WB SSDG Guidelines For Application

Swami Vivekananda West Bengal Government Merit-cum-Means Scholarship Scheme
Guidelines for Application
1 OPEN THE APPLICATION HOME PAGE .................................................................................................. 2

2 CHOOSE YOUR APPLICATION .............................................................................................................. 3
3 APPLICATION SUBMISSION .................................................................................................................. 4
4 APPLY ELECTRONICALLY ONLINE IN ENGLISH OR BENGALI .................................................................... 5
4.1 GET THE APPLICATION LOGIN PAGE .............................................................................................. 5
4.2 REGISTER YOUR USER CREDENTIALS ............................................................................................ 5
4.3 LOGIN WITH YOUR USER CREDENTIALS .......................................................................................... 6
4.4 EFORM FILL UP & SUBMISSION .................................................................................................... 6
4.5 SUCCESSFUL SUBMISSION .......................................................................................................... 6

5 APPLICATION STATUS CHECKING ........................................................................................................ 8
6 SUBMISSION OF PRINTED APPLICATION FORM .................................................................................... 10
6.1 LOGIN TO YOUR ACCOUNT ......................................................................................................... 10
7 APPLY ELECTRONICALLY OFFLINE IN ENGLISH ................................................................................... 13
8 APPLY MANUALLY ON PAPER IN ENGLISH OR BENGALI ......................................................................... 18
9 ANNEXURE 1: REFERENCES FOR SCREEN ELEMENTS ....................................................................... 19
10 ANNEXURE 2: RELEVANT DOCUMENTS TO BE SUBMITTED WITH THE APPLICATION ................................ 21
11 ANNEXURE 3: GUIDELINES FOR ENTRY USING BENGALI KEYBOARD.................................................... 22
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This document is a step-by-step guideline to apply for Swami Vivekananda West Bengal Government
Merit-cum-Means Scholarship for the year 2014-15.
1 Open the Application Home Page

Put the URL https://eservices.wb.gov.in/ in any web browser & press enter to open the Application Home
Page:
[The Web Site is best viewed with 1024 x 768 resolution in Chrome, Mozilla & Internet Explorer 8.]
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2 Choose your Application

Click on the application choice from the set of 6 choices of the 4 Directorates as mentioned below:
1. Education Directorate, West Bengal

a. Application for MCM Scholarship of Education Directorate
b. Application for Renewal of MCM Scholarship of Education Directorate
2. Directorate of School Education, West Bengal
a. Application for MCM Scholarship of Directorate of School Education
3. Directorate of Technical Education, West Bengal
a. Application for MCM Scholarship of Directorate of Technical Education
b. Application for Renewal of MCM Scholarship of Directorate of Technical Education
4. Directorate of Technical Education & Training, West Bengal
a. Application for MCM Scholarship of Directorate of Technical Education & Training (For
Polytechnic Students)
Select the appropriate application link (outline in Red colored rectangle in the figure above) for which you
want to apply & click on it.
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3 Application Submission
When you click on any Application link of your choice, a new page opens with the following options:
1. Apply Electronically Online in English or Bengali
This link helps you to submit the application electronically in Bengali or English. Click on any one link
to proceed further.
2. Apply Electronically Offline in English
This link helps you to download & submit the application electronically in English using electronic
offline forms. These forms are to be downloaded in your system first. Then you need to edit the form
& save. Upload the saved form electronically & submit.
3. Apply manually on paper in English or Bengali
The links in this section helps you to download PDF forms to the local system. Print the form in white
foolscap paper, fill it up manually and submit to the respective Directorates.
Hover your mouse pointer to see the contents of each horizontal bar on the web page.
Read through each of them before you proceed further.

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4 Apply Electronically Online in English or Bengali

The following section will guide you through the steps for submission of application electronically online
(either in English or Bengali).
To submit the application in Bengali, please refer to Annexure 3 for the guidelines to use Bengali
Keyboard.
4.1 Get the application Login page

When you choose option either Apply Electronically Online in English or Electronically Online in
Bengali by clicking the appropriate link, the Application Login page appears.
4.2 Register your user credentials

First time users need to Register themselves and create User Name & Password to access the online
application page. This is required to submit an application online.
The steps for User Registration are as follows:
1. Click the link Create New Account. The following User Registration page appears:
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2. Fill up the required details & save.

3. On successful registration, you will receive confirmation of Registration
4. Registration details are sent Email account & in your mobile as SMS text.
5. The Application Login Page re-appears on successful Registration.
4.3 Login with your user credentials

You need to login using the Registered User Name & Password to get the blank application form of the
selected choice of scholarship.
4.4 eForm Fill Up & Submission

On successful login, blank eForm of the chosen application is displayed on the browser window. You
need to fill up the form with appropriate information as may be asked for.
Following key points need to be kept in mind to successfully submit an application:
1. Fill up the form for the (*) marked fields as these are mandatory entries
2. Other optional fields may also be entered and will help the official to judge your candidature properly.
3. Upload all the required scan copy of the documents one-by-one as already explained in Annexure
2.
4. Save the form to preview the entered information as well as the attachments uploaded. At this stage,
review all the information entered by you and the attachments uploaded to ascertain that the required
information has been provided correctly.
5. Submit the form by clicking the Submit button.
4.5 Successful Submission

1. If the submission is successful, a confirmation with the Unique Application Id is displayed on the
screen. The display will look like as follows:
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2. Preserve this Application Id to check the status of your application processing in future.
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5 Application Status Checking

The Unique Application Id will help you to check the status of your application at any point of time during
the processing lifecycle.
The following steps will guide you through the status checking process:
Click the option called Check the status of your application in the Home page of MCM Scholarship:
You will get the following screen:
Enter the Unique Application Id in the area marked in the above diagram & click search.
The status will be displayed as follows:
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6 Submission of Printed Application Form

After successful submission of the Electronic Application Form, you need submit the printed copy of the
submitted form.
The following steps are to be followed to print the submitted form:
6.1 Login to your account

Go to the portal home page by entering the URL https://eservices.wb.gov.in/ in any web browser & press
enter.
Click the link Manage your account in the portal home page as shown below:
Enter your User Name & Password to login:
Your account home page will be visible on successful login:

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Put you cursor over My Account to get the option My Submitted Applications:
Click My Submitted Applications to get the list of your submitted applications along with links as View
Details for each submitted applications:
Click on View Details for the required application to see the view page of the submitted application. At
the bottom of the view page, you will get an option called Print:
When you click the Print button, a PDF version of the form will be either visible on the screen or
downloaded on your system.
Print this PDF form in a printer (preferably an Inkjet or Laser printer).
Keep the last page with barcodes aside.
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You also need to print all the attachments provided in a printer (preferably an Inkjet or Laser printer) or
photocopy the same from original documents.
All these printed pages except the barcode page need to be put in an envelope
Cut one barcode from the barcode page & affixed at the top of the envelope.
Specify the Directorate Address clearly on the envelope.
Send or drop the envelope at the drop-boxes provided in the respective Directorates.
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7 Apply Electronically Offline in English

This link helps you to download & submit the application electronically in English using electronic offline
forms. The following screen is displayed:
Download the form by doing right click on the Download link & choosing Save link as option in the
selection list:
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Save the form (in PDF format) to a suitable location in your desktop.
Open the form from the saved location, edit the form & save the form following the instructions below:
Requirements to work with Offline Forms
The following software is mandatory at the local machine to work with the Offline Forms:
1. To Open & Edit the downloaded Offline Forms, Acrobat Reader V9 or above is required
2. To Save the XML version of the edited Offline Form, any e-Mail Client is required
Edit downloaded PDF Form
1. Open the downloaded PDF form from the saved location

2. Fill up all the required Fields. Entering of data in the (*) marked fields is must.
3. Click Validate button to check whether any field is missed
4. If error is reported, correct at the required places & Press Validate Button again
5. Click OK button in the validation confirmation window
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6. Button Save As XML appears. Click Save As XML.
7. Check the Internet Email option & Click OK button
8. Choose folder to save & Save the XML form (at the time of saving the entered data as XML, please
note the name of the saved form)
9. Close the PDF Form & when asked choose option No.
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Upload saved XML file
1. In the Apply Offline link of the respective service page, click Choose File button.
2. File selection screen appears

3. Select the saved XML file
4. Click the Upload button to show the Offline Form data on the e-Form screen.
5. The Online screen gets loaded with the data filled-up in the offline PDF as if the form is filled-up
online.
6. Check whether the data entered are reflected correctly on the Online eForm page.
7. Upload all the documents that are marked as mandatory (*)
8. Optionally you may also provide documents that are not mandatory.
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9. Follow the instructions on the screen to Save the filled up form.
10. Review the saved form Submit.
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8 Apply manually on paper in English or Bengali

When you click the English or Bengali link on Apply Manually on Paper option, the respective PDF
forms are downloaded or displayed on the screen.
Save the form and take print out in white paper.
Fill up the printed form, attach the photocopies of the required supporting documents & submit to the
respective Directorates
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9 Annexure 1: References for Screen Elements

Screen Element Name Description/Usage Access Details
CSC / Departmental This link is meant for the CSC Users For the first time:
User Login or Departmental Users. 1. CSC Users are required Click
They can help the candidates to this link to get the eForm
submit the eForm Application. Application Login page.
2. Create new User Name &
password using Create New
Account link
Afterwards:
1. Click this link to get the eForm
Application Login page.
2. Login using the registered
User Name & Password
3. Perform the required action as
explained in the subsequent
pages
Check the status of your The applicant can check the status 1. Click this link to get the
application of the submitted application Application Status Search
page
2. Enter the Application Id to
check the status of the
submitted application
Advertisement In To download or view the English 1. Click this link to download or
English Advertisement page in PDF format view the English
Advertisement page in PDF
format
Advertisement In To download or view the Bengali 1. Click this link to download or
Bengali Advertisement page in PDF format view the English
Advertisement page in PDF
format
Manage your account This link is meant for the Citizen 1. Click this link to get the eForm
Users to check the submitted Application Login page.
applications, submit the saved 2. Login using the Registered
application, change user settings, User Name & Password
etc. 3. Select My Account Menu Item
to check the submitted
applications, submit the draft
(saved) application, edit the
user profile & change
password
Application for MCM This link is meant for the Citizen 1. Click this link to open the
Scholarship of Users who want to submit new eForm Application information
Education Directorate application for the following streams: page.
o Under Graduate Stream, e.g., 2. To apply electronically online,
UG(OP), B.Com., B.Sc., B.A. choose any one of the
o Post Graduate Stream, e.g., following options by clicking
PG(OP), M.Com., M.Sc., M.A. the links:
Application for Renewal This link is meant for the Citizen a. APPLY
of MCM Scholarship of Users who want to submit renewal ELECTRONICALLY
Education Directorate application for the following streams: ONLINE - ENGLISH
o Under Graduate Stream, e.g., b. APPLY
UG(OP), B.Com., B.Sc., B.A. ELECTRONICALLY
o Post Graduate Stream, e.g., ONLINE - BENGALI
PG(OP), M.Com., M.Sc., M.A. 3. To apply electronically offline,
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Screen Element Name Description/Usage Access Details

Application for MCM This link is meant for the Citizen choose the following option by
Scholarship of Users who want to submit new clicking the link:
Directorate of School application for the following streams: a. APPLY
Education o Visva-Bharati - 10+2th standard ELECTRONICALLY
examination OFFLINE ENGLISH
o West Bengal Board Of 4. To apply on paper, choose any
Madrasah Education - Fazil one of the following options by
Course (10 + 2) clicking the links to download
o West Bengal Council for Higher the required form
Secondary Examination - a. APPLY MANUALLY ON
Higher Secondary (10+2) PAPER - ENGLISH
Application for MCM This link is meant for the Citizen b. APPLY MANUALLY ON
Scholarship of Users who want to submit new PAPER - BENGALI
Directorate of Technical application for the following streams:
Education o For Under Graduate Stream --
B.HMCT, Post B SC - B Tech of
JU /CU, B-PHARM, B.E./B-
TECH, B-ARCH
o For Post Graduate Stream --
M.B.A., M.C.A., M.Tech,
M.Arch., M.Pharm., M.E/M.Tech
Application for Renewal This link is meant for the Citizen
of MCM Scholarship of Users who want to submit renewal
Education o For Under Graduate Stream --
B.HMCT, Post B SC - B Tech of
JU /CU, B-PHARM, B.E./B-
TECH, B-ARCH
o For Post Graduate Stream --
M.B.A., M.C.A., M.Tech,
M.Arch., M.Pharm., M.E/M.Tech
Application for MCM This link is meant for the Citizen
Scholarship of Users who want to submit new
Education & Training o First year Diploma (Polytechnic)
(For Polytechnic course after passing out
Students) Secondary Examination
(Madhyamik Pariksha) or its
equivalent as stated above in
2014
o Diploma in Pharmacy or
Modern Office Practice &
Management of 2 year duration
after passing out [H.S.
Examination or its equivalent]
nd
o 2 Year Diploma (Polytechnic)
courses on lateral entry basis
after passing out West Bengal
State Council of Vocational
Education & Training courses
which is equivalent to H.S.
Examination
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10 Annexure 2: Relevant documents to be submitted with the application

Please gather the following set of documents corresponding to your choice of application before you start
filling up the online application form:
Sl. No. Scholarship choice Attachments required

1. Application for MCM Scholarship of 1. Passport size photograph *
Directorate of Technical Education & 2. Copy of last Marksheet*
Training 3. Income Certificate *
4. Income declaration affidavit *
5. Residential proof *
6. Domicile Certificate*
7. Photocopy of first page of passbook depicting
the A/c No.*
8. Other documents (Multiple Upload Allowed)
2. Application for MCM Scholarship of 1. Passport size photograph*
Education Directorate 2. Copy of last Marksheet*
3. Income Certificate*
4. Income declaration affidavit*
5. Residential proof*
the A/c No.*
3. Application for Renewal of MCM 1. Copy of last Cheque Receipt*
Scholarship of Education Directorate 2. Copy of last Marksheet*
Directorate of School Education 2. Copy of last Marksheet*
5. Residential proof *
6. Domicile Certificate*
the A/c No.*
Directorate of Technical Education 2. Copy of last Marksheet*
5. Residential proof*
the A/c No.*
6. Application for Renewal of MCM 1. Copy of last Marksheet*
Scholarship of Directorate of Technical 2. Copy of last Cheque Receipt*
Education 3. Photocopy of first page of passbook depicting
the A/c No.*
Scan the relevant documents for the particular application area and create soft copy of the same.
The (*) marked documents will be required for eForm application submission.
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11 Annexure 3: Guidelines for entry using Bengali Keyboard

First view when the virtual Bengali keyboard appears:
When you click the Caps key or Shift key, the virtual keyboard displays the following:
When you click both the Caps key & Shift key, the virtual keyboard displays the following:
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When you click the AltGr key, the virtual keyboard displays the following:
When you click the # key, the virtual keyboard displays the following:
Use the up-arrow or down-arrow key to increase or decrease the keyboard:
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Use the Clear key to clear the entered data in the textbox:
A Bengali composite word (kk)can be formed by typing in the following order:
k = + +
+ + =
+ + = k > k + + = k
+ + = k
+ + = p
+ + = s then s + + = s
+ + =
+ + =
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Swami Vivekananda West Bengal Government Merit-cum-Means Scholarship Scheme

Guidelines for Application

1 OPEN THE APPLICATION HOME PAGE .................................................................................................. 2

4.5 SUCCESSFUL SUBMISSION .......................................................................................................... 6

1 Open the Application Home Page

2 Choose your Application

1. Education Directorate, West Bengal

1. Apply Electronically Online in English or Bengali

2. Apply Electronically Offline in English

3. Apply manually on paper in English or Bengali

Read through each of them before you proceed further.

4 Apply Electronically Online in English or Bengali

4.1 Get the application Login page

4.2 Register your user credentials

The steps for User Registration are as follows:

2. Fill up the required details & save.

4.3 Login with your user credentials

4.4 eForm Fill Up & Submission

Following key points need to be kept in mind to successfully submit an application:

4.5 Successful Submission

5 Application Status Checking

You will get the following screen:

The status will be displayed as follows:

6 Submission of Printed Application Form

The following steps are to be followed to print the submitted form:

6.1 Login to your account

Enter your User Name & Password to login:

Your account home page will be visible on successful login:

Print this PDF form in a printer (preferably an Inkjet or Laser printer).

Keep the last page with barcodes aside.

Specify the Directorate Address clearly on the envelope.

7 Apply Electronically Offline in English

Requirements to work with Offline Forms

Edit downloaded PDF Form

1. Open the downloaded PDF form from the saved location

6. Button Save As XML appears. Click Save As XML.

7. Check the Internet Email option & Click OK button

Upload saved XML file

2. File selection screen appears

9. Follow the instructions on the screen to Save the filled up form.

10. Review the saved form Submit.

8 Apply manually on paper in English or Bengali

Save the form and take print out in white paper.

9 Annexure 1: References for Screen Elements

Screen Element Name Description/Usage Access Details

10 Annexure 2: Relevant documents to be submitted with the application

Sl. No. Scholarship choice Attachments required

11 Annexure 3: Guidelines for entry using Bengali Keyboard

Use the up-arrow or down-arrow key to increase or decrease the keyboard:

A Bengali composite word (kk)can be formed by typing in the following order:

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A Bengali composite word (kk)can be formed by typing in the following order: