur. To provide
clarity and in keeping with the Governments rate path protection commitment,
Hilltops Council will apply the rating structure that will result in the lowest rates
being levied on the affected ratepayer in these situations.
The Policy sets out the process to achieve the objectives of the act. The Ministers
determination remains in place for the period of the rate path protection and will
expire on 30 June 2020.

- Local Government Amendment (Rates Merged Council Areas) Act 2017
ATTACHMENTS
Attachment 1 - Draft Rate Path Protection Policy
RECOMMENDATION
1. Place the draft Rate Path Protection Policy on public exhibition for a period
of 28 days; and
2. If no submissions received adopt the Hilltops Council Rate Path Protection
Policy at the completion of the 28-day exhibition period.
61
Draft
Rates Path Protection
Policy
TABLE OF CONTENTS
TABLE OF CONTENTS........................................................................................................................... 0
1. INTRODUCTION ................................................................................................................................. 2
2. OBJECTIVES ...................................................................................................................................... 2
3. APPLICATION ..................................................................................................................................... 2
6. Policy ................................................................................................................................................... 3
Draft Rates Path Protection Policy

0
Document Control
Policy Draft Rates Path Protection Policy Number TBA
Policy
Author/Reviewer Chief Financial Officer Review Period and Date This policy shall remain
in place until the rate
path protection period
concludes on 30 June
2020.

This policy shall remain in place until the rate path protection period concludes on 30 June
2020.
Subject to the provisions of the Local Government Act and/or Regulation, the Local
Government Amendment (Rates Merged Council Areas) Act 2017, this policy may be
Document History

1
1. INTRODUCTION
Hilltops Council was created on 12th May, 2016, at this time an assurance was made to affected
communities regarding a four-year rate path protection commitment. This commitment was to ensure that
rates paid by residents of a newly amalgamated Council would not increase as a result of the merger for
four years.
On 29 March 2017, the NSW Parliament passed the Local Government Amendment (Rates Merged
Council Areas) Act 2017, which came into effect three days later (31 March 2017).
The Local Government Amendment (Rates Merged Council Areas) Act 2017 enables the Minister for
Local Government to make determinations that set out the methodology to be used in setting rates and
continuing the rate path protection. This methodology provides guidance for the handling of propertys
that straddled the former Council boundaries.
2. OBJECTIVES
To detail the processing of requests to amalgamate parcels of land that straddle the boundary between
the previous Local Government of Boorowa Council, Harden Shire Council and Young Shire Council.
To comply with the statutory requirements of the LSW Local Government Act 1993, Local Government
(Council Amalgamations) Proclamation 2016 and the Local Government Amendment (Rates Merged
Council Areas) Act 2017.
To define how requests for the amalgamation of parcels of land straddling the previous local government
boundary between Boorowa Council, Harden Shire Council and Young Shire Council will be processed
by Hilltops Council during the rate freeze period.
3. APPLICATION
This policy applies to parcels of land within the Hilltops Council LGA that straddle the previous local
government boundary between Boorowa Council, Harden Shire Council and Young Shire Council, which
are amalgamated by Property NSW.
This policy applies for the duration of the rate freeze period prescribed by the Local Government
Amendment (Rates Merged Council Areas) Act 2017.
Local Government (Council Amalgamations) Proclamation 2016
Local Government Amendment (Rates Merged Council Areas) Act 2017.
Valuation of Land Act 1916


2
6. Policy
Requests for the amalgamation of parcels of land straddling the previous local government boundary of
Boorowa Council, Harden Shire Council and Young Shire Council must be made in writing. Council will
forward the requests to Property NSW for determination and processing.
Hilltops Council will only support requests for amalgamation across the previous local government
boundary between Boorowa Council, Harden Shire Council and Young Shire Council, and where a
council is issued with a single land valuation for such properties by the NSW Valuer General under section
26 of the Valuation of Land Act 1916.
To provide clarity and in keeping with the NSW Governments rate path protection commitment, councils
should apply the rating structure that will result in the lowest rates being levied on the affected ratepayer
in these situations.

3
28 June 2017
17/101 DRAFT DISABILITY INCLUSION ACTION PLAN

Responsible Officer: Director Sustainable Growth
PURPOSE
The purpose of this report is to seek Councils endorsement of the draft Disability
Inclusion Action Plan following public exhibition and feedback.
REPORT
A Disability Inclusion Action Plan is required to be prepared by amalgamated

Councils as a stand-alone document which must be adopted by, 1 July 2017.
The actions from the Disability Inclusion Action Plan will ultimately form part of the
broader Community Strategic Plan for Hilltops Council when it is prepared post
September 2017, after the election of the new Council.
The plan focuses on four key areas of attitudes and behaviours, employment,
liveable communities and systems and processes. To begin the process of
drafting the plan Councils consultant held a number of forums with disability
services providers, people with disabilities, carers and families. An online survey
was also conducted as a means of identifying existing gaps and areas for
improvement.
The draft Disability Inclusion Action Plan was presented to Council at its meeting
of 26 April 2017, where it was resolved to place the document on public
exhibition for 28 days. The draft Plan was accordingly placed on exhibition from 1
May 2017 until 31 May 2017. The draft Plan was also provided to members of the
community that attended the public forum sessions and members of the Access
and Healthy Shires Committees.
Four (4) written submissions were received from service providers and members of
the public with additional comments being provided through the Healthy Shires
Committee. The subject of the submissions centred around access to, and
awareness of, public toilets; access to Council buildings; definitions; and ongoing
engagement with facilities users. As far as practicable these comments have
been incorporated into the Plan. Overall the Plan was relatively well received by
service providers and the context and content of the Plan has not materially
changed from the plan presented to Council in April 2017.
The Disability Inclusion Action Plan is now presented to Council for adoption in
accordance with legislative requirements. Post adoption the Plan will be
published to Councils website, forwarded to the NSW Disability Council and
LGNSW as required by legislation.
62
28 June 2017
Council, as an amalgamated organisation, is required to have a Disability

Inclusion Action Plan in place by, 1 July 2017.
CONSULTATION
The draft Disability Inclusion Action Plan was placed on public exhibition form 1
May until 31 May 2017, with copies being forwarded to those that attended the
forums as well as members of the Healthy Shires and Access Committees.
There are not considered to be any financial implications arising from this report.
ATTACHMENTS
Attachment 1 - Disability Inclusion Action Plan
RECOMMENDATION
1. Adopt the Disability Inclusion Action Plan as presented;

2. Publish the Disability Inclusion Action Plan on the Hilltops Council website;
and
3. Forward the Disability Inclusion Action Plan to the NSW Disability Council
and LGNSW.
63
Disability
Inclusion
Action Plan
June 2017
CONTENTS
Document Control ...................................................................................................... 3

Document History ...................................................................................................... 3
Message from The Interim General Manager ............................................................ 4
Vision for Inclusion..................................................................................................... 5
Policy and Legislative Context ................................................................................... 6
Our Community Profile .............................................................................................. 8
Community Consultation Findings ........................................................................... 10
Our Strategies and Actions ...................................................................................... 15
Promote positive attitudes and behaviours .......................................................... 15
Create liveable communities ................................................................................ 16
Support access to meaningful employment ......................................................... 18
Improve access to our systems and processes ................................................... 19
Our progress............................................................................................................ 21
Appendix 1: Glossary of terms......................................................................... 22
Hilltops Council Disability Inclusion Action Plan 2017-2021 2

Document Control
Policy Draft Disability Inclusion Policy Number TBA
Action Plan
Author/Reviewer Director of Sustainable Growth Review Period and Date Reviewed within 12
months of election/4
yearly - September

This policy shall be reviewed within 12 months of an election, and thereafter at four yearly intervals at least, to ensure it meets all statutory requirements
and the needs of council. It may also be reviewed at other times as determined by council.
Subject to the provisions of the Local Government Act and/or Regulation, this policy may be amended or cancelled by council at any time without prior
notice or obligation to any person.
Document History
26 April 2017 Draft 0.1 Presented to Hilltops Council for
26 April 2017 Draft 0.2 17/74 Endorsed for public exhibition 28 days
28 June 2017 Draft 0.3 Presented to Hilltops Council for adoption

Message from The Interim General Manager
I am pleased to present our Disability Inclusion Action Plan 2017-2021. The plan aims to change perceptions of people with disability and promote inclusiveness
and accessibility within Hilltops Council communities. A range of barriers have been considered such as access to information, services, buildings and facilities.
This plan explains how we will improve the lives of people with disability in our community.
All Councils in New South Wales are required to undertake disability inclusion action planning by June 2017 as part of their commitment to improving access for
those with a disability. As a new Council, we have prepared a standalone Disability Inclusion Action Plan. Following election of Councillors in September 2017,
we will integrate our strategies and actions into our Integrated Planning and Reporting framework.
Disability Inclusion Action Planning for amalgamated Councils is an eight-step process. We have reviewed Councils policies and services, and identified
potential barriers and improvements across Councils portfolio. We asked the community about the barriers they face and their ideas for improvement.
Strategies and actions were prepared with consideration to legislation and plans, as well as to the unique needs of our newly formed local government area. Our
Disability Inclusion Action Plan went on public exhibition to seek feedback and comment from the community.
Council executive will have accountability and ownership of our plan, and will play a key role in championing inclusion throughout Council. The Hilltops Healthy
Shires and Access Committees will support the development, implementation and evaluation of our plan.
This Disability Inclusion Action Plan is an important step in building strong communities that meet the needs of all residents and visitors.
Anthony McMahon
General Manager

Vision for Inclusion
It is important to the people of Hilltops that our community grows together to become an inclusive and accessible place where all people can participate equally.
Everyone in our community deserves equal economic, political and social rights and opportunities. We prioritise becoming an inclusive community that embraces
diversity and responds to community need.
Council understands its role in advancing human rights and commits to applying social justice principles to guide Council planning and business. Common
understanding of these social justice principles is important to realising our vision for inclusion.
Equity: We are committed to overcoming unfairness caused by unequal access to economic resources and power. We will support fair allocation of resources
and entitlements without discrimination.
Access: We support fair access to the resources, services, and opportunities essential to meet their basic needs and to improve their quality of life.
Participation: We provide opportunities for people to genuinely participate in discussions about decisions affecting their lives.
Rights: We believe in equal rights of all members of our community.
Council applies these principles in its decision-making and considers each of the four elements when considering projects and services. The social justice principles
have been applied across the eight stages of disability inclusion action planning.

Policy and Legislative Context
State and Commonwealth legislation make it unlawful

to discriminate against a person with disability.
The principles of the UN Convention on the Rights of
Persons with Disabilities promote and protect equal
rights and opportunities for people with disability.
This plan aligns with the National Disability Strategy
2010-2020 and the NSW Disability Inclusion Action
Plan, which identifies four priorities for creating an
inclusive community:
Developing positive community attitudes and
behaviours;
Creating liveable communities;
Supporting access to meaningful employment;
and
Improving access to services through better
systems and processes.

United Nations Convention on the Rights of Persons with Disabilities
Australian Standards Disability (Access to
Disability National Disability Disability
(AS 1428) Design Premises
Discrimination Insurance Scheme Services Act
for Access and Building) Standards
Act 1992 Act 2013 1986
Mobility 2010
National Disability Strategy 2010-2020
NSW Anti-Discrimination Act NSW Local Government Act NSW Government Sector
1977 1993 Employee Act 2013
Disability Inclusion Act 2014 (NSW)
NSW Disability Inclusion Action Plan

Attitudes and Livable Meaningful Systems and

behaviours communities employment processes

Disability Inclusion Action Planning process

Community Strategic Plan
Hilltops 2017-2027
Disability Inclusion Action Plan 2017-2021 Delivery Program 2017-2021
Annual Operational Plan

Our Community Profile
The main demographics of our community are

summarised here in a snapshot of Hilltops
Council. These figures are based on data from:
2011 Australian Bureau of Statistics;
Roads and Maritime Services Mobility
Parking Scheme; and
Public Health Information Development Unit
Social Health Atlas of Australia. Local Government Area
It is important to note that some of the figures in

this profile are built from the individual results for
the former Young Shire, Harden Shire and
Boorowa Local Government areas.

Community Consultation Findings
The community engagement activities occurred during February and March 2017, and consisted of:
Three community meetings for people with a disability, their families and carers (12 attendees);
One meeting with service providers (13 attendees, representing 5 services);
Meetings and discussions with Council staff; and
One community-wide survey, with 49 responses.
A number of key themes were identified from the findings of the community engagement activities. The engagement provides Council with valuable information
to assist and guide the development of the Disability Inclusion Action Plan. Below is a summary of the community consultation outcomes.

ATTITUDES AND BEHAVIOURS
WHAT IS WORKING WELL? WHAT NEEDS IMPROVEMENT?
Attitudes seem to have improved over the past decade. Creating a safe environment so people with a disability can self-identify and get the
Businesses show understanding of people with disability, eg motels support they need.
with accessible rooms, and hairdressers catering to the needs of Understanding around disability; what it is, what support can be given to improve the
children with autism. lives of people with disability.
Strong social capital with relatives and neighbours looking out for Focus on sport as a key setting for improving attitudes and behaviours.
each other, and people feel comfortable and able to ask for help in Celebrating the achievements of people with disability, and businesses and people
their immediate township. who support them.
Existing programs being delivered to break down the social isolation Ageing population means that the situation of many community members changes as
experienced by people with disability and improved community they transition into requiring support (older people) and providing support (baby
attitudes and behaviours. boomers and younger).
Programs and activities that are inclusive but not specific to people
with disabilities are breaking down barriers and encouraging a
unified community that values all participants.

LIVEABLE COMMUNITIES
Community transport service is valued by users. Community transport not branded in a way that it is easy to locate (its called Flexible
Liberty Swing at Carrington Park in Young is wonderful for our young Care Service). Needs rebrand and additional promotion.
people. Difficult to access older buildings and businesses. Barriers include poor
Some local doctors, chemists and supermarkets do home delivery merchandising, old buildings with steps and no ramps, and heavy doors.
and home visits. Difficult and unsafe to cross roads. Not enough crossings in main areas. Example is
Willingness of some business owners to build welcoming and crossing Albury Road (Harden) which is a state highway.
accessible businesses. Moving through and enjoying township areas can be difficult due to poorly connected
Progress has been made with ramps. Lambing Flat Enterprises paths, limited rest areas (seating), pavers used as a street treatment, and poor
(LFE) and Council have disabled lifts. Ramps at the public schools. signage to toilets.
Reserve angle parking works well for people with disability and Accessible toilets are not easy to access (located in wrong locations, need to travel
carers. across grass to access and walk uphill).
Young Cinema is accessible and supportive. Access and amenities at swimming pools, including heating pools, providing adult
change rooms, and changing lifts/hoists or ramp entry.
Young pool opening hours are good.
Transport could be improved by reviewing accessible car parking spaces, and
creating or extending loading zones at key public facilities.
Inter-town connectivity between main areas in Hilltops Council is limited due to poor
public transport, particularly the route between Young and Boorowa.
Involvement of people with disability in the development of public facilities. Navigating
buildings built by able-bodied people can be difficult.
Airlocks needed in public toilets with self-closer mechanisms.
Consideration needs to be given to a full size adult change facilities.
Fit disabled toilets and liberty swing with MLAK Key to permit any time access to
these facilities.

MEANINGFUL EMPLOYMENT
There is a bus to Cootamundra to take people to supported Very limited opportunity to find work in our communities.
employment. Business operators dont know how they can get involved or about supported wage
LFE runs supported employment programs and provides a variety of programs.
mainstream services for businesses such as commercial laundry, Council arent leading by example as a key employer.
window cleaning and garden maintenance. Lack of skill development and capacity building programs.
Programs with the PCYC support social interaction and improve In general, employer attitudes towards employing people with disability are poor.
opportunities and capacity building.
Stigma still remains in the community.
The YAG group provide a Friday gathering for people with disability
Transport is not available to and from work.
to build their capacity and skills through home skills and outings.
Poor celebration of people with disability volunteering and doing work experience.
There are a number of mainstream businesses that employ people
with disability.
Hilltops Community Hub offers volunteering opportunities to people
with a disability. The Hub also facilitates a number of events and
regular activities that promote social interaction and extension of
networks.

SYSTEMS AND PROCESSES
Good that community is involved in disability inclusion action Information linkages so that people can access a central, publicly available list of what
planning and given the opportunity to brainstorm and contribute to services are available in the community.
discussions. Make every effort to reduce red tape.
Good variety of community services available to the Hilltops Council offices and communication can be improved by altering the height of counters
community. at Council buildings, and installing hearing assistance (hearing loop).
Improved understanding of whats on offer within the service system by all people
involved. There is poor awareness of services and the breadth on offer (doctors,
Centrelink, hospital).
Support for people with disability to help access services (support with reading and
writing, communication etc).
Staff changeover makes sustained connections with services difficult.

Our Strategies and Actions
PROMOTE POSITIVE ATTITUDES AND BEHAVIOURS

STRATEGY ACTION OUTCOME RESPONSIBILITY TIMING
Work with the community to create a Provide support and advice to businesses Businesses are accessible to all. Council Ongoing
welcoming community. wishing to improve the accessibility of their Businesses
businesses. Chamber of
Commerce
Provide disability awareness training to Staff and Councillors have Council 2017/18
staff, new and current, as well as completed training. Ongoing
Councillors.
Deliver disability awareness training to Annual disability awareness Council 2018/19, then
businesses and the community. training delivered. Key employers annually
Community
leaders
Advocate for sporting and recreation Increased all abilities sporting Council Ongoing
opportunities for all abilities. opportunities available. Service providers
Sporting groups
Ensure all events delivered at Create accessibility guidelines for events Accessibility event guidelines Council 2017/18
Council facilities are accessible to all in Hilltops Council. distributed.
people.
Include access and inclusion criteria in Event Application Form updated. Council 2017/18
Event Application Form and approval Event organisers Ongoing
process.

CREATE LIVEABLE COMMUNITIES
Improve the accessibility of the Work with businesses to reduce physical Ability to access traders. Council Ongoing
township areas within Hilltops. barriers to inclusion. Businesses
Chamber of
Commerce
Implement a program to improve our Public toilets meet Access to Council 2020/21
accessible public toilets. Premises Standards.
Level of service meets community
expectations.
Public are aware of locations of
accessible toilets
Develop a plan that leads to the provision of Pathway plan completed and Council Ongoing
connected and accessible pathways in each implementation commenced.
township.
Increase the availability and standard when Regular rest stops available for Council 2020/21
replacing of rest (seating) areas along key people with disability. Chamber of
paths of travel in townships. Commerce
Undertake access appraisals of council Council buildings meet Access to Council Ongoing
buildings, infrastructure and facilities and Premises Standards.
identify priorities and upgrades required.

Improve the connectivity of public Advocate for improved public transport Public transport meets the needs Council Ongoing
and community transport options. within and between key towns and regional of users. State Government
locations. Businesses
Chamber of
Commerce
Service providers
Ensure that community transport responds Community transport plan Council 2018/19
to the needs of users. established. NSW Govt
Invest in improving the accessibility Plan to improve the accessibility of our Aquatics accessibility strategy Council 2020/21
of our swimming pools. swimming pools. Consider replacing developed.
lifts/hoists with ramps, developing adult
change facilities.
Plan for infrastructure that is Encourage universal design in the planning Facilities and infrastructure meet Council Ongoing
accessible for all. of new housing, infrastructure and buildings. Access to Premises Standards. Builders
Residents
Create local disability design reference All major developments are Council Ongoing
groups for key new major public facility design friendly. Community
developments.

SUPPORT ACCESS TO MEANINGFUL EMPLOYMENT
Improve Council employment Establish flexible work practices to Flexible work practices Council ongoing
conditions and opportunities for encourage an inclusive working implemented.
people with disability. environment.
Support existing social enterprises Review Councils procurement policy to Procurement policy reviewed. Council. 2017/18
to provide broader opportunities for address local and social benefit.
employment for people with
disability.
Advocate for employment Engage key employers to advocate for skill More employment opportunities Council 2019/20
opportunities for people with development and employment opportunities for people with disability. Major employers
disability. for people with a disability.
Celebrate the achievements of people with Number of communications Council Ongoing
disability in the workplace. promoting diversity in the Major employers
workplace. Chamber of
Commerce
Advocate for improved education and Availability of education and Council Ongoing
employment pathway programs in the employment pathway programs. Service providers
Hilltops community. State Government

IMPROVE ACCESS TO OUR SYSTEMS AND PROCESSES
Better understand, link and Work with service providers to complete a Needs analysis and systems Council 2017/2018
promote the service system for needs analysis and systems mapping of the mapping completed. Service providers
collective impact. disability sector.
Provide disability sector information linkages Clear and connected information Council 2018/19
on Councils website, and in hard copy on the disability sector provided Service providers
where appropriate, including National on Councils website.
Disability Insurance Scheme information
linkages.
Provide information and linkage support NDIS information linkages Council 2017/18
during the implementation and provided. Service providers
establishment of the National Disability
Insurance Scheme.
Support the ongoing operation of the Terms of Reference established Council 2017/18,
Interagency Network. for network. Service providers Ongoing
Ensure Council customer service Apply access and inclusion principles to Council communication is Council Ongoing
and communication is accessible to Councils communication channels. accessible.
all. Web Content Accessibility
Guidelines 2.0 implemented.
Hearing assistance provided.
Create communication guidelines for Communication guidelines Council 2018/19
ensuring that Council activities (consultation, developed and implemented.
presentations etc) are accessible for people
with disability.

Government services to be Review branding of community transport to Branding of community transport Council 2018/19
accessible to all users. limit confusion. is easy to find in directories. Service Providers
Partner with service provider, Government Increase of programs available for Council Ongoing
Agencies and organisations to deliver people with disability. State/Federal
projects and programs that support access Governments
and inclusion. Service providers
Continue to maintain health and community Current HACC level of service is State Government Ongoing
care (HACC) service levels to meet the preserved.
needs of clients. Council to advocate to
State and Fed Government who fund
services
Support campaigns and programs that Participation in HACC programs Council Ongoing
encourage people to access health and and services increases. Federal
community care (HACC) services. Government
Lobby for funding and services to meet the Services meet the needs of the Council Ongoing
needs of the community. community. State/Federal
Government
Promote our Liberty Swing across the Liberty Swing is used frequently. Council Ongoing
region. Service providers
Tourism operators

Our progress
GOVERNANCE
Council executive will have overall accountability for the Disability Inclusion Action Plan decision making. They will have responsibility and ownership of the
development and implementation of the Plan, and will play a key role in championing the importance of inclusion and planning for people with disability throughout
Council.
The Hilltops Healthy Shires and Access Committees will play an important role in supporting the development, implementation and evaluation of the Disability
Inclusion Action Plan. Further input and carriage will be sought from staff across Council as required.
Delivery of actions within the plan will always be dependent on the adequate allocation of resources by Council on an annual basis.
IMPLEMENTATION
The strategies and actions for the Disability Inclusion Action Plan will be implemented as outlined in this plan. In September 2017/18, new Councillors will be
elected to Hilltops Council. We are required to prepare and adopt our new Community Strategic Plan (CSP) and associated Integrated Planning and Reporting
documents by 30 June 2018. The Disability Inclusion Action Plan will be retrospectively integrated into our Delivery Program.
MONITORING AND REPORTING

Actions in the integrated DIAP will be summarised in Councils Annual Report and a copy of the implementation given to the Minister for Disability Services.
REVIEW
The Disability Inclusion Action Plan must be reviewed every four years.

Appendix 1: Glossary of terms
The following terms and abbreviations are used in this Disability Inclusion Action Plan.
TERM MEANS:
Act the NSW Local Government Act 1993.

Annual report a report of the activities of the previous financial year and contains a report of operations, audited financial
statements and an audited performance statement.
Budget a plan setting out the services and initiatives to be funded for the financial year and how they will contribute
to achieving the strategic objectives in the council plan.
Committee of management a group delegated the authority by local government under section 355 of the Local Government Act 1993
(Committees of mgt) (NSW).
Community Strategic Plan whole of community plan prepared by Council, outlining the long-term objectives towards achieving the
community vision.
Council the Hilltops Council.
Delivery Program a plan setting out the medium-term strategies and resources reflecting vision and aspirations of the
community, as well as objectives set in the Community Strategic Plan, for the next four years.
Disability Disability, in relation to a person, includes a long-term physical, psychiatric, intellectual or sensory
impairment that, in interaction with various barriers, may hinder the persons full and effective participation in
the community on an equal basis with others (Source: Disability Inclusion Act 2014, page 4).
Disability Inclusion Action Planning the process undertaken to understand and plan for the disability inclusion issues and outcomes for the
(DIAP) community.
Disability Inclusion Action Plan (DIAP) The plan outlining what Council will do to improve disability inclusion for Hilltops.
Disability Inclusion Act The Disability Inclusion Act 2014 (NSW) which prescribes requirements for Disability Inclusion Action
Planning.

TERM MEANS:
Executive the group comprising the GM and directors of the Hilltops Council.
Financial year the period of 12 months ending on 30 June each year.
Federal Government Agencies all relevant federal Government agencies involved in service provision relevant to this plan
Interim General Manager (GM) Interim General Manager of Hilltops Council.
Health and Community Care (HACC) The service delivered by other service providers to support people to remain in their homes.
Hilltops Council (HC) the Local Government Area subject of this Disability Inclusion Action Plan.
Human resources the staff employed by a council.
Indicator what will be measured to assess performance.
Integrated Planning and Reporting a framework for establishing local priorities and to link this information to operational functions.
Mobility Parking Scheme (MPS) the Scheme delivered by Roads and Maritime Services which issues and manages permits for mobility car
parking spaces.
National Disability Insurance Scheme the new way of providing support for Australians with disability, their families and carers. As an insurance
(NDIS) scheme, the NDIS takes a lifetime approach, investing in people with disability early to improve their
outcomes later in life.
National Disability Insurance Agency an independent statutory agency whose is responsible for implementing the National Disability Insurance
(NDIA) Scheme (NDIS).
NSW State Government Agencies all relevant NSW Government agencies involved in service provision relevant to this plan
Objectives Long term outcomes towards achieving the Community Vision. Objectives appear in the Community
Strategic Plan.
Operational Plan an annual action plan for Council.
Services assistance, support, advice and other actions undertaken by a council for the benefit of the local community.
Standards A level or quality of attainment. Often refers to formal Australian Standards.

TERM MEANS:
Strategic objectives the long-term outcomes the community is seeking to achieve over the next ten years toward achieving the
Community Vision.
Strategies four-year focus directed at achieving the objectives in the Community Strategic Plan. Strategies appear in the
Delivery Program.

28 June 2017
17/102 HERITAGE ADVISOR 2016/17 REPORT

PURPOSE
Hilltops Council received funding from the NSW Office of Environment and
Heritage for the provision of Heritage Advisor Services to the community. This
report provides details of the activities of Councils Heritage Advisor, Mr Ray
Christison for the 2016/17 financial year.
REPORT
Council provides a Heritage Advisor service to the Hilltops community free of

charge via funding arrangements with the NSW Office of Environment and
Heritage. Mr Ray Christison of Highground Consulting, Councils appointed
Heritage Advisor, attends Hilltops Council monthly, in the first two weeks of the
month, to assist Council and the community in managing the areas heritage
items.
During the 2016/2017 financial year activity has focused on expanding the reach
of the Heritage Advisory Service and managing the former Young and Harden
Shires Local Heritage Funds in a unified manner. Provision of advice to owners of
heritage items has continued and a management plan has been prepared for
the Light Horse Memorial in Murrumburrah. Review of the status of various
heritage items has also been undertaken and new places recorded. In addition,
advice has been provided to Council on various urban design and conservation
management issues.
The following has been achieved in 2016/17:
Unified management of the former Young and Harden Shires Local Heritage
Fund including discussions with property owners regarding works to be
undertaken. Relevant properties are:
Ardresier, Glen Ayr Road, Harden;

Bank of NSW (former), 319 Albury Street, Murrumburrah;
Bribbaree Presbyterian Manse, 48 Weedallion Street, Bribbaree;
The Calabash Homestead, 314 Douglas Gap Road, Murringo;
Crowther Shearing Shed, Reids Road, Crowther;
Currawong Stockmans Cottage, Hartfield Road, Harden;
Lower Coolegong Shearing Shed, 706 Jerrybang Lane, Bulla Creek;
Millard Centre, 192 Boorowa Street, Young;
Murringo Police Barracks, 2244 Murringo Road, Murringo;
Orizaba Homestead, 2706 Murringo Road, Murringo;
Pise Victorian Cottage, 122 Albury Street, Harden;
64
28 June 2017
St Johns Anglican Church, 15 Cloete Street, Young;

St Josephs Kindergarten, 10 Dundas Street, Young;
St Pauls Presbyterian Church, 26 Lynch Street, Young;
St Pauls Rectory, 40 Iris Street, Murrumburrah;
Young Showground Art Hall, 4570 Murringo Road, Young;
Victorian Cottage, 220 Neill Street, Murrumburrah.
Provision of advice on the management of heritage places across the Hilltops

Council area. During 2016/17 72 site visits were undertaken. Most of these
involved discussions with owners regarding management issues and/or
adaptive re-use.
Recording and formal significance assessment of additional places, including:
Collingwood Shearing Shed;

Collingwood Blade Shearing Shed;
Provision of formal advice on management of Council properties:
Blackguard Gully,
Former Boorowa Chambers,
Former Harden Shire Chambers,
Jugiong Catholic Cemetery,
Light Horse Monument, Murrumburrah,
Trinity Centre, Harden.
Provision of advice relating to various developments within the Hilltops

Council area.
Provision of advice regarding stabilisation and/or restoration of a wide

variety of buildings.
Development of a 2017/2020 Heritage Strategy.
Preparation of annual reports for the Heritage Branch, Office of Environment

& Heritage.
Council has an obligation to manage and provide advice on heritage items

within its local government area in accordance with the Heritage Act, 1977.
There are not considered to be any financial implications arising from this report,
the funds have been allocated as required from Councils adopted budget.
RECOMMENDATION
It is recommended that Council receive and note this report.
65
28 June 2017
17/103 HERITAGE STRATEGY 2017/2020

PURPOSE
Hilltops Council has been successful in obtaining grant funding for the continued
Heritage Advisor Service and Local Heritage Places Program. In order to
successfully implement these programs and meet the requirements of the NSW
Office of Environment and Heritage it is necessary to develop a Heritage Strategy
to guide how the grant money will be allocated.
REPORT
Council provides a Heritage Advisor Service and a Local Heritage Places

Program which is cofounded by grant money for the NSW Office of Environment
and Heritage. Council has recently received notification that $12,000 per annum
has been allocated for the 2017/18 and 2018/19 financial years to assist in
continuing in the Local Heritage Places program and a further $11,500 per
annum over the same two years for the Heritage Advisor Service. Council is
required to match the grant funding on a $1: $1 basis.
Part of the criteria for participating in these program is for Council to have an
adopted heritage strategy that provides guidance on how Council will meet the
criteria of the Heritage Branch key performance areas for managing cultural
heritage. The strategy has been prepared by Councils Heritage Advisory, Mr Ray
Christison, in accordance with the guidelines for the preparation of heritage
strategies.

CONSULTATION
No public consultation is required; the strategy however must be endorsed by
Council.
Council will need to allocate funds in the 2017/18 and 2018/19 budgets to match
the funds provided on at least a $1: $1 basis. The required allocation has bene
made in the 2017/18 budget allocation.
ATTACHMENTS
Attachment 1 - Hilltops Heritage Strategy 2017-2020.
RECOMMENDATION
It is recommended that Council receive and note this report and endorse the
Hilltops Heritage Strategy 2017-2020.
66
Hilltops Heritage Strategy
2017-2020
Introduction
This Heritage Strategy for 2017/2020 has been prepared to meet the
requirements of the Heritage Branch, Office of Environment & Heritage Three
Year funding agreement to support local government heritage management in
NSW.

The Hilltops Council covers an area on the Southwest Slopes of New South Wales
leading westward and southward into the Riverina. This is part of the South
Western Slopes Bio-Region, which extends from Cowra into Western Victoria.
The shire includes Towns of Young, Harden-Murrumburrah and Boorowa, and
the villages of Bendick Murrell, Bribbaree, Frogmore, Galong, Jugiong, Kingsvale,
Koorawatha, Milvale, Murringo, Reids Flat, Rye Park and Wombat and a number
of smaller localities. The council area contains many diverse places with
significance in the history of the Australian mining and the Australian migration
story. It also contains significant railway, pastoral and agricultural infrastructure.

This Heritage Strategy contains a series of objectives designed to ensure the
effective management of the shires cultural heritage. The strategy covers the
following key performance areas and outcomes proposed by the Heritage
Branch, NSW Department of Planning:

1. Caring for our heritage.
o Increased community participation, awareness and appreciation of
heritage
o Increased community participation, and proactive heritage urban
design and management
o Proactive heritage and urban design management
o Increased community participation, and proactive conservation and
management of heritage
o Council, owners and the community actively participate in active,
attractive and well managed heritage main streets
o Council proactively conserves and manages its heritage assets,
o Proactive heritage and sustainable development within the Council
area.
2. Knowing and valuing our heritage
o Suggested knowledge and proactive management of heritage
3. Valuing our heritage
o Increased awareness and appreciation of heritage by the Council,
owners and the community
o Proactive heritage and sustainable development

Implementation of the Heritage Strategy will be the responsibility of relevant
Council Managers and the Hilltops Heritage Advisor. The Heritage Advisor will
be responsible for review of the Heritage Strategy.
Hilltops Heritage Strategy 2017-2020 1

16 June 2017
1. Caring for our heritage
1.1 Increased community participation, awareness and

appreciation of heritage
Aim:
To encourage the community to be actively involved in the conservation and
promotion of the cultural heritage of the Hilltops region.

Actions:
Prepare and adopt a Council heritage policy.
Undertake a review of previous heritage studies with a focus on
community participation and input.
Maintain a list of suitably qualified heritage consultants.
Maintain a list of suppliers to support heritage management.
Promote good heritage practice among community groups and managers
of heritage items.
Assist community groups to properly manage heritage places under their
control by providing timely advice and assistance with management
planning.
Prepare Conservation Management Strategies for Council owned heritage
assets.
Assist community members in managing significant places by providing
small grants for approved conservation works.

1.2 Increased community participation in proactive heritage
urban design and management
Aim:
To encourage an ongoing dialogue between Council and the community
regarding urban design and management of streetscapes in the Hilltops area.

Actions:
Provide free advice to property owners, including on-site consultations as
required.
Provide heritage/urban design advice to Council and property
developers.
Provide advice on heritage/urban design issues prior to Development
Applications being prepared.
Provide Council with heritage/urban design advice on development
applications.

16 June 2017
1.3 Proactive heritage and urban design management
Aim:
To encourage the conservation of the heritage values important in the Hilltops
area when making decisions affecting urban design.

Actions:
Encourage the conservation of heritage values in the management and
development of places by waiving or reducing Development Application
fees, and adopting a flexible approach to planning and building
requirements for heritage places listed in the relevant LEPs.
1.4 Proactive conservation and management of heritage
Aim:
To engage with and support the community in managing and promoting heritage
places within the Hilltops area.

Actions:
Implement and promote a local heritage fund to support conservation and
restoration works on heritage places.
Support the development of heritage projects that contribute to local
tourism.
Support the establishment of an information-sharing network for owners
of heritage homesteads and woolsheds.
1.5 Council, owners and the community actively participate

in active, attractive and well-managed heritage main streets
Aim:
To create vibrant, attractive and welcoming main streets in towns and villages.

Actions:
Continue to manage the Young Heritage Conservation Zone to encourage
good design and conservation outcomes.
Review and upgrade the Harden-Murrumburrah Heritage Main Street
Study.
Implement the recommendations of the Murrungo Village study and
consider undertaking similar studies in other villages.
Establish Heritage Conservation Zones in the Boorowa, Harden and
Murrumburrah business districts.
Continue the implementation of the Council-adopted main street colour
palette and linked incentives program in Harden-Murrumburrah.

16 June 2017
1.6 Council proactively conserves and manages its heritage
assets
Aim:
To ensure that Council is seen to be taking leadership in the responsible
management of the communitys heritage assets.

Actions:
Prepare conservation management plans/conservation management
strategies for Council owned heritage items.
Ensure annual works budgets cover heritage asset maintenance and
repairs.
Review management plans and activities for Council owned heritage
items to ensure the cultural heritage of the items is protected.
Monitor the condition of Council owned heritage items consistent with
the requirements of conservation management plans/conservation
management strategies.
Monitor the condition & maintenance of non-Council owned heritage
items during travel around the shire to undertake other tasks.

1.7 Promote sustainable development as a tool for heritage

conservation
Aim:
To encourage practical approaches to heritage conservation to support
sustainable development.

Actions:
Work with property owners and developers to:
o Encourage the adaptive re-use of heritage structures, rather than
demolition and re-development.
o Encourage re-generation projects and urban design that respect
the cultural heritage of the shire.
o Ensure infill development meets accepted sustainability
requirements.
Provide pre-DA advice on matters affecting the sustainability of buildings.
Provide learning resources and learning opportunities for sustainability
and heritage awareness to Councillors, Council officers, owners of
heritage properties and the community.

16 June 2017
2. Knowing and valuing our heritage
2.1 Increased knowledge and proactive management of

heritage
Aim:
To identify and appropriately record the cultural heritage of the Hilltops shire.

Actions:
Undertake an Aboriginal Heritage Study covering the entire Hilltops
area.
Continue the ongoing of recording and assessment of heritage items in
the region.
Continue to engage with community groups to identify heritage items.
Identify opportunities to record archaeological evidence of Chinese
settlement in the district during the 19th and 20th centuries.
Implement a Plan of Management for the Blackguard Gully precinct.


16 June 2017
3. Valuing our heritage
3.1 Increased awareness and appreciation of heritage by the

Council, owners and the community
Aim:
To ensure that the Hilltops community understands and cares for its cultural
heritage.

Actions:
Prepare guideline documents for identifying and working with various
styles of buildings.
Make heritage information available to the community by maintaining
heritage information brochures and links to other relevant websites on
Councils website.
Work with community organisations to develop and conduct heritage
promotional events.
Ensure relevant Council Officers have skills appropriate to the effective
management of cultural heritage by;
o Preparing and providing briefings on relevant cultural heritage
principles and practices.
o Providing relevant learning resources and information regarding
learning opportunities.
o Providing ongoing mentoring to all planning staff.
Engage with the Heritage Near Me program to optimise the provision of
professional advice and funding for local heritage conservation and
interpretation

16 June 2017
28 June 2017
17/104 2016/17 LOCAL HERITAGE FUND ACQUITTAL

PURPOSE
In September 2016, Hilltops Council allocated funding to owners of properties of

significant cultural heritage value. This report provides information on the
acquittal of those funds.
REPORT
As part of the 2016/17 Local Heritage Places, Council allocated $38,500.00, to the
owners of properties of significant cultural heritage value. Part of the NSW Office
of Environment and Heritage grant funding requires Council to provide a report
on the works undertaken as part of the grant program.
The following projects were completed as part of the funding of the 2016/17
Local Heritage Places Grant Funding:
Former Harden Shire

Applicant Heritage item Project Total Applicants Local
address description project contribution heritage
cost Funding
Bank of 319 Albury St, Restore roof $4,415.82 $2,215.82 $2,200.00
NSW Murrumburrah & replace
(former) broken tiles
Currawong Hartfield Rd, Renew $6,690.34 $3,390.34 $3,300.00

Stockmans Harden verandah &
Cottage, weatherproof
Currawong building
Victorian 220 Neill St Replace $10,824.00 $7,524.00 $3,300.00
Cottage Murrumburrah guttering
Pise 122 Albury St Repaint Roof $2,500.00 $1,500.00 $1,000.00
Victorian Murrumburrah
Cottage
St Pauls 40 Iris St Reconstruct $7,012.00 $4,212.00.00 $2,800.00
Rectory Murrumburrah picket fence
(former)
TOTAL $31,442.16 $18,842.16 $12,600.00
Based on the approved funding agreement for 2016-17 financial year and the
local heritage funding expenditure of $12,600.00, the Heritage Branch will
reimburse $6,300.00
67
28 June 2017
Former Young Shire

Applicant Heritage Project Total Applicants Local
item description project contributio Heritage
address cost n Funding
Bribbaree 48 Restore $10,021.61 $7,221,61 $2,800.00

Presbyterian Weedallion bullnose
Manse (fmr.) St, verandah
Bribbaree
The 314 Douglas Repair $12,450.00 $10,450.00 $2,000.00
Calabash Gap Rd, verandah &
Murringo bullnose roof
Lower 706 Stabilise $5,646.14 $3,646.14 $2,000.00
Coolegong Jerrybang shearing
Shearing Lane, Bulla shed
Shed Creek structure
Millard 192 Restore main $3,450.00 $1.955.00 $1,500.00
Centre Boorowa St, foyer
Young & rear doors
St Pauls 26 Lynch Repair $3,650.00 $2,650.00 $1,000.00
Presbyterian Street, leadlight
Church Young Windows
TOTAL $35,222,75 $18,701.14 **$9,300.00
Based on the approved funding agreement for 2016-17 financial year and the
local heritage funding expenditure of $9,300.00, the Heritage Branch will
reimburse $3,100.00

The original amount to be dispersed for the two local heritage funding programs
was $38,500, Council will disburse $21,900 of this amount. Of the money disbursed,
Council will seek reimbursement from NSW OEH of $9,400 in accordance with the
funding agreements in place for the former Harden and Young Shire Councils.
RECOMMENDATION
It is recommended that Council receive and note this report.
68
28 June 2017
17/105 SUBMISSION TO NSW DPI LIQUOR & GAMING COMMUNITY IMPACT

STATEMENT DISCUSSION PAPER

PURPOSE
The NSW Department of Primary Industry has released a discussion paper on

Liquor and Gaming Community Impact Statements, and is seeking feedback by
26 July 2017. This report seeks Councils endorsement for the submission of
comments.
REPORT
Council has been provided an opportunity to make comments on the process of

Liquor and Gaming Community Impact Statements (CIS) in four key areas, being:
Evaluate the experience of CIS participation;
Evaluate current regulatory arrangements for liquor licences and CIS;
Identify alternative regulatory arrangements for liquor licences and CIS;
Provide advice on other relevant matters for liquor licences and CIS.
A CIS is prepared by a proponent of a liquor license application that makes an

assessment of the likely social impacts of the proposal. Minimum public
participation and notification requirements are set depending on the risk
categorisation of the liquor licence as either low or high. Low risk includes
packaged liquor (no shopfront), on premises sales (such as cafes) and extended
trading hours of such premises. High risk includes large premises, late trading and
premises in a major entertainment precinct.
Low risk requires notification to Council and Police Local Area Command while
high risk requires expands on this to include occupiers of premises within 100m,
special interest groups, gambling counselling services, local Aboriginal leaders,
Department of Family and Community Services, Roads and Maritime Services
and Health.
Council has, in the past, been requested to provide comments for low risk
applications for events such as the annual polo event at Garangula, with the
former Harden Council having only been requested once to provide comments
into a liquor license application that require a CIS. This involved the preparation
of a CIS post development consent and gave rise to some potential
inconsistencies between the consent document and the liquor license.
The CIS requirements and exemptions for low risk applications, such as small bars,
are unclear for both the community and the applicant; and for low risk
applications represent a duplication of the planning process.
69
28 June 2017
In the process of lodging a development application, a proponent must provide

an assessment of the likely impacts of the development as part of the application
and this must be assessed in the consideration of the proposal. Larger
developments, such as supermarkets, bars, clubs, hotels, that involve the sale of
liquor are referred to the NSW Police Area Command for crime risk assessment as
part of the planning process. However, high risk applications that requirement
more extensive notification as indicated above fall outside of the referrals and
concurrences of the NSW Planning system.
The misalignment of the various types of applications could be simplified by

establishing an integrated approval process for high risk liquor licences under the
Environmental Planning and Assessment Act, 1979. This would operate in a
manner not dissimilar to other integrated applications where general terms of
approval are sought during the planning process. Such a system would ensure
that any consent that is issued is assessed not only through the Environmental
Planning and Assessment Act, 1979 but also considered by other agencies prior
to any approval being granted and would remove any inconsistencies in
licences and consent documents.
Such an integrated approach through the planning system would allow for
greater community notification and participation as Councils are the closest form
of government to the community; would allow cumulative impacts in time, place
and regularity, to be assessed; and provide greater broader agency approach
to regulating the licensing system.
The Local Government Act, 1993, as one of its guiding principles, states that
Councils should work co-operatively with other councils and the State
government to achieve desired outcomes for the local community. The current
system of liquor licencing is not conducive to this principle as indicated above; a
simplified approach of exemptions through the existing State Environmental
Planning Policies, development application referral process and integrated
planning system would cater for the three different risk levels of liquor licences
that currently exist. Such a system would not place any additional burden on
Council, except for the need for referral, as applications that require a liquor
licence generally require development consent under the Environmental
Planning and Assessment Act, 1979 where the community impact, short term and
long term; social cohesion; traffic; noise and cumulative impact are assessed in
the consideration of proposals.
Council has been invited to provide a submission, but does not have a statutory
obligation to do so.
RECOMMENDATION
It is recommended that Council receive and note this report and make a
submission on the NSW DPI Liquor and Gaming Community Impact Statement
discussion paper as outlined in this report.
70
28 June 2017
17/106 DEVELOPMENT APPLICATION STATISTICS FOR MAY 2017
Reference: 154.00 (Y) /15.1.1 (B)

PURPOSE
The purpose of this report is to provide information on the status of development

applications (DA) determined and outstanding as at 31 May 2017.
REPORT
The DA statistics table provided below, outlines the status and processing times of
development applications for the month of May 2017.
The figures provided indicated that at the end of the reporting period:
forty-four (44) applications were approved under delegated authority,
one (1) application was approved at the May Council meeting,
fifty-five (55) applications were undetermined,
two (2) applications were withdrawn / cancelled
the net average processing time was 37 days, and
the median processing time was 22 days.
It should be noted that these figures are a monthly average, and include those
applications undetermined, and are not necessarily a true indication of DA time
frames. However, they are a good indication of how staff are progressing.
Complying development certificates (CDCs) are reported for information only,

and are not included in the processing figures, as these have a 10 day time
frame as prescribed by legislation. At the end of the reporting period:
two (2) CDCs were lodged,
three (3) CDCs were issued,
one (1) CDCs remained unissued.
Council is required to provide development applications data to the Department

of Planning and Environment by, 31 August each year. The data identifies all
development applications and modifications determined by Council, and all
CDCs and ancillary certificates (such as occupation, construction and
subdivision certificates) issued by Council. This data provided for information,
helps in compiling the data to send to the Department.
71
28 June 2017
POLICY IMPLICATIONS
This report is for information only, and there are no policy implications arising from
this report.
This report is for information only, and there are no financial implications arising
from this report.
ATTACHMENTS
Attachment 1 - DA report
Attachment 2 - CDC report
RECOMMENDATION
It is recommended that Council receive and note the status and processing times
for development applications, as at 31 May 2017.
72
ATTACHMENT 1 DEVELOPMENT APPLICATIONS
Processing
time (days
Clock
Date External Date
DA Number Applicant Site address Works Status stopped including
lodged referrals Determined
(days) weekends
& public
holidays
Lot 687
Saleyards Dwelling (alterations
T2013-058 29/10/2013 M Dujik Road, Harden and additions) Clock stopped 1302 31/05/2017 8
365 Albury
Street, RMS - 67
T2014-025 27/05/2014 R Muirhead Murrumburrah Commercial additions Clock stopped 1060 days 31/05/2017 40
171 Swift Street,
T2015-040 27/07/2015 D Tyrrell Harden Shed Clock stopped 642 31/05/2017 32
90 & 114
2015/DA-00066 Australian Telegraph Modification -
REV01 6/08/2015 Mustard Oil Road, Young Industrial alterations To be determined 259 31/05/2017 405
DPI W-
77 days
OEH -
77 days
Blantyre Farms Lots 1 & 2, Eulie EPA - 77
T2015-078 11/12/2015 Pty Ltd Road, Harden Piggery To be determined days 31/05/2017 537
Lot 247, Hume
Highway,
T2016-012 17/02/2016 N Barber Jugiong Dwelling Clock stopped 460 31/05/2017 9
RMS -
52 Elizabeth 240
2016/DA-00027 22/02/2016 S Norris Street, Young Sign Clock stopped 462 days 31/05/2017 2
Lot 11,
Anglican Church Kingsvale Demolish church and
T2016-014 23/02/2016 Properties Road, erect dwelling Approved 428 10/05/2017 14
Processing
time (days
Clock
Date External Date
(days) weekends
& public
holidays
Kingsvale
Robert Hardy & 1 Whites Road,

2016/DA-00064 28/04/2016 Danny Hardy Young Industrial building Clock stopped 398 31/05/2017 0
Wade Anthony,
CPC Land
Development 5 Forsythe To be determined
Consultants Pty Avenue, at June 2017
2016/DA-00086 31/05/2016 Ltd Young Subdivision - 18 lots Council Meeting 314 31/05/2017 51
4289 Olympic
Andy's Design & Highway Shed and shipping
2016/DA-00092 14/06/2016 Drafting South, Young container Approved 236 18/05/2017 102
18 Ewens
Street, Bendick
2016/DA-00139 22/08/2016 W Anthony Murrell Subdivision - 4 lots Clock stopped 271 31/05/2017 11
33 Little Street, Dwelling (alterations
2016/DA-00182 16/11/2016 K Sri Kantha Bendick Murrell and additions) Approved 140 2/05/2017 27
Andy's Design & 303 Robinsons
2016/DA-00189 29/11/2016 Drafting Road, Young Dwelling (new) Clock stopped 129 31/05/2017 54
3835 Lachlan Construction of road, DPI W -
Valley Way, storage shed and 120
DA 045/2016 29/11/2016 CSIRO Boorowa dam Approved 62 days 30/05/2017 120
68 Queen To be determined
Street, Subdivision and two at June 2017 DPE - 33
DA 046/2016 29/11/2016 F Vella Boorowa (2) dwellings (new) Council Meeting 32 days 31/05/2017 151
Continued Use -
Andy's Design & 215 Bribbaree dwelling extension
2016/DA-00196 16/12/2016 Drafting Road, Maimuru and verandahs Approved 12/05/2017 147
Processing
time (days
Clock
Date External Date
(days) weekends
& public
holidays
30 Jacksons
2017/DA-00010 23/01/2017 Peter Hosken Road, Young Swimming Pool Approved 49 19/05/2017 67
528 RMS -
Delta Chillingworks Industrial - bulk fuel 117
2017/DA-00015 8/02/2017 Agribusiness Road, Young facility To be determined 21 days 31/05/2017 91
A D Tanner 3441 Moppity
2017/DA-00017 10/02/2017 Constructions Road, Young Secondary dwelling Approved 51 16/05/2017 44
CPC Land
Development
Consultants Pty Lot 2, Neill Mixed use RMS - 36
T2017-006 15/02/2017 Ltd Street, Harden development Clock stopped 97 days 31/05/2017 8
Place of public
Andy's Design 3524 Moppity worship (alterations
2017/DA-00027 22/02/2017 and Drafting Road, Young and additions) Approved 32 31/05/2017 66
4404 Olympic Removal of
Highway North, demountable
2017/DA-00033 1/03/2017 D Gilbert Koorawatha dwelling Clock stopped 82 31/05/2017 9
Lot 20
Huntleigh
T2017-007 3/03/2017 M Woodward Road, Wombat Dwelling (new) Approved 5/05/2017 63
G&C 4 Spring Creek Commercial - Self
2017/DA-00038 6/03/2017 McCorkindale Road, Young storage units To be determined 17 31/05/2017 69
36 Telegraph
2017/DA-00039 7/03/2017 D Spring Road, Young Garage Approved 4/05/2017 58
To be determined
40 Saines Dwelling (new) - at June 2017
2017/DA-00040 7/03/2017 F J Hewlett Road, Young staged Council Meeting 74 31/05/2017 11
Processing
time (days
Clock
Date External Date
(days) weekends
& public
holidays
36 Telegraph Dwelling (alterations
2017/DA-00041 8/03/2017 D Spring Road, Young and additions) Approved 51 4/05/2017 6
31 Community facility -
Showground demolition of pavilion
Road, and erection of new
2017/DA-00046 10/03/2017 P Potbury Bribbaree shed To be determined 77 31/05/2017 5
602 Spring
Creek Road, DoP - 16
2017/DA-00047 14/03/2017 W Eastlake Young Dwelling (new) Withdrawn 31 days 24/05/2017 40
258 Albury
T2017-009 15/03/2017 W Lowder Street, Harden Garage Approved 9/05/2017 55
1095 Highbank
Lane,
2017/DA-00050 17/03/2017 D Mewton Memagong Dwelling (new) Approved 3/05/2017 47
2909
McMahons
Reef Road,
T2017-010 20/03/2017 W Lenehan Jugiong Dwelling (new) Approved 9/05/2017 50
130 Belmore Dwelling (alterations
2017/DA-00051 27/03/2017 M & C Miller Road, Young and additions) Approved 4/05/2017 38
63 - 65
Marsden
EVOCOM Street,
DA 010/2017 27/03/2017 Australia Boorowa Signage Approved 9/05/2017 43
Lot 11,
Corcorans
Court,
DA013/2017 27/03/2017 ARL Consulting Boorowa Self-storage units To be determined 24 31/05/2017 41
Processing
time (days
Clock
Date External Date
(days) weekends
& public
holidays
Demolition of existing
9 Caple Street, dwelling and erection
2017/DA-00052 28/03/2017 A Heidtmann Young of new dwelling Approved 5/05/2017 38
Aged care facility
61 Campbell (alterations and
2017/DA-00053 29/03/2017 Mercy Care Street, Young additions) Approved 19/05/2017 51
CPC Land
Development 36 Thornhill Subdivision (2 lots)
2017/DA-00055 29/03/2017 Consultants Street, Young and dwelling (new) Clock stopped 22 31/05/2017 41
37 - 39
Campbell
Street, Dwelling (new) and
DA 014/2017 30/03/2017 W Adams Boorowa shed Approved 8/05/2017 39
22 Orchard
2017/DA-00056 31/03/2017 Steadfast Homes Street, Young Dwelling (new) Approved 5 17/05/2017 42
2017/DA-00057 5/04/2017 Pederson Design 3612 Scenic Dwelling (new) and
Road, garage
Crowther Approved 16/05/2017 41
DA 15/2017 5/04/2017 R & K Keefe 22 - 30 Dillon Shed
Street,
Boorowa Approved 11/05/2017 36
2017/DA-00058 6/04/2017 Mr J Steel 47 Currawong Sheds - two (2)
Street, Young To be determined 27 31/05/2017 28
2017/DA-00059 6/04/2017 Mr J & Mrs E 12 Matilda Swimming pool -
Morris Place, Young inground Approved 28 18/05/2017 14
Modification -
2016/DA-00046 Judd Morris 12 Matilda retaining walls and
REV01 6/04/2017 Roofing Pty Ltd Place, Young dwelling alterations Approved 23 18/05/2017 19
Processing
time (days
Clock
Date External Date
(days) weekends
& public
holidays
16 Matilda Dwelling (new) and
2017/DA-00060 6/04/2017 Mr C Sargent Place, Young shed Clock stopped 27 31/05/2017 28
12 - 14
Marsden
DA 28/2013 4 Boys Hotel Unit Street, Modification - motel Approved (Council
MOD1 7/04/2017 Trust Boorowa alterations Meeting) 6 24/05/2017 41
38 Briggs
2017/DA-00061 10/04/2017 Ms L Genge Street, Young Garage / shed Approved 5/05/2017 25
14 Anderson
Mr G R & Mrs H E Avenue,
2017/DA-00062 10/04/2017 Walker Young Carport Approved 7 12/05/2017 25
6 Angel Court,
2017/DA-00063 10/04/2017 Mr R W King Young Garage Approved 16/05/2017 36
113 William Dwelling (alteration
2017/DA-00064 10/04/2017 Mr B Sheppard Street, Young and additions) Approved 34 25/05/2017 11
50
Chillingworks Dwelling (alterations
2017/DA-00065 12/04/2017 Mr D Drakulic Road, Young and additions) Approved 3/05/2017 21
McDonald's 39 Boorowa Commercial -
2017/DA-00066 18/04/2017 Australia Limited Street, Young alterations Clock stopped 23 31/05/2017 20
Mr B A & Mrs K 7 Giugni Place,
2017/DA-00067 18/04/2017 Dean Young Shed Approved 12/05/2017 24
Young
Showground, Grandstand
4570 Murringo (alterations and
2017/DA-00068 19/04/2017 Ms A Parkins Road Young additions) Clock stopped 16 31/05/2017 26
39 Back Creek
2017/DA-00069 19/04/2017 Mr D W Hubble Road, Young Shed To be determined 33 31/05/2017 9
Processing
time (days
Clock
Date External Date
(days) weekends
& public
holidays
69 Jugiong
Street, Dwelling (additions) -
DA 16/2017 19/04/2017 W Mullineaux Boorowa patio Approved 10/05/2017 21
14 McGee Shed/Studio - to erect
Ms A M Place, a colourbond shed
2017/DA-00070 20/04/2017 Streltschenko Murringo with amenities Clock stopped 30 31/05/2017 11
561 Wirrimah
2017/DA-00071 20/04/2017 Mrs I A Maguire Road, Wirrimah Shed Approved 11 24/05/2017 23
Dual occupancy - to
erect two free
62 Briggs standing fibre cement
2017/DA-00072 20/04/2017 W Anthony Street, Young dwellings Clock stopped 13 31/05/2017 28
2013/DA-00244 Andy's Design 222 Boorowa Modification: minor
REV02 21/04/2017 and Drafting Street, Young commercial extension Approved 5 10/05/2017 14
90 Hopefield
DA 17/2017 21/04/2017 B McRae Lane, Boorowa Shed Approved 24/05/2017 33
96 Hills Street, Dwelling (new) and
2017/DA-00073 26/04/2017 Steadfast Homs Young shed Approved 24/05/2017 28
5 Chums Lane,
2017/DA-00074 26/04/2017 Mr L S Bruce Young Carport - colourbond To be determined 28 31/05/2017 7
4570 Murringo
2017/DA-00075 27/04/2017 Anton Gasser Road, Young Circus Approved 4/05/2017 7
Multiple residential
development -
Accurate Design 51 Brock Street, dwelling (new),
2017/DA-00076 28/04/2017 and Drafting Young carport and garage To be determined 31/05/2017 33
181 Milvale Commercial - storage
2017/DA-00077 1/05/2017 Mr A Abbas Road, Young and display of cars for Approved 17/05/2017 16
Processing
time (days
Clock
Date External Date
(days) weekends
& public
holidays
sale
85 Golden
Grove Road,
2017/DA-00078 1/05/2017 S Langford Young Shed Approved 26/05/2017 25
26 Cemetery Dwelling (demolition)
DA 18/2017 1/05/2017 R & R Knight Drive, Rye Park and dwelling (new) To be determined 12 31/05/2017 18
65 Nasmyth
2017/DA-00079 2/05/2017 J F Cooper Street, Young Carport Approved 29/05/2017 27
Back Jugiong
T2017-00011 2/05/2017 Steadfast Homes Road, Jugiong Dwelling (new) Approved 2/05/2017 0
56 Dowling Dwelling (new) and
2017/DA-00080 4/05/2017 M Jolliffe Drive, Young shed Approved 29/05/2017 25
Modification -
commercial
2008/DA-00112 46 Cloete alterations and
REV04 4/05/2017 Mr D Cafe Street, Young additions Approved 15 26/05/2017 7
73 Lachlan
2009/DA-00048 Street, Modification: Reduce
REV01 4/05/2017 Mr R B Moore Koorawatha size of dwelling To be determined 31/05/2017 27
96 Wombat Shed - demolition and
2017/DA-00081 4/05/2017 S Rutter Street, Young erection Approved 25/05/2017 21
G B Property Pty Linden Road, RMS - 12
T2017-012 4/05/2017 Ltd Galong Composting facility On referral days 31/05/2017 27
Riverside Drive,
T2017-013 4/05/2017 J McMahon Jugiong Signage To be determined 31/05/2017 27
21 Simmonds
T2017-014 5/05/2017 H Cantrill Road, Harden Shed Approved 24/05/2017 19
2017/DA-00082 9/05/2017 M Davis 28 Boyds Lane, Dwelling (new) Clock stopped 12 31/05/2017 10
Processing
time (days
Clock
Date External Date
(days) weekends
& public
holidays
Young
96 Boundary
2017/DA-00083 10/05/2017 S P & W Hobson Road, Young Storage containers x 2 Clock stopped 12 31/05/2017 9
Clarke Street, Installation of a
T2017-015 10/05/2017 R Hockley Harden shipping container Clock stopped 1 31/05/2017 20
396 Currawong
Road,
T2017-016 10/05/2017 A Stewart Murrumburrah Subdivision Cancelled 15/05/2017 5
2 Jack Ward
T2017-017 15/05/2017 L Jarrad Drive, Harden Storage sheds Clock stopped 1 31/05/2017 15
4179 Olympic Commercial shed
Highway extension - loading
2017/DA-00084 11/05/2017 MA Steel South, Young bay Clock stopped 7 31/05/2017 13
Industrial
(manufacturing of
30 Old Temora shower screens and
2017/DA-00085 11/05/2017 M Eldick Road, Young wardrobes) Clock stopped 1 31/05/2017 19
78 North Street,
2017/DA-00086 12/05/2017 G B Bruce Bribbaree Shed Clock stopped 12 31/05/2017 7
Lot 30 Rye Park Dwelling (new) and
DA 19/2017 22/05/2017 J Landete Road, Rye Park shed On notification 31/05/2017 9
Lot 149
Lachlan Valley
Road,
Godfreys
DA 20/2017 22/05/2017 A Dillon Creek Rural fire shed To be determined 31/05/2017 9
2015/DA-00166 23/05/2017 JT Town Planning 15 Giugni Modification: Change
REV01 Place, Young subdivision from Strata Clock stopped 2 31/05/2017 6
Processing
time (days
Clock
Date External Date
(days) weekends
& public
holidays
to Community Title
2017/DA-00087 24/05/2017 Mr W Eastlake 602 Spring Dwelling (new)
Creek Road, Referral to DoPE
Young being prepared 31/05/2017 7
2017/DA-00088 24/05/2017 George 4388 Olympic Dwelling (alterations
Ferguson, Design Highway North, and additions)
West Koorawatha Clock stopped 2 31/05/2017 5
2017/DA-00089 24/05/2017 Richard & Jan 20 Osbornes Dwelling (alterations
Cloonan Lane, Young and additions) To be determined 31/05/2017 7
2017/DA-00090 26/05/2017 Scott Mellross 122 Old Shed
Monteagle
Road, Young To be determined 31/05/2017 5
26/05/2017 TSD Surveying Galong Road, Subdivision (rural) - 2
T2017-018 Galong lots Clock stopped 1 31/05/2017 4
29/05/2017 N & J Livissianos 52 Smith Street, Dwelling (alterations
T2017-019 Harden and additions) To be processed 31/05/2017 2
2017/DA-00091 29/05/2017 Mr G A 183 Belmore Garage
McManus Road, Young On notification 31/05/2017 2
2017/DA-00092 29/05/2017 Mr S A Friend Dwelling (new),
swimming pool, pool
Browns Lane, house, spa &
Young pontoon, To be processed 31/05/2017 2
2017/DA-00093 29/05/2017 Mr B Dean 7 Giugni Place, Retaining Wall
Young To be determined 31/05/2017 2
2017/DA-00094 29/05/2017 CPC Land Subdivision
Development (residential) - 4 lots
Consultants Pty 2 Purchas
Ltd Street, Young To be processed 31/05/2017 2
Processing
time (days
Clock
Date External Date
(days) weekends
& public
holidays
2017/DA-00095 Dennis Family 42 McMahons
30/05/2017 Homes Road, Young Dwelling (new) Clock stopped 1 31/05/2017 0
2017/DA-00096 34 Uppingham
Street,
31/05/2017 G Singh & P Wati Koorawatha Dwelling (new) To be processed 31/05/2017 0
ATTACHMENT 2 COMPLYING DEVELOPMENT CERTIFICATES
Processing
time (days
Date Status of including
Certificate No. Applicant Site address Works Date issued
lodged determination weekends &
public
holidays
2017/CD-00003 29/3/2017 Samaro Homes 19 Giugni Place, Young Dwelling (new) To be determined 33
10 Jasprizza Avenue, Dwelling (alterations and
2017/CD-00004 4/4/2017 C & A Taylor Young additions) Issued 15/5/2017 41
Commercial (change of
9/48 Boorowa Street, use) food and drink
2017/CD-00007 24/4/2017 K Richens Young premises Issued 15/5/2017 21
148 Rifle Range Road,
2017/CD-00008 4/5/2017 B Scifleet Young Swimming pool Issued 29/5/2017 25
28 June 2017
17/107 2016/DA-00086 - PROPOSED RESIDENTIAL SUBDIVISION - 5 FORSYTHE AVE,

YOUNG
Reference: 149.01 (Y)

Responsible Officer: Director of Sustainable Growth
PURPOSE
The report is presented to Council for determination as a number of submissions

have been received, objecting to the subdivision. There are also some minor
policy variations. This report recommends approval, subject to conditions.
REPORT
Application
DA No. 2016/DA-00086
Applicant: Mr W Anthony, C/ - CPC Land Development Consultants
Pty Ltd
Owner: Mr B M & Mrs CA Penson
Property: Lot 6 DP 874807, 5 Forsythe Avenue, Young, NSW, 2594
Development: Subdivision - 17 lot residential subdivision plus construction
of a new road
History of the application
31 May 2016 development application lodged for 18 lot

subdivision
8 June 2016 public notification commences
1 July 2016 - Council requests additional information including,

details of staging, assessment against the DCP
provisions, stormwater assessment, details on tree
removal, assessment on traffic impacts, assessment
in terms of context and setting, road connectivity
and road layout
6 July 2016 - public notifications closes (14 submissions received)
1 August 2016 - amended plans lodged for 17 lot subdivision and

some of the additional information request supplied
6 September 2016 - Council advises the applicant that the requested

tree information has not been supplied
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28 June 2017
29 September 2016 - Council advises the Applicant that additional

stormwater information is required and the tree
information has still not been supplied
10 January 2017 - Applicant supplies additional information on

stormwater and some additional tree information
10 March 2017 - Council advises the applicant that the requested

tree information (number and type of trees to be
removed) and stormwater information (pre and post
stormwater information) has still not been supplied
13 March 2017 - Applicant supplies additional stormwater and most

of the tree information.
Figure 1 Subdivision plan
74
28 June 2017
Site
The 1.959 hectare site is located approximately 1.7 kilometre east-north-east of
the Young CBD, on the northern side of Forsythe Avenue, and 100 metres east of
Hills Street. To the east of the site, approximately 100 metres away, is Isaacs Road.
There is also a private road (right of carriageway), that runs south off Forsythe
Avenue, towards the eastern end of the site
All the land to the west of Isaacs Road is zoned Residential, and the land to the
west of Hills Street, has been substantially developed for residential purposes
(small lots). The land immediately to the east, west and south of the site are also
developed for residential purposes, although the lots are larger (consistent with
the former rural zoning). The land to the north of the site has recently been
approved for subdivision (2014/DA-00129), which if developed would result in
twenty-five (25) residential lots of between 650 m2 and 1965 m2, with an average
lot size of 950 m2.
The site currently supports a dwelling house (built in 1998), and the only other
improvement is the internal driveway and some landscaping. The site slopes
generally from the west to the east, but also falls away to the south towards
Forsythe Avenue, midway through the property.
Figure 2 Locality plan
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28 June 2017
Figure 3 Aerial view
Figure 4 Street view (looking up site from Forsythe Avenue, south-east corner of
property)
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28 June 2017
Discussion
These matters need to be considered under section 79(C) of the Environmental
Planning and Assessment Act, 1979, as part of the assessment of the proposal.
79C(1)(a)(i) & (ii) - The provision of any EPI or draft EPI
State Environmental Planning Policies (SEPPs) and deemed SEPPs
There are no draft SEPPs or deemed SEPPs (formerly REPs) specifically relating to
a development of this nature, or to the area as a whole. There are a number of
SEPPs which relate to Hilltops Council as a whole, however, only the following
SEPP has any relevance to the development.
State Environmental Planning Policy 55 Remediation of Land
Several of the submissions (detailed below) raised concern that the application
mispresented past land uses, and there was a risk of potential contamination
based on the known land uses. Council's records (aerial photos, orchard map
and topographic map) indicate that there was orchard on the site in the late
60s early 70s, at which time such chemicals as arsenic, lead, DDT, etc were used
on orchards. Clause 7 of SEPP 55 requires the consent authority to consider
whether land is contaminated, and to be satisfied that the land is suitable for the
proposed use.
Soil testing was carried out in 1998, within a building envelope on this property,
and several adjacent properties. This report concluded the following in respect
of this property:
residual pesticide or herbicide concentrations are below Environmental
Investigation and Health-Based Investigation criteria;
there were no obvious signs of contamination in the surface soils across the
site, nor were there any hydrocarbon or other unusual odours at the time of
the investigation;
all metals concentrations were below Health Based Investigation Threshold

limits and are therefore unlikely to pose any health risk to humans;
all remaining metals sampled were below Environmental Investigation

criteria, and are therefore unlikely to pose an environmental risk;
based upon the above conclusions and in accordance with the

ANZECC/NHMRC Guidelines, Terra Sciences Pty Ltd conclude that the
proposed developments are a low environmental and low health risk and
recommend that the site be approved for residential development;
the results and conclusions of this assessment are limited to the proposed
building envelopes. If residential development is to occur in areas outside
of the study area, it is recommended that further analysis be carried out to
determine the possible health or environmental risks in this outside area.
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28 June 2017
Therefore, whilst Council has a high level of confidence that the site is suitable for
residential purposes, based on past testing on this site, and many other sites
across the Shire, further testing of the remainder of the lot will be required as a
condition of any consent.
Furthermore, Council is not aware of any other potentially contaminating

activities that have occurred on-site.
Local Environmental Plan (LEP)

The applicable LEP is the Young LEP 2010, and the relevant provisions of the LEP
are discussed as follows. Broadly, the site has not been identified as having
heritage significance, nor is it within a heritage conservation zone. Furthermore,
the land is not affected by the natural resources mapping (biodiversity and
water). The land is not affected by the Aboriginal Cultural Heritage Mapping nor
has it been identified as being subject to inundation in the 2015 Floodplain Risk
Management Study.
2.2 Zone
The site is zoned R1 General Residential, and the proposed development

(subdivision of land) is permissible with the consent of Council.
2.3 Zone objectives

The development is not inconsistent with the objectives of the zone, which are:
to provide for the housing needs of the community,
to provide for a variety of housing types and densities,
to enable other land uses that provide facilities or services to meet the day
to day needs of residents.
2.6 Subdivision consent requirements

This clause provides that land may be subdivided, but only with development
consent, unless it is exempt under the provisions of State Environmental Planning
Policy (Exempt and Complying Development Codes) 2008. This subdivision is not
exempt and approval is required.
4.1 Minimum subdivision lot size

This clause provides that land may only be subdivided in accordance with the
relevant lot size maps. The LEP does not establish a minimum lot size for this
particular area, however, the DCP does introduce a set of desirable standards,
which will be discussed elsewhere.
6.3 Land
This clause and the accompanying map set, identifies sensitive land areas. The
site is partially affected by the land sensitivity mapping (see Figure 5). This is the
southern-most part of the site, adjacent Forsythe Avenue, and comprises
approximately 9% of the site. The objective of this clause is to maintain soil
resources, by protecting land with steep slopes and shallow soils, land subject to
salinity, land with high erosion potential and land susceptible to other forms of
land degradation.
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28 June 2017
Figure 5 - Extract from LEP map NRL_018
Before determining a development application for land to which this clause

applies, the consent authority must consider any adverse impact from the
proposed development in relation to the geotechnical stability of the site and
probability of increased erosion or other forms of land degradation.
As the area of site affected is minimal, and there is little to suggest why that part
of the property is affected (other than perhaps slope), Staff are satisfied that the
development will not adversely impact the site in regards to the above matters.
Appropriate conditions will be imposed regarding erosion and sedimentation
measures.
Draft LEPs (planning proposals)
There is no draft planning proposal that will impact on this proposed

development.
79C(1)(a)(iii) - Development control plan
The development is subject to the Young DCP 2011. There are a series of
objectives throughout the DCP, and in order to attain these objectives, a number
of performance outcomes (identified by the letter P at the start) should be
achieved, and a series of acceptable solutions (identified by the letter A at the
start) have been provided in the DCP, as one method of achieving the
outcomes. Where a proposed development does not meet an acceptable
solution, the applicant must provide justification for the variation, and
demonstrate how the performance outcomes are still met. An assessment of the
proposal against the relevant sections of the DCP is as follows.
79
28 June 2017
1.3 DA Notification
This section identifies a number of developments that will not be notified, and by
default, all other forms of development require notification. A subdivision of this
nature is not one of these developments, and accordingly notification was
required and was carried out.
Twenty (20) adjoining and adjacent land owners and occupiers were notified of
the proposed development and given fourteen (14) days in which to make a
submission. A number of submissions were received, detailed as follows:
Submission 1: Owners to the west

Objects to the development on the following grounds:
devaluation of land,
the number of lots too many,
not in keeping with the character of the area,
the size of the lots too small,
loss of rural aspect / character / lifestyle additional neighbouring lots,
noise pollution from traffic in Forsythe Avenue,
Forsythe Avenue is a shared horse and car zone, and additional traffic will
create conflict / danger.
Submission 2: Owner to the west

not in keeping with the character of the area,
the number of lots too many,
loss of rural aspect / character / lifestyle additional neighbouring lots,
devaluation of land.
Submission 3: Owners to the south-west, across Forsythe Avenue

loss of rural aspect / character / lifestyle,
extra traffic,
car headlights will shine into their house,
Hills Street / Forsythe Avenue intersection is dangerous.
Submission 4: Owners to the south, across Forsythe Avenue

house driveway is opposite the proposed road presenting a hazard,
Forsythe Avenue is narrow,
stormwater increased runoff and speed, impact on downstream dam
and impacts on roads.
80
28 June 2017
Submission 5: Owners to the south-east, across Forsythe Avenue

traffic will increase by up to 52,000 movements per year, which is
unacceptable, given the width of the road (8 metres) and the current
pedestrian, equine and local traffic movements,
the pedestrian route to the school bus stop (in Hills Street) will be unsafe for
the increased number of children in the area, as there is no footpath,
the additional traffic will pose a risk to the children as they walk to the bus
stop,
the existing school bus service may be inadequate for the additional
children, meaning parents will have to drive children to school, further
increasing traffic and congestion at the Hills Street / Forsythe Street
intersection,
excessive noise during the lengthy construction phase (subdivision and
house construction),
environmental impact of increased stormwater runoff on vegetation,
fauna, the creek, and the downstream dam,
loss of rural aspect / character / lifestyle.
Submission 6: Owners 50 metres to the west

safety of the Hills Street / Forsythe Avenue intersection have witnessed
many near misses and the additional traffic will lead to an accident,
Forsythe Avenue has no parking along the kerb as it is not wide enough,
land was purchased on the basis that the area could not be further
subdivided.
Submission 7: Owners 150 metres to the north-east on Isaacs Road

there is no demonstrated demand for the additional lots,
there are 60 other lots ready to be released into the market,
there is no detail on how the undeveloped lots will be maintained until sold
(vermin, fire, etc),
length of time for construction (up to 10 years) and the amenity impacts
on neighbours (noise, traffic, etc),
increase traffic, people, pets and noise, will impact on the wildlife in the
community,
increase in vehicle emissions will impact on biodiversity sensitivity,
if stormwater run-off is not managed properly, it can create problems for
roads and sustainability of the creek,
will impact on the privacy of residents in Isaacs Road.
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28 June 2017
Submission 8: Owner to the east

lot sizes not in keeping with the character of the area,
loss of privacy,
increase in traffic (142 movements per day) and noise,
Forsythe Avenue carriageway is 8 metres wide, and does not provide for
kerbside parking, and allow for 2 cars to pass, and this will be exacerbated
by the subdivision,
the proposed intersection is only 25 metres from another intersection,
which may impact on safety,
there is no open space proposed,
there is no school bus lay-by designed, with the closest bus stop in Hills
Street,
nuisance from headlights,
street lighting has not been shown, and its impact in terms of glare,
shadowing and reflection needs to be investigated,
impact on reticulated water supply, due to additional dwellings,
lack of formal footpath to connect to existing footpaths,
impact on the downstream dam and its structural integrity,
loss of existing vegetation and its impact on habitat.
Submission 9: Owners to the east

staging of the development errors in lot sizes and numbering,
there is no demonstrated demand for the additional lots, with sufficient
stock for the next 8 years research shows that 12 such lots sell each year,
and there are 45 lots on the market, with another 45 lots to be released
soon,
the staging will take a number of years, and neighbours will be subjected
to construction impacts over a number of years,
unsold subdivision lots are a blight on the landscape, with unsold lots not
maintained, with increased risks of vermin and fire,
number of lots are in conflict with the Young DCP (design does not avoid
the use of cul-de-sacs, services more than 15 lots, lots are south facing and
are not larger),
the application misrepresents the past uses of the site it was an orchard,
and soil testing is required for pesticide residues, and this has not been
provided, and Council should not consider the application until testing has
been carried out,
the application does not take into account potential future developments,
such as boarding houses, dual occupancies, food and drink premises,
places of public worship,
subdivision design will not allow compliance with the DCP in terms of
setbacks being in keeping with the existing streetscape, which has large
setbacks,
effects on neighbours are not minimised, with 8 new immediate
neighbours, over 10 years of staging/construction,
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28 June 2017
the increase in traffic,

80% of the traffic would reverse onto the new road, which is curved road
for 60% of its length, which would generate 1008 movements per week
there is no way to mitigate this risk,
the proposed sewer easement on the western boundary is on an
established green corridor, and will not service the lots,
stormwater run-off and its impact on the downstream dam, and the dams
capacity, which needs to be thoroughly investigated,
the development will require the removal of a larger number of trees that
provides habitat for birdlife,
there are biodiversity sensitive areas less than 100 metres from the site and
whilst there are no areas mapped on the site, the applicant need to have
experts consider this,
increased stormwater run-off will impact on downstream ecosystems,
the issue of stormwater has not been fully or expertly addressed in terms of
the amount and the impacts, and needs further investigation,
impacts in terms of noise, vehicle movements and emissions, will have a
greater impact than stated, increasing by a factor of 18,
impacts on privacy, overshadowing, surrounding views and the scale of
the development, are being dismissed by this development and left to the
development of the individual lots,
application fails to consider issues such as garbage collection, school bus
stops and emergency services access,
over 1000 metres of solid fencing will compromise the local amenity, which
is an open park-like landscape,
subdivision is contrary to the DCP, which requires 40 metres (possible
variance down to 20 metres) separation distance between intersections,
there is no logical hierarchy of roads, with the proposed road being 11
metres wide, and Forsythe Avenue only being 8 metres wide (and yet acts
as a collector road and should be 12 metres in width as per the DCP).
Submission 10: Related to owners to the west

the scale is not conducive to the established dynamic of the
neighbourhood,
it will be aesthetically disagreeing,
traffic congestion
pollution,
road safety issues for existing road users and seasonal road users and
cyclists,
safety of horses and their riders,
reduce property values,
no open space - the nearest park is a 10 minute walk away,
there is no footpath in Forsythe Avenue.
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28 June 2017
Submission 11: Owners 200 metres to the south

loss of quiet peaceful neighbourhood,
previously objected to the density of the 2003 Jordan Place subdivision (to
the south), on grounds of water pressure and supply, stormwater run-off
and road and traffic conditions,
Council assured residents that excessive stormwater would not go into the
Creek (which drains into the stream that took out the Lachlan Street
bridge), and this has not occurred,
Council assured residents that the poor water pressure situation would be
addressed can this e confirmed that it happened,
fencing in the Jordan Place subdivision was to be a concrete colour that
would blend into the environment this did not occur,
there have been no road improvements to cope with the additional traffic
in the Jordan Place subdivision,
this subdivision will place the same pressures on existing infrastructure,
there are too many lots, and should be halved.
Submission 12: Owners to the west

lot sizes not in keeping with the character of the area - average lot size
proposed is 862 m2 whilst those adjoining are on average 7,700 m2
bulk, scale and density of the subdivision, will have a detrimental impact
upon residential amenity,
there are a considerable number of residential lots already available in
Young, and this could lead to a reduction in land values,
noise will increase as a result of the subdivision (people, vehicles, length of
construction),
the intersection of Forsythe Avenue and Hills Street is dangerous and the
subdivision will increase the risk of an accident,
loss of trees will occur to access services, and should not be removed,
subdivision will result in loss of privacy, which will have a negative impact
on lifestyle,
the size of the lots will lead to two (2) storey dwellings, and with four (4)
neighbours, this will result in a major loss of privacy,
the bus stop in Hills Street is outside our house, and an increase in the
number of children using the bus, will increase the likelihood of hitting a
child,
increased traffic will increase the danger to children crossing the roads,
especially on a blind corner,
overshadowing of residences is a concern,
headlights shining into houses will have a detrimental impact,
additional street lighting will have a considerable impact upon existing
residences.
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28 June 2017
Submission 13: Owner 72 metres to the south

density is not in keeping with the character of the area and original
concept for the area, being a spacious semi-rural environment,
the visual impact will detract from the sense of privacy and space,
will have a negative impact on values,
will compromise the safety and security of people with equine interests,
planning for the future should ensure that development does not change
in the short to medium term,
planning decisions in regards land usage and housing density, should
remain stable for a period of close to 50 years, rather than less 20 years.
Submission 14: Joint submission from 24 adjoining and adjacent landowners (most
who made individual submissions as well)
This submission firstly explains that the joint submission represents those in the
community affected by the subdivision, being a mix of old, young, of school kids
and retirees, of business owners and employees, of positive contributors to the
fabric of our community.
The majority of the grounds for objection contained in this submission, have
already been raised and identified in the summary of the above submissions, and
will not be reiterated here. However, the additional grounds for objection raised
in the submission, are detailed as follows:
no consideration has been given the impact of increased in braking and
acceleration at the new intersection (on both Forsythe Avenue and the
new road),
a letter from a local real estate agent has advised that from past
experiences buyers looking to buy lifestyle blocks like the allotments around
Forsythe Avenue are looking to have neighbours at a distance and will
pay a premium price for this privilege. If Mr property at Forsythe
Avenue was to come onto the market with a development like the one
proposed next door, it is my opinion that this development would put-off
some buyers and effect Mr . selling price.
The above grounds of objection have been characterised or grouped into the
following related areas, and are discussed within the body of this report.
Economic impact
there is no demonstrated need for the additional lots, with sufficient supply
available.
Context and setting

character of the area,
loss of rural aspect,
scale of the development (size and number of lots),
change in zoning and subdivision potential,
no open space proposed,
glare and reflection from street lighting.
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28 June 2017
Roads, traffic, access, pedestrians

additional traffic,
noise,
conflict between cars and horses and pedestrians,
headlight nuisance,
Hills Street / Forsythe Avenue intersection (congestion, danger),
driveway conflict,
standard of Forsythe Avenue being only 8 metres wide (width, no parking
along kerb, restricts passing of vehicles),
school bus service,
intersection spacing DCP stipulates 40 metres with a variance permitted
to 20 metres,
no school bus lay-by / bus stop,
lack of concrete footpath and connectivity,
the risk associated with vehicles reversing onto the new road from the
proposed lots,
design does not cater for garbage collection or emergency services
vehicles.
Stormwater
increased run-off and speed,
impact on downstream dam,
impact on roads,
impact on creek sustainability and downstream ecosystems,
issue has been inadequately addressed.
Noise pollution
during construction phase,
traffic noise.
Environment
impact on wildlife,
loss of vegetation and habitat.
Water supply
impact on reticulated water supply due to increased number of dwellings.
Sewer
sewer easement on the western boundary will not service the western lots.
Construction impacts
impacts will be prolonged, due to staging.
Non-compliance with the DCP

the intersection does not achieve a separation distance from the ROW to
the east, of 40 metres,
the subdivision design does not avoid the use of cul-de-sacs,
the cul-de-sac services more than 15 lots,
the lots are south facing and are not larger,
the subdivision design will not allow established setbacks to be maintained.
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28 June 2017
Miscellaneous
error in initial SEE relating to staging (residual lot size and lot release
numbers),
unsold lots are not maintained (vermin and fire risk) and are a blight on the
landscape,
soil testing for pesticide residues needs to be carried out,
development does not take into account future developments that may
have further impacts,
similar impacts are expected in this subdivision to those in the Jordan Place
subdivision,
planning decisions should be made for the long-term, not short to medium
term.
Referrals
Referrals were not required to Roads and Maritime Service or NSW Rural Fire
Service, as the land is not located on the Highway or a Regional Road, and is not
bushfire prone land.
5.2 Subdivision in the General Residential Zone

The objectives of this clause are:
to ensure that land is developed in a manner that is appropriate to the
existing or preferred character of the area;
to ensure that land is developed in a way that will minimise impacts on the
natural environment and will allow for the efficient and equitable distribution
of public amenities and services.
Compliance with the acceptable outcomes are discussed as follows, with

respect to the various performance outcomes to the left.
PSD2.1 All intersections shall be designed for safe traffic management
ASD2.1 Avoid four-way intersections, and provide a minimum spacing

between intersections of 40 metres (may be 20 metres for minor access
roads and cul-de-sacs);
This particular issue is one that has been raised in several of the submissions,
in terms of non-compliance. The proposed road has been designed to be
located centrally on the lot, to facilitate the creation of lots on either side
of the new road. There is a right of accessway (ROW) further to the east
along Forsythe Avenue (on the southern side), which services five (5)
properties. The distance between the centre-line of each of these
intersections is 26 metres.
Councils Engineers have considered the proposed development in terms

of both the development standard, the performance outcome relating to
safety, and the local traffic conditions. It has been determined that the
road can be constructed in the proposed location without impacting on
traffic safety. There is suitable site distance to both the west and the east,
with good visibility to the ROW (and part way along the ROW) to the east,
and up to Hills Street to the west.
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PSD2.2 Minimise the use of cul-de-sacs, and where these are provided, provide
adequate minimum frontages to facilitate reasonable access and dwelling
construction
ASD2.2 Avoid cul-de-sacs if possible

This too is an issue that has been raised in the submissions, as an area of
non-compliance. The development proposes a single cul-de-sac off
Forsythe Avenue, which is the only adjoining public road. Given the nature
of the existing lot, to provide any form of through road to another public
space, is not readily achievable.
This development standard does not prohibit cul-de-sacs, but instead

encourages avoidance where possible, to facilitate connectivity. It is
considered that the use of a cul-de-sac in this subdivision, is a satisfactory
outcome, and is not grounds for refusal.
PSD2.3 Provide road widths that are consistent with the character of the Young
Township or the village concerned, within a logical hierarchy of roads
ASD2.3.1 Provide minimum road carriageway widths as follows:
Cul-de-sac or minor access road (up to 15 dwellings) - 9m
Local Street (15-100 dwellings) - 11m
Collector (above 100-300 dwellings) - 12m.
ASD2.3.2 Provide verges to each side of road carriageways as follows:
Cul-de-sac or minor access road (up to 15 dwellings) - 4.5m
Local Street (15-100 dwellings) - 4.5m;
Collector (above 100-300 dwellings) - 4.5m.
The proposed subdivision road has been designed to be a 9 metre wide

carriageway, within an 18 metre wide road reserve, allowing a 4.5 metre
footpath area either side of the road. Whilst there will be more than 15 lots
serviced by the road, Council is satisfied that the road will be of a sufficient width
for the anticipated traffic, and that it is consistent with the local road hierarchy.
This local hierarchy sees Forsythe Avenue with a pavement width of 8 metres
within a 20 metre wide road reserve, and Hills Street with a 9 metre wide
pavement, in a 20 metre wide road reserve.
An analysis of the likely catchment for vehicles using Forsythe Avenue, shows that
between 40 and 60 dwellings may utilise this road, when commuting to and from
the CBD. There will also be some commercial traffic with a horse clinic and some
orchards in the area.
Given the current likely traffic levels and the existing road widths, it is considered
that the additional traffic generated by this development, could be comfortably
accommodated within this existing road network, despite the objections in
regards this aspect. The impacts are considered to be minimal in terms of road
safety and travel time, and the roads will continue to function with an
appropriate service level. In the event that the width of Forsythe Avenue should
prove to be problematic or a safety issue, there is sufficient width within the
current road reserve to widen the pavement if necessary.
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Concern has also been raised with respect to the design of the subdivision, and
its ability to cater for garbage collection or emergency services vehicles. The
road width proposed is suitable for two-way movement, with a parking lane, and
the diameter of the cul-de-sac head is consistent with most subdivisions in Young,
and meets Councils engineering standard of (10 metre diameter). Council has
no concern about the access to the development by emergency vehicles or for
garbage collection.
The issue of safety with respect to road widths is discussed further in this report.
ASD2.3.3 Road Construction:

all roads created as a part of the subdivision are sealed and provided with
kerb and guttering, and are designed and constructed in accordance with
Councils Engineering Guidelines for Subdivision and Development,
all existing street shoulders adjacent to the subdivision are sealed and
provided with kerb and guttering,
all roads created as a part of the subdivision are dedicated to Council to
become public roads,
any street and advisory signs that are required are manufactured, located
and erected in accordance with Councils Engineering Guidelines for
Subdivision and Development.
Forsythe Avenue (adjacent the development) is sealed and has kerb and gutter.
If approved, it is intended to impose conditions that detail the construction
standard of the new road, consistent with the above criteria (which have also
been indicated on the plans submitted).
PSD2.4 Minimise the use of battle-axe allotments
ASD2.4 Have no more than 5% battle-axe allotments
Not applicable as no battle-axe lots are proposed for this development.
PSD2.5 Avoid long dead-end streets, so as to optimise access by service and

emergency vehicles
ASD2.5.1 Have cul-de-sacs accessing no more than 15 dwellings

This issue has been raised in the submissions, as grounds for objection to the
subdivision. Fifteen (15) of the seventeen (17) lots proposed, rely solely on
access to the cul-de-sac, whilst the remaining two (2) lots have access to
both the cul-de-sac and Forsythe Avenue. Conceivably, some of the lots
may in the future contain more than one (1) dwelling, although it is unlikely
all of the lots would be developed in this fashion.
Compliance with this standard is therefore not met. However, it is not

considered that access by service or emergency vehicles will be unduly
compromised by this subdivision design, even if more than 15 dwellings
(allowing for possible multi-residential development) are ultimately
serviced by the cul-de-sac.
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ASD2.5.2 Provide, where feasible, two access points for subdivisions of over
30 allotments (compulsory for subdivisions of over 200 allotments)
Not applicable as subdivision does not exceed 30 lots.
PSD2.6 Respond to natural features of the site, including grades, watercourses,

aspect and soil types
ASD2.6.1 Orientate at least 70% of allotments north-south or east-west

The majority of the lots are orientated north-south or east-east, and satisfy
this criterion.
ASD2.6.2 Provide larger allotments on south facing slopes

This standard is pertinent to this development, as the land falls to the south.
Several of the submissions suggest that the proposal does not comply with
this standard, as the lots are not significantly larger than the DCP
minimum.
Whilst this control does not impose a numerical standard, it is still relevant to
consider just how much larger than the minimum the lots are. Lots range in
size from 700 m2 to 1742 m2, with an average lot size of 913 m2 and a
median lot size of 735 m2. Based on these lots sizes, the lots exceed the
minimum by 8%, 168%, 40% and 13% respectively.
On this basis, it is considered that this control has been satisfied.
ASD2.6.3 Provide a minimum lot width of 20m where cross-grades of

allotments exceed 10%, or where lots are east-west
Each lot exceeds the minimum width.
ASD2.6.4 Where terracing of cross-grade lots is required to provide level

building envelopes, such terracing is provided by the developer, with the
engineering design of retaining walls certified by an experienced
practicing structural engineer and the geotechnical stability of sites is
certified by a qualified and experienced geotechnical engineer
No terracing is proposed or required.
PSD2.7 Provide, where necessary, public open space of usable size, grades and
shape, conveniently located to serve the residents of the subdivision OR
alternatively contribute to the upgrading of public open space in the vicinity
and/or access to that space in accordance with any contributions plan that
may be in force
ASD2.7.1 Maintain natural watercourses and incorporate within open

space areas
There are no natural watercourses on the site.
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ASD2.7.2 Provide 10% of land as public open space for subdivisions of 30

allotments or more, or, alternatively contribute an equivalent amount
(costed at residential land value) for open space purchase and/or
embellishment and/or access to open space in the vicinity
The lack of open space within the subdivision, was raised in the
submissions, however, this is not applicable in this instance as the
subdivision does not create more than 30 lots. Council does not currently
have a contributions plan relating to open space. Further comments in
relation to open space are made in the site design section of the report.
PSD2.8 Locate building envelopes so that there is an equitable distribution of

views.
ASD2.8.1 Arrange layout so as to maximise access to existing views for both

existing and proposed allotments
Existing views are generally to the south and east given the slope of the
land. Largely, these views will be maintained for each of the proposed lots,
as well as the existing lots in the area.
PSD2.9.1 To ensure that site design (undeveloped allotments) provides for an

energy efficient dwelling house and any ancillary buildings and facilities
ASD2.9.1 An average lot size of 700 m2 and a minimum lot size of 650 m2 is
achieved or exceeded
Both the average lot size, and the minimum lot size, is exceeded for all lots.
ASD2.9.2 All allotments can accommodate a building envelope of 16m x

9m; such building envelope to be no closer than 1m to any side or rear
boundary, or 6m to the front boundary, and located so that an 8m high
dwelling on the envelope would not overshadow an existing dwelling so as
to overshadow more than 50% of their private open space or north-facing
roof between 9am and 3pm on 21st June.
Whilst some of the lots are constrained by shape (proposed Lots 9, 12 & 13),
each allotment can contain a building envelope of 9 metres x 16 metres,
which is located no closer than 1 metre to any side or rear boundary, and
no closer than 6 metres to the front boundary.
ASD2.9.3 At least 70% of allotments are oriented within 15 degrees of north-

south or east-west, with the majority of allotments being oriented north-
south
Most of the lots are orientated within 15 degrees of north-south or east-

west, with the majority orientated east-west. Whilst contrary to the
development standard, this is commensurate with the orientation of the
land. It is considered that each of the lots are of a sufficient size to allow
for the design of an energy efficient dwelling house, that optimises a
northern aspect, and that there are insufficient grounds for refusal, on this
basis.
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ASD2.9.4 All allotments have a minimum width of 18m at a point 6m back

from the front boundary except east-west orientated lots (i.e. within 15
degrees of east-west) which have a minimum width of 20m at that same
point
Each lot satisfies this criterion.
PSD2.9.2 To ensure that site design (undeveloped allotments) provides for

outdoor landscaping and recreation space
This performance outcome does not have a specific acceptable solution.

However, it is considered that each lot is of sufficient size and configuration to
allow for landscaping and recreational spaces.

outdoor service space

However, it is considered that all allotments, when developed, would have
sufficient room for the storage of bins, positioning of water and gas meters, a
water tank and a garden shed.
PSD2.9.4 To ensure that site design (undeveloped allotments) provides for onsite
car parking

However, the size of each allotment would allow ample room for parking, even
with a reasonable sized house proposed.

buffering allowance from sensitive or offensive uses.
This performance outcome does not have a specific acceptable solution, but is
not considered relevant in this instance, as there are no sensitive or offensive land
uses adjacent.
PSD2.10 Vehicular access is provided to and from the site
ASD2.10 Where battle-axe allotments are provided, no more than two such
allotments may be serviced by a shared driveway
Not applicable as no battle-axe lots are proposed for this development.

Furthermore, each access has direct access to an existing or proposed
public road.
PSD2.11 Site servicing, including any easements that may be required, and
disposal of sewage and waste water
ASD2.11.1 Power is provided in the form of underground services, in

accordance with Country Energy [sic] Requirements
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Written confirmation is required from Essential Energy that states, that

satisfactory arrangements have been made for the provision of power.
There are existing overhead power lines in the area, however, any
extensions within the new subdivision, shall be underground.
ASD2.11.2 Street lighting is provided in accordance with the requirements

of Country Energy [sic]
The area has some existing street lighting in Forsythe Avenue, with the
closest street light located on the western boundary of the site. Additional
lighting will be required to be provided within the subdivision, and may
include lighting at the new intersection. All lighting will need to be installed
in accordance with the relevant Australian Standard.
Concern was raised in the submission with respect to nuisance from street
lighting, in regard to glare and reflection. The majority of the additional
street lighting will be located in the cul-de-sac and will have minimal
impact on existing dwellings, due to the setbacks. The majority of the
houses will be setback in excess of 60 metres to any potential street lights,
with the exception to the house immediately to the east of proposed Lot
13. In this instance, a street light could be located within 25 metres of this
house, but is considered a reasonable setback, and unlikely to be
affected.
Any street lighting will be installed in accordance with the relevant

Australian Standard, and it is also considered that the benefit of street
lighting from a crime and safety and road safety perspective, outweighs
any potential adverse impacts, that may or may not result.
However, in the unlikely event the impacts of this are not acceptable, light
shields can be applied to the back of the lights, to prevent lightshed.
ASD2.11.3 A layback is provided to each allotment created, consistent

with the parking and access chapter of this DCP OR roll-over kerb is
provided.
It is not considered necessary to supply a layback to any of the proposed

lots at the subdivision stage, as the location may not suit the location of
any future garage or house design. It is intended that roll-top kerb to be
installed, which allows inherent flexibility of access location.
The exception to this, is for the existing dwelling, which will require a
layback and driveway to be constructed, at the subdivision stage to
facilitate access to the existing house.
ASD2.11.4 All allotments created are provided with a sewer connection,

the connection to which is designed and constructed in accordance with
Councils Engineering Guidelines for Subdivision and Development
Councils sewer main runs within the property, in a north-south direction,
adjacent the western boundary of the site. It then turns and runs in an east-
west direction adjacent the front boundary, through Lot 1 and across the
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proposed road, before heading south across Forsythe Avenue. These

mains are contained within a registered easement.
One (1) of the submissions raised concern that the north-south easement
along the western boundary would not service the western most lots. This is
correct, but was never intended to do so. This section of sewer main (and
the easement), benefits the lots to the north and south of the subject site,
and in turn burdens the property.
An extension of Councils sewer system is required, and additional sewer

mains are proposed as part of the subdivision, to service the lots. This
generally includes a mains extension along the western side of the
proposed road (to service Lots 1 to 6), and along the western boundary of
the site, with two (2) spur lines heading west (to service the remainder of
the lots). Sewer junctions for each lot shall be provided as part of the
mains construction.
Design plans will be required to be lodged with an application for

construction certificate for assessment and approval, prior to work
commencing.
ASD2.11.5 All allotments created are provided with a connection point to

Councils water mains, the connection to which is designed and
constructed in accordance with Councils Engineering Guidelines for
Subdivision and Development
Water is currently connected to the property, and Council's water main is

located in Forsythe Avenue, on the opposite side of the road. It is intended
that the water main be extended within the subdivision, to service each
lot. Design plans will be required to be lodged with an application for
construction certificate for assessment and approval, prior to work
commencing.
The existing water meter is located in the south-west corner of the property,
and will need to be relocated.
One (1) of the submissions raised concern with water pressure in the area,
citing the Jordan Place subdivision. When the Jordan Place subdivision
was approved, there was a requirement for a contribution towards the
upgrade of the Cowra Road water main, and Councils Water & Sewer
Projects Engineer has advised that there are no water pressure issues in the
area, and this development will not detrimentally impact on water supply
in the area.
ASD2.11.6 All allotments created are drained directly to the street drainage
system or to receiving waters OR are drained to the street system or
receiving waters via an inter-allotment drainage system constructed in
accordance with Councils Engineering Guidelines for Subdivision and
Development.
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Note: inter-allotment drainage would be required for all allotments with a

cross-fall where any portion of the allotment drains through an adjoining
allotment, or where the allotment drains away from the street
Stormwater is an objection that features in several of the submissions, in

terms of increased run-off and speed, impact on the downstream dam,
impact on roads, impact on creek sustainability and downstream
ecosystems, and asserting that this issue has been inadequately addressed
by the Applicant.
The northern part of the land slopes generally west to east, with little fall to
the south. On or about the location of the existing dwelling on the site, the
land starts to fall to the south, but still tends slightly to the east. There is an
existing easement to drain stormwater along the western boundary of the
site, but it is not piped, and would not benefit any of the site.
In a broader sense, this site and most of the land on the eastern side of Hills
Street and to the north of Jordan Place, drains to Chalmers Gully, which is
located 120 metres to the east (see Figure 7). There is dam on this Gully
(south of Forsythe Avenue) which retains water, before discharging
overflow into Garibaldi Gully, then into Victoria Gully and then into
Burrangong Creek, at Lachlan Street. Aerial photography from 1969
reveals that this dam was in existence at that time (but has been
substantially enlarged). Based on the early historical parish maps, it is likely
that the dam has been there is some form or another for quite a long time.
Figure 7 Drainage lines
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The Applicant proposes that Lots 1 to 10 will discharge stormwater into the
proposed road, which in turn will be collected and discharged into a 375 mm
diameter stormwater pipe. This pipe will in turn discharge into the existing
stormwater pipe along Forsythe Street, that discharges into Chalmers Gully.
Lots 11 to 17 will discharge into a proposed stormwater pipe to be located along

the eastern boundary of the site, which will discharge into a second stormwater
line in Forsythe Avenue, before discharging in the Gully. The stormwater
information supplied by the applicant, shows that the piped drainage system
(existing and proposed) has been designed for a 1 in 10 year rainfall event, while
Councils Engineering Guidelines only require it to be designed for a 1 in 5 year
rainfall event. This means that the system has been overdesigned, providing a
greater level of capacity than required.
The Young 2015 Floodplain Risk Management Study and Plan, will help address
many of the issues raised in the objections pertaining to stormwater. This study
specifically addresses, among other things, downstream impacts from
urbanisation of the catchment in which this development is located. The Flood
Study is based on the 1 in 100 year ARI, and shows that under current conditions,
flood waters are contained to Chalmers Gully, until the waters reach the culvert
on Forsythe Avenue and the dam off Forsythe Avenue. At these points the water
overtops the culvert and the dam, and flows overland (at relatively shallow levels
up to 30 cm) to meet with Garibaldi Gully (see Figure 8).
The Flood Study then goes on to model and assess likely increases in flows and
depths of inundation following urbanisation of the catchments. The effects of
urbanisation were simulated by increasing the impervious area assigned to the
various sub-catchments, according to the extent of the current residential and
industrial zonings under the Young LEP 2010. The results of this modelling are
reflected in the Figure 9. This demonstrates that no additional land will be
affected by flooding, and that increases in peak flood levels (afflux) under post-
urbanisation conditions, compared with present day conditions, are limited to
less than 10 mm (represented by the light blue colour).
Figure 8 Indicative flood extents Figure 9 Impacts of future

(100 year ARI) urbanisation on peak levels
(100 year ARI)
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As an extension to the current Flood Study, and in response to a proposal to zone

additional land in the northern part of the catchment to R1, Council had the
Consultant (Lyall and Associates), consider the future residential development of
the upper catchment, and its impact in the immediate area, and as well as
further downstream.
Two separate scenarios were modelled for the catchment being:

1. 50 ha of 700 m2 lots and 100 ha of 1 ha lots (this provides for an additional
35 ha of R1 zoned land).
2. 150 ha of land being 700 m2 lots (this provides for an additional 109 ha of
R1 zoned land).
With respect to Scenario 1 (which is closest aligned to present day zoning

conditions), the report states:
In the case of the 100 year ARI, although increases in peak flood levels of up to
50 100 mm may be expected in the upper reaches of the creek due to
increased flows entering the main stream upstream this location, at Batinichs
Road there is only a minor increase in flows and consequent downstream flood
levels under Scenario 1 conditions. This effect is due to the floodplain storage
contained in the creek system, which tends to attenuate peak flows as they
travel downstream.
On the basis that this development site represents only a very small percentage
of the largely undeveloped catchment, it is reasonably expected that whilst run-
off will occur, downstream impacts on roads, creek sustainability and ecosystems,
will not significantly change as a result of this development.
ASD2.11.7 Written confirmation is provided by a telecommunications

carrier stating that facilities are available to each allotment or that
otherwise suitable arrangements have been made.
Written confirmation is required from Telstra, stating that telephone services

are available to each allotment created, or that satisfactory arrangements
have been made to augment them as required.
ASD2.11.8 Written confirmation is provided by the natural gas company

stating that facilities are available to each allotment or that otherwise
suitable arrangements have been made.
Written confirmation is required from the authority that controls gas, stating
that this service is available to each allotment created, or that satisfactory
arrangements have been made to augment them as required.
ASD2.11.9 Easements are provided wherever necessary to permit

unrestricted access for sewerage, water and drainage purposes. Note:
easement widths provide at least 1m clear access either side of the facility
protected by the easement.
There will be a number of easements required across the site, to cover such
services as sewer and stormwater. A standard condition regarding
easements will be imposed on any consent.
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ASD2.11.10 Development contributes, if required, headworks and/or

development servicing plan charges.
The development is subject to the following charges, for each additional

tenement created:
Goldenfields County Council Buy-in Contribution Charge for water,
Council's section 64 water contribution towards the augmentation of the
town water system, and
Councils section 64 sewerage contribution towards the augmentation of
the sewage treatment plant.
There is one (1) existing lot that attracts one (1) ET credit (has been an existing
lot for years and on which water and sewer rates have been paid).
Seventeen (17) lots are being created, less the one (1) ET credit, which results
in sixteen (16) additional ETs. The contributions this financial year (2016/2017)
are:
GFCC - $ 7,134 x 16 lots = $ 114,144
Section 64 Water - $ 3,427 x 16 lots = $ 54,832
Section 64 Sewer - $ 4,139 x 16 lots = $ 66,224
79(C)(1)(a)(iiia) - planning agreement or draft planning agreement
The developer has not entered into any planning agreement under section 93F
of the Act, nor has the developer offered to enter into any draft planning
agreement under section 93F.
79(C)(1)(a)(iv) matters prescribed by the Regulations
None of the matters prescribed by the Regulations under Clauses 92, 93, 94, 94A
or 288, are applicable to this application.
79C(1)(a)(v) - any coastal zone management plan
Not applicable.
79C(1)(b) - The likely impacts of that development
Context and setting

The issue of context and setting deals with a number of aspects, including the
scenic qualities and features of the landscape, the character and amenity of the
area, the scale and density of the development, the relationship and
compatibility of adjacent land uses, visual and acoustic privacy, overshadowing,
views and vistas and boundary treatments and fencing. Several of these issues
have been raised as grounds of objection in the submissions, in particular the
character of the area, loss of rural aspect and the scale of the development (size
and number of lots), and privacy. These issues, along with others are discussed as
follows, and are further touched upon within the body of the report, as they
pertain to other related issues.
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Scenic qualities and features of the landscape

Scenic quality is a measure of visual variety and interest and the beauty of
landform, water form and vegetation in the landscape. It can also take into
account the built form, and is largely a function of how important or valuable the
scenic quality is in both a regional and local context. The Courts have held that
water views are valued more highly than land views, and iconic views (i.e views
of land marks) are valued more highly than views without icons.
Predominantly the scenic qualities of the landscape include the green belt of
remnant vegetation to the east of the property in the Isaacs Road area,
Chalmers Gully to the east, the undulating land to the north and the outlook to
the east. None of these features will change as a result of the subdivision and its
subsequent development.
However, built form will alter over time, to be more in keeping with the more
traditional-sized residential lots, only 100 metres to the east, 300 metres to the
south, and as approved immediately adjacent to the north (2015 subdivision
consisting of 25 lots of similar sizes to those proposed in this instance). The built
form within the subdivision is expected to be very similar to that existing, being
modern forms of construction and materials, but perhaps not on as grand a
scale, and with less open space. Overall the impact is considered to be minimal,
and in keeping with expectations of the LEP and DCP.
Character and amenity of the area / Loss of rural aspect / Compatibility

The character of the area is urban and residential in nature, and it is not
considered that the immediate area itself is rural, which would traditionally
encompass significantly larger lots, a much lower density, some agricultural use,
and a lower standard of servicing (no water, sewer, roads with kerb and gutter,
etc). The area does have a semi-rural outlook to the east, and it is not considered
that this subdivision will result in the loss of this rural outlook.
The immediately adjoining properties are generally characterised as larger

residential lots (or lifestyle lots), but as indicated this area is also situated adjacent
more traditional residential sized lots to the west, and further south, and a
proposed higher density subdivision to the north.
One of the objectives of the DCP subdivision provisions, is to ensure that land is
developed in a manner that is appropriate to the existing or preferred character
of the area.
Whilst referring to the built form, the NSW Land and Environment Court has held
that compatibility is different from sameness, and that buildings can exist
together in harmony without having the same density, scale or appearance,
though as the difference in these attributes increases, harmony is harder to
achieve. In this instance, it is considered that there is sufficient variety in lots sizes
in the broader area, such that the subdivision can sit comfortably in the area.
Whilst the lots immediately adjoining the site are larger in area, most lots further
east (on Hills Street and beyond), to the south in Jordan Place, and approved to
the north, are consistent in size with what is proposed in this instance.
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The amenity impacts have been assessed throughout this report, and are
considered satisfactory.
The Court has also held that compatibility between proposed and existing is not
always desirable, and there are situations where the planning controls envisage a
change of character, in which case compatibility with the future character is
more appropriate than with the existing. Whilst the subdivision will result in a
gradual change to the character of the area in terms of lot size, it is argued that
this change was envisaged by the Strategic Land Use Study, which supported the
Young LEP 2010. It identified the eastern part of Young as being suitable for
residential development, and the objectives of the LEP and lot size maps, do not
discourage this form of development. Furthermore, how quickly and how much
the character of the area continues to change, is largely up to other owners in
the area. There is no requirement for the owners in the area to take advantage
of the zones development potential, and to develop in a similar fashion. They
can continue to enjoy larger lifestyle lots with larger setbacks, which provides
most of them with a certain level of amenity that the higher density will not
erode.
Court also identifies the various elements that are applicable to achieving
compatibility, which includes such things as impact from noise, overlooking,
overshadowing, all of which have been assessed as being acceptable
throughout this report. It also discusses such elements as building height,
setbacks, landscaping, architectural style and materials. Other than setbacks (in
the immediate area), the resultant development of each lot is likely to achieve
compliance in terms of these elements. It is not considered that there are
sufficient grounds warranting refusal on the grounds of the existing character of
the area and compatibility.
Scale of the development

The development has not maximised the full development potential of the
property, with the lots being greater than the DCP minimum lot size and the
average lot size. The scale of the development has been assessed both above
and below both in terms of compliance with the DCP, and with respect to
impacts in relation to traffic, services, vegetation, noise, privacy, overshadowing,
etc, and has been found to be acceptable.
Visual and acoustic privacy / overshadowing

In relation to overshadowing and visual and acoustic privacy, it is not considered
that any of the existing residences in the area will be adversely impacted. Most
adjacent lots have large setbacks, and are effectively screened with vegetation,
the majority of which will be retained.
Fencing
Fencing will be required along all external boundaries of the site, with internal
fencing to be provided at the building stage. Concern has been raised about
the amount of colourbond fencing that would be required, and the visual
impact. Some neighbours will be more impacted visually than others, but from a
street perspective, the exiting vegetation will soften the impact.
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Access/transport traffic
These issues have been largely addressed throughout this report, in terms of the
provision and construction of physical assets, and with reference to the capacity
of the existing road network around the site.
Some issues that have not been addressed are discussed as follows.
Footpath
A further issue which has not been addressed is the existing and proposed
footpath network. This has been raised as a concern in a number of the
submissions, in terms of the lack of a formal footpath, the lack of connectivity,
and from a safety perspective, specifically in terms of children walking to and
from the bus stop in Hills Street. Pedestrian linkages are a legitimate head of
consideration under this section, and as the subdivision of land has the potential
to increase pedestrian movements, the provision of a footpath within the
subdivision, and along the Forsythe Avenue frontage of the property is required.
However, there is no nexus to argue that the developer should also be

responsible for fully funding the provision a footpath the full length of Forsythe
Avenue to Hills Street, as a result of this development. This area has not been
identified in Councils 2013-2018 Pedestrian Access and Mobility Plan (PAMP) as
an area that warrants a footpath. However, when the PAMP is next reviewed
should this situation have changed, then it could be included in the PAMP at that
time.
Finally, whilst it is acknowledged that there is no formal concrete footpath along

either side of Forsythe Avenue, it is considered that the grassed footpath area is
of a sufficient width, and is suitably unencumbered to allow pedestrian safe
access along it, without the need to walk along the road. It is not considered
that this development will substantially or detrimentally impact on this current
situation.
This is supported by crash data for Young, which reveals that between 2007 and
2015, there have been fourteen (14) incidents involving pedestrians, with over
half located in the CBD, and many at night. There have been no reported
incidents in the Hills Street or Forsythe Avenue area.
Road safety
The issue of road safety has repeatedly been raised in the submissions as a basis
for objection to the subdivision. Concern has been raised regarding the width of
Forsythe Avenue, having only a pavement width of 8 metres. This concern in turn
relates to the potential conflict between passing cars, should a car be parked
along the kerb, and conflict with equine users in the area. Furthermore, a
number of the submissions cited the intersection of Hills Street and Forsythe
Avenue being dangerous, and having witnessed a number of near misses.
Logically the submissions go on to conclude that the increased traffic from the
subdivision, will result in an increased risk to road users from a safety perspective.
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An analysis of crash data between 2007 and 2016 reveals that there has been
one (1) reported incident (single vehicle crash, non-fatal and no-casualty) at the
intersection of Hills Street and Forsythe Avenue, and that this incident occurred at
night. It should be noted that the intersection is not presently illuminated.
On this basis there is nothing to suggest that there is a demonstrated issue in

regards to road safety, and therefore even with the anticipated additional
dwellings, it would not substantially alter this finding.
Similarly, in terms of the conflict with equine users, it is considered that whilst there
are users in the area, that most are located to the east of the subject site. The
conflict between the various road users in this instance, is not considered to be
sufficient grounds for refusal.
Bus stop / lay-by

Concern has been raised in several submissions that no bus-stop or lay-by has
been proposed. Councils DCP does not require formal bus stops or lay-bys in the
urban area, and traditionally Council has not ever required them in this scenario.
The location of school bus stops is largely determined by the school bus operator
in consultation with Council, and over time may change based on locational
demographics and need. No consideration of this issue is warranted.
The issue of child safety and walking to the bus stop has been addressed above.
Headlight nuisance
Concern has been raised in the submissions with respect to headlight nuisance,
specifically relating to the house located opposite the new road, and the house
to the south-west, with respect to vehicles exiting the new road. Both houses are
setback a substantial distance from the new intersection, 45 metres and 73
metres respectively.
It is considered that existing vegetation and distance will mitigate virtually all
impacts on the house to the south-west, however, the house directly opposite
has no screening. This alone does not warrant refusal of the application, and
whilst the setback of 45 metres should alleviate most of this impact, mitigating
measures could be implemented, in the form of additional street plantings
opposite the intersection. This will be conditioned accordingly, should consent
be granted.
Driveway conflict
Concern has been raised about potential conflict between the proposed road
intersection and a driveway servicing the residential property opposite the site (to
the south across Forsythe Avenue). This access is located opposite the eastern
edge (splay area) of the proposed intersection, which is 11 metres from the
centre line of the new road and 6 metres from the eastern edge of the road. On
the assumption that the majority of the vehicles exiting the new road will turn right
(towards the west and away from the driveway), the potential impact between
the new road and the existing driveway is considered minimal, and does not
warrant refusal of the application.
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School bus service

The adequacy of the existing bus service with an increase in children in the area
has been cited as a ground for objection to the subdivision. It has been theorised
that an increase in usage of the bus service, may result in some parents driving
their children to school, thereby further increasing vehicle movements in the
area. Similar to the previous discussion regarding the location of bus stops, so too
is it assumed that the bus services are fluid. Changes in usage, may result in
changes to the routes and consequently the number of children transported on
a particular service, or additional bus services may be provided. Any subsequent
increase in traffic can be catered for.
Risk of reversing movements onto the new road

Even given the change in alignment in the new road, it is not considered that
there will be an unacceptable risk in terms of vehicles reversing onto the road.
Traffic along the new road will be relatively slow, meaning reaction times are
increased. This scenario is little different to a number of other road in the Shire,
which do not have a demonstrated issue.
Public domain
It is not envisaged that this development will impact adversely on public
recreational activities in the locality, or on the amount, location, design or use of
public spaces. Pedestrian access has been considered above.
Utilities
The effect of the proposal in terms of water supply, sewer, gas, power and phone
have been addressed elsewhere in this report.
Heritage
There are no heritage items listed in Councils LEP, on the site, or in the immediate
area. It is not considered that the development would have any impact in terms
of historic, scientific, social, aesthetic, anthropological, cultural, spiritual or
archaeological significance, and the site is not known to be a site of Aboriginal
significance.
Other land resources

It is not believed that the development will have any effect on conserving and
using valuable land resources such as productive agricultural land, mineral
extractive resources or water supply catchments. Whilst formally part of a larger
orchard holding, the site no longer supports agricultural uses, and has not done
so for many years. Its worth as agricultural land is minimal, due to its size, and
could likely create greater amenity impacts if used for that purpose.
Water
These issues of water supply and stormwater disposal, have been addressed in
the report elsewhere. There will be no effect by the proposed development on
groundwater, drainage flows or water quality.
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Soils
The development has the potential to impact on soil conservation in terms of - soil
qualities or instability, management of soils, soil erosion and degradation,
sedimentation and pollution of water bodies, however, not in terms of
contamination, or acid sulphate soils. This is because of the level of construction
proposed and the slope of the land, and ultimate land use. Therefore, it will be
necessary to impose appropriate conditions pertaining to sedimentation and
erosion control, during any construction works, as well as revegetation of
denuded areas, in any consent issued.
Air & Microclimate

The final development will not affect air quality and microclimatic conditions in
terms of existing air quality or pollution, as there will be no long-term emissions of
dust, particulates, odours, fumes, gases or pollutants. There is potential for dust
during the construction phase, which is able to be regulated through conditions
on any issued consent. This issue of impacts during the construction phase will be
discussed further below.
Flora and fauna

Concern has been raised in the submission, relating to the value of the existing
vegetation on the property, the loss of vegetation, and the impact on wildlife
and impact on privacy.
As can be seen from the following aerial view, the site is largely cleared, but does
support significant stands of vegetation, generally along the western and eastern
boundaries of the site, and adjacent the house.
Aerial photography confirms that more than 95% of the vegetation on the
property has been planted since 1994, most likely in the late 1990s when the
house was built).
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Figure 10 Vegetation on-site
Most of the vegetation on-site can be classified as native shrubs, although there
are also a small number of trees. A brief description of the vegetation on site,
and the likely impacts on it by the subdivision, is as follows:
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Vegetation adjacent the western boundary (on proposed Lots 3 9)

This vegetation is largely located adjacent two (2) lots to the west and contains 2
to 3 rows of mixed native shrubs and a few small trees. Species consist of an
upper story of Eucalyptus leucoxylon and an understory of shrubs such as Hakea,
Callistemon and Melaleuca. None of these shrubs or trees will require removal as
part of the subdivision, as all new services are located away from this boundary.
Some trimming of the shrubs may be required for the erection of boundary
fencing, but this vegetation will remain largely intact. The issue of loss of privacy
from the removal of vegetation, is not pertinent to this instance.
Vegetation along the eastern boundary (on proposed Lots 11 to 17)

This vegetation largely extends the length of the eastern boundary, and
comprises three (3) rows of dense plantings of native shrubs, with the occasional
tree. Vegetation in this planting includes Acacia, Callistemon, Hakea, Melaleuca
and a small group planting of Eucalyptus scoparia.
The vegetation is setback approximately 1.5 metres from the boundary, and with
a three (3) metre wide easement required for sewer and stormwater, the loss of
at least one (1) row of shrubs (closest to the boundary) will occur. It is the
developers intention to retain as much of the 2nd row of shrubs as possible, and
to definitely retain the 3rd row of shrubs (furthest from the boundary).
The loss of the shrubs is not considered unacceptable from an ecological

perspective, with ample nesting opportunities retained on-site. But more
importantly in this aspect, there is a greater amount and higher quality habitat
available only 60 metres to the east.
From a privacy perspective, the fact that some of the existing vegetation will be
retained, means that the impact on the closest neighbour to the east, will be
lessened. Furthermore, in terms of privacy, the configuration of the adjacent Lot
13, means that the northern section of the lot (adjacent the existing dwelling to
the east), is unsuitable for a dwelling, as it would not comply with Councils DCP.
Should approval be granted, it is intended to impose a restriction as to user on
the northern section of the lot, that prevents the erection of dwelling house or
other habitable structure in that location. It could however, support an ancillary
structure, such as a shed, garage, tennis court or pool, subject to a merits based
assessment at the time.
Vegetation to the south of the dwelling (on proposed Lots 5 and 6)

This comprises a series of Manchurian Pear trees, which are deciduous in nature.
These trees will not require removal during the carrying out of the subdivision, as
there are no services or road construction proposed in this location. Some of the
trees will need to be removed in the future to facilitate access to Lot 6, but the
loss in terms of visual amenity or ecological value is negligible.
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Vegetation to the east of the dwelling (on proposed Lot 13)

This comprises approximately a dozen trees and shrubs around an existing water
tank, located on the northern section of proposed Lot 13. This is a mixture of
Eucalyptus, Acacia, Hakea and some unidentified fruit trees. A small amount of
this vegetation may require removal to facilitate road construction, but its loss in
terms of visual amenity or ecological value is considered minimal.
Vegetation along the northern boundary (on proposed Lots 10 and 11)
There are half a dozen small Eucalypt trees located along the northern boundary,
of the site. Four (4) of these trees (on Lot 10) will be unaffected by the subdivision,
and it is intended that the two (2) trees on Lot 11, will also be retained, as there is
sufficient room between the trees and the boundary for the sewer main to be
constructed.
It is possible that the construction works near these two (2) trees may be
detrimental to the health of the trees, but in the event these trees are lost, the
impact in terms of ecological value is minimal. They are isolated trees, that have
limited connectivity to the other trees.
Trees located centrally along the line of the subdivision road

This vegetation includes up to 15 shrubs and trees, including cherry trees, ash
trees, palm trees and silver birch trees. These are small in stature, poor in
condition, and have little no connectivity to other vegetation. The loss of this
vegetation is considered acceptable.
In summary, it is considered that the vegetation rows on-site are substantial in

quantity, but in terms of ecological quality is less significant. They do however
play a role in terms of affording some level of privacy to the immediate
neighbours, and for the most part will be retained. It is considered that the
removal of the identified trees and shrubs is warranted in this instance, and that
there is unlikely to be a significant effect on threatened species, populations,
ecological communities or their habitat.
Street trees are required as part of this subdivision, being one tree per lot
(minimum, height of 1.2 metres).
Also pertinent is the objection to the subdivision on the basis that the unsold lots
will not be maintained (vermin and fire risk). However, there are legislative
controls available to the appropriate authority (be it Council or NSW Rural Fire
Service), to regulate these issues if necessary.
Waste
There will be some waste or excess materials associated with the construction
phase of the subdivision, and may include such things as overburden, pipe
offcuts, general building type waste. Appropriate conditions will be imposed on
any consent issued, in relation to the storage and disposal of waste.
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Energy
In terms of energy efficiency and conservation of energy, the size and orientation
of the vacant allotments, will allow houses to be positioned to take advantage of
passive energy design principles, in terms of solar light and heating, and natural
ventilation.
Noise and vibration

Concern has been raised in the submissions regarding an increase in noise and
the loss of the peaceful rural setting. It is undeniable that there will be an
increase in noise from vehicles and denser residential living. However, it is not
considered that the subdivision when fully occupied, will generate offensive noise
pollution, nor will the noise generated be different in nature to what is currently
experienced, albeit to a greater degree. It is not considered that the
development will have a detrimental effect on surrounding properties, to any
degree that would justify refusal of the development application.
Noise relating to the construction phase is able to be conditioned, through hours

of operation, etc, and the impact of this will be discussed further below.
Natural hazards
There are no known risks to people, property or the biophysical environment from
geologic or soil instability, flooding or bushfire.
Technological hazards
- industrial and technological hazards or building fire risk. The issue of potential
land contamination and remediation, has been discussed previously, and
appropriate conditions imposed.
Safety, security, crime prevention

It is not considered that the proposed development will impact on the security
and safety of adjoining properties nor will the design of the subdivision
encourage criminal activity. There is ample natural surveillance opportunities
from public areas, and street lighting will enhance this.
Social impacts
It is not considered that the proposed development would impact negatively on
the health and safety of the community, with many safety aspects of the
development having already been addressed. The theme of community
underlies many of the objections, and whilst the dynamic of the community will
gradually change over time as a result of this development, it is to an extent
envisaged by the LEP, and supporting planning documents, but not to such an
extent that warrants refusal of the application. The community structure and
character will not be adversely impacted, and there will be no negative impact
in terms of social equity or the socially disadvantaged.
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Economic impacts
Many of the objections received, cited economic impacts, including loss of
property value in the immediate area, impact on the sale price of other vacant
residential land currently on the market, and generally the supply and demand
argument. These issues are discussed as follows.
Supply and demand

This issue falls outside of the economic grounds envisaged by section 79C of the
Act. In terms of supply and demand, the applicant is not required to undertake
an assessment of the need for more residential lots when developing residentially
zoned land, and nor is Council required to consider this issue, at this development
stage.
Council did however, investigate this, when preparing the Young LEP 2010, in
particular the growing need for residential land up until 2030. The Strategic Land
Use Study determined that a total of 1426 residential lots would be required, and
of these 946 would be less than 1000 m2 in area. The study also found that new
residential land should be located to the south, east and north of Young, being
land generally close to existing infrastructure. The land zoned residential is meant
to provide market competition and choice, and the zoning of the land to
residential in 2010, was consistent with the criteria and the rationale behind the
Strategy.
Accordingly, supply and demand of residential land is not a planning

consideration at this stage of the development process.
Impact on other residential land for sale

The NSW Land and Environment Court (NSWLEC) has consistently held that the
oversupply or economic impacts on competitors, is not a normal consideration in
the assessment of development applications. It has been found that the
planning process is to identify opportunities, through the zoning land, to facilitate
development, and that it is not appropriate for the Court or Council to make
judgements on the suitability or otherwise of competing applications.
Accordingly, there are no grounds for refusal of the application on this basis.
Loss of land value

As indicated a number of submissions objected to the development on the
grounds of property devaluation. One (1) submission even provided written
advice from a real estate agent that stated it is my opinion that this
development would put off some buyers and effect [sic] Mr . selling price.
Whilst not questioning the validity of this comment, it is considered that even if this
economic impact could be quantified, the NSWLEC has held that impacts on
land values are not matters for consideration in dealing with development
applications.
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However, despite this finding, the Court has theorised that if economic impact
means that the proposed use will be destructive of the amenity of the
neighbourhood, giving amenity a wide connotation, it may afford particulars of
a general ground relating to the maintenance of the amenity of the
neighbourhood. In this instance, it is not considered that the development will
threaten the amenity of the neighbourhood to such an extent, that refusal of the
development on the basis of loss of property value, is warranted.
Site design
The design of the subdivision is slightly unusual in terms of the bend in the road,
required to navigate around the existing dwelling, but as demonstrated
previously this will not interfere with the proper functioning of the road.
This design has left a legacy that results in a non-typical lot shape for Lot 13, which
is long and elongated and tapers to the north. The applicant did offer to
dedicate this northern section of Lot 13 as public open space, but consistent with
past practice in the former Young Shire Council, pocket parks of this nature are
discouraged, and was not agreed to. Furthermore, Council is conscious that any
future owner of Lot 13 may be tempted to overdevelop this narrow section of Lot
13, which may unduly impact the adjacent house to the east, which is not a
desirable outcome. In this regard, the NSWLEC has found that it is normal
practice in Australia to subdivide land without constraints on the buildings that
can later be built. While this practice is appropriate in most cases, it is not always
so, therefore the Court has adopted the planning principle that a subdivision
application should provide constraints on future buildings when the proposed
allotments are smaller than usual, or environmentally sensitive or where significant
impacts on neighbours is likely and needs careful design to minimise them.
Accordingly, a restriction as to user is proposed as indicated earlier, that will
prohibit a habitable building on this section of the lot. It is not considered
necessary to impose a similar restriction on any of the other lots in the subdivision,
as these lots are more regular in shape.
None of the lots will be unduly constrained by proposed easements, and overall it
is considered that the proposed development is sensitive to the environmental
conditions and site attributes, and that the size, shape and design of the
allotments is considered appropriate.
Construction
The environmental issues and impacts associated with the construction phase of
the development have been addressed throughout this report as necessary, and
includes such things as erosion and sedimentation control, noise and dust control,
etc, where necessary.
Further to this issue, concern has been raised in a number of submissions about
the staging of the development and the subsequent length of time taken to
complete the development, and therefore the continual ongoing amenity
impacts as a result of this. The submissions estimate (based on land stock
availability and take-up rates), that the subdivision could take up to 10 years to
complete.
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Whilst this rationale may hold true in terms of time frames, it is not reasonable to
insinuate that neighbours will be subjected to 10 years of on-going construction
impacts (e.g noise, dust vehicle movements), day in and day out. Realistically
each stage of the subdivision may take between 3 and 6 months to complete
(depending on the number of lots and the level of construction involved). But
even over this period, the impacts associated with this will not be ongoing, and
will fluctuate depending on the type and nature of construction work being
undertaken. Further impacts may be experienced when houses are constructed,
but again this is a short-lived event.
All this considered, impacts associated with construction are to be expected and
some disruption to neighbours is likely. Therefore, care needs to be taken to
minimise these impacts through the imposition and enforcement of appropriate
conditions. There are not sufficient reasons in terms of construction impacts to
warrant refusal of the application.
Cumulative impacts
Impacts from the proposed development include such things as traffic, noise,
privacy, stormwater run-off, servicing and loss of vegetation, and the potential
cumulative nature of these impacts can take many forms.
This first is individual impacts occurring so close in time, that the effects of one
have not had time to dissipate before the next one commences. The second is
from individual impacts occurring so close in space (location) that the effects
overlap. The third form is the repetitive nature of the impacts (often minor), that
erode environmental conditions, and finally the fourth form is synergistic effects
whereby the impacts when interacting together will produce an effect that is
greater than, or different than, individual effects.
In this instance, it is not considered that any of the identified impacts occurring in
any of these manners, would result in any greater or different impacts or result in
unmanageable conditions.
79C(1)(c) - The suitability of the site for the development
Does the proposal fit in the locality ?
The proposed development can fit in the locality, given the nature of the area.
There are no constraints posed by adjacent developments that would prohibit
this proposal. As discussed above the development would not lead to
unmanageable transport demands, and no additional recreational opportunities
are required.
There are adequate utilities and services available to the proposed

development, subject to extension. It has been demonstrated that the air quality
and microclimate are appropriate for the development, there are no hazardous
landuses or activities nearby, and ambient noise levels are suitable for the
development.
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Are the site attributes conducive to development?
The site is not subject to natural hazards including flooding, subsidence, slip, mass
movement or bushfires. The soil characteristics are appropriate for the
development (subject to controls during the construction phase), and there are
no critical habitats, or threatened species, populations, ecological communities
or habitats on the site. The development will not prejudice future agricultural
production and there are no known mineral or extractive resources on the site.
79C(1)(d) - Any submissions made
The objections raised in the submissions have been addressed throughout this
report, as they pertain to the various assessment issues.
79C(1)(e) - The public interest
Staff are not aware of any policy statements from either Federal or State
Government that are relevant to this proposal. The Young Land Use Strategy that
underpins the LEP, has envisaged this form of development. There is no
management plan, planning guideline or advisory document that is applicable
to a development of this nature. Also, there are no covenants, easements, or
agreements that affect the proposal, and the health and safety of the public will
not be affected.
Conclusion
The proposed development complies with Councils LEP and DCP, in the majority
of the areas. The areas of non-compliance with the acceptable solutions are
identified as follows, but it is considered in each case, that the performance
outcome is satisfied.
the use of a cul-de-sac has not been avoided (ASD2.2) the design
proposed is the most efficient use of the land, and the use of a cul-de-sac
in this instance is unavoidable, and is considered acceptable;
road width in the DCP has not been achieved (ASD2.3.1) whilst the road
is narrower than the recommended with in the DCP, it has been assessed
as being acceptable, and suitable from a road safety perspective;
the cul-de-sac will service more than 15 dwellings (ASD2.5.1) - provided
suitable road widths are incorporated into the design, there will be no
impact in service and emergency vehicles accessing the various
properties,
the majority of the lots are not orientated north-south (ASD2.9.3) - this is
acceptable as each lot could support an energy efficient dwelling house;
laybacks not provided (ASD 2.11.3) it has been determined that roll-top
kerb will achieve the same outcome, and is more flexible for future
development.
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It is considered that the subdivision is an appropriate development of the site,

and that the resulting subdivision pattern is in keeping with the preferred
character of the area. The development comfortably couples with the relevant
controls contained in the LEP and DCP, and this subdivision is a form of
development envisaged by the controls.
Whilst it is appreciated there is a high level of objection to the development, the

issues raised in the objections have been thoroughly investigated, and it is
determined that the resultant changes and impacts are acceptable. There are
no reasons warranting refusal, and therefore, it is recommended that the
application be approved subject to conditions. These conditions are set forth
below.
The development application has been assessed in accordance with the matters
for consideration under section 79C of the Environmental Planning & Assessment
Act 1979, all relevant environmental planning instruments and policies.
CONSULTATION
Neighbour consultation, as detailed in report.
There are no budget implications for Council from this report or this development.
The development will be at the applicants expense.
RECOMMENDATION
That Council determine the following development application, by way of

approval, subject to conditions identified below:
Application No.: 2016/DA-00086,

Property: Lot 6 DP 874807, 5 Forsythe Avenue, Young
Development: Subdivision 17 residential lots, including construction
of a new road
PART A ADMINISTRATIVE CONDITIONS
Terms of approval
A1. The developer shall carry out the development generally in accordance
with the:
(a) the following plans:
Plan Project Issue Prepared Dated Submitted

No. No. by
1 of 2 17855 B CPC 10 January 2017 10 January 2017
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Inconsistencies between documents

A2. In the event of any inconsistency between the documentation referred to in
Condition A1, the most recent document shall prevail to the extent of the
inconsistency.
A3. In the event of any inconsistency between conditions of this approval and
documents referred to in Condition A1, the conditions of this approval shall
prevail to the extent of the inconsistency.
Lapsing of approval
A4. This development approval shall lapse five (5) years after the date on which
it is granted, unless the works associated with the development have
physically commenced.
Statutory Requirements
A5. All licences, permits and approvals must be obtained and maintained as
required throughout the life of the development. No condition of this
approval removes the requirement to obtain, renew or comply with such
licences, permits or approvals.
Cost of works
A6. All works associated with the proposal, or required by this consent, will be
at no cost to Council.
Prescribed Conditions
A7. All relevant prescribed conditions under Part 6, Division 8A of the
Environmental Planning & Assessment Regulation 2000 apply and must be
complied with.
PART B PRIOR TO ISSUE OF CONSTRUCTION CERTIFICATE
Construction Environmental Management Plan
B1. Prior to the issue of a construction certificate for the development, a

Construction Environmental Management Plan (CEMP) shall be submitted
to, and approved by the Certifying Authority, and a copy submitted to
Council. The Plan shall address, but not be limited to, the following matters:
(a) hours of work, as follows:
(i) Mondays to Fridays 7:00 am to 6:00 pm
(ii) Saturdays 8:00 am to 5:00 pm
(iii) Sundays and public holidays Nil
(iv) Any other times only with the prior written consent of
Council;
(b) noise management including minimising noise emissions from plant
and equipment, by installing and maintaining, wherever
practicable, efficient silencers and low-noise mufflers;
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(c) management of dust to protect the amenity of the neighbourhood -

all activities on the site shall be undertaken with the objective of
preventing visible emissions of dust from leaving the site, including
wind-blown and traffic-generated dust, in accordance with Part 6 of
Councils Engineering Guidelines for Subdivision and Development.
Should such visible dust emissions occur at any time, the Developer
shall identify and implement all practicable dust mitigation
measures, including cessation of relevant works or dampening of site
roads and work areas, as appropriate, such that emissions of visible
dust cease;
(d) soil erosion and sediment control measures shall be designed in
accordance Councils Engineering Guidelines for Subdivision and
Development.
(e) measures to ensure that sediment and other materials are not
tracked onto the roadway by vehicles leaving the site,
(f) construction waste management including:
(i) storage of waste shall occur within the boundaries of the site,
by way of a screened area of silt stop fabric, shade cloth or
waste disposal bin/skip;
(ii) any waste materials removed from the site shall only be
directed to a waste management facility lawfully permitted
to accept the materials.
(iii) the Developer shall maximise the treatment, reuse and/or
recycling on the site of any excavated soils, slurries, dusts,
aggregate and sludges associated with the development, to
minimise the need for treatment or disposal of those materials
outside the site;
(g) tree protection measures - all trees on the site (not approved for
removal), and that may be threatened by the works, are to be
suitably protected in accordance with AS 4970-2009 Protection of
trees on development sites, by way of tree guards, barriers or other
measures as necessary in order to protect tree root systems, trunks
and branches, during construction;
(h) site security.
B2. In the event of any inconsistency between the approval and the CEMP, the
approval shall prevail.
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Road design plan

B3. A road design plan, shall be prepared by a Civil Engineer or other suitably
qualified professional, in accordance with all relevant Austroads Guide to
Road Design. The plan shall be submitted to, and approved by, Council or
the Certifying Authority, prior to the issue of a construction certificate. The
plan shall include but not be limited to details of design and construction for
the following:
(a) construction and sealing of the proposed road and the intersection, in
accordance with Councils Engineering Guidelines for Subdivision and
Development, including the provision of kerb and guttering (roll-top) and
stormwater drainage,
(b) design for the intersection of the proposed road and Forsythe Avenue,
that complies with Austroads Part 4A Unsignalised Intersections,
(c) terminus of the road being constructed and sealed with a minimum of a
ten (10) metre radius,
(d) a temporary cul-de-sac head (sealed) for each stage of the subdivision
involving road construction, to cater for a garbage truck,
(e) a 1.5 metre wide concrete footpath, in Forsythe Avenue adjacent the
property, along the eastern side of the proposed road and around the
head of the cul-de-sac to the boundary of Lots 11 and 12, including pram
ramps at intersections,
(f) signage and line-marking in accordance with Australian Standard AS1742
- Manual of uniform traffic control devices.
Stormwater and drainage works plan

B4. A comprehensive stormwater drainage system shall be designed by a
suitably qualified practising Civil or Hydraulic Engineer, other suitably
qualified professional, in accordance with Councils Engineering Guidelines
for Subdivision and Development. The plan shall be submitted to, and
approved by, Council or the Certifying Authority, prior to the issue of a
construction certificate. The plan shall include, but not necessarily be
limited to, the following:
(a) detailed engineering plans for the management of stormwater
(collection and disposal) from the site as a whole, the individual lots,
and the proposed new roads, including any inter-allotment drainage
system,
(b) the hydrology and hydraulic calculations shall be based on models
described in the current edition of Australian Rainfall and Runoff,
(c) incorporate escape paths for overland flow of water in the event of a
major rainfall event. The escape paths shall be properly constructed
overflow channels for floor relief for the 100 year ARI event.
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Water
B5. A comprehensive reticulated water supply system shall be designed by a
Civil Engineer or other suitably qualified professional, in accordance with
Councils Engineering Guidelines for Subdivision and Development. The
plan shall be submitted to, and approved by, Council or the Certifying
Authority, prior to the issue of a construction certificate. The plan shall
include, but not necessarily be limited to, the following:
(a) extension of the existing reticulated water supply system, to service
each lot in the subdivision,
(b) the provision of a water tapping for each allotment (connection but
excluding the water meter).
B6. The existing water connection and meter can be used for Lot 1, and a new
connection and meter shall be provided to service the house lot.
Sewer
B7. A comprehensive reticulated sewerage drainage system shall be designed
by Civil Engineer or other suitably qualified professional, in accordance
with Councils Engineering Guidelines for Subdivision and Development.
The plan shall be submitted to, and approved by, Council or the Certifying
Authority, prior to the issue of a construction certificate. The plan shall
include, but not necessarily be limited to, the following:
(a) extension of the existing reticulated sewerage system, to service each
lot in the subdivision,
(b) the provision of a sewer junction for each allotment,
(c) the possible relocation of any sewer main or manhole impacted by the
location of the proposed road or stormwater system.
Power supply
B8. Prior to the issue of a construction certificate, design plans showing the
location and nature of the proposed electricity infrastructure (street
lighting, power lines, transformers, etc), shall be submitted to the Principle
Certifying Authority (PCA) and Council. The plans shall be prepared by an
Accredited Service Provider, and certified that they comply with the
following standards.
(a) underground backbone high voltage power mains and low voltage
power mains shall be provided to service each allotment within the
subdivision, (including multiple distribution substations as required) in
accordance with the requirements of Essential Energy,
(b) street lighting shall be provided within the subdivision and along
Forsythe Avenue, adjacent the subdivision, in accordance with the
requirements of Australian Standard AS1158 Lighting for Roads and
Public Spaces Table 1.1 (category P4 for cul de sacs and collector
roads).
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Telecommunications
location and nature of the proposed telecommunication infrastructure to
each allotment, shall be submitted to the PCA and Council. The plans shall
be prepared by an Accredited Service Provider.
Gas
location and nature of the proposed gas infrastructure, shall be submitted
to the PCA and Council. The plans shall be prepared by an Accredited
Service Provider.
Street trees
B11. A street tree plan shall be submitted to, and approved by, Council, prior to
the issue of a construction certificate. The plan shall include, but not
necessarily be limited to, the following:
(a) provision of a minimum of one (1) street tree per lot,
(b) provision of four Australian native shrubs (up to 5 metres in height), on
the southern side of Forsythe Avenue, opposite the proposed
intersection, and at 2 metre spacings,
(c) trees to be advanced specimens at the time of planting (minimum
height of 1.2 metres measured from ground level when planted),
(d) details of the type of trees (including common and botanical name,
height and width at the time of maturity),
(e) trees and shrubs shall be chosen from Appendix G of the Young DCP,
(f) trees to be located central to each lot (where lots have frontages less
than 15 metres in width, trees may be placed elsewhere in the
subdivision),
(g) trees to be planted in accordance with Section 4.1 of the Engineering
Guidelines for Subdivision and Development,
(h) maintenance/watering program, to ensure the survival of the trees for
a minimum period of twelve (12) months, from issue of subdivision
certificate.
Pesticide residue
B12. Soil testing for pesticide residues shall be carried out on the site in
accordance with Council's Policy, as the site has been identified as old
orchard land. The results and report shall be submitted to Council.
B13. Should the results of the soil testing be found to exceed the relevant
thresholds, a construction certificate shall not be issued until such time as
remedial work has been undertaken, and further soil testing shows that the
site meets the relevant thresholds.
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PART C PRIOR TO COMMENCEMENT OF WORKS
Construction Certificate
C1. A Construction Certificate must be obtained from Council or an
Accredited Certifier prior to work commencing, for all construction works.
C2. Full engineering design plans, prepared in accordance with Part B

conditions, shall accompany the applications for construction certificates,
and shall cover all civil and utility works
Notice to be Given Prior to Commencement

C3. The PCA and Council shall be given written notice, at least 48 hours prior to
the commencement of works on the site.
C4. Seven days prior to commencement of engineering works on the site, the
person having the benefit of the consent shall notify Council and the PCA
of:
(a) the appointed Project Manager
(b) the appointed Construction Contractor
(c) the intention to start site works,
(d) a 24 hour telephone number, for contact with the construction
manager, to be operated for the duration of the construction works.
C5. The Project Manager shall arrange an on-site meeting with the nominated
Contractor, Councils Engineering Representative and PCA, prior to work
commencing.
Application to carry out works in road reserve

C6. Any works constructed or undertaken on public roads dedicated in the
name of Hilltops Council, or utilised for the carrying out of work on adjacent
properties, shall not be undertaken until an approval under the Roads Act,
1993 (works within the road reserve application), has been obtained.
C7. The following documentation and plans shall accompany the application
for approval under the Roads Act 1993:
(a) a Traffic Control Plan (TCP prepared by an accredited person, which
contains their Certification Number, origin of issue and the date of issue),
(b) the approved road design plans and accompanying construction
certificate (where Council has not issued the construction certificate).
Site notice
C8. A site notice(s) shall be prominently displayed at the boundaries of the site
for the purposes of informing the public of development details including,
but not limited to:
(a) details of the Principal Certifying Authority;
(b) the approved hours of work;
(c) the name of the site/project manager and the primary contract the
responsible managing company (if any), its address and 24 hour
contact phone number for any inquiries; and
(d) a statement that unauthorised entry to the site is not permitted.
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Construction environmental management measures

C9. All measures contained in the CEMP (Condition B1), including, but not
limited to the following, are to be implemented prior to the commencement
of construction and be maintained throughout construction:
(a) sediment and erosion control measures,
(b) site security measures,
(c) tree protection measures.
PART D DURING CONSTRUCTION
Construction environmental management measures

D1. All measures contained in the CEMP (Condition B1), including, but not
limited to the following, shall be adhered to/maintained throughout
construction:
(a) hours of work,
(b) noise management measures,
(c) dust mitigation measures,
(d) waste management measures,
(e) erosion and sedimentation controls,
(f) tree protection measures.
Approved Plans to be On-site
A copy of the approved and certified plans, specifications and documents
incorporating conditions of approval and certification, and all relevant
environmental approvals, shall be kept on the site at all times, and shall be made
available for perusal by any officer of Council or the PCA on request.
D2. A copy of the CEMP shall be kept on-site at all times, during the course of
construction.
Setting out of Infrastructure / Structures

D3. The engineering works shall be set out by a registered surveyor to verify the
correct position of the infrastructure in relation to property boundaries and
the approved alignment levels. A report from the registered surveyor shall
be furnished to the PCA and Council for verification prior to any inspections
being carried out by the PCA.
Removal of trees
D4. Approval is granted to remove:
all trees and shrubs located within the proposed road reserve, and
all trees located in Forsythe Avenue adjacent the site, where they
impact on the intersection and sight distance.
D5. Approval is granted to remove:

the eastern most row of native shrubs located adjacent the eastern
boundary of the site, and
the middle row of native shrubs located adjacent the eastern
boundary of the site, only where it unreasonably impacts on the sewer
and stormwater main and easement.
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D6. The western most row of native shrubs located adjacent the eastern
boundary of the site, is not permitted to be removed.
D7. The removal of any other trees or shrubs from the site (except where
exempt under the DCP), requires Council consent.
Certification and inspection of subdivision works

D8. The subdivision works must be inspected and tested by the PCA, at each
relevant stage of construction to demonstrate compliance with the
approved plans. Where Council is not the PCA, documentary evidence
shall be provided by the PCA to Council, demonstrating compliance.
D9. The PCA is to be given a minimum of 48 hours notice prior to any critical
stage inspection or any other inspection nominated by the Principal
Certifying Authority via the notice under Section 81A of the Environmental
Planning and Assessment Act 1979.
Disposal of seepage and stormwater

D10. Any seepage or stormwater collected on-site during construction must not
be pumped to any public road stormwater system or watercourse.
Installation of services
D11. Service conduits for electricity and telecommunications cabling shall not
be trenched across any road pavements.
State Survey Marks

D12. The developer shall ensure that any existing State Survey Marks
(Permanent Mark) will not be disturbed. If it so happens that this mark falls
within any works associated with the development it shall be relocated at
the developers cost or if it is disturbed, reinstatement costs shall also be
borne by the developer.
PART E PRIOR TO ISSUE OF SUBDIVISION CERTIFICATE
Completion of engineering works

E1. All engineering works (roadworks, water supply, sewerage and stormwater)
shall be completed in accordance with the approved plans and
construction certificate, prior to the issue of a subdivision certificate
Services
E2. Prior to the issue of a subdivision certificate, written evidence shall be
submitted to the PCA and Council, stating that satisfactory arrangements
have been made throughout the proposed subdivision, and to each
allotment, with respect to the provision of:
(a) telecommunication services - from Telstra Australia,
(b) power and street lighting from Essential Energy,
(c) gas - from the appropriate authority,
(d) water, sewer and stormwater from Infrastructure Services.
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Works as Executed Plans

E3. A set of final works as executed plans showing all works carried out on the
site and the location of all services, shall be submitted to Council, prior to the
issue of a subdivision certificate.
E4. The plans shall be clearly marked to show all variations of the completed
works from the approved design plans. The plans shall also show contain
the location and depth of any fill placed on any lot.
E5. The works as executed plans shall be signed by a licensed Surveyor or

Engineer, or the relevant professional. The plans shall be clean, neat and
suitable for long term storage, and an electronic version of the plans shall
also be provided.
E6. A schedule of quantities (including cost) relating to the as constructed

assets shall be submitted to Council.
Fencing
E7. Fencing shall be erected along all external boundaries of the subdivision
(excluding the Forsythe Avenue boundary). The developer shall ensure that
all fences are located on the correct boundary alignments, by having the
boundaries marked by a Registered Surveyor.
E8. The proposed fencing shall be a solid residential type fence, a minimum of
1.8 metres in height, uniform in colour and material.
Access
E9. A vehicular access (layback and vehicular crossing) shall be constructed to
Councils specifications, to service the existing house, from a public road, at
each relevant stage of the subdivision (as necessary to maintain legal
access as the subdivision progresses).
Damage to infrastructure or services

E10. The cost of repairing any damage caused to Council or other Public
Authoritys assets in the vicinity of the subject site as a result of construction
works associated with the approved development, is to be met in full by the
developer prior to the release of any subdivision certificate.
Road dedication
E11. The proposed internal subdivision roads shall be dedicated as public roads
in the name of Hilltops Council. All costs associated with the dedication of
the road in the NSW Government Gazette, shall be at full cost to the
developer.
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Road name
E12. Council shall determine the name for the proposed internal roads, after
considering any requests from the developer.
E13. The street names shall comply with the NSW Addressing User Manual
prepared by the Geographical Names Board of NSW.
E14. Street naming signs, conforming to the Australian Standard AS1742.5

Manual Uniform Traffic Control Devices Street Name and Community
Facility Name Signs, shall be purchased from Council and erected in the
locations nominated by Council.
Street trees
E15. Street tree planting shall be completed in accordance with the approved
plan.
E16. A maintenance bond of $ 200.00 per tree shall be lodged with Council for
a period of twelve (12) months from the issue of the subdivision certificate,
to ensure the survival of the trees. At the end of twelve (12) months, the
bond shall be refunded, less $ 200 per tree that did not survive. The residual
bond money shall be used by Council to replant and maintain the trees.
Street addressing
E17. A street addressing number plate shall be erected on the kerb adjacent
each lot by Council, at full cost to the developer, at the price listed in
Councils Management Plan, at the time of payment.
E18. Street numbers shall in accordance with the NSW Addressing User Manual
prepared by the Geographical Names Board of NSW be as follows:
Lot No. Primary number Secondary/reserved number

1 1 new road 5A Forsythe Avenue
2 3 new road
3 5 new road
4 7 new road
5 9 new road
6 11 new road
7 13 new road
8 15 new road
9 17 new road
10 16 new road
11 14 new road
12 12 new road
13 10 new road
14 8 new road
15 6 new road
16 4 new road
17 2 new road 5B Forsythe Avenue
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Contributions
E19. Evidence shall be submitted to Council that the Water and Sewer Supply
Authoritys obligations have been met with regards to headworks and
contributions for this development. Such Certificate of Compliance of
payment, or satisfactory arrangements, shall be furnished prior to issuing of
the subdivision certificate.
E20. The point of contact for the Water and Sewer Supply Authority for this
development is the Hilltops Council.
E21. The following contributions are applicable, if paid prior to the 30th June
2017:
Name No. ETs Rate per ET (2016/2017) Total

GFCC water 16 $ 7,134 $ 114,144
Section 64 water 16 $ 3,427 $ 54,832
Section 64 sewer 16 $ 4,139 $ 66,224
E22. Payment of the contribution will be at the ET rate nominated by at the time
of payment, which is subject to annual review.
Defects Liability Period

E23. For a period of twelve (12) months after the subdivision certificate is issued,
the subdivider must remedy any defects or omissions in the subdivision
works.
E24. Defects do not include reasonable wear and tear or damage caused to
the works by inappropriate use (e.g. damage or abuse from traffic
accidents or vandalism).
Defects Liability Bond

E25. The defects liability bond must be submitted with the subdivision certificate
application. The bond must be in the form of cash or unconditional bank
guarantee (no lapse date) for an amount of 5% of the agreed value of the
subdivision works or $ 5,000, whichever is the greater.
Remedying Defects during the Defects Liability Period

E26. At any time during the defects liability period, the consent authority may
direct the subdivider to rectify any omission or defect in the subdivision
works.
E27. The direction will identify the scope of works to rectification and state the
time by which the subdivider shall complete the work of rectification (or
stages of the rectification) and may state the time by which rectification
shall commence.
E28. If the subdivider fails conforming to the direction or part of the direction,
the consent authority may perform the works and charge costs to the
subdivider. The Council will deduct any costs incurred from the defects
liability bond.
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Refund of defects liability bond

E29. At the expiry of the defects liability period the subdivider shall arrange
Council to carry out an inspection of the subdivision works, and request a
return of the defects liability bond.
E30. If Council determines that the subdivision works are satisfactory, Council will
refund the balance of the defects liability bond.
E31. If unremedied subdivision work defects or omissions are detected by the

Council during the inspection, the subdivider must remedy these works and
re-apply for an off defects liability inspection. Council may retain some or
all of the defects liability bond for a further period of twelve (12) months.
Final subdivision plans

E32. The submission of a final plan of subdivision (and seven copies), suitable for
registration at the Land Titles Office.
Registration of easements and restriction as to users

E33. Easements shall be created over all services to the satisfaction of the
relevant authority, and/or wherever Council deems necessary to allow
unrestricted access to the service, and restrictions as to user created,
under section 88B of the Conveyancing Act 1919, including, but not limited
to, the following:
a) easements to drain stormwater and sewerage.
E34. The 88B Instrument shall be submitted to the PCA with the final plan of
subdivision as a prerequisite to the endorsement of the subdivision
certificate.
E35. The 88B Instrument creating restrictions as to user and easements shall
contain a provision, enabling such restrictions or easements to be revoked,
varied, modified or released only with the consent of Council.
E36. A restriction as to user shall be placed on proposed Lot 13, which prevents
the erection of any habitable structure within 25 metres of its northern
boundary.
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17/108 2017/DA-0040 MANUFACTURED DWELLING 40 SAINES ROAD, YOUNG
Reference: F154.00 (Y)

PURPOSE
The report is presented to Council as the proposed development seeks a

variation to a development standard within the Young LEP 2010 (minimum lot size
for the erection of a dwelling). This report reviews the circumstances of this
request and recommends approval of the variation.
REPORT
Background
An application has been lodged for the installation of a manufactured dwelling,
on the subject property. The property does not meet with the minimum lot size
development standard contained within Young Local Environmental Plan (LEP)
2010 of 2 ha in order to achieve a dwelling entitlement, as the property only has
an areas of 1.801 ha.
However, the ability exists in the Young LEP 2010 via Clause 4.6, to vary the
development standard, subject to:
an appropriate application being lodged, justifying the variation on planning
grounds, and
obtaining the concurrence of the Department of Planning & Environment
(DPE) and
the consent of Council.
Application
DA no. 2017/DA-00040
Applicant: Mrs F Hewlett
Owner: Mr J & Mrs J Hewlett
Property: Lot 1532 DP 754611 and Lot 1 DP 1087591, 40 Saines Road,
Young, NSW, 2594
Development: Dwelling (new) - use of property for the installation of a five (5)
bedroom, hardiplank manufactured home, with a
colourbond roof
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Figure 1 Site plan
SITE
The 1.801 ha property is located 4.5 km south-east of Young, on the western side
of Saines Road, south of Pitstone Road and north of Majors Road. It comprises
two (2) lots, being a 1.62 ha rectangular lot (Lot 1532) and an 1821 m2
rectangular lot (Lot 1, which is a closed road located along the northern
boundary of Lot 1532).
The site has a strong slope to the north, and is predominantly cleared. There are
a small number of trees on the northern part of the site, and a single tree
adjacent the western boundary. There is also a dam in the south-east corner of
the property.
The greater area is a mixture of rural land uses, large lifestyle lots and passive
reaction. To the east across the railway line is some traditional farming land
(copping and grazing). Further to the west and south-west are orchards and to
the north-west is Chinamans Dam. Immediately adjacent and adjoining the site
are lots of a similar size to this holding, all of which support dwellings, with limited
or no agricultural uses.
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Figure 2 Locality plan
Figure 3 Aerial view
Discussion

79C(1)(a)(i) & (ii) - The provision of any EPI or draft EPI
State Environmental Planning Policies (SEPPs) and deemed SEPPs
There are no draft SEPPs or deemed SEPPs (formerly REPs) specifically relating to
a development of this nature, or to the area as a whole. There are a number of
SEPPs which relate to Hilltops Council as a whole, however, only the following
SEPPs have any relevance to the development.
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State Environmental Planning Policy No 55 Remediation of Land

Clause 7 of SEPP 55 requires the consent authority to consider whether land is
contaminated prior to granting consent to the carrying out of any development
on that land, and to be satisfied that the land is suitable for the proposed use.
Council is satisfied that the land is not a site of possible contamination and
therefore no further assessment of contamination is required.
State Environmental Planning Policy (Rural Lands) 2008
This SEPP aims to facilitate the orderly and economic use and development of
rural lands, to identify Rural Planning and Rural Subdivision Principles, to reduce
land use conflicts, to identify State significant agricultural land, and to amend
provisions of other environmental planning instruments relating to concessional
lots in rural subdivisions.
Clause 10 The SEPP requires Council to consider the following matters when
considering whether to grant consent to development, for the purpose of
erecting a dwelling.
(a) the existing uses and approved uses of land in the vicinity of the
development
The area surrounding the site is characterised by a variety of different holding

and lot sizes, although in the immediate area, most are of a similar size.
The existing uses in the area are mostly large residential lifestyle lots, with
limited agricultural use or potential. However, further to the west, south-west
and east of the site are properties that are also used for broad acre farming
and more intensive farming (orchards).
The erection of a dwelling on the site, would not be out of character with the
area.
(b) whether or not the development is likely to have a significant impact on land
uses that, in the opinion of the consent authority, are likely to be preferred
and the predominant land uses in the vicinity of the development
The preferred land uses (as determined by the zoning) is rural, with a
tendency towards intensive agricultural land uses on smaller lots. However,
the predominant land use in the vicinity of the site is primarily large residential
lifestyle lots. The inclusion of a dwelling on the subject site would not hinder
the attainment of either the preferred use or the predominant uses in the
area. Arguably though, there is already limited potential for agricultural uses
on the site, because of the adjacent residential land uses, and the nature of
the site itself. None-the-less, even with a dwelling on the site, there is still some
room for an intensive agricultural use (but on a very limited scale).
(c) whether or not the development is likely to be incompatible with a use

referred to in paragraph (a) or (b)
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It is not considered that the development will be incompatible with the

existing or predominant land uses in the area,
(d) if the land is not situated within a rural residential zone, whether or not the
development is likely to be incompatible with a use on land within an
adjoining rural residential zone,
Not applicable, the adjoining land is not zoned rural residential.
(e) any measures proposed by the applicant to avoid or minimise any

incompatibility referred to in paragraph (c) or (d),
The Applicant proposes minimum setbacks of twenty (20) metres to the

closest boundary. This would likely offset any amenity issue that could result,
should agricultural uses occur on the adjoining properties.
Local Environmental Plan (LEP)
The applicable LEP is the Young LEP 2010, and the relevant provisions of the LEP
the land is not affected by the natural resources mapping (water), the flood
mapping or the Aboriginal Cultural Heritage Mapping.
2.2 Zone
The site is zoned RU4 Primary Production Small Lots, and the proposed
development (erection of a dwelling house) is permissible with the consent of
Council, subject to meeting the lot size minimum (see further in the report for a
discussion on this issue)
2.3 Zone objectives
The objectives of the zone are:
to enable sustainable primary industry and other compatible land uses,

to encourage and promote diversity and employment opportunities in
relation to primary industry enterprises, particularly those that require smaller
lots or that are more intensive in nature,
to minimise conflict between land uses within this zone and land uses within
adjoining zones.
It is considered that the development is largely consistent with the zone

objectives. The positioning of the dwelling still allows room for some form of
intensive agricultural activity elsewhere on the site, although the opportunities are
limited, due to the nature of the site. It has sufficient setbacks from adjacent
premises in the event that those properties undertook some agricultural activity.
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6.1 Erection of dwelling houses
The erection of a dwelling is governed by Clause 6.1 of the LEP, which states:
(3) Development consent must not be granted for the erection of a

dwelling house on land to which this clause applies, and on which
no dwelling house has been erected, unless the lot is:
(a) a lot that is at least the minimum lot size specified for that lot
by the Lot Size Map, or
(b) a lot created before this Plan commenced and on which the
erection of a dwelling house was permissible immediately
before that commencement, or
(c) a lot resulting from a subdivision for which development
consent (or equivalent) was granted before this Plan
commenced and on which the erection of a dwelling house
would have been permissible if the plan of subdivision had
been registered before that commencement.
(3A) Subclause (3) (b) and (c) do not apply to a lot created before 2 February
1990.
NOTE: Clause 3A was introduced in March 2015.
The subject property does not meet the provisions of any of the above scenarios,
as follows:
(a) minimum lot size on the lot size map - the land is only 1.801 ha in area, and
does not meet the minimum lot size of 2 ha,
(b) the lot was a lot created before the current LEP commenced, and well
before 1990, but a dwelling was not permissible (minimum area required
under the former LEP was also 2 ha),
(c) was not a lot created by an unregistered subdivision prior to
commencement of the current LEP, and on which a dwelling would have
been permissible, had the subdivision been registered.
Accordingly, the lot currently does not have a dwelling entitlement, and the
options available to obtain one is to: (i) seek a variation of the development
standard, or (ii) buy more land (not available to Applicant). The Applicant has
chosen to seek a variation to the development standard, utilising Clause 4.6 of
the LEP.
Furthermore, the objectives of this clause [6.1(1)] are as follows:
(a) to minimise unplanned rural residential development

(b) to enable the replacement of lawfully erected dwelling houses in rural and
environmental protection zones.
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These objectives are discussed as follow:
To minimise unplanned rural residential development
Staff are of the opinion that the development will not result in any unplanned
rural-residential development, as the lot is only marginally smaller than the zone
minimum, and is in keeping with existing character of the area. The use will be
consistent with that of the majority of surrounding properties, and will this issue will
be further explored in the discussion pertaining to Clause 4.6.
To enable the replacement of lawfully erected dwelling houses in rural and

environmental protection zones
Not applicable, as no dwelling existed.
4.6 Exceptions to development standards
The objectives of this clause are to provide an appropriate degree of flexibility in

applying certain development standards to particular development, and to
achieve better outcomes for and from development by allowing flexibility in
particular circumstances.
This clause states that development consent must not be granted for
development that contravenes a development standard unless Council has
considered a written request from the applicant that seeks to justify the
contravention of the development standard by demonstrating:
(a) that compliance with the development standard is unreasonable or
unnecessary in the circumstances of the case, and
(b) that there are sufficient environmental planning grounds to justify
contravening the development standard.
Furthermore, development consent must not be granted for development that

contravenes a development standard unless:
(a) Council is satisfied that:
(i) the applicants written request has adequately addressed the matters
required to be demonstrated above (points a and b), and
(ii) the proposed development will be in the public interest because it is
consistent with the objectives of the particular standard and the objectives
for development within the zone in which the development is proposed to
be carried out, and
(b) the concurrence of the Director-General has been obtained.
These matters are discussed as follows:
Applicants justification that compliance with the development standard is

unreasonable or unnecessary in the circumstances of the case
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The Applicants justification that compliance with the development standard

(minimum lot size for the erection of a dwelling) is unnecessary, relates to the
following points:
approvals in the area have resulted in a dwelling being erected on every lot
surrounding the subject land, whether or not that lot is over or under the
minimum area for the zone, as follows:
- Lot 1548 (to the north-west) 1.2 ha,
- Lot 1491 (to the north) 1 ha,
- Lot 1516 (to the east) 4.8 ha,
- Lot 1 (to the south-east) 2,8 ha,
- Lot 1533 (to the south) 2 ha,
- Lot 1531 (to the west) 1.4 ha;
the development is completely in character with the surrounding area,
the land size and shape and proximity is entirely consistent with the surrounding
area,
there is cleared land for a dwelling that will not cause overlooking or
overshadowing,
the variation being applied for is minor, being within 10%.
It is considered that the Applicant has adequately addressed this matter, and
that there is reasonable justification for the variation, given that the objective of
the development standard is still achieved, in that it will not lead to unplanned
rural residential development.
That there are sufficient environmental planning grounds to justify contravening

the development standard.
The Applicant has stated that:

the land is suitable for the erection of a dwelling in terms of size, slope,
dimensions, aspect, existing character and amenity,
no clearing of vegetation is required for the development,
the development is consistent with the objectives of the zone.
Further to this, it is considered that:

it will not result in any fragmentation of land;
it will not result in any land use conflict,
it will not result in in adverse environmental impacts (see further assessment
below).
Therefore, there is unlikely to be any negative environmental impacts associated

with the development, and it is considered that there are sufficient grounds for
The proposed development will be in the public interest
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It is considered that this report demonstrates that the development is in the public
interest, because it is consistent with the objectives of the development standard
and the objectives for development within the zone. There are no government
policy statements that are relevant, and the Young planning strategy envisaged
this form of development, on land of a similar size.
The concurrence of the Director-General has been obtained
As the variation is less than 10%, Council has the assumed concurrence of the
Director-General in this instance (Planning Circular PS 08-003).
6.3 Land
The objective of this clause is to maintain soil resources and the diversity and
stability of landscapes, by protecting land that may be susceptible to any form of
land degradation (erosion, salinity, steep slopes, etc). Approximately 40% of the
site has been identified as being affected by the mapping, as shown in Figure 4.
Figure 4 Extract from land mapping (NRL_020)
The proposed dwelling and effluent disposal area is located well outside this
mapped area. The development will be designed, sited and will be managed to
avoid any adverse environmental impact in terms of land sustainability. It is
considered that there will be no long-term impact in terms of geotechnical
stability, erosion or other land degradation, due to the nature of the proposed
land use and the minimal site disturbance. There is potential for erosion in the
short-term while construction is occurring, however, appropriate soil and erosion
controls will be required.
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6.5 Biodiversity
This clause and the accompanying map set, identifies areas of high biodiversity,
which aims to protect native flora and fauna and the ecological processes for
their continued existence. The site has been identified as having areas of high
biodiversity (about 40 %), being the north-east section of the site (see following
figure).
Figure 5 Extract from biodiversity mapping (NRB_020)
Council must not grant consent to development of land to which this clause
applies, unless they are satisfied that the development is designed to avoid any
adverse impact. The site of the proposed dwelling is well clear of this area, and
no trees are proposed to be removed to facilitate the development. It is not
considered that the proposed development will impact adversely on native
ecological communities, flora or fauna or their habitats.

development.
79C(1)(a)(iii) - Development control plan
The development is subject to the Young DCP 2011. There are a series of
objectives throughout the DCP, and in order to attain these objectives, a number
of performance outcomes (identified by the letter P at the start) should be
achieved, and a series of acceptable solutions (identified by the letter A at the
start) have been provided in the DCP, as one method of achieving the
outcomes. Where a proposed development does not meet an acceptable
solution, the applicant must provide justification for the variation, and
demonstrate how the performance outcomes are still met. An assessment of the
proposal against the relevant sections of the DCP is as follows.
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1.3 DA Notification
The proposed development was not required to be notified in accordance with

Section 1.3.3.2 of the DCP, as the proposed location of the dwelling, exceeded
all required setbacks.
2.1 - Rural dwellings
The objectives of this section are to ensure that rural dwellings and ancillary
development are located and designed in a manner appropriate to the
character and productive potential of the surrounding area and the existing
development pattern.
Compliance with the acceptable outcomes are discussed as follows, with

respect to the various performance outcomes to the left.
PR1 Dwelling sites are identified and are provided with safe connection to the
public road network
AR1 Access to the dwelling from the public road network complies with the
provisions of this DCP relating to access to rural properties and RMS
requirements (where relevant)
There is an existing access adjacent the northern boundary of the site, and
an access is proposed to the site adjacent the southern boundary. From
a sight distance perspective, the proposed location is preferable to the
existing access. However, a large tree on the road reserve would likely
require removal. It may be more appropriate to locate the access
centrally on the lot, to avoid removal of the tree. An assessment of the
best location and the impact of the tree, will be undertaken when an
application is lodged with Council to construct the access.
PR2 A) Visual and amenity impacts (including glare) on neighbours and the
rural landscape are minimised; and B) Development does not adversely affect
the environment or agricultural pursuits on the subject or neighbouring lands;
AR2.1 The dwelling is not located within the following distances to any road
boundary - 20m - RU4 zone
Satisfied, as the dwelling is setback 127 metres from the road.
AR2.2 The dwelling is not within the following distances to any side or rear
boundary - 10m - RU4 zone
Satisfied, as the dwelling is setback twenty (20) metres from the rear
boundary, and forty (40) metres from the nearest side boundary.
AR2.3 The dwelling is not located within 50m of a ridge line
Satisfied.
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AR2.4 The dwelling is not located within the distances of the land uses
outlined in Table 2.1
This table contains a number of various land uses, and recommends a

range of setbacks for dwellings, from these uses. These uses include:
piggeries, feedlots, poultry sheds, grazing, cropping, horticulture, feed mills,
sawmills, abattoirs, potentially hazardous or offensive industries, mining,
petroleum production and extractive industries sheep and cattle yards,
livestock dip sites, disused mining areas. None of these uses adjoin the site.
AR2.5 Materials (including large areas of glass and the use of zincalume
or similar reflective materials) are selectively used so that a glare nuisance
is not caused to surrounding neighbours or public roads
Satisfied as the dwelling walls are hardi-plank, and the roof is colourbond.
AR2.6 Dwellings shall be designed so that the elevation facing the street
has a residential appearance or nature
Satisfied, as the dwelling addresses the road.
PR3 Adequate area exists for on-site waste disposal;
AR3 The drainage field of the On-Site Sewerage Management System

(septic) is appropriately designed in accordance with Council Policy No.
31 (Wastewater Management in Unsewered Areas).
The site being almost two (2) ha in area, is sufficient in size to permit the
disposal of effluent on-site with no adverse impacts. Conditions will be
imposed requiring approval of the system, and will need to comply with
the Policy.
PR4 Dwellings are supplied with potable water and water for fire-fighting
reserves
AR4.1 The on-site water capture and storage for domestic purposes
complies with the NSW BASIX scheme and any Certificate issued.
Not applicable, as this is not a BASIX affected dwelling, because it is a

transportable.
AR4.2 The total water storage on site shall be compliant with the following:
guidelines in Appendix E include a firefighting reserve of 20,000 L (over
and above any BASIX minimum); and fitted with a Stortz fitting. The above
may mean a total volume in excess of Appendix E in some circumstances.
A condition will be imposed requiring the installation of 70,000 litres of water

for domestic storage, plus 20,000 litres of water for fire-fighting purposes
(with a Stortz fitting).
PR5 Land for erection of a dwelling is safe and suitable for the purpose.
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AR5 On lands identified as former orchard lands: Soil testing for pesticide
residue is required; and Such testing shall demonstrate the land is suitable
for the intended use.
Councils records do not indicate that there was an orchard on the
property, and therefore soil testing is not required.
PR6 Residential development shall be designed to reflect vehicle and

occupant safety principles. In this regard, where there is:
(a) A garage, carport or covered vehicle housing area attached to a
Class 1 living or residence; and
(b) A connecting door is proposed between a garage, carport or covered
vehicle housing area attached to a Class 1 living or residence; these
shall have an effective barrier to prevent people (including specifically
infants) from coming into conflict with motor vehicles.
AR6 PR6 is satisfied if a means (manual or electronic) is put in place to

restrict a dwellings occupant or visitor from bringing into potential harm
and occupant of that dwelling, whilst parking the motor vehicle. This may
be done by any or a combination of the means contained in this section.
This provision applies to all class 1, 2 and 10 buildings. Note: Compliance
with this section is achieved if one of the options in Section 2.1.5 below, is
satisfied
Not applicable, as there is no attached garage or carport.

Not applicable.
Context and setting
In terms of context and setting it has been determined that the development will
not impact detrimentally on character and amenity, the scenic quality of the
landscape or adjacent properties. There will be no overshadowing or loss of visual
and acoustic privacy, with the adjacent dwellings are located quite some
distance away from the new dwelling. Existing fencing is rural in nature and
considered satisfactory.
Access / traffic
Traffic generation will be minimal, and the capacity of the road system is
considered appropriate for the additional traffic.
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Public domain
It is not envisaged that this development will impact adversely on public

recreational activities in the locality, or on the amount, location, design or use of
public spaces.
Utilities
There is no reticulated water and sewer, but the site is of a sufficient size to enable
harvesting of rainwater and the subsequent disposal of effluent on-site.
Heritage
There are no heritage items listed in Councils LEP, on the site, or in the immediate
area. It is not considered that the development would have any impact in terms
of historic, scientific, social, aesthetic, anthropological, cultural, spiritual or
archaeological significance, and the site is not known to be a site of Aboriginal
significance.
Other land resources
It is not believed that the development will have any effect on conserving and
using valuable land resources such as productive agricultural land, mineral
extractive resources or water supply catchments. This issue has been discussed
above in relation to the Rural Lands SEPP.
Water
A condition will be imposed that requires the collection and disposal of

stormwater without impacting on neighbours or causing a nuisance or erosion.
There will be no effect by the proposed development on groundwater, drainage
flows or water quality.
Soils
Suitable erosion and sedimentation controls will be required as part of the works,
to ensure that soils are manage appropriately during the construction phase.
Air & Microclimate
The development is not expected to affect air quality and microclimatic

conditions in terms of existing air quality or pollution, with no emissions of dust,
particulates, odours, fumes, gases or pollutants.
Flora and fauna
No vegetation is to be removed, and whilst there is remnant vegetation that

contains wildlife corridors in the area, this development will not impact on them.
Waste
There will be minimal construction waste, as the development is for a
manufactured home.
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Energy
This type of dwelling does not require a BASIX Certificate.
Noise and vibration
Conditions pertaining to noise during the construction phase will be imposed.
Natural hazards
geologic or soil instability, flooding or bushfire.
Technological hazards
- industrial and technological hazards or building fire risk. The issue of potential
land contamination and remediation, has been discussed previously, and there is
no evidence of likely contamination.
Safety, security, crime prevention
It is not considered that the proposed development will impact on the security
and safety of adjoining properties nor will the development encourage criminal
activity.
Social and economic impacts
There will be no detrimental social or economic impacts related to this

development.
Site design
The site has a very strong slope down to the north in parts, and the area below
the dam is quite low-lying. Whilst there are one or two (2) other areas on-site, that
may be suitable for a dwelling, and which have less of a slope, site drainage has
the potential to interfere with these sites. The location nominated, whilst it has a
reasonable slope, it considered the best location for a dwelling. Some site cut
and fill is likely, and it will be conditioned that this be limited to a maximum of one
(1) metre. This is achievable, as being a manufactured home, the stumping of it
can take into account changes in ground level.
Whilst the dwelling will be located on Lot 1532 only, it relies on Lot 1 to achieve an
acceptable size holding. The application foreshadows the consolidation of these
two (2) lots into a single lot, which will be reinforced with a condition of consent.
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Construction
Impacts from construction will be minimal, as it is a manufactured dwelling. Hours

of construction will be imposed to reduce the likelihood of nuisance.
Cumulative impacts
There are no cumulative impacts anticipated.
79C(1)(c) - The suitability of the site for the development
Does the proposal fit in the locality?
There are no constraints posed by adjacent development that would prohibit this
development, as it is in keeping with the other land uses. Power and phone are
in the locality, and the issues of bulk and scale perspective, are considered to be
satisfactory.
Are the site attributes conducive to development?
The site is not subject to natural hazards including flooding, bushfire, subsidence,
slip or mass movement. The soil characteristics are appropriate for the
development. There are no known critical habitats, or threatened species,
populations, ecological communities or habitats on the site. The development
will not prejudice future agricultural production and there are no known mineral
or extractive resources on the site.
79C(1)(d) - Any submissions made
Nil received.
79C(1)(e) - The public interest
Staff are not aware of any policy statements from either Federal or State
Government that are relevant to this proposal, nor any planning studies or
strategies. There is no management plan or planning guideline that is
applicable to a development of this nature. There are no covenants, easement
or agreements that affect the proposal.
Councils section 94A contribution plan applies to this application as the estimate
construction costs exceeds $ 100,000. At a cost of $ 140,000, a levy of 0.5 % is
payable, which equates to a $ 700 contribution.
CONCLUSION
It is considered that the Applicant had made a reasonable case for a variation
to the development standard relating to the minimum lot size for the erection of
a dwelling, under Clause 4.6 of the Young LEP 2010, which is further supported
throughout this report. Accordingly, the variation is supported, and approval of
the development is recommended.
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The development application has been assessed in accordance with the

matters for consideration under section 79C of the Environmental Planning &
Assessment Act 1979, all relevant environmental planning instruments and
policies.
POLICY IMPLICATIONS
There are no policy implications arising from the approval of this development
application.
There are no budget implications for Council from this report or this
development. The development will be at the applicants expense.
RECOMMENDATION
It is recommended that Council approve the Clause 4.6 variation of the

development standard contained in Clause 6.1 of the Young LEP 2010, relating to
the minimum lot size for the erection of a dwelling, and approve the following
application, subject to the conditions below;
Application No.: 2017/DA-00040,

Property: Lot 1532 DP 754611 and Lot 1 DP 1087591, 40 Saines
Road, Young
Development: Dwelling (new) - use of property for the installation of a
five (5) bedroom, hardiplank manufactured home, with
a colourbond roof
General
1. The development shall be generally in accordance with the supporting

documentation, including, but not limited to, the following:
site plan (1 sheet), numbered 18512, dated 2nd November 2016,

submitted 18 April 2017, and as amended by hand by the Applicant, in
May 2017,
floor and front elevation (1 sheet), unnumbered, undated, submitted 28
March 2017,
back and side elevation (1 sheet), unnumbered, undated, submitted 28
March 2017,
and as modified by any conditions of this consent.

2. No departure from the approved plans and specifications shall be made
unless the prior approval of Council has been obtained in writing.
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3. The development shall be carried out in conformity with the provisions of

the Environmental Planning and Assessment Act, 1979, and the regulations
made thereunder, in accordance with the plans and specifications
approved by Council.
4. The builder shall maintain on the site, at all times a legible copy of the
following:
Development Consent including plans and related documentation;
S68 approval, including plans, specifications and certificates.
Consolidation
5. Lot 1 DP 1087591 and Lot 1532 DP 754611 shall be consolidated into a
single lot, prior to the issuing of a section 68 approval for the installation of
the manufactured home.
Installation of a manufactured home
6. A section 68 approval under the Local Government Act, for the
installation of a manufactured home, shall be obtained from Council,
prior to any works commencing on site. A cut and fill plan shall
accompany the application and shall demonstrate compliance with
Condition 18.
Wastewater drainage
7. A section 68 approval under the Local Government Act, for the
installation and operation of an on-site effluent management system,
shall be obtained from Council, prior to any works commencing on site.
Section 94A contribution
8. Prior to the issue of any s68 approval or construction certificate, a Section
94A Contribution of $ 700 is required towards the provision of public
amenities and services, in accordance with the Young Shire Council
Section 94A Developer Contributions Plan.
If payment is made after 30th June 2017, payment of the contribution will
be at the rate nominated in Councils Fees and Charges.
Signs
9. No more than two signs shall be erected at the front of the site to display
the following details. At least one of these signs shall have the following
minimum information:
the name of the Principal Certifying Authority, their address and

telephone number;
the name of the person in charge of the work site and telephone
number at which that person may be contacted outside working hours;
that unauthorised entry to the work site is prohibited;
and both signs shall be maintained to a tidy and legible standard at all
times and must be removed when the work has been completed.
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Building Code of Australia and Home Building Act
10. All building work must be carried out:
(a) In accordance with the requirements of the Building Code of

Australia. In particular, your attention is directed to the conditions in
this consent;
(b) In addition, in the case of residential building work for which the
Home Building Act 1989 requires there to be a contract of insurance
in force in accordance with Part 6 of that Act, such contract of
insurance must be in force before any building work authorised by
this consent commences.
11. Residential building work within the meaning of the Home Building Act
1989 shall not be carried out unless the Principal Certifying Authority for the
development to which the work relates (not being a Council) has given
the Council written notice of the following information:
(a) In the case of work for which a principal contractor is required to be

appointed, the name, licence number and name of insurer if the
principal contractor
(b) In the case of work to be done by an owner-builder, the name and
owner-builder permit number (where required).
Changes to the residential building work shall not be carried out unless the
Principal Certifying Authority has given the Council written notice of the
changes. This condition does not apply to Crown building work as defined.
12. The builder or person who does the residential building work must comply
with the applicable requirements of Part 6 of the Home Building Act 1989.
This requirement may be satisfied by the provision of an owner-builder
permit of Home Owners Warranty Insurance.
Inspection/Certification
13. Prior to commencement of work, the person having the benefit of the
Development Consent:
(a) shall appoint a Principal Certifying Authority (PCA); and

(b) shall ensure a Construction Certificate is issued by the PCA;
(c) shall notify Council of their intention to commence the site works (at
least 2 days notice is required).
14. The Principal Certifying Authority shall determine the inspections and
compliance certificate that are required.
15. Where Hilltops Council is nominated as the Principal Certifying Authority,

the following requirements shall be satisfied before works commence:
The Principal Certifying Authority Service Agreement shall be
completed and signed by the applicant; and
Terms and conditions of the Principal Certifying Authority Service
Agreement shall be satisfied.
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16. Where Hilltops Council is not the Principal Certifying Authority, the following
requirements shall be satisfied before works commence:
Principal Certifying Authority name, address and registration details
(evidencing registration with the Building Professionals Board) shall be
submitted to Council; and
Occupation Certificate
17. A Final Occupation Certificate must be issued by the Principal Certifying

Authority prior to occupation or use of the development. In issuing an
occupation certificate, the Principal Certifying Authority must be satisfied
that the requirements of section 109H of the Environmental Planning and
Assessment Act 1979 have been satisfied.
Note: When all work as indicated on the approved plans/specifications is
completed, the applicant shall notify the PCA to arrange for the issue of a
final Occupation Certificate.
Cut and Fill
18. Cut and fill shall be limited to a maximum of one (1) metre, and plans
demonstrating this shall be lodged with Council, prior to the issue of the s68
approval for the installation of a manufactured home.
19. The applicant shall ensure that any cut or fill on site is appropriately
graded, drained, retained and vegetation commenced.
20. Retaining walls greater than 1 metre in height shall be designed by a

suitably qualified practising and insured Structural Engineer. The design
shall be submitted to and permission to proceed granted by Council prior
to work commencing.
21. It is a prescribed condition of this consent that if the development involves

an excavation that extends below the level of the base of the footings of a
building on adjoining land, the person having the benefit of the consent
shall, at the persons own expense:
Protect and support the adjoining premises from possible damage from
the excavation; and
Where necessary, underpin the adjoining premises to prevent any such
damage;
This condition does not apply if the person having the benefit of the
consent owns the adjoining land or the owner of the adjoining land has
given written consent to this condition not applying.
Erosion Control
22. Erosion and sedimentation control measures shall be implemented on the

site prior to work commencing.
NOTE: ENSURE THAT SEDIMENT AND EROSION CONTROL ARE IN PLACE

BEFORE EARTHWORKS COMMENCE
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Builders Toilet
23. The applicant shall ensure that a suitable builders toilet is situated on the
property, prior to commencing construction and is serviced and
maintained in clean condition during construction.
Threshold
24. Where threshold to the front entry doorway exceeds 190mm above
adjacent surface, steps designed in accordance with the Building Code of
Australia shall be incorporated.
Kitchen Exhaust
25. Kitchen exhaust shall discharge externally of the roof covering and not
discharge into the roof space. Any ductwork through roof space is to be
of non-combustible material.
Smoke Alarms
26. A smoke alarm system complying with Australian Standard AS3786 Self
Contained Smoke Alarms or listed in the Scientific Services Laboratory (SSL)
Register of Accredited Products - Fire Protection Equipment shall be
installed in suitable locations on or near the ceiling.
27. The smoke alarm system must be connected to the mains electrical power
supply and must have a standby (battery backup) power supply.
28. Prior to issue of the Occupation Certificate, the Licensed Electrician

responsible for the smoke alarm installation shall issue a certificate to the
Principal Certifying Authority to verify the following:
To verify the SSL number; and

To verify that the installation on the site complies with manufacturers
specification.
Stormwater Drainage
29. Stormwater from roof and hardstand areas shall be conveyed at least 3m
clear of the building and disposed of without causing erosion or nuisance
to adjoining premises. This shall include the stormwater overflow from any
tank or collection system.
Survey
30. A document from a registered and practising land surveyor shall be

submitted to Council at the following stages of construction:
(a) Set out of the development and prior to construction commencing.
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Trees
31. Any trees not approved for removal (on development site or on public
footpath) shall be protected from damage during construction. This
includes protection from compaction of the ground within the root zone,
damage to the trunk or crown of the tree.
Addressing
32. The applicant shall erect the propertys individual rural addressing
numberplate on the gatepost or the fence adjacent to the entrance
gate, but not on the gate itself. If the access location moves, the
property rural address will change to reflect the location of the new
access.
Hours of Construction
33. For reasons of amenity in the area, work on the project shall be limited to
the following hours:
(i) Monday to Friday - 7:00 am to 6:00 pm
(ii) Saturday - 8:00 am to 5:00 pm
(iii) No work to be carried out on Sunday/Public Holidays, without the
prior written consent of Council.
Access
34. The location of the proposed access as shown on the approved site plan is
not approved as part of this application.
35. Prior to issue of an Occupation Certificate the following requirements shall

be satisfied:
Vehicular access application form shall be submitted to and approved
by Council;
Vehicular access shall be located and constructed in accordance with
Councils approval;
All work shall comply with Councils Engineering Guidelines for
Subdivisions and Developments.
Roads
36. Any construction works, including accesses, footpaths, or the like on public
roads (Council or Crown Road Reserves) shall comply with the following
requirements:
Application made to Council for a Works Within Road Reserve Permit for
the site;
Works Within Road Reserve Permit issued by Council for the site;
Works constructed in accordance with Works Within Road Reserve
Permit for the site;
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37. Any works within the road reserve requires the following to be carried out
prior to commencement:
A Traffic Control Plan (TCP) shall be prepared and submitted to Council

for approval;
The Traffic Control plan shall be developed by an accredited person
and it shall contain the certification number and the date of issue by
the accredited person.
Water supply - domestic
38. In recognition that no reticulated water exists, a 70,000 litre water supply
tank shall be provided for the exclusive use of the dwelling.
Water supply fire-fighting purposes
39. In recognition that no reticulated water exists, a 20,000 litre dedicated

water supply tank shall be provided for fire-fighting purposes, and a
65mm Stortz fitting installed in the tank.
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17/109 DEVELOPMENT APPLICATION NO. 046/2016 SUBDIVISION (ONE INTO

TWO LOTS), AND CONSTRUCTION OF TWO NEW DWELLINGS AT LOT 2 DP1112582,
68 QUEEN STREET, BOOROWA
Reference: DA046/2016 File No. 1147

PURPOSE
The purpose of this report is to seek Councils determination on a development

application (No. 046/2016) for the subdivision (one into two lots) of Lot 2
DP1112582, 68 Queen Street, Boorowa, and the construction of two new
dwellings with attached garages on the new resulting allotments.
Consistent with delegations issued to staff the application is being referred to

Council as it seeks to utilise clause 4.6 of Boorowa Local Environmental Plan 2012
to vary the minimum allotment size applicable to the site.
REPORT
Background
An application has been lodged for the creation of two allotments that are less
than the minimum allotment size development standard contained within
Boorowa Local Environmental Plan 2012 (LEP) of 700m2. However, the ability
exists in the LEP, via Clause 4.6, to vary the development standard, subject to:
an appropriate application being lodged, justifying the variation on planning
grounds, and
obtaining the written concurrence of the Department of Planning (who carries
out an independent assessment of the proposal), and
the consent of Council.
Application details
Date Lodged 29 November 2016

Applicant Frank Vella
Landowner Trustees of the Roman Catholic Church
Property address 68 Queen Street, Boorowa
Lot and DP Lot 2 DP1112582
Proposal Create two allotments of 486m2 and 497m2 and erect a
three (3) bedroom brick veneer dwelling on each
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1. Site Description
The subject site (Figure 1) is 983m2 in size and is located approximately on the
southern side of Queen Street, on the corner of Scott Street in Boorowa. It is
situated directly opposite the Catholic Church in close proximity to St Josephs
School. The site is currently vacant as is land further to the north, immediately to
the west and further east along Queen Street. Immediately to the south of the
site is a dual occupancy development, with the remainder of the development
in the area being a mix of low density residential, open space and mixed use.
Figure 1: Site Location
The surrounding streetscape reads generally as a low scale residential area with a
mix of undeveloped land and a mix of dwelling styles, ages and construction
materials on allotments of varying sizes. (Figure 2).
Figure 2: Aerial view of subject site and surrounding land uses

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The road network in the area is sealed and kerbed and guttered for the most
part, the exception being the western side of Scott Street north and south of the
school. Driveways to dwellings are formed, however the existing access point to
68 Queen Street is not a formed driveway although a layback is in place on the
Scott Street frontage.
2. Description of Development
The application seeks consent for the following development (Figure 3):
The subdivision of the site into two lots of 486m2 and 497m2 each, with a
dwelling on each allotment fronting Scott Street.
Figure 3 Proposed development.
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The new dwellings proposed on the new allotments is shown at Figures 4 and 5.
Figure 4 proposed new dwelling on proposed Lot 1 (northern lot)
Figure 5 proposed new dwelling on proposed Lot 2 (southern lot)
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3. Consultation & Notification

The application was notified to adjoining owners consistent with Council policy.
One submission was lodged and is discussed later in the report.
4. Assessment under section 79C of the Environmental Planning and

Assessment Act 1979
79C(1)(a) - The provisions of any environmental planning instrument, draft

environmental planning instrument; development control plan; and the
regulations
State Environmental Planning Policy No 55 Remediation of Land (SEPP 55)

Clause 7 of SEPP 55 requires the consent authority to consider whether land is
contaminated prior to granting consent to the carrying out of any development
on that land, and to be satisfied that the land is suitable for the proposed use.
There is considered to be very limited possibility that the land could be
contaminated from previous residential uses. It is also considered that the
proposed residential use will not add to any contamination present, nor require
disturbance of the soil such that any contaminants would be further released or
dislodged.
Boorowa Local Environmental Plan 2012 (LEP)

The applicable LEP is the Boorowa LEP 2012, and the relevant provisions of the LEP
the land is not affected by the natural resources mapping (land or soil), the flood
mapping or the Aboriginal Cultural Heritage Mapping.
2.2 Zone
The subject site is zoned R1 General Residential under the LEP. Subdivision and
dwellings are permissible in the zone. The site is mapped as having a 700m2 lot
size. The proposal is for two lots at 486m2 and 497m2 which is less than the
development standard.
2.3 Zone objectives
The objectives of the zone are:
To provide for the housing needs of the community.
To provide for a variety of housing types and densities.
To enable other land uses that provide facilities or services to meet the day
to day needs of residents.
It is considered that the development is not inconsistent with the zone objectives.
The positioning of the dwellings on smaller allotments allows for variety in housing
styles, densities and types. still allows room for some form of intensive agricultural
activity elsewhere.
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4.1 Minimum subdivision lot size

Subdivision of land is governed by Clause 4.1 of the LEP, which states:
(1) The objectives of this clause are as follows:
(a) to ensure land use and development are undertaken on
appropriately sized parcels of land.
(2) This clause applies to a subdivision of any land shown on the Lot Size
Map that requires development consent and that is carried out after
the commencement of this Plan.
(3) The size of any lot resulting from a subdivision of land to which this
clause applies is not to be less than the minimum size shown on the
Lot Size Map in relation to that land.
(4) This clause does not apply in relation to the subdivision of individual
lots in a strata plan or community title scheme.
The proposal is subject to (2) and (3), however it does not meet the requirements
of (3) in that the minimum allotment size development standard contained within
the LEP for the area is 700m2. The proposal is to create two allotments of 486m2
and 497m2 which represents a variance of 30.5% and 29% respectively from the
development standard.
4.6 Exceptions to development standards

The objectives of this clause are to provide an appropriate degree of flexibility in
applying certain development standards to particular development, and to
achieve better outcomes for and from development by allowing flexibility in
particular circumstances.
This clause states that development consent must not be granted for
development that contravenes a development standard unless Council has
considered a written request from the applicant that seeks to justify the
contravention of the development standard by demonstrating:
(a) that compliance with the development standard is unreasonable or
unnecessary in the circumstances of the case, and
(b) that there are sufficient environmental planning grounds to justify
Furthermore, development consent must not be granted for development that

contravenes a development standard unless:
(a) Council is satisfied that:
(i) the applicants written request has adequately addressed the matters
required to be demonstrated above (points a and b), and
(ii) the proposed development will be in the public interest because it is
consistent with the objectives of the particular standard and the objectives
for development within the zone in which the development is proposed to
be carried out, and
(b) the concurrence of the Director-General has been obtained.
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These matters are discussed as follows:
Applicants justification that compliance with the development standard is

unreasonable or unnecessary in the circumstances of the case
The Applicants justification that compliance with the development standard is

unreasonable is based on the existing subdivision pattern on Scott Street within
the immediate vicinity. The Applicant has stated that the development is able to
pass the five part test as set out in the Department of Planning varying
development standards guidelines, which are:
The objectives of the standard are achieved notwithstanding the non-
compliance;
The underlying objective of the standard is not relevant to the
development and therefore compliance is not necessary;
The underlying objective of the standard would be thwarted if compliance
was required;
The development standard has been destroyed by Councils actions in
approving development which departs from the standard;
Compliance is unreasonable due to the existing use of the land or
environmental character of the particular parcel (ie parcel should not
have been included in the zone)
There are two subdivisions within 120m of the site, both on Scott Street, that have
lots less than the smallest of the lots contained within this proposal, i.e. 486m2. The
subject site is a corner allotment which permits the orderly subdivision of the land
without the need for battle axe allotments or the dwellings presenting as a dual
occupancy development. It is considered that the Applicant has adequately
addressed this matter, and that there is reasonable justification for the variation,
given that the objective of the development standard is still achieved, in that it
will not lead to unplanned residential development. Rather, it meets the
objectives of the zone in that it provides for a greater variety of housing types
and densities.
That there are sufficient environmental planning grounds to justify contravening

the development standard.
The applicants submission states that the 700m2 minimum allotment size allows
for a gross floor (building) area (GFA) of 60% or 420m2. The proposed
development achieves a GFA of 29% on a smaller sized allotment thereby
encouraging smaller dwellings which provide variety of housing stock. Each of
the proposed dwellings on the resultant allotments address a separate street
frontage and present as single standalone dwellings, albeit on allotments that
are smaller than the minimum size for the area. Nonetheless the proposal is able
to achieve compliance with the standards of design, access, servicing and solar
comfort as set out in the Boorowa Development Control Plan.
Therefore, there is unlikely to be any negative environmental impacts associated

with the development, and it is considered that there are sufficient grounds for
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The proposed development will be in the public interest
One submission was received in relation to the notification of this proposal that
raised the issue of the proposal not meeting the minimum allotment size
development standard contained within the LEP. Historically smaller rural towns
have reflected a settlement pattern of large residential allotments for a variety of
reasons, not least being the availability of space and less development pressures.
However, as demographics change, not only in age but also family composition
and household occupancy there is a growing trend towards smaller allotments
and variety of housing choice. The latter of these is reflected in the objectives of
the R1 Residential zone.
It is considered that this report demonstrates that the development is in the public
interest, because it is consistent with the objectives of the development standard
and the objectives for development within the zone. Similarly, the proposal is
able to achieve compliance with the design controls contained within Councils
Development Control Plan. There are no government policy statements that are
relevant.
The concurrence of the Director-General has been obtained
As the variation is not in respect of an application to vary a development

standard relating to the minimum lot size for the erection of a dwelling on land
zoned RU1, RU2, RU3, RU4, RU6, R5, E2, E3 or E4. (Planning Circular PS 08-003).
6.4 Groundwater
The objective of this clause is to maintain the hydrological functions of key
groundwater systems and to protect vulnerable groundwater resources from
depletion and contamination as a result of development. The entire site as well
as the surrounding area has been identified as being affected by the mapping,
as shown in Figure 6.
Figure 6 Extract from groundwater vulnerability mapping
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Council must not grant consent to development of land to which this clause
applies, unless they are satisfied that the development is designed to avoid any
adverse impact or if the impact cannot be avoided then the development must
be designed, sited and will be managed to minimise that impact. The proposed
resultant dwellings are not considered to be a use that would result in
contamination of the groundwater, similarly the site is able to be connected to
Councils sewer system to avoid disposing of effluent on site.

development.
Boorowa Development Control Plan 2013 (DCP)

Section 2.2 Single Residential Development and Section 4.2 Subdivision in R1
zones applies to this proposal. The relevant elements of those sections are
discussed below.
Section 2.2 Single Residential Dwellings
Site Design
PSR1 The development shall use the slope of the land, its orientation to the sun
and other site attributes to achieve an appropriate design for the specific site.
ASR1.1 Construction within registered easements or over utilities is avoided.

Complies.
ASR1.2 Construction over any natural watercourse/natural drainage lines through

the land is prohibited.
Complies.
ASR1.3 The property access shall be located respectful of street trees, structures
or fixtures in the road reserve.
Complies. There is an existing vehicle access in the kerb in Scott Street that
is able to be used to access proposed cottage 2 with a new crossover to
be provided in Scott Street to service cottage 1. There are no trees, other
structures or fixtures, either in the road reserve or on site, that will be
impacted by this proposed development.
Character of the Neighbourhood
PSR2.1 The development shall provide attractive streetscapes, comprising trees,

gardens, building facades (i.e. the exterior of the building), fences and
walls;
ASR2.1.1 Fencing forward of the front building line shall be: an open style
(incorporating pickets, vertical stiles, slats or palings); or vegetative
screening/ plantings, no greater than 1.2m in height.
Can be conditioned to comply. At present, there are no fences and the plans
submitted with the proposal do not indicate any fencing location, height or
style.
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ASR2.1.2 Dwellings fronting a street shall address that street frontage by:
The primary entrance door to the dwelling facing the street frontage.
The front elevation incorporating windows to habitable rooms.
Complies
ASR2.1.3 Materials (including large areas of glass and the use of zincalume or
similar reflective materials) are selectively used so that a glare nuisance
is not caused to surrounding neighbours or public roads;
Can be conditioned to comply. The submitted plans do not indicate a roof
material or colour.
ASR2.1.4 Residential dwellings avoid fibrous cement (unless painted) and metal
cladding of walls (unless as an architectural feature);
Complies.
PSR2.2 Dwellings shall ensure setbacks from the street alignment do not vary
dramatically from those in the rest of the street in order to preserve
neighbourhood and street presence.
ASR2.2.1 Dwellings are set back:

In the R1 General Residential zone, not less than 6m from the primary street
frontage and not less than 3m from any secondary street frontage;
Complies. The building line (front wall) of the two proposed dwellings are
setback 6m from Scott Street, with cottage 1 having a reduced setback of 3m
to Queen Street.
ASR2.2.2 Garages in dwellings directly addressing the street do not project in front
of other parts of the dwelling and are recessed behind the front facade
of the dwelling;
Complies.
PSR2.3 The dwelling shall be appropriately located on the site with setbacks that
ensure privacy, overshadowing and amenity are respected within the
neighbourhood;
ASR2.3.1 Side and rear setbacks (excluding secondary street frontage) for single
storey dwellings in the R1 General Residential zone are 3m, unless
windows are offset to achieve a reasonable expectation of privacy
between the new development and the existing adjoining
development.
Complies.
Dwelling height, bulk and form
PSR3.1 The dwelling shall minimise building bulk, form and height on or near
boundaries to avoid overshadowing and overlooking of neighbours;
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ASR3.1.1 Dwellings are restricted to whichever of the following is the lesser: two
storeys above natural ground level at any point, or 8 metres.
Complies.
ASR3.1.2 Wall lengths exceeding 8m shall have wall offsets, openings or

articulation of some manner.
Complies.
PSR3.2 The development shall minimise hardstand areas for aesthetics and
stormwater and surface water nuisance impacts;
ASR3.2.1 Permeable areas are at least 40% of the site;

Complies.
ASR3.2.2 Site coverage (gross building area) does not exceed 40% of the site;
Complies.
PSR3.3 The development shall create usable outdoor living spaces for occupants
comfort, health and enjoyment;
ASR3.3 Private open space for the dwelling must be located adjoining living
rooms, or the like, within the dwelling.
Complies.
Access and Parking
PSR4.1 The development shall provide adequate parking for the development
respectful of the configuration of the street, in order to avoid site and
street congestion.
ASR4.1.1 Car parking is provided in the following requirements;

Two spaces, covered or uncovered. Complies. One parking space for
each dwelling is located within a single car garage with sufficient room in
front of the garage for the parking onsite of an additional vehicle.
Car spaces to be a minimum of 2.6m wide by 5.5m long. Complies
Enclosed car parking spaces to be a minimum of 3m wide by 6m long.
Complies.
PSR4.2 Access driveways through the road reserve (from road edge to property
boundary) shall be of a safe and suitable standard.
ASR4.2.1 Access driveways (from road edge to property boundary) serving

dwellings shall be constructed to Councils minimum standard, being
concrete.
A proposed condition of consent will ensure this is met.
ASR4.2.2 Cross grades for access driveways and parking areas do not exceed 4%
grade.
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ASR4.2.3 Access to a property shall not be via a rear lane.

Complies.
ASR4.2.4 Residential address for a dwelling shall be provided and clearly

identifiable.
A proposed condition of consent will ensure this is met. Proposed Lot 1 is to
be known as 68 Queen Street and proposed Lot 2 shall be known as 24
Scott Street.
Utilities and Services
PSR5.1 The dwelling shall be connected to Councils reticulated water and sewer
systems where available.
ASR5.1.1 Councils reticulated water service shall be connected to the dwelling.

ASR5.1.2 Councils reticulated sewer service shall be connected to the dwelling.

ASR5.1.4 Payment of any headworks contributions for water and/or sewer.

A proposed condition of consent will ensure this is met. The condition is
worded to ensure that the fee in Councils budget papers at the time of
payment will be applicable.
ASR5.1.5 Payment of any section 94A development contributions applicable to

the development.
A proposed condition of consent will ensure this is met. The condition is
worded to ensure that the fee in Councils budget papers at the time of
payment will be applicable.
PSR5.2 The development shall have appropriate stormwater drainage

connected, where possible into Councils existing stormwater
infrastructure.
ASR5.2.1 All stormwater from the property shall be disposed of without causing
nuisance. This may involve connection to Councils existing drainage
system or other suitable arrangements such as easements.
A proposed condition of consent will ensure this is met. Storm water can
be disposed of to the street and existing stormwater infrastructure.
ASR5.2.3 All frontages of the site shall be provided with kerb and gutter.
Complies. Kerb and gutter already exists on both street frontages, however
a new layback will be required to be provided to proposed Lot 2 as part of
providing access to the dwellings and the kerb and guttering will be
reinstated following this work.
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Section 4.1 Subdivision in the R1 zone
PSD2.1 Vehicular access is provided to and from the site.
ASD2.1.1 A layback is provided to each allotment created.

Conditions can be imposed to ensure access is constructed to relevant
Council standards.
PSD2.2 The development shall be serviced appropriately and connected to

Councils reticulated water and sewer systems and have adequate
connection to backbone power and gas.
ASD2.2.1 Power is provided in the form of underground services in accordance

with Essential Energy requirements.
Conditions have been proposed to require compliance with this control.
ASD2.2.3 All lots are provided with a sewer connection to Councils standards.
ASD2.2.4 All lots are connected to Councils water mains to Councils standards.
ASD2.2.5 All lots are drained directly to the street drainage system or receiving
waters.
ASD2.2.6 Written confirmation is provided from the natural gas company stating
that services are available to each lot.
ASD2.2.7 Easements are provided where necessary to permit unrestricted access

for sewerage, water and drainage purposes.
ASD2.2.8 Payment of any headworks contributions for water and/or sewer.

ASD2.2.10 Information Technology Services (data/broadband or the like) shall be

provided to each allotment where available.
PSD2.3 The development shall have adequate pedestrian facilities to encourage

a walkable environment.
ASD2.3 All frontages of the site shall be provided with footpath.

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Not applicable.
Context & Setting

The surrounding context is largely residential, within close proximity to the CBD,
catholic church and school. While the school and the church dominate the
immediate streetscape, the area generally reads as an open, low scale
residential area interspersed with pockets of higher density development.. The
proposal is not considered to be inconsistent or discordant with its context.
Access, Transport and Traffic

The site has frontage to both Scott and Queen Streets, with an existing layback in
the Scott Street frontage.
The application proposes access points for each of the proposed lots, off Scott
Street. Councils Engineer has reviewed the application and has provided advice
that indicates this can be achieved. Proposed conditions of consent will require
the existing access to be upgraded, and will require the new access point to be
built to Councils current standards.
The development of two new dwellings will result in additional traffic of a

residential scale generally considered to be an average of 9 traffic movements
per day. Councils engineer has not indicated that the road network cannot
handle this level of resulting traffic and conditions of approval as discussed
above can ensure that access is safe, constructed to necessary standards and is
appropriately managed
Utilities
Utilities can be made available to the development and proposed conditions of
consent will require electricity, gas and telecommunications services to be
installed. Water and sewer can also be provided to the development, both of
which are currently located in the Scott Street road reserve. There is an existing
internal connection that traverses the southern boundary of the existing allotment
that provides sewer services to the former rectory on the eastern allotment.
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Contributions to water and sewer services under section 64 of the Local

Government Act, 1993 have also been conditioned, payable at the rate set out
in Councils Fees and Charges.
Heritage
Council does not have a heritage inventory in Schedule 5 of the LEP at this time.
Nonetheless it can be anticipated that the church, school and convent building
would be included in such an inventory. However, the proposal is not considered
to detract or impact on the heritage significance of these buildings.
Land Resources
This proposal is not expected to impact in any way on available land resources.
The proposal, if approved, would not prohibit or place any practical barrier in the
way of existing, or future, residential or educational uses.
Water
Water services can be provided to the development; there is one existing meter
in the centre of the allotment that previously serviced the rectory. Upon
subdivision of the rectory from this allotment the rectory was provided with a
water meter on that allotment. The applicant will be required to relocate the
middle from the centre of the block to the allotment boundary at their costs and
provide a second connection for the additional allotment created. This has
been conditioned, along with the payment of relevant contributions. A BASIX
certificate (water efficiency) will be required to be provided for the issue of a
construction certificate.
Soils
The proposal is not expected to negatively affect existing soil conditions or to
further degrade existing conditions. Small levels of excavation that will be
required for construction works (including the driveways) can be managed by
way of conditions requiring installation of sediment and erosion controls.
Air and Microclimate

The development is not expected to result in any air or microclimate impacts.
Flora and Fauna

The site has been extensively cleared and minimal vegetation exists on the site.
A street tree is proposed to be removed, however replacement trees have been
required by way of a proposed condition of consent. There is considered to be
minimal, to no, impact on flora or fauna from this proposal.
Waste and Energy

The proposal (new dwelling) will generate energy use and residential waste. A
BASIX certificate (energy efficiency) will be required to be provided for issue of a
construction certificate for the new dwellings. Residential waste can be catered
for in the normal municipal waste program.
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Noise and Vibration

No noise or vibration impacts are expected from the development other than
those that would be normally anticipated with residential development in a
residential zone.
Natural and Technological Hazards

No natural hazards such as bushfire, slip, subsidence, flood or the like are
considered to affect the development.
Safety, Security and Crime Prevention

Subdivision and residential development are not expected to add to, or
generate, issues in relation to safety, security and crime prevention.
Site Design and Internal Design

The location of the development on the site is considered reasonable and its
impacts can be managed by way of conditions discussed throughout the report.
Social Impacts in the Locality

No particular social impacts related to the proposal have been identified, other
than providing for a new dwelling in the town that may help meet demand that
may be present.
Economic Impact in the Locality

No economic impact from the development is identified, other than short-term
employment of local tradesmen in the development of the dwelling.
Construction
The new dwellings will require a construction certificate to be gained. A
proposed condition of consent will ensure that occurs.
Cumulative Impacts
The low-scale nature of the development is not expected to result in impacts that
are beyond the normal for residential development and can be managed by
way of conditions of approval.
4.3 Suitability of the Site [s79C(1)(c)]

As a piece of residentially zoned land, located in the centre of Boorowas R1
area, the site does not appear unsuitable for use for a dwelling. Conditions have
been proposed that can manage both construction and ongoing use of the site
to help ensure amenity and liveability are maintained.
4.4 Submissions [s79C(1)(d)]

The application was notified to adjoining owners and one submission was
received in response. The issues raised in the submission are addressed below:
The proposal will set a precedent for the rest of the town that will create
high density buildings that do not benefit the community.
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The proposal is for the creation two allotments that are less than the minimum
allotment size and the construction of two free standing dwellings. The dwellings
meet the standards for design, servicing and access as contained within
Councils development control plan. The proposal is able to be carried out and
present as two separate dwellings due to its location on a corner allotment.
Irrespective of whether the allotment is subdivided the ability to place the
dwellings on the allotment as a dual occupancy remains with the resulting
presentation to the streetscape unchanged.
The community was consulted in the development of the LEP and it was
determined that 700m2 was the preferred minimum for residential
development.
Notwithstanding the community expectations, there exists within the planning

framework flexibility to Councils and the community to experience good
development that, whilst not meeting the minimum prescriptive criteria, achieves
the desired planning outcomes for the area. This development is able to achieve
the open space, GFA, and privacy requirements whilst still presenting as two
distinct separate dwellings to the streetscape.
Children need to be able to play in their own backyards, this is not possible
on 450m2.
As indicated in the report, the development control plan allows for a GFA of up
to 60%, or 420m2 which leaves 280m2 of undeveloped space. This proposal has a
GFA of 29% with the smallest of the allotments still have an undeveloped space
of 345m2.
4.5 The Public Interest [s79C(1)(e)]

Council staff are not aware of any policy statements from Federal or State
governments which may influence the development. Further, there is no clear
reason to assume the health and safety of the community would be
compromised as a result of the proposed development. As such, the proposal
does not contravene the public interest.
5. Conclusion and Recommendation

Act 1979, all relevant environmental planning instruments and policies, and is not
considered to be inconsistent with all relevant matters.
There is no valid planning reason identified for the application to be refused. It is
therefore recommended that the development application be approved,
subject to appropriate standard conditions as mentioned below.
Act 1979, all relevant environmental planning instruments and policies.
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CONSULTATION
As discussed earlier in the report, the application was notified to adjoining
owners. One submission was received and has been considered as part of this
process.
POLICY IMPLICATIONS
There are not considered to be any policy implications arising from the approval
of this development application.
There are not considered to be any financial implications arising from the
approval of this development application. All work is to be done at the
applicants expense.
RECOMMENDATION
It is recommended that Council:
1. Approve Development Application 046/2016 on for a subdivision (one into
two lots), and the construction of two new dwelling on the resulting
allotments at Lot 2 DP1112582, 68 Queen Street, Boorowa, subject to the
following conditions:
GENERAL
1. The development shall be generally in accordance with DA 017-2016
submitted by the applicant on 14 April 2016 and in accordance with the
supporting documentation submitted with that application, including, but
not limited to, the following:
Subdivision plans prepared by TSD Surveying
Reference No. Revision/ Name of Plan Date

Issue
Proposed Subdivision of Lot 2 DP1112582 14 November
354-Detail -
Corner Queen & Scott Streets, Boorowa 2016
Plans for the new dwelling prepared by KM Seccombe
Reference No. Revision/ Name of Plan Date

Issue
September
166/5972 Sheet 1 of 7 Cottage 1 Floor Plan
2016
September
166/5972 Sheet 3 of 7 Cottage 1 Elevations
2016
September
166/5972 Sheet 4 of 7 Cottage 2 Floor Plan
2016
September
166/5972 Sheet 6 of 7 Cottage 2 Elevations
2016
September
166/5972 Sheet 7 of 7 Site Plan
2016
Statement of Environmental Effects prepared by TSD Surveying Wade Anthony and dated
November 2016.
as modified by any conditions of this consent.

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2. No revisions shall be made to the plans or development without written

approval of Council, upon lodgement of a modification application,
pursuant to section 96 of the Environmental Planning and Assessment Act
1979.
Plans and consent on site

3. A copy of the approved and certified plans, specifications and
documents incorporating conditions of approval shall be kept on site at all
times and shall be readily available for perusal by any officer of Council.
PRESCRIBED CONDITIONS
4. All building work must be carried out in accordance with the requirements
of the Building Code of Australia and relevant Australian Standards.
5. The builder or person who does the residential building work must comply
with the applicable requirements of Part 6 of the Home Building Act 1989.
This requirement may be satisfied by the provision of an Owner/Builder
permit or Home Owners Warranty Insurance prior to commencement of
construction.
6. A sign must be erected in a prominent position on any site on which

building work, subdivision work or demolition work is being carried out,
showing:
(a) the name, address and telephone number of the principal certifying
authority for the work, and
(b) the name of the principal contractor (if any) for any building work
and a telephone number on which that person may be contacted
outside working hours, and
(c) stating that unauthorised entry to the work site is prohibited.
7. Any such sign is to be maintained while the building work, subdivision work
or demolition work is being carried out, but must be removed when the
work has been completed.
8. Residential building work within the meaning of the Home Building Act
1989 must not be carried out unless the principal certifying authority for the
development to which the work relates (where it is not Boorowa Council)
has given Council written notice of the following information:
a) in the case of work for which a principal contractor is required to

be appointed:
(i) the name and licence number of the principal contractor,
and
(ii) the name of the insurer by which the work is insured under
Part 6 of that Act,
b) in the case of work to be done by an owner-builder:
(i) the name of the owner-builder, and
(ii) if the owner-builder is required to hold an owner-builder
permit under that Act, the number of the owner-builder
permit.
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PRIOR TO ANY WORK COMMENCING ON SITE

Construction Certificate
9. Prior to any works commencing on site, the person having the benefit of
this consent must obtain a construction certificate for:
a. The subdivision; and
b. The construction of the new dwellings.
10. Prior to the issue of a construction certification, the person having the
benefit of the development consent must pay the amount specified in the
Boorowa Council Section 94A Development Contributions Plan at the rate
of 0.5% of the development cost where the estimated cost to carry out the
proposed development is $200,001 to $500,000; being:
Cost of Development Amount Payable (0.5% of cost)

$380,000 $19,000
11. The following information must be submitted for assessment prior to a

Construction Certificate being issued for the new dwellings:
a. A copy of the home warranty insurance certificate or owner builder
permit for the development must be provided prior to the issue of a
Construction Certificate.
b. Details of the colour and material of the roofing to be used in the
development, noting that materials are to be precoated low
reflective, unpainted zincalume, white and the like are not
acceptable.
c. Payment of sewer connection fees for each allotment created.
d. A site classification report (geotechnical report) shall be provided for
the development site.
e. Details from a suitably qualified and practicing Structural Engineer
shall be provided in regard to:
footings/piers (to be designed in accordance with the site
classification);
reinforced concrete slabs (to be designed in accordance
with the site classification);
structural steelwork;
truss, frame, wall bracing and tie-down requirements (these
may be provided prior to the frame inspection).
Sediment and erosion control

12. Appropriate erosion and sedimentation controls shall be implemented
before earthworks and construction commence, and maintained during
construction as required, to prevent material moving off-site.
13. The applicant shall ensure that any cut or fill on site is appropriately
graded, drained or retained and drained as necessary.
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NOTE: Any graded land that slopes toward a neighbouring property shall
incorporate dish or surface drains to divert water to a sump and then be
piped to the kerb and gutter.
Waste Container
14. A suitable waste container capable of holding blowable type building
waste must be made available on the building site during the course of
construction. Building waste such as paper, plastic, cardboard, sarking
etc. must be regularly cleaned up and placed in the waste container so
that it cannot be blown off the building site and litter the locality.
Dial Before You Dig

15. All Dial Before You Dig maps must be referred to prior to undertaking any
excavations or other digging, and all Dial Before You Dig requirements
must be complied with at all times.
Builders Toilet
16. Before commencing building operations, water closet accommodation
must be provided to Councils satisfaction. A chemical toilet may be used
on the site or alternatively the site may be provided with temporary closet
accommodation connected to Councils sewer where sewer is available
and operational. In no circumstances will pit toilets or similar be accepted
by Council.
SUBDIVISION
General
17. The final plan of subdivision (linen plan) will not be released until such time
as the requirements of all conditions of this consent relating to the
subdivision works have been carried out.
18. All engineering design and construction work shall be undertaken in

accordance with relevant standards including Councils Engineering
Guidelines for Subdivision and Developments, Australian Standards,
AustRoads, the Water Reticulation Code of Australia and The Sewerage
Code of Australia current at the time of the Construction Certificate being
issued.
Prior to Commencing Work for the subdivision

19. Prior to commencing any works in the road reserve, the person having the
benefit of this consent shall lodge an Application for Works in a Council
Road Reserve under Section 138 of the Roads Act 1993 and shall submit
the following details:
a. A current public liability insurance certificate with a minimum cover
of $20 million;
b. Current Plant / vehicle insurances; and
c. A certified traffic control plan for the proposed works.
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28 June 2017
Prior to the issue of a construction certificate for subdivision

20. Prior to the issue of a construction certificate for the approved subdivision,
the person having the benefit of this consent shall relocate the existing
water meter from the centre of the allotment to the allotment boundary
and pay for an additional water connection. The amount payable is as
nominated in Councils Management Plan at the time of payment.
the person having the benefit of this consent shall pay contributions
consistent with Councils Section 64 Water Servicing Plan per additional
equivalent tenement (ET) created. The contributions are payable at the ET
rate nominated in Councils Management Plan at the time of payment.
One ET is created by this development.
the person having the benefit of this consent shall pay contributions
consistent with Councils Section 64 Sewer Servicing Plan per additional
equivalent tenement (ET) created. The contributions are payable at the ET
rate nominated in Councils Management Plan at the time of payment.
One ET is created by this development.
Compliance certificates for the subdivision

23. A compliance certificate shall be obtained from Council following
inspection at the following stages of construction:
a. Completion of property access;
b. Stormwater
i. Completion of stormwater drainage lines prior to backfilling;
c. Sewer
i. Completion of sewer main and lot sewer ties prior to backfilling;
ii. Completion of construction of sewer manhole
d. Other
i. Practical completion;
ii. Refund of bond(s).
24. At the time of each inspection, the fee applicable to development

inspections as stated in Councils Management Plan, shall be paid to
Council.
Power
25. Power shall be provided to, and within, the subdivision in the form of an
underground service, in accordance with the requirements of Essential
Energy.
Gas and telephone

26. Written confirmation is required from the authorities that control gas and
telephone, stating that these services are available to each allotment
created, or that satisfactory arrangements have been made to augment
them as required.
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28 June 2017
Water
27. Councils existing water main shall be extended to facilitate connection of
each allotment proposed to Councils system, at full cost to the developer,
with minimum service standards of 6 litres per minute per connection with
a pressure range between 20 and 90 metres head. The water service shall
be provided to Councils standards and satisfaction.
Note: if the Council main is existing and currently in use (i.e. a live main)
Council must undertake the works at full cost to the developer. An
application can be made by contacting Council.
Sewer
28. Councils existing sewer main shall be extended to facilitate connection of
each allotment to Councils sewerage system, at full cost to the developer
and to Councils standards and satisfaction.
Access
29. Each lot is to be supplied with a property vehicular access from the road to
the property boundary, constructed to the following minimum standards:
a. Minimum of 3.0 metres wide;
b. Maximum trafficable width of 5.0 metres wide at the kerb;
c. Minimum of 50 mm. thick gravel base;
d. 100mm thick concrete (25 MPA with SL72 mesh), or alternative
approved all weather pavement;
e. Cross grades shall not exceed 4% grade
f. Cut and fill batters within the road verge shall be graded to a
maximum of 1 in 8;
g. Constructed at least 6m from the tangent point of the kerb at any
intersection;
h. The surrounding soil shall be made flush with the new driveway and
reseeded; and
i. Where applicable Saw cut the existing kerb and gutter, and
construct a concrete vehicle crossing and make flush.
30. No property access shall be constructed over any water service or sewer
tie.
31. Any damage to Councils road, footpath or kerb and gutter caused by the
construction is to be repaired at the full cost of the developer and to
Councils satisfaction.
Stormwater
32. Each allotment within the subdivision is required to have its own stormwater
drainage connection to a Council approved stormwater system.
Footpaths
33. A 1500mm wide concrete footpath shall be constructed along the
frontage of the subject property in both Scott and Queen Streets, to
Councils specifications and satisfaction.
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28 June 2017
Note: Construction of the footpath may be deferred, subject to an

appropriate bond being lodged with Council for this work.
34. Where the footpath forms part of the vehicle driveway access, the
concrete thickness shall be a minimum of that relevant to the type of
dwelling/development proposed.
Street address
35. New Lot 1 shall be legally identified as 68 Queen Street, Boorowa.
36. New Lot 2 shall be legally identified as 24 Scott Street, Boorowa.
Prior to the issue of a subdivision certificate

37. Prior to the issue of a subdivision certificate, evidence of the creation of all
necessary easements shall be provided to Council and be to Councils
satisfaction.
38. Prior to the release of the subdivision certificate, written confirmation from
an electricity authority shall be submitted to Council, stating that suitable
arrangements for the supply of electricity have been made to each
allotment within the subdivision.
39. Prior to the release of the subdivision certificate, a bank guarantee, or cash
bond, equivalent to 5% of the value of the whole of the engineering works,
shall be lodged with Council as a performance bond.
Note: This bond shall be held for a period of twelve months from the later of
the date of linen plan release from Council or the practical completion of
the engineering works.
40. Prior to the release of a subdivision certificate, a survey plan shall be

submitted to Council, showing the location of all structures/buildings on the
property with respect to boundaries of the allotments. Any dividing
boundary shall be located so as to comply with the setback and fire-rating
requirements of the Building Code of Australia, with respect to the various
structures/buildings.
CONDITIONS TO BE MET DURING CONSTRUCTION
Hours of construction
41. Work on the project shall be limited to the following hours:
a. Monday to Friday: 7.00am to 6.00pm
b. Saturday: 8.00am to 5.00pm
c. No work to be carried out on Sundays or Public Holidays.
Storage of Building Materials

42. There shall be no storage of building materials, plant or equipment on the
road, footway or reserve areas without the prior consent of Council.
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Excavation and Retaining Walls

43. Excavated and filled areas must be graded, drained and retained to the
satisfaction of Council, prior to occupation, in accordance with the
Building Code of Australia. Retaining walls greater than 1 metre in height
are to be designed by a structural engineer and the specifications
submitted to and approved by Council prior to construction commencing.
Erosion and Sedimentation Control

44. All practical measures must be taken to ensure erosion and subsequent
sediment movement off-site does not occur.
a) In particular a silt fence or equivalent must be provided downhill
from the cut and fill area [or any other disturbed area]. Such fence
must be regularly inspected and cleaned out and or repaired as is
necessary and all collected silt must be disposed of to the
satisfaction of Council.
b) Unnecessary disturbance of the site [e.g. excessive vehicular
access] must not occur.
c) All cuts and fills must be stabilised or revegetated as soon as possible
after the completion of site earthworks.
45. Should the distance from the closest wall of the excavation to a property
boundary (adjoining private property or a public area) be less than the
deepest part of the excavation, then the person causing the excavation
to be made shall:
a. preserve and protect the adjoining property, building or land from
damage as a result of the excavation;
b. if necessary underpin and support any building or public land.
c. If protection of adjacent property or public land is required in
accordance with the above condition, details shall be submitted to
council prior to the issuing of the Construction Certificate.
Street Drainage Clearance

46. To prevent obstruction of the street drainage system the kerb, gutter and
footpath adjoining the site must be kept clear of soil and debris during the
course of construction.
47. Soil or other substitute materials shall not be place in the street gutter to
provide access to the allotment.
48. Stockpiles of sand, gravel, soil and the like shall be located to ensure that
the material:
a. does not spill onto the road pavement; and
b. is not placed in drainage lines or water courses, and cannot be
washed into these areas.
If soil or other materials are spilled accidentally onto the road or gutter,
they shall be removed prior to the completion of the days work.
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Glazing Materials
49. Glazing materials shall be selected and installed in accordance with AS
1288-1989 Australian Standard Glass in Buildings Selection and
Installation.
BASIX Commitments
50. Pursuant to section 97A(3) of the Environmental Planning & Assessment
Regulation 2000, all the commitments listed in the relevant BASIX
certificates for the development shall be fulfilled at the milestones listed
and maintained. Any milestone used to meet BASIX certificate
requirements shall be certified in writing by the applicant and supplied to
Council.
51. In accordance with the requirements of the BASIX provisions under the
NSW Environmental Planning and Assessment Act 1979, you are advised
that the following details will need to be provided during the course of
construction/conversion. These may include, but are not limited to,
certification or manufacturers specifications of the following:
a. Details on the rainwater tank including size, volume and applicable
standards or watermark compliances;
b. Manufacturers specifications for all insulation products including
batts, wrap, sisalation or the like;
c. Glaziers certificate on the nature of the window, glass specification
and applicable ratings;
d. All plumbing fittings and fixtures (taps, showerheads, washing
machines, dishwashers, etc) that are required to have a star (water
efficiency) rating;
e. All hot water devices installed and their ratings;
f. All electrical installations including lighting, heating or related
devices;
g. All air handling systems including air conditioning, heating, solid fuel
heating or similar.
NOTE: Each elements paperwork/certification must be provided at

the applicable inspection or immediately after installation. Further,
No occupation of the dwelling will be permitted unless all BASIX
measures are completed, satisfied and documentary evidence of
same supplied to Council.
52. Roof waters shall be conveyed from appropriate areas of the dwelling roof
to the designated rainwater tank. The rainwater tank shall be plumbed to
the applicable fixtures within the house (as required on the BASIX
Certificate) in strict accordance with the National Plumbing and Drainage
Standard AS 3500.
Backflow Prevention
53. Where town reticulated water is available, and the rainwater tanks are an
augmentation of that supply, strict compliance with AS 3500 (National
Plumbing and Drainage Code) is required having regard to cross
connection prevention.
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Hot Water Outlets

54. All new hot water installations shall deliver hot water at the outlet of
sanitary fixtures used primarily for personal hygiene purposes at a
temperature not exceeding 50oC. Hot water temperatures at 50oC or
higher are still acceptable at all other fixtures eg. Laundry tub and kitchen
sink. Temperature control devices or equipment used to achieve the
maximum hot water temperature shall ensure continuous flow and shall be
fail safe in design. Temperature control devices shall be installed in a
location that minimises any opportunity for being interfered or tampered
with.
Sanitary Compartment Doors

55. In accordance with the BCA (Housing Provisions), a door must:
a. open outwards; or
b. slide; or
c. be readily removable from the outside of the sanitary compartments,
unless there is a clear space of at least 1.2 metres between the closet
pan within the sanitary compartment and the nearest part of the
doorway.
Ventilation
56. Adequate ventilation is to be provided to all sanitary compartments in
accordance with the BCA. Where mechanical ventilation is used to
bathrooms or laundries, such exhausted air is to be directed to the exterior
of the building, not into the roof space, unless eaves or roofs are suitably
vented.
Exhaust Fans
57. Exhaust fans over stoves must not discharge into a roof space. The fan
must be taken to the outside air through the roof or the wall.
Fire Safety and Essential Services Smoke Alarms

58. A suitable automatic fire detection and alarm or smoke detection and
alarm system must be installed in the dwelling in accordance with:
a. The Building Code of Australia, and
b. Complying with AS.3786 Self Contained Smoke Alarms or listed in
the SSL Register of Accredited Products Fire Protection Equipment.
c. The smoke alarm system shall be installed in suitable locations on or
near the ceiling, and must be connected to the mains electrical
power supply and must have a standby (battery backup) power
supply.
59. The smoke alarm installers certification must be completed and returned to
Council prior to occupation of the building
Fencing to the street frontages

60. Fencing forward of the front building line shall be:
a. an open style (incorporating pickets, vertical stiles, slats or palings); or
b. vegetative screening/ plantings, no greater than 1.2m in height.
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28 June 2017
61. No solid panel fences shall be constructed on either the Scott or Queen
Street frontages.
COMPLIANCE CERTIFICATES
62. Building and associated works are to be inspected during construction to
ensure compliance with conditions of development consent and the
Building Code of Australia. Compliance certificates [and therefore
inspections] are required at the following stages:
Stage Building works to be certified as complying Conditions to be

with development consent and Building Code complied with
of Australia
Piers / Pier holes (engineers details may be All relevant conditions

Footings required), membrane placement, formwork,
reinforcement in place
Internal All drainage is installed in accordance with All relevant conditions

sanitary AS 3500; charged with water & no leaks
drainage detected
Concrete Membrane placement, formwork, All relevant conditions

slab reinforcement in place (Engineers details may
be required)
Frame/pre- Wall and roof framing, bracing, tie down, All relevant conditions
sheet wall ties, flashings
Wet areas Waterproof membranes All relevant conditions
Sewerage All drainage is installed in accordance All relevant conditions

& with AS 3500
stormwater
drainage
Final Building works and associated All relevant conditions

development have been constructed in
accordance with the development
consent and construction certificate
Notes on inspections and compliance certificates:

If Council is the appointed Prescribed Certifying Authority (PCA) for
this project, a minimum twenty-four (24) hours notice must be given
to Council to make an inspection of the work.
The above table does not specify inspections that may be required
in conjunction with approvals under section 68 of the Local
Government Act, 1993, eg connection to sewer, on-site sewage
management device (septic). At least 24 hours notice must be
given to Council for inspections associated with such approvals.
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FINAL OCCUPATION CERTIFICATE

63. A final Occupation (Completion) Certificate must be issued by the
Principal Certifying Authority prior to occupation or use of the
development. In issuing an occupation certificate, the Principle Certifying
Authority must be satisfied that the requirements of section 109H of the
Environmental Planning and Assessment Act 1979 have been satisfied.
64. To ensure that the building work is completed in accordance with the
approval and is in a safe and healthy condition for use by the occupants,
the building shall not be occupied or used until:
a. It is completed in accordance with the approval and Council or an
Accredited Certifier has issued a final Occupation Certificate; or
b. Council or an Accredited Certifier gives written permission to allow
the building to be occupied or used before it is completed through
the issue of an Interim Occupation Certificate.
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17/110 WASTE VOUCHERS

PURPOSE
Council occasionally receives requests from residents for kerbside hard waste
collections, and the former Young Shire had a budget allocation for a collection
of this material in the current financial year. However, the kerbside hard waste
collection model has many associated problems including cost, amenity and
inadequate resource recovery. This report discusses these issues and
recommends consideration of a voucher system as an alternative.
REPORT
Traditional kerbside hard waste collections allow residents to place larger, bulky
household items on the footpath for collection. Both the former Young Shire and
Boorowa Council have undertaken kerbside collection of hard waste in previous,
although not recent, years.
In the case of the former Young Shire Council the collection was undertaken by
Council staff. Although considered successful in terms of participation, there were
several issues with the provision of this service including the amount of time taken
to collect the waste, people from out of town bringing in and disposing waste on
the footpath in the kerbside area, and the cost of the service. In 2014/15 Young
Shire decided to open Redhill Tip (an inert landfill) to the public for a free drop
off day in lieu of a kerbside collection. On the day 535 vehicles disposed of
waste, with staffing provided by Elouera Industries, Council and members of
Young Tidy Towns committee.
Environmental Considerations
Hard waste collections generate a substantial amount of waste most of which is
landfilled. Many waste types arrive at the landfill in large mixed loads and
managing resource recovery is inefficient unless extra staffing is implemented to
support the program. In comparison, provision of a supervised drop off and small
loads provides improved waste diversion and more effective resource recovery.
Amenity
Hard waste collections can also significantly impact visual amenity during the
collection period. Control over what waste items are put on is the kerb difficult to
exercise effectively and inappropriate materials can be left on the kerb.
Equity
Hard waste collection has traditionally only been available to those in the
residential kerbside collection area. Residents that live outside of the collection
area have not had access to the service. Furthermore, specified free drop off
days limit those who cannot attend on a certain day or who do not have easy
access to trailers and utes to make use of the program.
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28 June 2017
Risk
There are inherent risks in a hard waste kerbside collection, particularly public
liability and trip hazards. This is one of the reasons that the former Harden Shire
Council did not provide a hard waste kerbside service. Supervised disposal has
limited risk.
Budget
In the traditional kerbside hard waste collection model, costs are significantly
higher than the gate charges. Council costs include staffing and plant used in
the collection, increased waste to landfill (as all waste is generally disposed of to
landfill with little resource recovery) and increased costs of landfilling (hire of
larger plant to deal with the amount of materials disposed at the site during the
collection). Open days have a similar impact, with little resource recovery and
increased requirement for plant to deal with the large amount of materials
arriving onsite. In 2016/17 Hilltops Council had allocated $36,000 to undertake a
kerbside hard waste collection. However, this amount was not expended due to
the service not being offered.
Vouchers
The former Young Shire had resolved to provide two green waste disposal
vouchers to each rates assessment per year. Each voucher allowed residents to
dispose of a trailer load of green waste at the Victoria St Facility at no cost.
Vouchers were usually attached to the first rates notice, however due to the
amalgamation and timing, they were not attached to 2016/17 rates notice.
In addition, the former Young Shire had allocated a budget to undertake a hard
waste kerbside collection in the 2016/17 year. Neither the former Boorowa nor
Harden Shire Councils had proposed or funded any similar program for the same
period.
Due to the issues with providing a kerbside hard waste collection as detailed
above, it is considered more equitable to implement a waste voucher system
that could be utilised across the Hilltops LGA as an alternative to hard waste
collection services. The introduction of the proposed waste voucher program will
enable all residents of Hilltops region to benefit by enabling them to dispose of
either green waste or bulky goods.
It is anticipated that provision of waste disposal vouchers will also assist in

reducing numbers of illegal dumping incidents, by providing an incentive for
people to take their excess household waste to a Council facility. A voucher
could be provided to all properties to ensure that all residents have access to the
program no matter their location, as well as permitting delivery of bulky items on
a day or time convenient to them.
It is suggested that:
Two waste disposal vouchers be provided to all rateable properties in
the Hilltops Council area which permit disposal of larger bulky
household items for which kerbside collection services are not available;
The vouchers be sent out separately to the Rates Notice but with
educational material encouraging resource recovery and sustainability.
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The Vouchers
1. Each Voucher would allow the free disposal of either:
o Two (2) cubic meters of general waste (to landfill), not including
asbestos nor any wastes not permitted to be disposed of to landfill
(chemicals, liquids, tyres etc), OR
o Up to three (3) cubic metres of green waste, OR
o Up to two (2) mattresses or lounges.
2. No credit is provided for loads presented which do not take full

advantage of the dollar value of the voucher.
3. Vouchers are not transferrable and are not redeemable for cash.
4. Vouchers expire 12 months from the date of issue.
5. Vouchers are retained by the attendant at the waste facility at the time
of use.
6. Use of Vouchers is recorded in Councils records management system.
7. Missing vouchers (lost, discarded etc.) will not be replaced.
8. Vouchers which are returned in mail to Council due to non- delivery of
rates notices may be replaced at the request of the ratepayer, subject
to Council confirming non delivery.
9. Replacement of a voucher due to non- delivery of rates notice is
contingent on Council receiving updated address details.
Conclusion
During the 2017/18 year Council will be developing a comprehensive waste
management strategy and business plan that aims to ensure the correct
balance between waste services provided, cost of services and environmental
outcomes. In the interim, the proposal suggested in this report provides a
positive means to contribute to reducing illegal dumping with minimum
financial impact.
Councils charter in the Local Government Act 1993 includes to properly

manage, develop, protect, restore, enhance and conserve the environment of
the area for which it is responsible in a manner which is consistent with and
promotes the principles of ecologically sustainable development and have
regard to the long term and cumulative effect of its decisions
CONSULTATION
It is unlikely that the provision of free tipping vouchers will attract significant
criticism from the community.
POLICY IMPLICATIONS
Council has no adopted policy with regard to the provision of tipping vouchers or
hard waste collections.
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The costs of a free tipping voucher program would accrue directly from
potential loss of gate income and costs of disposal to landfill. This program
however is not expected to generate significant additional waste quantities.
Rather, it is expected that this program will assist in reducing illegal dumping of
bulky items.
RECOMMENDATION
1. Issue two free vouchers to each rateable assessment in the Hilltops Council
area for the 2017/18 financial year. Each voucher will entitle the disposal,
at no charge:
o Two (2) cubic meters of general waste (to landfill), and not
including asbestos nor any wastes not permitted to be disposed of
to landfill (chemicals, liquids, tyres etc), OR
o Up to three (3) cubic metres of green waste, OR
o Up to two (2) mattresses or lounges.
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CORRESPONDENCE FOR ATTENTION
ACTION
Young District Landcare Project - Request for Assistance:
Council has received the attached request for assistance with the purchase of
materials; trees, shrubs and tree guards; to enable the Young District Landcare to
continue the revegetation and rehabilitation of Crown land reserves in Young.
The planned locations for plantings have been identified in consultation with
Council staff. This proposed three year program will be beneficial to Council and
the community as it reduces the long term maintenance effort in managing
these land parcels and provides the opportunity for longer term collaboration
projects with Young District Landcare, school and community groups.
INFORMATION
MEDIA RELEASE
Make Sure Your Eligible to Vote - 20 June 2017
Key Dates for Hilltops Council Election - 14 June 2017
Recognising Quality Journalism - 9 June 2017
Council Corrects Slanderous Fake News - 8 June 2017
Council Not Involved in Swap Meet Cancellation - 7 June 2017
Hilltops Council Home to New Fire Control Centre - 6 June 2017
All Systems Go on Enhancing Councils Information Flow - 31 May
2017
Council All Ears on Community Ideas - 29 May 2017
Take Your Place in Hilltops History - 23 May 2017
Goldenfields Water Main - Interruption to Water Supply - 24 May
2017 - 22 May 2017
ATTACHMENTS
Attachment 1 - Landcare
Media Releases - Hilltops Council
RECOMMENDATION
It is recommended that:
1. Council notify Landcare of its support for the proposal with funds to be sourced
from existing tree planting allocations over the three year term of the agreement.
2. The balance of correspondence be noted
182
Young District Landcare Inc
PO Box 46
Young NSW 2594
Anthony McMahon
Interim General Manager
Locked Bag 5
Young NSW 2594
Young District Landcare Funding Request
Dear Anthony,
Young District Landcare (YDL) is seeking $15,000 funding from Hilltops Council over a 3 year period
to assist in undertaking restoration works on Council controlled Crown Land in and around the
township of Young.
Background:
As a volunteer not for profit organisation, YDL often seeks funding to undertake restoration and
educational activities to improve biodiversity and aesthetics of sites in and around Young. As part of
these activities we have recently contacted Dirk Wymer Director Infrastructure Services to
determine future areas suitable for restoration activities.
As an example, members of the Landcare group have been actively involved in restoring sections of
Burrangong Creek and its tributaries that flow through Young. Sites typically involve partnering with
Council staff to undertake preparation works (Weed control) followed by community members planting
sites with endemic species (locally occurring) and follow up weed control until plants establish.
Current Situation:
A recently developed preliminary plan between YDL and Hilltops Council for restoration and corridor
establishment is attached. It outlines potential sites that YDL and other community groups such as
schools, sporting clubs and service organisations such as Rotary and Lions Clubs could get involved
in. To undertake the work, materials are the largest impediment as they cost money. Trees, shrubs
and guards are typically sourced through successful competitive applications across various
opportunities that range from Government to private philanthropists.
The small amounts of funding available ties up much time of the Landcare Coordinator who is funded
for only 1 day per week. Therefore, we are seeking a more stable source of income to undertake
these beneficial works on Council controlled Crown land that benefits the community in participation,
improving the creek ecosystem and improving the aesthetics of our Crown Land throughout Young.
We would like Hilltops Council to help fund this mutually beneficial project for a three 3 year period at
$5,000 per year covering costs of materials and replacement small equipment. This will allow YDL to
forward plan these activities with certainty and to provide additional time to access further funds to
complement projects. Our intention is to improve community participation of these activities to
increase awareness and ownership of these important areas throughout Young.
Yours faithfully,
Mikla Lewis OAM
Landcare Coordinator
Wednesday, May 10, 2017

9. Cram Avenue
8. Burrangong Creek
Thornhill - Miro
6. Burrangong Creek
Thornhill - Campbell
5. Spring St reserve
1. Lachlan Street bridge /
Gordon Street
3. Rocky Hill reserve
7. Victoria St Landfill
4. Jake Miller Pl
2. Cranfield Oval
28 June 2017
COUNCIL COMMITTEE REPORTS
FOR ACTION
Galong Limestone Mine VPA Steering Committee - 1 June 2017
RECOMMENDATION
Item 17/01:
Schedule of Meetings for 2017:

Thursday, 6 July 2017
Thursday, 3 August 2017
Thursday, 7 September 2017
Item 17/02:
Schedule to Council Section 355 Committee Standard Constitution
Item 17/03:
Project Funding:
1. Heating and cooling of Galong Hall;
2. Shade sail at the playground adjacent to Galong Hall; and
3. Engage a consultant to develop a plan for the strategic spending
of the funds allocated under the VPA and this be funded from the
VPA funds.
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Local Traffic Committee - 6 June 2017
RECOMMENDATION
Item 14.2:
Council staff to investigate with the RMS - Safety Around School Officer,
alternate treatments at the 3 school locations - Young Public School, Young
High School and Hennessy Catholic College.
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28 June 2017
Item 17/08:
1. Installation of an accessible parking space in a suitable location adjacent

to Hilltop Council - Boorowa Office, Market Street; and
2. That the appropriate regulatory signage and pavement marking be
installed to identify the accessible parking spaces.
Item 17/09:
1. The installation of a No Stopping regulatory sign adjacent to 139 Nasmyth

Street approximately 12 meters from the intersection with Main Street.
Item 17/10:
1. Staff be advised that vehicles larger than a passenger type vehicle

travelling to and from the western depot are to use Mackenzie Street via
Boorowa Street or Spring Street/Templemore Street via Thornhill Street and
avoid travelling along Currawong and Miro Street.
Item 17/11:
1. That staff install traffic classifiers to collect data indicating traffic volumes
and vehicle speed. Present results to HLTC September meeting 2017; and
2. Council request Police to monitor driver behaviour along Hintons Lane
when their resources permit.
Item 17/12:
1. Engage a registered surveyor to undertake a boundary identification

survey to identify the road reserve property boundaries in relation to the
existing fence lines and to include identifying the centreline horizontal
alignment of the road and location of trees that are in close proximity of
the existing road formation with a view to proposing a realignment of the
road formation;
2. Design horizontal and vertical alignment improvements to the reverse
curve to maximise the line of sight at this location;
3. Discuss design options with the Weedallion local community
representatives and obtain commitment to land donation and fencing
required; and
4. Receive a further report on preferred road design and land acquisition
arrangements.
GENERAL BUSINESS
1. That Council inspect the location and check approval of the school bus
stop on Wombat-Harden Road east of the Wombat Village on or around a
horizontal curve in the 100km/h speed zone.
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Hilltops Healthy Shires Committee - 13 June 2017
RECOMMENDATION
The committee recommended That Council endorses;
Item 17/05:
Adoption of the draft Disability Inclusion Action Plan as presented to the

committee on 13 June 2017, with the addition of a definition of disability
included in the document.
Council staff recommendation is that;

Council note the recommendation of the committee and notify the committee
that their addition was added to the final DIAP adopted by Council.
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NO ACTION
Southern Slopes Noxious Plants Authority - 20 April 2017
Family Adventure Playground Committee - 4 May 2017
Regional Arts & Cultural Committee - 9 May 2017
Boorowa Irish Woolfest Committee - 10 May 2017
Plan of Management Light Horse Memorial, Murrumburrah - 24 May 2017
Regional Tourism Committee - 13 June 2017
Murringo Community Association Inc - 13 June 2017
Jugiong Advancement Group - 14 June 2017
ATTACHMENTS
Minutes of each committee
RECOMMENDATION
That the balance of the committee reports be noted.
185
28 June 2017
CLOSED COUNCIL
17/111 EXCLUSION OF THE PRESS AND PUBLIC
In accordance with the Local Government Act 1993 and the Local Government
(General) Regulation 2005, in the opinion of the General Manager, the following
business is of a kind as referred to in section 10A(2) of the Act, and should be
dealt with in a part of the meeting closed to the media and public.
Set out below is section 10A(2) of the Local Government Act 1993 in relation to
matters which can be dealt with in the closed part of a meeting.
The matters and information are the following:
(a) personnel matters concerning particular individuals (other than

Councillors)
(b) the personal hardship of any resident or ratepayer
(c) information that would, if disclosed, confer a commercial advantage on

a person with whom the Council is conducting (or proposes to conduct)
business
(d) commercial information of a confidential nature that would, if disclosed:

(i) prejudice the commercial position of the person who supplied it,
or
(ii) confer a commercial advantage on a competitor of the Council,
or
(iii) reveal a trade secret
(e) information that would, if disclosed, prejudice the maintenance of law
(f) matters affecting the security of the Council, Councillors, Council staff or
Council property
(g) advice concerning litigation, or advice that would otherwise be

privileged from production in legal proceedings on the grounds of legal
professional privilege
(h) information concerning the nature and location of a place or an item of

Aboriginal significance on community land.
186
28 June 2017
RECOMMENDATION
1. That Council resolve into Closed Council to consider business identified,

together with any late reports tabled at the meeting.
2. That pursuant to section 10A(1)-(3) of the Local Government Act 1993, the
media and public be excluded from the meeting on the basis that the business
to be considered is classified confidential under the provisions of section
10A(2) as outlined above.
3. That the correspondence and reports relevant to the subject business be

withheld from access to the media and public as required by section 11(2) of
the Local Government Act 1993.

(d) commercial information of a confidential nature that would, if disclosed:

187

Hilltops Council Agenda Jun 28, 2017

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Hilltops Council Agenda Jun 28, 2017

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ORDINARY MEETING AGENDA

To commence at 5.30pm, Wednesday, 28 June 2017

6. BUSINESS ARISING FROM MINUTES

8. ADMINISTRATOR MINUTE (IF ANY)

9. NOTICES OF MOTION (IF ANY)

10. NOTICES OF RECISSION (IF ANY)

12. QUESTIONS WITH NOTICE

13. CORRESPONDENCE REPORT

14. COUNCIL COMMITTEE REPORTS

15. CLOSED COUNCIL

16. PROPOSED NEXT

ADMINISTRATOR REPORT ................................................................................................................................... 7

GENERAL MANAGERS REPORT ....................................................................................................................... 9

17/84 STRONGER COUNCILS STRONGER COMMUNITIES FUNDS - MAJOR PROJECTS ..................... 9

17/110 WASTE VOUCHERS ........................................................................................................................178

COUNCIL COMMITTEE REPORTS ..................................................................................................................183

CLOSED COUNCIL ..........................................................................................................................................186

17/111 EXCLUSION OF THE PRESS AND PUBLIC ....................................................................................186

Moved: Administrator Wendy Tuckerman

Therese Crowe - Item17/76 Application to Modify Development,

Moved and declared carried by: Administrator W Tuckerman

That the order of business be changed to deal with:

Item 17/79 Proposed Access Arrangements for Property off Campbells

Moved and declared carried by: Administrator W Tuckerman

17/79 PROPOSED ACCESS ARRANGEMENTS FOR PROPERTY OFF CAMPBELLS

17/104 RESOLVED: That Council;

1. act as an intermediary to legalise the existing access to Billaboola off

Moved and declared carried by: Administrator W Tuckerman

17/76 APPLICATION TO MODIFY DEVELOPMENT CONSENT NO. DA028/2013

That Council approves Modification Application DA028/2013 MOD 1 for motel

Moved and declared carried by: Administrator W Tuckerman

That the meeting return to items as listed in the agenda

Moved and declared carried by: Administrator W Tuckerman

Moved and declared carried by: Administrator W Tuckerman

BUSINESS ARISING MINUTES

Noted in the General Manager - Action Report

DECLARATIONS OF INTEREST - CONFLICT OF INTEREST

Administrator Wendy Tuckerman declared no pecuniary or conflict of interest.

That the Administrator Report be noted

Moved and declared carried by: Administrator W Tuckerman

GENERAL MANAGERS REPORT

17/66 DRAFT PROTECTED DISCLOSURES POLICY & PROCEDURE

17/109 RESOLVED: That Council place on public exhibition for a period of 28

1. The Hilltops Council Protected Disclosures Policy;

Moved and declared carried by: Administrator W Tuckerman

17/67 DRAFT ACCESS TO COUNCIL INFORMATION POLICY

17/110 RESOLVED: That Council;

1. Place the draft Access to Council Information on public exhibition for a

Moved and declared carried by: Administrator W Tuckerman

17/68 DRAFT PRIVACY MANAGEMENT PLAN

17/111 RESOLVED: That Council place on public exhibition for a period of 28

1. The Hilltops Council Draft Privacy Management Plan; and

Moved and declared carried by: Administrator W Tuckerman

17/69 DRAFT COMMUNITY ENGAGEMENT POLICY

17/112 RESOLVED: That Council;

1. Place the draft Community Engagement Policy on public exhibition for a

Moved and declared carried by: Administrator W Tuckerman

17/70 YOUTH INITIATIVES COMMITTEE MEMBERSHIP

Moved and declared carried by: Administrator W Tuckerman

17/71 LOCAL GOVERNMENT REMUNERATION TRIBUNAL (LGRT) ANNUAL

17/114 RESOLVED: That Council;

Moved and declared carried by: Administrator W Tuckerman

17/72 ACTION SUMMARY REPORT

17/115 RESOLVED: That Council;