Brunswick School Department

School Construction Application

Major Capital Improvement Program
Rating Cycle 2003-2004
Hawthorne Elementary School
May 28, 2004
Table of Contents
Part I Summary of Project
Part II Educational Program Information
Part III Facility Information
Part IV Comprehensive Enrollment Analysis
Part V Maintenance and Capital Improvement Plan
Part VI Professional Facilities Studies
Part VII Instructions, Timeline & Site Location
Part I

Summary of Project
 New Construction /
State of Maine Renovation Application
Department of Education Major Capital Improvement Program
School Facilities Services Rating Cycle 2003-2004

Application Submission Requirements

PLEASE SUBMIT IN SPIRAL BINDER.
PAGE

Part I: Application Information, Facilities Summary of Long-Range Facilities Plan............................... 1

Part II: Educational Program Information on Affected Facility(s) ........................................................... 6

Part III: Facility Information (provide attachment) .................................................................................. 11

Part IV: Comprehensive Enrollment Analysis (provide attachment) ...................................................... 15

Part V: Facility Maintenance and Capital Improvement Plan (provide attachment) ................................ 18

Part VI: Professional Facilities Studies/Assessment (not required) ....................................................... 24

Part VII: Instructions, Timeline & Location............................................................................................. 25

Part l: Applicant Information, Summary, & Requirements

A: Application Information
School Administrative Unit: Brunswick School Department______________________________

School Name & Address: HAWTHORNE ELEMENTARY SCHOOL ________

46 Federal Street, Brunswick, ME 04011______________________

Superintendent: James Ashe_____________________________________________

Project Contact Person and Title: James Oikle, Business Manager_____________________________

Telephone Number: (207) 729-4148____________ Fax #: (207) 725-1700_______

E-mail Address: joikle@brunswick.k12.me.us________________________________

An application for the Major Capital Improvement Program may only be submitted for a single school.
If the proposed construction or major renovation project affects other school(s), the affects need to be
addressed in Section II of this application. The School Facilities Services Team will take this into
consideration and will visit the other affected schools.

Major Capital Improvement Application 1 5/28/04

Hawthorne Elementary
 After careful study of our school facility needs, the board of directors/school committee has agreed to proceed
with the attached application (please include a copy of the board action with this application).

Nov 13, 2002_ __________________________________________________________________

Date of Vote Superintendents Signature Date

Results of Vote: Unanimous of Board Members present__________________________________________

B. Facilities Summary of Long-Range Facilities Plan

1. Briefly describe your long-range plan for the uses of each of the facilities in your unit to meet the goals
of your Comprehensive Plan.

The Brunswick School Departments application addresses district-wide needs in a single

coordinated plan that involves all four elementary schools, the junior high school, and the
proposed construction of a new elementary school. The current high school is not affected
by this plan. The application is based on a series of studies commissioned by the school
board over the last three years to look at the entire districts educational and facility needs.
Copies of these studies prepared by Harriman Associates, the Brunswick School
Department, and Planning Decisions Inc. and Northeast Building Consultants Inc. can be
made available to the Department of Education. The following are goals developed from the
districts studies and their impact on each facility:

District-Wide Project Goals

All portables to be removed and replaced with permanent space
Grades K-5 in all elementary schools
Equity of educational programs among all elementary schools (e.g. - Special Ed)
Reduce overcrowding in all elementary schools
Provide capacity for all-day kindergarten
Provide better opportunities for technology integration with the curriculum to meet the
Maine Learning Results (MLR)
Discontinue the use of an outdated facility, pending approval of the School Board, and
replace it with a new elementary school
Provide capacity for a pre-kindergarten program in the new school
Provide capacity for reduced class sizes
Provide flexibility to respond to potential enrollment increases
Develop a simple and cost effective solution to the districts needs
1. Minimize construction costs
2. Reduce district-wide operations and maintenance costs
Upgrade education programs based on The Maine Learning Results and No Child Left
Behind (NCLB), apply minimum state standards and amenities for all program spaces
Improve the educational environment
Provide the opportunity for community use of the school buildings now lacking in some
facilities
Bring all schools up to code

Major Capital Improvement Application 2 5/28/04

Hawthorne Elementary
 The following summary is one option the Brunswick School Department has studied i n detail
to address its educational program and space needs for the whole district:

Coffin Elementary School - 1955

Reduce the student population from 450 to 350 to reduce overcrowding and
shortcomings in educational program space.
Minor renovations and additions to address educational program space requirements,
code and system upgrades, and site issues.
The Coffin School will continue to serve grades K-5.

Hawthorne Elementary School - 1893

Discontinue use of the Hawthorne School as an elementary school because of its very
small size, age of the building and systems, shortcomings in its programs due to lack of
space, crowded site, lack of expansion capability, lack of space for Kindergarten, and
cost of operations. Any cha nge of use would require School Board approval.
Relocate its 129 students to other elementary schools in the district.
The school could potentially be reused for other educational or municipal functions.

Jordan Acres Elementary School - 1972

Reduce the student population from 490 to 350 to reduce overcrowding and
shortcomings in educational program space.
Minor renovations and additions to address educational program space requirements,
code and system upgrades, and site issues.
The Jordan Acres School will continue to serve grades K-5.

Longfellow Elementary School 1924 original, 1943, 1987, 1998 additions

Reduce the student population from 396 to 350 to reduce overcrowding and
shortcomings in educational program space.
Minor renovations and additions to address educational program space requirements,
code and system upgrades.
The Longfellow School will continue to serve grades K-5.

A New 500 Student Elementary School

Build a new 500 student elementary school to permit the reduction of student populations
at Coffin, Jordan Acres and Longfellow schools to levels that will ease the severe strain
on those facilities. It will also provide classroom space for the relocation of students from
Hawthorne.
The new school would serve grades K-5 and would plan for space for all day
kindergarten and a pre-kindergarten program pending approval of the School Board.

Brunswick Junior High School 1959 original, 1966, 1976 additions, 1983 fire damage
reconstruction
Additional classroom space to address overcrowding.
Renovations and additions to address educational program space requirements, code
and system upgrades, and site issues.
The Junior High School will continue to serve grades 6 -8.

Major Capital Improvement Application 3 5/28/04

Hawthorne Elementary
 Brunswick High School - 1995
The high school was designed for 1200 students and currently has a population of 1137.
No work to the high school is envisioned with this application.
The High School will continue to serve grades 9-12.

2. If you know at this time, summarize the proposed project; and its relationship to the districts Long
Range Facilities Plan.

Hawthorne Overview
Between 2001 and 2003, the Brunswick School Department commissioned Harriman
Associates to do extensive architectural and engineering studies to determine the viability
of maintaining Hawthorne as an elementary school. This was a part of a district-wide
evaluation of all of Brunswicks school facility needs. A copy of the study can be
forwarded to the DOE upon request. One option the study proposed was to discontinue
the use of Hawthorne as an elementary school. The School Board would need to review
and approve any change of use of the school. Some of the reasons for the proposal for a
change in use are as follows:
Because of its very small size it is unable to support a full K-5 program with the
needed Special and Regular Ed programs, a regular gym, cafeteria, administration,
and library spaces.
No room for expansion. The School Department had extensive conversations with
abutters and with the Town and no additional land was available.
Lack of accessibility restricts the kind of students who can attend the school as well
as community use of the school.
Numerous safety and code compliance issues involved in a three story building for
grades 1-5. For example, the fire stairs are not in compliance.
High cost of operation because of its age (1893) and small size (129 students, 22,230
sf). There is no room in the school and no land for additional space to reach the
Boards goal of 350-500 students per school.
Students have to be bussed to other schools for Phys Ed, Special Ed and events.
The lack of space for kindergarten adds another transition for Hawthorne children.
The school can only offer one classroom per grade, limiting options for parents,
students, teachers, and the curriculum.
The site is extremely constricted (.7 acres) and cannot accommodate needed parking
and bus drop-off space. Busses must block the very busy Federal Street and two
intersections when loading and unloading. There is no playfield on site and
playground space is limited.
Need a technology room for technology integrator and mobile carts.
The lower floor is below grade.
Need for extensive code and system upgrades.
The ability to reuse the building for other purposes due to its in-town location.

District Overview
The Brunswick School Board seeks to have a facilities project that will meet the long
range space needs of the school district for up to fifty years. The Brunswick School
Department and school board have spent many hours reviewing current and future
educational space needs and have concluded that the school district needs to construct a
new elementary school of at least 500 pupils accompanying three remaining 350 student
Major Capital Improvement Application 4 5/28/04
Hawthorne Elementary
 elementary schools. It is anticipated that the Hawthorne elementary school would be
closed due to ADA issues, the small number of students the school serves and its high
yearly operational costs.

Each renovation and addition plan outlined in this document will enhance the Coffin
School, Jordan Acres School, Longfellow School, and the Brunswick Junior High School.
A K-5 elementary school organizational structure is well established in Brunswick and
reflects the unique situation of a military community. Military students are required to
change schools every two to three years; so Brunswick tries to eliminate as much
transition for them as possible.

Our proposed building project envisions at minimum a K-5 500 student elementary school
that provides the necessary space to allow for many programs not currently possible.
The new school would allow for:
A pre-school program to provide student readiness skills for children.
All day kindergarten that many Brunswick parents strongly endorse and continually
request of the administration and the school board, yet the space is not available at
the present time.
Additional programming such as gifted and talented, health education, foreign
language, and career preparation.
The possibility of adding additional locally or federally funded teachers to lower class
sizes.

Students from our military families would be able to be assigned to either the Coffin
School or the new elementary school if it is located on Spring Street, thereby reducing
the number of military families at just one school. The annual transition of over 50% of
their students adds stress to this naval community. Currently, due to our many space
needs problems, large numbers of students begin school at the Early Childhood Center
at Jordan Acres School and then are required to transfer to either the Hawthorne School
or the Coffin School after kindergarten. For example, Grade 1 students transfer to the
Hawthorne School after attending the kindergarten program at Jordan Acres School.
After attending both grades K and 1 at the Jordan Acres School, many students are
required to transfer to the Coffin School for grades 2 -5. This causes great anxiety, anger,
and concern by parents, particularly in our military families. The reorganization of the
elementary schools should be designed to bring about greater equity and cause these
concerns to dissipate throughout the school district and the community.

Major Capital Improvement Application 5 5/28/04

Hawthorne Elementary
Part II

Educational Program Information

Part II: Educational Program Information on Affected Facility(s)
1. State the School Administrative Units (SAU) Educational Mission, Vision, and Goals and relate them to
the proposed project.

Philosophy of the Brunswick Public Schools

Our primary purpose is to educate students with an emphasis on the mastery of basic skills
and expansion of knowledge. The worth and dignity of the individual students are
recognized in order to provide for maximum intellectual, physical, social and emotional
development. In order to reach their potentials, students will be encouraged to explore
ideas, to make choices, to appreciate aesthetics of life and to understand their
responsibilities as individuals in a democratic society.

School Board Vision

The vision of the Brunswick School Board is a community of life -long learners able to
contribute positively to society. We envision students striving towards significant
accomplishments and the attainment of their full potential. Towards this end, students shall,
to the best of their ability, acquire and apply the skills necessary to effectively communicate,
to utilize and adapt technology, to think critically and creatively, and to become responsible
individuals.

The Brunswick School Board has been at work for nearly five years to assess our
elementary space needs and to develop a process and a plan to ensure that any facility
changes enhance our educational mission. The process began in 1999 with the creation of
an Elementary Space Needs Task Force, led by two Board members and including
administrators, teachers and parents. Aware that the State was moving to end its financial
support for portable classrooms, our initial emphasis was on replacing these spaces (found
at two of our elementary schools and the junior high school) with permanent classroom
space. In addition, we conducted a school-by-school assessment of the adequacy of our
existing elementary schools to support current programming and to provide appropriate
space for future program initiatives.

After the Task Force issued its report in 2000, the full Board began a series of workshops
examining our educational goals as they relate to the development of additional elementary
space and outlining the objectives we intend to pursue as we make these proposed
changes. The Board discussed such issues as the most appropriate size and grade
configuration for Brunswick schools, and how to ensure that every Brunswick student has an
equal opportunity to receive a quality education. We examined the particular challenges
posed by and for our large Navy population, and we also talked at length about the difficulty
of maintaining the Hawthorne School in its current form. With the help of Harriman
Associates, we worked through several scenarios through which we might attempt to meet
current and future space needs simply through renovations at each of the existing
elementary schools. Preliminary cost estimates for any of these proposed plans suggested
that it might make far more sense, in terms of both cost and the quality of our education
program, to focus our efforts on building a new school, with more modest renovations at the
remaining schools. The Board has made no formal decision on any of these matters, other
than to submit this application for State assistance in helping us meet the current and future
educational needs of Brunswick students.
Major Capital Improvement Application 6 5/28/04
Hawthorne Elementary
2. How are the buildings organized for program delivery? (Ex. by grade, house, department)

The buildings in the district are organized by grade levels. The elementary buildings are K-5
with the exception of Hawthorne, which is 1-5. The number of stairs and the fact that the
buildings operation encompasses three floors present problems for younger/smaller
students. Therefore, the kindergarten students who would normally attend Hawthorne have
to go elsewhere for that year. This creates a disruption for those students and their families.
3. Describe the extent to which the Learning Results have been integrated into the educational program in
the facilities and any limitations the current facilities presents in their further implementation.

The Brunswick School Department is committed to ensuring that all students achieve,
meeting the content standards of the Maine Learning Results. Our teachers do the best they
can to provide a quality learning experience within our classrooms although they are limited
in implementing various instructional practices and programs due to space constraints.
Some examples are:
1. Lack of space for all day kindergarten classes (if desired).
2. Lack of classroom space for elementary foreign language instruction.
3. Lack of classroom space for Career Education or Health classes.
4. Lack of space for Gifted and Talented education classes.
5. Limitations on instructional practices of individual teachers due to the inability to use
space flexibility for different instructional purposes at different times, matched to
curricular goals. For example on some days or points in the instructional day, teachers
may want desks in a row for recitation and presentation lessons. They may next want the
desks arranged in a cluster of six to do committee work or cooperative team work. Still
later on, the teacher may want to use the space for a large circle around the perimeter of
the room for large classroom discussion and eye contact. Classroom space is utilized in
a rational manner by the skillful teacher. The space limitations faced by many of
Brunswicks elementary teachers limit, inhibit, or discourage individual teacher creativity
in providing a wide variety of uses of classroom space for instructional or learning
purposes. These inherent space needs limitations have been so ingrained over the years
with our veteran teachers that they are resigned to the fact that when they design their
lessons they design them based on the enduring reality of limited space. This limitation
on classroom instructional strategies and programmatic needs pose real limits on the
school departments long-term ability to comply with the requirements of the Maine
Learning Results. The varied architectural designs and sizes of each of our schools
make it unlikely that every student will experience the same educational experience
across the district. Although the curriculum and assessments may be the same at each
grade level, the space available or not available depending on the specific school limits
the learning experience. This produces an inherent barrier to providing the same
educational experience for all Brunswick students in meeting the standards of the Maine
Learning Results.

Major Capital Improvement Application 7 5/28/04

Hawthorne Elementary
 Specific issues for Hawthorne are the following:
Although classroom space is quite adequate there are too few of them and overall the
facility presents some significant restrictions to the elementary instructional program.
Lacking a gym for physical education and assemblies that might include parents or other
members of the public.
No wet area for art instruction and clean-up.
Inadequate space for movement activities (music).
The classroom structure (a 110 year old wood structure) does not lend itself to science
experiments at the upper elementary level that might involve heating or utilizing certain
chemicals.
There is no space for any programs currently in development such as elementary foreign
languages or Gifted and Talented instruction.
Since there are no at-grade classrooms, kindergarten students have to attend elsewhere
and transfer to Hawthorne as first graders.
4. Have building limitations resulted in unusual or difficult scheduling, or in facilities use problems, such
as double sessions, extended day, or classes in unsuitable areas?

General Notes
There is no gym or room that could be used for physical education. Our students have to be
bused to other schools for that program. Parent presentations, seasonal shows, etc., have to
take place in other schools. This building is often overlooked for community usage due to its
significant ADA limitations. See Part 1, Question 2, and Part 2, Question 3 above for more
detail.

Special Education Issues

The positive aspect of the Hawthorne School is that the room used by the resource program
is huge and able to provide appropriate space. That classroom is also the room used by the
part time behavior resource teacher and Title 1 teacher. The building is not ADA compliant
in any manner so that it is totally inaccessible to any student, parent or community member
with mobility challenges. All spaces are shared by part-time special education teachers so
that no one really has ownership of a space.

Technology Issues
Hawthorne has major deficiencies that impede progress in expanding technology services in
the building. The wiring closet is located in a small classroom closet with inadequate
ventilation and space to perform maintenance. A fixed lab uses laptops because there is no
way to move the carts from one floor to the other. We would have to double the purchases of
additional carts to meet classroom goals of increased access to technology because of the
inability to move equipment from floor to floor.
5. What specific program changes, or new programs, will this project allow you to implement? How do
these specific program changes related to the Learning Results?

Hawthornes students would be redistributed to the other schools where a full K-5 program
can be obtained, pending School Board approval of the change of use. The project would
allow students to attend the same school throughout their elementary years and not have to
receive some instruction elsewhere, due to building limitations. This would increase
instructional time for all classes since there would no longer be any busing for physical

Major Capital Improvement Application 8 5/28/04

Hawthorne Elementary
 education, special ed, etc. The project would address all the facility and educational
program issues listed above.

6. Describe any consideration given to consolidation within your school administrative unit.

The Brunswick School Department has for the past five years been in an ongoing process of
reviewing and evaluating space needs. (See question 1). A wide range of options were
considered and it was determined that consolidation within the school district is not practical
and that maintaining elementary schools in the 350 to 500 student range best meets the
needs of Brunswick.

7. Describe any studies or consideration of consolidation with other school administrative units.

The superintendents and directors of special education in Cumberland County have already
initiated a number of conversations concerning regionalized services. Those conversations
have led to nascent regionalized activities in transportation and professional development.
Given the expanding expenses associated with special education and the new demands
placed on school districts by No Child Left Behind, the nature and intensity of these
conversations has resulted in a proposal to regionalize specific functions of both regular and
special education. Some functions of special education and general education that could be
supported and enhanced through regionalized activities include programs and services,
professional development and assessment. We have also actively sought and currently
participate in collaboration with other school districts and municipalities. For example, we
are a member of Maine Vocational Region TEN and contribute approximately 43.5% of their
budget. We are a member of Merrymeeting Adult Education operated by MSAD 75. We
participate in Merrymeeting Child Development Services. We accept tuition students from
surrounding towns. We share transportation services with other towns where possible for
out of district placement special education students. We join with the Town of Brunswick
and MSAD 75 to collectively purchase heating fuel. We share some procurement functions
with the Town of Brunswick. We are a member of the Cumberland County Superintendents
and Special Education Directors collaborative team to address Essential Programs and
Services. We are a member of the I-95 Consortium for Administrator Certification (with
MSAD 51, MSAD 75, Falmouth, and Freeport). We are a member (with Bath and MSAD 75)
of the Midcoast Regional Gifted and Talented Program.

Major Capital Improvement Application 9 5/28/04

Hawthorne Elementary
 In the table below please indicate all of the major spaces in your building and briefly describe what, if any,
limitations or impact the space has on each specific program. Include core and education spaces as well as
community use spaces.

Table 1
Facility Appropriateness for Program Needs

Extent to Whi ch S pa ce M eets Exist ing Program Needs

Space
Acceptable
(yes/no) Facility D eficie ncy or Lim ita tion s
Cafeteria No Very small area, poor ventilation, no direct egress, food prepared
elsewhere.
Serving area No No direct egress and poor ventilation. Since this area is below grade-
stairs necessary for food deliveries.
Guidance/ No Very small
Nurse
Room 1 No Significant lack of electrical outlets
Room 2 No Significant lack of electrical outlets
Room 3 No Significant lack of electrical outlets
Room 4 No Significant lack of electrical outlets
Music Rm. 6 No Very small Limited number of electrical outlets
Art Rm. 7 No Lacking electrical outlets
Lounge No Small-limited number of staff can use at one time-no
bathroom/running water-few electrical outlets.
Room 8 No Significant lack of electrical outlets.
Room 9 No Significant lack of electrical outlets
Room 10 No Significant lack of electrical outlets
Room 11 No Significant lack of electrical outlets. This is a resource room that
houses three special education and Title I programs.
Teach Work No Too small, significant lack of electrical outlets
Staff Toilet
Computer Lab No Small-limited number of outlets.
Rm. 12
Title I Rm. 13 No Three teaching areas - no adequate separation.
Psychologists No Too hot, poor ventilation. No storage space or space for
Office Rm. 14 conferencing
Tech Room No Space does not exist
Bathrooms- No Located in the basement -fixtures are antiquated and
Girls/Boys repairs/replacement expensive and difficult.
Custodians office Yes
nd
Boiler Room Yes/No Space adequate- 2 boiler will need to be replaced-next 6-8 years.
Supply Room No Too small.
Paper Storage No Too small.
Library No Space-does not meet state guidelines, poor ventilation, no direct
egress.
Admin. Office No Inadequate space including storage.
Principal No Inadequate space including storage.
Principal Toilet
Wiring Closet No Located in a classroom,-poor ventilation.

Major Capital Improvement Application 10 5/28/04

Hawthorne Elementary
Part III

Facility Information
Part III: Facility Information
Is this a historic building or site?

Yes, Hawthorne Elementary School is located in the Town of Brunswicks Federal Street Historic District, which is
listed in the National Register of Historic Places. It has also been deemed eligible for designation as a Local
Landmark under the Towns Zoning Ordinance.

A: Site Characteristics

T Urban o Rural

1. Site Size: ____0.7_______(acres) Est. Number of Parking Spaces: _____20________

2. Sewer: (septic/public): _______Public_______ Water: (well/public): _______Public_________

3. List all available on-site athletic fields, practice areas, and playgrounds.

Small play areas are located on the southeast and northwest sides of the building adjacent to the parking
areas.

4. List all available off-site athletic fields, practice areas, and playgrounds.

Playfields and Multi-Purpose Rooms at Coffin and Jordan Acres Elementary Schools used for all physical
education activities. Use of these facilities adds a significant scheduling burden on the host schools.
Edwards Field (operated by Town of Brunswick Parks and Recreation Dept.) used for annual Field Day
activities. This facility is extensively used by various organizations and can often be difficult to schedule.

5. Describe any difficulties that these off-site facilities create for the program.

Busing of students to off-site locations for physical education periods extremely disruptive for entire student
body and staff and results in lost instructional time. Significant extra burden on bus fleet from transporting
students to/from these facilities.

6. Describe any significant site issues (accessibility, size, drainage, safety/traffic, sewer & water, EPA
considerations, etc) that present a current or long range Health & Safety issue to the building
occupants.

Traffic Flow: No bus pickup/dropoff area. Pickup/dropoff is along a primary arteriole (Federal Street ) in
front of building as buses cannot turn around in the small parking lot. Pickup/dropoff causes backups of up
to 25 vehicles in either direction on Federal Street, and occurs in close proximity to two heavily used
intersections as well as Police Department headquarters. Backups at these two intersections average 12-
15 vehicles on Jordan Avenue and 3-5 vehicles on Green Street.

Size: Parking lots and playgrounds share extremely cramped sections of the site separated only by
fencing. Playgrounds are separated from adjacent streets by fencing only.

Parking: Insufficient parking for staff and parents. Cars must often double up in parking spots at front of
building during the school day. Access to the front of the building by emergency vehicles is difficult.

Fire Drills/Evacuation: Insufficient area available for students and staff to safely muster in the event of
building evacuation. Evacuation areas are too close to adjacent streets and access routes for emergency
vehicles.

7. How many acres at this site are unused but developable for educational purposes?
Major Capital Improvement Application 11 5/28/04
Hawthorne Elementary
 None.

8. Approximately how many acres are classified as wetlands?

None.

B: Building Characteristics
Masonry bearing walls, wood roof and 3 stories with the lower
1. Type of Construction: floor joists, wood roof deck_________ Number of Stories:_level below grade

2. Below Grade Classrooms (yes/no)_____Yes_________ If yes, describe:_All students

bathrooms, library, cafeteria, and psychologists office are below grade. __________________________

3. Sprinkler System:

T Full Sprinkled o % Sprinkled

o Partial Sprinkled o Custodial Closets

COMMENTS:

Dry system.

4. Are any of the following safety issues?

T Exit Locations T Fire Doors T Emergency Egress o Dead End

Corridors

o Storage Locations o Boiler Room T Open Stairwells T Other (Security)

Explain:

Exit Locations/Emergency Egress: No viable rear egress from building. Rear exit stairwell from library is
not in compliance with existing code and cannot be brought into compliance without partial demolition of
rear wall or foundation. Ground floor has no hallway between stairwell egress routes; only means of
transiting between stairwells on ground floor is through the cafeteria and kitchen.

Fire Doors: Inadequate fire separation in stairwells with no separation at ground floor.

Open Stairwells: Wooden railings in stairwells are not in compliance with existing code. Storage under
stairwells on ground floor.

Security: Admin Office located at end of hallway on second floor. While there are security cameras at
ingress and egress points in the building, real-time visual identification of all persons entering/leaving the
building by office personnel cannot be achieved.

5. Where in the building is the furnace room located?

Northwest corner of ground floor adjacent to the custodial office/shop, enclosed storage room, and open
storage area/passageway to kitchen. Directly underneath Classroom #4.

6. When was the present boiler installed?

Two cast-iron 15 psi HB Smith steam boilers installed in 1996 (primary) and 1926 (backup).

Major Capital Improvement Application 12 5/28/04

Hawthorne Elementary
 7. Are there storage issues in this building? If yes, explain:

Yes. There are no closets in the building large enough to safely hold extra furnishings and large
equipment.

C. Leased Space Information:

1. In the table below please list all temporary classroom spaces that support this facilitys educational
program. Do not include administrative or transportation leases.

Table 2
Temporary Classroom Space Analysis

# of Total Permanent
Leasing # of
Class- Square or Use as it Relates to Program
Status Units
Rooms Footage Temporary
Leased Space 0 0 0 N/A None
Lease/Purcha
se 0 0 0 N/A None

District Owned
0 0 0 N/A None
Other (specify)
0 0 0 N/A None
Totals
0 0 0 N/A

2. Create and attach a chart listing the educational function(s) that take place in each of the temporary
classrooms.

No temporary classrooms are used at Hawthorne Elementary School.

3. Will this facility need additional program space through the Leased Space Program in the near
future? If so, please explain the rationale and describe any plans and timelines that have been
developed to meet the need. How many additional spaces will be needed in each of the next five
years?

Use of the Leased Space Program is impractical due to the lack of available space on site.

D. Additional Information on Facilities

1. Has this facility received Revolving Renovation Fund monies in the past?

No.

2. Describe in detail all health & safety, code compliance, or other significant facility deficiencies that
impacts the educational program including any hazardous material issues.

Items provided in Parts III.A.6 and III.B.4 plus:

ADA: Building is not ADA-compliant. Building entrances have no ramps, nor are there any lifts or elevators
available to enable access to all floors. Three rooms have doors without compliant hardware.

Major Capital Improvement Application 13 5/28/04

Hawthorne Elementary
 AHERA: Presumed/known asbestos floor tile in several classrooms and the administrative office (under
carpet), and in the kitchen and stairwells (under vinyl sheet flooring). All tiling is monitored/maintained under
the schools AHERA Operation & Maintenance Plan.

Grounds: Significant portion of rear playground fencing rusting and deteriorated (replacement scheduled for
Summer 2004 pending budget approval).

3. Please describe any deficiencies related to mechanical or other building systems such as heating,
ventilation, plumbing, and electrical.

Ventilation: No mechanical ventilation system installed in building.

Electrical: Secondary electrical distribution panels are past useful life. Numerous electrical outlets require
updating.

Structural: Exterior windows for ground floor rooms are deteriorated, inefficient, and beyond useful life.

4. Are there air quality issues in the school? If yes, please describe in detail.

While air quality parameters in the school building remain within acceptable parameters, ventilation in the
building is inadequate. There is no installed ventilation system; windows provide the primary source of fresh air
for individual rooms. Ground floor rooms (library, cafeteria, etc.) are particularly affected as the windows for
these rooms are old and in various states of operability.

Please complete the table below. Submit any drawings or diagrams that may be helpful in understanding
the current building configuration, square footages, and additions to the original facility. Include an 8.5 x
11 floor plan.

Table 3
Existing Building Space Analysis

NOTE: Complete one Table for each school in the administrative unit.

Building Name__Hawthorne Elementary School____ Town__Brunswick______________

Total
Grade Date of Total
Building Square Uses as they Relate to Program
Level Construction Enrollment
Footage
Original 1893, rebuilt Grades 1-5 educational programs, library, school
1-5 22,230 129
Building in 1915 administration, health services, food services

Additions None

Portables None

Other None

Totals 22,230 129

Major Capital Improvement Application 14 5/28/04

Hawthorne Elementary
Hawthorne Elementary School
Brunswick School Department

Jordan Federal south

fire doors
 Hawthorne Elementary School
Brunswick School Department

grade floor egress

Part IV

Comprehensive Enrollment Analysis

Part IV: Comprehensive Enrollment Analysis

Please attach a copy of the districts current enrollment data and projections. This Comprehensive
Enrollment Analysis should include:

School enrollment projections that estimate future enrollments in each grade on a year-by-year basis for
the next ten years. The enrollment projections should be done on a district-wide basis and a school-by-
school basis if there is more than one school serving a grade grouping that is affected by the building
project. For example, a district with three K-5 elementary schools that is proposing a project at an
elementary school should do district -wide K-5 projections and projections for each of the three elementary
schools. The same district would not need to do school by school elementary projections if it is proposing
a project at the high school.

The enrollment projections should address the following areas:

1. The anticipated size of the future K and first grade classes based upon birth levels and the pattern
of migration of preschool aged children should be articulated. In communities with significant
levels of residential development, this should include a review of residential and business
development trends and the relationship of development to changes in the entering class size.

The Brunswick School Board commissioned Planning Decisions, Inc. to develop

enrollment projections for this application. Their report is attached. Also, enrollment
projections obtained from the State Planning Office are attached.
2. The grade-to-grade progression of a class as it moves through the system, including changes in
the size of the class resulting from in or out migration should be stated. In communities with
significant residential development, this should include a review of the relationship of the new
residential development to changes in class size.

The Brunswick School Board commissioned Planning Decisions, Inc. to develop

enrollment projections for this application. Their report is attached. Also, enrollment
projections obtained from the State Planning Office are attached.
3. Any changes in administrative policy or external factors that may have influenced historical
enrollments or that may influence future enrollments should be documented. For example, the
addition of a pre-school program or the opening, expansion, or closing of a major local employer
should be considered in the projection.

Although we are not aware of any specific changes being contemplated by any major
employer, it is a matter of public record that the U.S. Naval Air Station at Brunswick,
Maine will be evaluated by the Department of Defense Base Realignment and Closure
Commission as part of the next round of nationwide evaluation of military facilities. The
commissions initial report is expected to be released sometime in 2005; and they could
recommend that the mission of the Naval Air Station be expanded, contracted, or remain
the same. Beginning next year, the government-owned housing now occupied by military
families will be leased to a private contractor for a fifty year term. In the worst-case
speculative scenario that the Naval Air Station is closed, it is highly probable that the
housing now occupied by military families with school age children will be rented to
civilian families looking for rental and any type of affordable housing in our area, thereby
minimizing the effect on the school systems student load.
4. Does your school administrative unit have full day or half-day kindergarten? If half day, what are
your future plans for your kindergarten program?

Major Capital Improvement Application 15 5/28/04

Hawthorne Elementary
 Brunswick schools currently have half-day kindergarten. The Brunswick School Board is
pursuing the objective of all day kindergarten and has included the capacity for it in this
application. Due to space constraints, it is not possible to offer all day kindergarten
without leasing additional portable units
5. What is the status of pre-school programs in your system?

Brunswick schools currently offer very limited preschool programs to the extent that
federal funds permit. There are no current plans to expand this program into the local
budget due to the cost of staff and additional portable units
6. What number of tuition students are under a tuition contract with your school administrative unit?

Brunswick School Department does not have any written contracts for tuition students at
this time. However, we have historically accepted secondary tuition students from
Durham, as well as an occasional student from Arrowsic, Georgetown, Phippsburg, West
Bath, Westport and Woolwich. During 03-04 and 02-03 we have had only one
elementary tuition student and for each of the two years preceding, we had five students.
7. What is the length of term of the tuition contract?

The Brunswick School Department is currently accepting most of Durhams high school
students. Although no formal signed tuition contract exists, Brunswick has always
accepted any Durham student wishing to attend Brunswick High School.

Presently the Superintendent and School Board leadership are reviewing the possibility
of signing some sort of agreement concerning 9-12 students.

Due to the current crowded K-8 situation, rarely are any students accepted as tuition
students in those grades.

Major Capital Improvement Application 16 5/28/04

Hawthorne Elementary
 The final enrollment projections should provide year-by-year estimates for both individual grades and for
the grade groupings that are in use within the district. In the tables that follow, please indicate current
enrollment data on all buildings. The State Planning Office has enrollment projections by school; however,
a more comprehensive enrollment projection should also be included in the application.

Table 4
Current Enrollment (Resident Students)

Complete the following two charts for each school in your district.

Current Enrollment by Grade Resident Students

School Name
and Principal Other K 1 2 3 4 5 6 7 8 9 10 11 12 Totals
Coffin Elementary-
Walter Wallace 0 74 82 80 72 54 87 0 0 0 0 0 0 0 449
Hawthorne Elem.-
Michael Galarneau 0 0 23 31 23 22 30 0 0 0 0 0 0 0 129
Jordan Acres Elem.-
Scott Snedden 0 90 98 78 75 68 81 0 0 0 0 0 0 0 490
Longfellow Elem.-
Gregory Scott 0 56 65 64 71 68 72 0 0 0 0 0 0 0 396
Brunswick Jr. High-
John Paige 0 0 0 0 0 0 0 254 243 240 0 0 0 0 737
Brunswick High-
Bruce Cook 0 0 0 0 0 0 0 0 0 0 247 266 213 211 937
TOTAL
0 220 268 25 241 212 270 254 243 240 247 266 213 211 3,138
33

Current Enrollment (Tuition Students)

Current Enrollment by Grade Tuition Students

School Name
and Principal Other K 1 2 3 4 5 6 7 8 9 10 11 12 Totals
Coffin Elementary-
Walter Wallace 0 0 0 0 0 0 1 0 0 0 0 0 0 0 1
Hawthorne Elem.-
Michael Galarneau 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Jordan Acres Elem.-
Scott Snedden 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Longfellow Elem.-
Gregory Scott 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Brunswick Jr. High-
John Paige 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Brunswick High-
Bruce Cook 0 0 0 0 0 0 0 0 0 0 60 47 50 43 200
Totals
0 0 0 0 0 0 1 0 0 0 60 47 50 43 201

Major Capital Improvement Application 17 5/28/04

Hawthorne Elementary
Part V

Maintenance and Capital Improvement Plan

Part V: Facility Maintenance and Capital Improvement Plan
Maine law and Chapter 125 (Comprehensive Plan) require school administrative units to maintain a Maintenance
and Capital Improvement Plan for all school facilities. The program includes routine, preventive, and predictive
maintenance and planned capital improvements (replacements/upgrades). The areas addressed shall include (but
not be limited to): Site and site improvements; roof system; structural system (interior and exterior walls, trusses,
foundations, etc.); HVAC (heating, ventilating, air conditioning); utilities (electric, gas, water, septic, data, etc.);
safety systems (fire alarms, sprinklers, monitoring, access and evacuation, etc.); and code compliance and
inspections (ADA, building, boiler, asbestos management plan, etc.). Submit a copy of your administrative units
Maintenance and Capital Improvement Plan.

The Department of Education has made available Capital Management Asset software and MeSFMP (Maine
School Facilities Maintenance Plan) to assist districts with the development of Maintenanc e Plans, Capital Renewal
Plans (MRSA Title 20-A, Section 15918 and Section 4001).

Appendices No. 1 and 2 below summarize the Brunswick School Departments capital improvement procedures:

APPENDIX NO. 1 - BRUNSWICK SCHOOL DEPARTMENT FACILITIES MAINTENANCE

MANAGEMENT PROGRAM

This plan delineates regular actions and responsibilities for preventive and periodic maintenance/inspections of key
systems and equipment in Brunswick School Department facilities.

I. Roof Systems: All roofs are formally inspected by our roofing service provider every October. This inspection
evaluates both small-scale remedial repair requirements and condition trend-based requirements for Roof Life
Extension (RLE). This program entails full planned restoration of the roof system, including resealing of all
splices, restoration of all flashing details, and renovation of all roof drains. All RLE projects and non-immediate
remediate repairs are incorporated into subsequent facilities with phasing as recommended by our roofing
inspectors. All suspected roof leaks are immediately addressed with our roofing service provider, investigated,
and repaired with no more than a 1-2 day turnaround.

II. HVAC and Air Quality:

a. Main Buildings: HVAC systems in all buildings are covered by a service and maintenance contract with one
of two providers. Minor routine preventive maintenance actions (local adjustments, indicator monitoring,
filter replacement) are conducted by custodial personnel. The service providers have remote system
monitoring and diagnostic capability via modem connection with each building control system.
Enhancement of this capability to an active on-line mode, with access in each custodial office and in the
Facilities Directors office, is planned for the near future.
b. Portable Classrooms: All portable classrooms, both owned and leased, have individual kerosene monitor
heating units and air exchangers serviced under a service and maintenance agreement with the installing
vendor. The vendor provides annual inspection, cleaning, and routine preventive maintenance service
during the summer vacation period, as well as year-round repair service on an on-call basis.
c. Air Quality: Air quality testing is conducted on an as-required basis by either the HVAC service provider or
a local environmental service vendor. All suspected air quality issues are immediately investigated and
testing conducted once identified.

III. Utilities:

a. General Services: Water and sewer service is provided by the Brunswick-Topsham Water District and
Brunswick Sewer District respectively. Electrical power is provided by Central Maine Power. Local
telephone service is contracted with Verizon. Heating oil and trash pickup are contracted by the Town of
Brunswick. Propane and propane system service is provided by a local vendor on an on-call basis.
b. Water: Annual backflow preventer inspection and seasonal activation/shut-off of irrigation systems are
provided by the Brunswick-Topsham Water District. Emergent internal plumbing issues are immediately
addressed with local licensed plumbing service providers.

Major Capital Improvement Application 18 5/28/04

Hawthorne Elementary
 c. Sewer: The on-site pump station at Brunswick High School is cleaned and serviced annually, and more
frequently if required, by a local contractor.
d. Electrical: Planned and emergent electrical repairs and service are addressed with local licensed
electricians.

IV. Safety Systems:

a. Fire Alarms: All building fire alarm systems are inspected and serviced annually under a service agreement
with the equipment provider. All school building alarm systems are continuously monitored.
b. Sprinkler Systems: All installed sprinkler systems are inspected annually, with an internal inspection of dry
systems every five years, under a service agreement with an outside vendor.
c. Fire Protection/Emergency Equipment: All fire extinguishers and emergency lighting systems are tested
and serviced annually by a licensed vendor. Monthly inspections of this equipment, as well as eye wash
stations and deluge showers are conducted monthly by custodial personnel.
d. Security: Security systems at Brunswick Junior High School, Brunswick High School, and Superintendents
Office are monitored 24 hours a day, and serviced on an as-required basis, by the equipment installer.
e. Interior Communication: Internal phone switching systems, intercom, and master clock systems are
covered under vendor service agreements providing service on an on-call basis.

V. Site:

a. Snow Clearance: Plowing/snowblowing of roadways, parking lots, and sidewalks is generally performed by
custodial/groundskeeping personnel and bus drivers. Plowing of parking lots and roads at Brunswick High
School is contracted annually with a local vendor. Gross snow removal is arranged with a local vendor on
an as-required basis.
b. Pest Management: Monthly inspection and monitoring in accordance with the Brunswick School
Department Integrated Pest Management Policy is performed under an annual contract with a certified
vendor.
c. Grounds Maintenance: Grounds maintenance on all school sites, with the exception of Brunswick High
School, is performed by groundskeeping personnel. Annual weeding, garden maintenance/upkeep, and
turf management at Brunswick High School is accomplished under a service agreement with a local
landscape contractor.
d. Playgrounds: All school playgrounds and playground equipment are visually inspected semi-annually by
groundskeeping personnel for safety and operability.

VI. Code Compliance:

a. General Inspection: All school buildings are inspected annually by the Town Fire Marshal and by a loss
control representative of the School Departments Workers Compensation insurance carrier for fire and
general safety.
b. ADA Compliance: All vertical/inclined lifts and elevators are serviced and annually inspected by a licensed
inspector, and are licensed by the State Board of Elevator and Tramway Safety. Routine quarterly elevator
lubrication is likewise performed under a service contract.
c. AHERA: Designated Person services, including survey, inspection, staff training, and abatement support,
under AHERA are provided under a services contract with a licensed environmental service provider. The
Facilities Director maintains all AHERA documentation and initiates all required public and contractor
notifications required by AHERA.
d. Boilers: All boilers and pressure vessels are inspected annually by a licensed boiler inspector, and, along
with their control systems, are covered in the HVAC repair and maintenance contracts. The night security
guard, all head custodians, and at least one night custodian at each school are licensed low-pressure boiler
operators.
e. Underground Storage Tanks: All underground fuel storage tanks and monitoring systems are inspected
annually by a licensed tank inspector.

VII. Miscellaneous:

a. Bleachers/Backboards: All motorized retractable bleacher and backboard installations are inspected
annually for safety and proper operation by the installer.

Major Capital Improvement Application 19 5/28/04

Hawthorne Elementary
 b. Crooker Theater: All stage rigging and support equipment at the Crooker Theater (Brunswick High School)
is inspected annually for safety and operability by the original installer. This program is being considered
for expansion to all schools with proscenium-style stages. All seats, carpeting, and stage curtains are
deep-cleaned semi-annually by a local cleaning contractor.
c. ROPES Challenge Course: The ROPES Course at Brunswick Junior High School is inspected annually
for safety and operability by the designer/installer. Repairs and maintenance are conducted by the
groundskeeping staff.

APPENDIX NO. 2 - BRUNSWICK SCHOOL DEPARTMENT CAPITAL IMPROVEMENT/

RENEWAL PROGRAM

This section outlines the history, performance, status, and current guidance for capital improvement/renewal efforts
for Brunswick School Department facilities.

I. Background.
Since 1969, the Brunswick School Department has maintained and annually updated a Five-Year Capital
Improvement Plan for its buildings, grounds, and vehicles in accordance with the Town Charter. Until 2003,
this plan was presented to the Brunswick School Board for approval and, once approved, was included in the
Town Capital Improvement Plan along with those from all other Town departments for consideration and
approval by the Town Council. In November, 2002, the Town of Brunswick established a Capital Improvement
Plan Committee to gather, evaluate, and consolidate the various capital needs requests for the Town
departments, and to present a unified, integrated Capital Improvement Plan for the Town Council. School
Department capital improvement proposals now undergo parallel approval processes with the School Board
and Capital Improvement Plan Committee prior to inclusion in the proposed Town budget.

The criteria for inclusion of an item into the School Department Plan is: (1) a non-recurring upgrade, renewal, or
replacement of a structure, building component, or vehicle that would increase the life of, or add required
functionality to, that structure, component, or vehicle, with (2) an estimated total cost of $25,000 or greater.
Individual phases of a multi-year project less than $25,000 are included if the total cost of the project is over
that amount; single-year projects estimated at less than $25,000 are not included in the Plan. Individual items
with estimates of $150,000 or greater are considered as separate line items by both the School Board and the
Town Capital Improvement Committee. Items with estimates between $25,000 and $150,000 are considered
individually by the School Board, but are combined into a single summary line item by the Town Capital
Improvement Committee.

II. Performance to Date.

Requirements have been most commonly generated from the results of the School Departments 1995
Facilities Study and, to a lesser extent, from the results of periodic and one-time inspections and surveys (i.e.,
ADA compliance survey, energy conservation survey, etc.). Significant past and projected capital improvement
projects for Brunswick school facilities since 1996-97 have included:

New roofs-Hawthorne, Junior High School (1996)

New boilers-Hawthorne and Bus Garage (1996)
Classroom window replacements-Coffin, Hawthorne, Longfellow, Junior High School (1997-2003)
Gym window replacements-Coffin, Junior High School (1998)
Ceiling and lighting upgrades-All schools (1997-2002)
ADA lift installations-Coffin, Jordan Acres, Longfellow, Junior High School (2000-2001)
Air quality improvement upgrades-Coffin (2003), Jordan Acres (proj. 2004), Longfellow (proj. 2005), Junior
High School (proj. 2006-2008)
Second access/egress road-High School (proj. 2008)

Major Capital Improvement Application 20 5/28/04

Hawthorne Elementary
 The Brunswick School Department has been committed to continual reinvestment in its facilities. Table 1
shows the annual budget allocations toward the School Department Capital Improvement Plan since 1996-97.

Table 1. Capital Improvement Expenditures to Date

Year Amount Comments

1996-97 $156,405
1997-98 $321,000
1998-99 $384,400
1999-00 $332,500
2000-01 $359,700 Does not include the cost of system wide energy
conservation projects ($330,000)
2001-02 $300,000
2002-03 $291,100
2003-04 $303,800 Does not include cost of Coffin IAQ Project ($400,000).
2004-05 (projected) $317,000 Does not include cost of Jordan Acres IAQ Project
($375,000).
2005-06 (projected) $325,000 Does not include cost of Longfellow IAQ Project
($375,000).
2006-07 (projected) $321,500 Does not include Phase 1 cost of Junior High IAQ Project
($200,000) or any renovations/construction resulting from
this application.
2007-08 (projected) $329,500 Does not include Phase 2 cost of Junior High IAQ Project
($200,000) or any renovations/construction resulting from
this application.
2008-09 (projected) $331,000 Does not include Phase 3 cost of Junior High IAQ Project
($200,000), High School Egress Road ($315,000), High
School Tennis Courts ($130,000), or any
renovations/construction resulting from this application.

NOTE: Amounts only include those projects with estimated cost between $25,000 and
$150,000.

The School Department Capital Improvement Plan for 2004-05 has been approved by the Brunswick School
Board and Town Capital Improvement Plan Committee, and is awaiting approval by the Brunswick Town
Council.

III. New Planning Process.

On January 28, 2004, the Brunswick School Department contracted with Northeast Building Consultants for
facility assessment and database startup services to support future long-range facilities planning using the
DOE-provided VFA Capital Asset Management software system. While this change in the facilities planning
process cannot influence the 2004-05 Five-Year Capital Improvement Plan currently in the approval pipeline, it
will drive the proposed Plan input from 2005-06 onward.

IV. Overarching Ten-Year Capital Renewal/Improvement Guidance for K-8 Facilities.

Based on the initial field survey information provided by Northeast Building Consultants in May 2004, the
composite Facility Condition Index (FCI) for the Brunswick School Department K-8 facilities is 0.12. This value
will most likely increase as the initial survey data is currently being refined and lower-value requirements are
being added; however, the FCI is not expected to exceed 0.14 once these efforts are completed.

The current School Department Five-Year Capital Improvement Plan delineates the projected expenditures for
capital renewal items with a value of $25,000 or greater for the K-8 facilities through 2008-09. Renewal items
of value less than $25,000 beyond 2004-05, and all renewal items beyond 2008-09, have not yet been formally
planned and estimated, nor have funding levels for these items been determined. These out-year funding
requirements have been modeled based on the following parameters:

Major Capital Improvement Application 21 5/28/04

Hawthorne Elementary
 a. The spending projections for capital renewal items with a value of $25,000 or greater beyond 2008-09 are
based on the average yearly planned expenditure for these items over the period of the current Five-Year
Capital Improvement Plan (2004-05 through 2008-09) adjusted for inflation each year.

b. Historically, approximately 55% of expenditures for Contracted Repairs have been for capital renewal
work items with value less than $25,000. Out-year capital renewal spending projections include 55% of the
proposed 2004-05 budget for contracted repairs adjusted for inflation each year.

c. Historically, approximately 15% of expenditures for Supplies and Materials have been used for capital
renewal work items with value less than $25,000 performed in-house as self-help projects. Out-year
capital renewal spending projections include 15% of the proposed 2004-05 budget for supplies and
materials adjusted for inflation each year.

The cumulative capital renewal projections for the next ten years are shown in the following chart along
with their impact on the School Departments composite K-8 FCI based on the initial field survey data:

$900,000 0.14
Brunswick K-8 Composite
$800,000
0.12
$700,000
0.10
$600,000

0.08
Funding

$500,000

FCI
$400,000 0.06

$300,000
0.04
$200,000
0.02
$100,000

$0 0.00
2004-052005-06 2006-07 2007-082008-092009-10 2010-11 2011-122012-132013-14
Funding to Maintain FCI Funding Projection FCI Maintained FCI from Projection

It is expected that the high-value renewal projects planned for the first five years of this projection ventilation
upgrades at three schools, four boiler replacements, and roof life extensions at five schools will reduce the
out-year funding requirements to maintain current composite FCI, and will actually lower the projected FCI in
the out-years by renewing these large systems earlier than would otherwise be indicated by their respective
service lives.

Major Capital Improvement Application 22 5/28/04

Hawthorne Elementary
V. Specific Capital Renewal/Improvement Guidance for Hawthorne Elementary School.

Based on the initial field survey information provided by Northeast Building Consultants in May 2004, the FCI
for Hawthorne Elementary School is 0.30. This value will most likely increase as the initial survey data is
currently being refined and lower-value requirements are being added. Hawthornes high FCI easily the
highest in the Brunswick School Department is driven almost exclusively by the enormous cost of bringing the
small, century-old school building into compliance with ADA and current fire safety code, and of installing a
modern HVAC system.

Using the methodology described above, the capital renewal projections for the next ten years for Hawthorne
Elementary School are shown in the following chart along with the impact on FCI based on the initial field
survey data:

$120,000 0.40
Hawthorne Elementary School
0.35
$100,000
0.30
$80,000
0.25
Funding

FCI
$60,000 0.20

0.15
$40,000
0.10
$20,000
0.05

$0 0.00
2004-05 2005-06 2006-072007-082008-09 2009-10 2010-112011-122012-13 2013-14
Funding to Maintain FCI Funding Projection FCI Maintained FCI from Projection

Capital renewal planning for Hawthorne has been limited to projects to keep the building just viable enough to
maintain its safe usefulness at its present level, without jeopardizing its value as a local historic landmark, until
its eventual disposition is determined. Specific capital renewal projects listed in the current Five -Year Capital
Improvement Plan (over $25,000 in value) include the following:

Window replacement for ground floor rooms: $35,000 in 2005-06

Wiring and secondary electrical panel replacement: $25,000 in 2006-07
Boiler replacement: $75,000 in 2008-09 (contingent on ultimate disposition)

If a replacement for Hawthorne Elementary School is not forthcoming, then renewal projects to address its
ADA, HVAC, and code compliance requirements will be incorporated into the Capital Renewal Plan.

Major Capital Improvement Application 23 5/28/04

Hawthorne Elementary
Part VI

Professional Facilities Studies

Part VI: Professional Facilities Studies/Assessment
Attach any professional facility study/assessment of the building that may have been completed within the last five
years (the absence of a study/assessment will not adversely affect your rating).

Previous studies include:

1995 Brunswick Schools Facilities Study (Harriman Associates, inventoried the physical condition of the systems
and code status of all schools in the district to support their capital improvements plans)
2002 Elementary Schools Space Needs Feasibility Study (Harriman Associates, studied all five schools in this
application and did space allocation workbooks and concept design options with cost estimates to solve their space
and program needs)
2004 Capital Asset Management Facilities Survey (Northeast Building Consultants)

See Part V for summaries of the annual facilities maintenance plans.

The Brunswick School Department will make copies of all studies available to the Department of Education upon
request. Please contact Jim Oikle, Business Manager, Brunswick School Department, 729-4148.

Major Capital Improvement Application 24 5/28/04

Hawthorne Elementary
Part VII

Instructions, Timeline & Site Location

Part VII: Instructions, Timeline, & Site Location
A. Application Instructions
APPLICATIONS WILL NOT BE ACCEPTED IF PRESENTED IN A 3-RING BINDER. SPIRAL BINDERS ARE
REQUIRED.

Please summit the original application and one copy.

All forms must be filled out completely.

Use additional sheets where necessary.

Submit applications to: School Facilities Services Team

Department of Education
23 State House Station
Augusta, ME 04333-0023

If you have further questions regarding the application or the application process please contact:

Scott Brown, AIA, Director OR Karen Bossie, Administrative Secretary

School Facilities Services School Facilities Services
Phone: (207) 624-6883 Phone: (207) 624-6848
E-Mail: scott.brown@Maine.Gov E-Mail: Karen.l.bossie@Maine.Gov

B. 2003-2004 Rating Cycle Timeline

Applications made available: September 2002 Revise d December 2003

Applications accepted at Department of Education through June 1, 2004

Department of Education rating period: July 2004 through completion

C. Site Location
Please provide directions to the School and its telephone number.

From I-295 exit 28, follow Route U.S. 1 and take the Maine Street exit. Immediately get into left-turn lane, turn
left onto Mason Street, and proceed to Federal Street. Turn right onto Federal Street and proceed to
Hawthorne Elementary School on the right.

Telephone number for school: (207) 725-2311.

Major Capital Improvement Application 25 5/28/04

Hawthorne Elementary