ORGANIZATIONAL UNIT TELEPHO

NATIONAL ARCHIVES OF THE AGENCY: NE NO.:

PHILIPPINES
QUEZON CITY
Pambansang Sinupan ng
HEALTH
Pilipinas
DEPARTMENT
ADDRESS: PERSON-IN-CHARGE OF DATE
RECORDS INVENTORY AND Kalayaan Ave. FILES PREPARE
D
APPRAISAL
LOC UTIL
VOL DISPOSI
ATI TIM ITY RETENTION
UME ON FREQ PERIOD TION
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IN UEN
RECORDS SERIES PERIOD OF
CY DUPLIC
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TITLE & DESCRIPTION Adm Ac Sto ON
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DISTRICT OFFICE:
CHARTS

Organizational
Charts

Process Flow
Certificate of Appearance

CERTIFICATIONS:

Special Orders

Memorandum

Communications/
Correspondences

DIRECTIVES / ISSUANCES

Issued by the Head

of the Agency documenting
policies, procedures, standards,
rules and regulations, programs
of agency

MANUALS

Training Manuals for

Participants / Trainers

The Philippine
Clinical Standards Manual for
Family Planning

TB DOTS Manual
 Garantisadong
Pambata Manual

Sentrong Sigla
Manual

Field Health Service

Information System
Micronutrient
Supplementations
manual of Operations

ORGANIZATIONAL UNIT TELEPHO

NATIONAL ARCHIVES OF THE AGENCY: NE NO.:
PHILIPPINES
QUEZON CITY
Pambansang Sinupan ng
HEALTH
Pilipinas
DEPARTMENT
ADDRESS: PERSON-IN-CHARGE OF DATE
RECORDS INVENTORY AND Kalayaan Ave. FILES PREPARE
D
APPRAISAL
LOC UTIL
VOL ATI DISPOSI
TIM ITY RETENTION
UME ON FREQ PERIOD TION
E
RECORDS IN UEN
VAL
OF VA UE PROVISI
SERIES TITLE & PERIOD COVERED CUB REC CY DUPLIC
LU Adm Ac Sto ON
IC OF ATION To
DESCRIPTION ORD
USE
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T/P L/
ER
Arc

MNCHN
Strategy
Manual
Operations
Barangay
Health
Workers Field
Journal
Health
Promotion
Handbook
MEETING FILES
(ExeCom)
Committee
Reports
Minutes of the
Meetings
Policies
Resolutions
Other Related
Documents

PROGRAMS/
PROJECTS:
(Papers
including
program of
activities,
invitations,
attendance of
participants)
filling
Ngiting Ganda .056 Arch
2012 cabine none
Program cm ival
t
dental- .056 Arch
2011-2012 -do- none
outreach cm ival

ORGANIZATIONAL UNIT TELEPHO

NATIONAL ARCHIVES OF THE AGENCY: NE NO.:
PHILIPPINES
QUEZON CITY
Pambansang Sinupan ng
HEALTH
Pilipinas
DEPARTMENT
ADDRESS: PERSON-IN-CHARGE OF DATE
RECORDS INVENTORY AND Kalayaan Ave. FILES PREPARE
D
APPRAISAL
LOC UTIL
VOL DISPOSI
ATI TIM ITY RETENTION
UME ON FREQ PERIOD TION
E
RECORDS IN UEN VA
VAL
OF UE PROVISI
SERIES TITLE & PERIOD COVERED CUB REC CY DUPLIC
LU Adm Ac Sto ON
IC OF ATION To
DESCRIPTION ORD
USE
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HEALTH CENTERS:
LOGBOOKS
filling
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Time books 2004-2013 cabine none none
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Registration .056 tempo Arch
2011-2013 -do- -do- none
Logbooks cm rary ival
Supervisory .056 tempo Arch
2011-2012 -do- -do- none
Logbooks cm rary ival
Pre Clinic
Lecture
Logbook
4Ps Logbook
 Referral
Logbook
Outreach
Logbook per
program
Defaulter
Logbook per
program
Dispense to
.056 tempo Arch
Use Records 2010-2013 -do- -do- none
cm rary ival
per program
TB Registry
TBDC
Logbook
Dispatch List
Logbook
BP Monitoring
Logbook

IEC Materials:
Tarpaulin
Flipcharts
Handbook

ORGANIZATIONAL UNIT TELEPHO

NATIONAL ARCHIVES OF THE AGENCY: NE NO.:
PHILIPPINES
QUEZON CITY
Pambansang Sinupan ng
HEALTH
Pilipinas
DEPARTMENT
ADDRESS: PERSON-IN-CHARGE OF DATE
RECORDS INVENTORY AND Kalayaan Ave. FILES PREPARE
D
APPRAISAL
LOC UTIL
VOL DISPOSI
ATI TIM ITY RETENTION
UME ON FREQ PERIOD TION
E
RECORDS IN UEN VA
VAL
OF UE PROVISI
SERIES TITLE & PERIOD COVERED CUB REC CY DUPLIC
LU Adm Ac Sto ON
IC OF ATION To
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USE
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Acknowledgement
receipts of equipment /
Requisition and issue
slip
Inventory of supplies
and properties / Fixtures
Inventories and
Inspection Reports and
Unserviceable
Properties
HEALTH RECORDS
Individual Treatment
Records
filling
.056 Arch
FP/ EPI/ NTP 2010-2013 cabinb daily none temp.
cm ival
et
.056 Arch
TCL 2001-2013 -do- daily none temp.
cm ival
Health Center Monthly
Reports
Annual
Monthly /
Quarterly /
Semi-Annual
Dental
Progra
m
(monthl 2007,2008,2009,20 .056 tempo Arch
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y 11,2012,2013 cm rary ival
report,
quarterl
y
tootbrushing .056 perma Arch
2007-2011 -do- daily none
drill, cm nent ival
MASTERLISTS
Master lists of
Identified
Severely
Underweight
and
Underweight
Master lists of
Elderly, PWDs
and bed ridden
senior citizens
MDR-TB
Master list
TST Master list
NTP Laboratory
Master list

ORGANIZATIONAL UNIT TELEPHO

NATIONAL ARCHIVES OF THE AGENCY: NE NO.:
PHILIPPINES
QUEZON CITY
Pambansang Sinupan ng
HEALTH
Pilipinas
DEPARTMENT
ADDRESS: PERSON-IN-CHARGE OF DATE
RECORDS INVENTORY AND Kalayaan Ave. FILES PREPARE
D
APPRAISAL
LOC
RECORDS VOL
ATI
FREQ TIM UTIL
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Reports
Disease
Outbreak Case
Investigation
Report
Evaluation
Reports

MEDICAL/DENTAL
RECORDS OF
DAYCARE /
ELEMENTARY / HIGH
SCHOOL STUDENTS
filling
.056 perma Arch
Dental Cards 2012 cabine daily none
cm nent ival
t
Medical Cards
Health Profiles

Ledgers:
2005,2006,2007,20 .056 perma Arch
Dental Ledgers -do- daily none
08, 2009, cm nent ival
Post-Partum .056 tempo Arch
2010-2013 -do- daily none
Ledgers cm rary ival

Target Client List :

Expanded .056 tempo Arch
Program for 2010-2013 -do- daily none
Immunization cm rary ival
MCH
Nutritionally at
Risk
Nutrition
PEN Non
Com
Treatment Card NTP

ORGANIZATIONAL UNIT TELEPHO

NATIONAL ARCHIVES OF THE AGENCY: NE NO.:
PHILIPPINES
QUEZON CITY
Pambansang Sinupan ng
HEALTH
Pilipinas
DEPARTMENT
ADDRESS: PERSON-IN-CHARGE OF DATE
RECORDS INVENTORY AND Kalayaan Ave. FILES PREPARE
D
APPRAISAL
VOL LOC FREQ TIM UTIL
RECORDS PERIOD COVERED
UME ATI UEN
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E
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ITY PERIOD
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With
authori
zed
retenti
on
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Individual Treatment
Records
Medical
Records
filling
.056 perma Arch
Dental Records 2012 cabine daily none 2yrs
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t
Pregnant PERMA
Mother NENT
Epidemiology Files 2yrs
Disease
PERMA
Outbreak
NENT
Investigation
Field Health
Service
Report
PERMA
Annual
NENT
Monthly
/Quarte
rly/Sem
i-
2yrs
Annual/
Weekly
Vital Health PERMA
Statistics NENT

Family Planning files

PERMA
Chart
NENT
3yrs
Contraceptive after
Stock Records last
entry
Five Year Impact Perman
Program ent if
filling impleme
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Dental Care 2011,2012,2013 cabine daily none otherwis
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Sanitation
Expanded .056 tempo Arch
2010-2013 -do- daily none
Immunization cm rary ival
.056 tempo Arch
TCL 2001-2013 -do- daily none
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ORGANIZATIONAL UNIT TELEPHO
NATIONAL ARCHIVES OF THE AGENCY: NE NO.:
PHILIPPINES
QUEZON CITY
Pambansang Sinupan ng
HEALTH
Pilipinas
DEPARTMENT
ADDRESS: PERSON-IN-CHARGE OF DATE
RECORDS INVENTORY AND Kalayaan Ave. FILES PREPARE
D
APPRAISAL
LOC UTIL
VOL DISPOSI
ATI TIM ITY RETENTION
UME ON FREQ PERIOD TION
E
RECORDS IN UEN VA
VAL
OF UE PROVISI
SERIES TITLE & PERIOD COVERED CUB REC CY DUPLIC
LU Adm Ac Sto ON
IC OF ATION To
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Health Information
Sheets
Rabies Cases
Tuberculosis Perman
Cases ent
X-ray with
Kocks Disease

2yrs
after
evaluat
ed &
Hospital Referrals consoli
dated
in the
Annual
Report
Laboratory Service
Results/ Findings
5yrs
Papsmear
Sputum/Stool/U
rine
Examination
Tuberculosis

Logbooks
filling 5yrs
Family Planning .056 tempo Arch after
2010-2013 cabine daily none
Client cm rary ival last
t
entry
 Patient .056 tempo Arch Perman
2011-2013 -do- daily none ent
Logbook cm rary ival
5yrs
after
Treatment
last
entry

MASTERLISTS 5yrs
Cases of
Perman
Communicable
ent
Disease

ORGANIZATIONAL UNIT TELEPHO

NATIONAL ARCHIVES OF THE AGENCY: NE NO.:
PHILIPPINES
QUEZON CITY
Pambansang Sinupan ng
HEALTH
Pilipinas
DEPARTMENT
ADDRESS: PERSON-IN-CHARGE OF DATE
RECORDS INVENTORY AND Kalayaan Ave. FILES PREPARE
D
APPRAISAL
LOC UTIL
VOL DISPOSI
ATI TIM ITY RETENTION
UME ON FREQ PERIOD TION
E
RECORDS IN UEN VA
VAL
OF UE PROVISI
SERIES TITLE & PERIOD COVERED CUB REC CY DUPLIC
LU Adm Ac ON
IC OF ATION Stor To
DESCRIPTION ORD
USE
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ER
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Perman
Cont. MASTERLISTS
ent
Death
Health
Education /
Program
Conducted
Non-
Communicable
disease
Person with
Disability
Operation
Timbang of Pre- 5yrs
school Age

Monitoring
Chart
Immunization
Records
Morbidity/
Mortality Cases

Pharmacy Records
Stock cards on 3yrs
 Medicines after
Supplies date of
last
entry
Reports
2y
Dehydration rs
Epidemiology 10yrs
Family
2yrs
Planning
Morbidity 2yrs
Mortality 2yrs
Nutrition 2yrs
Maternal Child
2yrs
Health

ORGANIZATIONAL UNIT TELEPHO

NATIONAL ARCHIVES OF THE AGENCY: NE NO.:
PHILIPPINES
QUEZON CITY
Pambansang Sinupan ng
HEALTH
Pilipinas
DEPARTMENT
ADDRESS: PERSON-IN-CHARGE OF DATE
RECORDS INVENTORY AND Kalayaan Ave. FILES PREPARE
D
APPRAISAL
LOC UTIL
VOL ATI DISPOSI
TIM ITY RETENTION
UME ON FREQ PERIOD TION
E
RECORDS IN UEN VA
VAL
OF UE PROVISI
SERIES TITLE & PERIOD COVERED CUB REC CY DUPLIC
LU Adm Ac Sto ON
IC OF ATION To
DESCRIPTION ORD
USE
E /F/ tiv rag
tal
MET S e e
T/P L/
ER
Arc

Cont. Reports
Program: 2yrs
Expand
ed
Progra
m on
Immuni
zation
Nationa
l
Tuberc
ulosis
Progra
m
Under
Five
Statistical
X-ray Films
Result 5yrs
 ORGANIZATIONAL UNIT TELEPHO
NATIONAL ARCHIVES OF THE AGENCY: NE NO.:
PHILIPPINES
QUEZON CITY
Pambansang Sinupan ng
HEALTH
Pilipinas
DEPARTMENT
ADDRESS: PERSON-IN-CHARGE OF DATE
RECORDS INVENTORY AND Kalayaan Ave. FILES PREPARE
D
APPRAISAL
LOC UTIL
VOL DISPOSI
ATI TIM ITY RETENTION
UME ON FREQ PERIOD TION
E
RECORDS IN UEN VA
VAL
OF UE PROVISI
SERIES TITLE & PERIOD COVERED CUB REC CY DUPLIC
LU Adm Ac Sto ON
IC OF ATION To
DESCRIPTION ORD
USE
E /F/ tiv rag
tal
MET S e e
T/P L/
ER
Arc
 ORGANIZATIONAL UNIT TELEPHO
NATIONAL ARCHIVES OF THE AGENCY: NE NO.:
PHILIPPINES
QUEZON CITY
Pambansang Sinupan ng
HEALTH
Pilipinas
DEPARTMENT
ADDRESS: PERSON-IN-CHARGE OF DATE
RECORDS INVENTORY AND Kalayaan Ave. FILES PREPARE
D
APPRAISAL
LOC UTIL
VOL DISPOSI
ATI TIM ITY RETENTION
UME FREQ PERIOD TION
ON E
RECORDS IN UEN VA
VAL
OF UE PROVISI
SERIES TITLE & PERIOD COVERED CUB REC CY DUPLIC
LU Adm Ac Sto ON
IC OF ATION To
DESCRIPTION ORD
USE
E /F/ tiv rag
tal
MET S e e
T/P L/
ER
Arc
TB
Progra
m
MASTERLISTS
Master lists of
Identified
Severely
Underweight
and
Underweight
Master lists of
Elderly, PWDs
and bed ridden
senior citizens
MDR-TB
Master list
TST Master list
NTP Laboratory
Master list

Reports
Disease
Outbreak Case
Investigation
Report
Evaluation
Reports

MEDICAL/DENTAL
RECORDS OF
DAYCARE /
ELEMENTARY / HIGH
SCHOOL STUDENTS
Dental Cards
Medical Cards
Health Profiles
Ledgers:
Dental Ledgers
Post-Partum
Ledgers