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OptiMaint
Make your maintenance more efficient
OptiMaint is a CMMS package which allows a global maintenance management. OptiMaint meets the
needs of various sectors such as industry, tertiary, services, hospitals, etc. OptiMaint was designed
by maintenance managers to meet the requirements of all sizes of companies. OptiMaint can be used
in one location or in a multi-sites organization.
OptiMaint is an alternative between setting up long, expensive and complex CMMS software and
choosing a solution with too simple and limited features.
Fast to set up
Easy to set up and use, you will enjoy the number of functionalities available on OptiMaint. OptiMaint
will adapt to your organization. You can start using Optimaint even if everything isnt fully filled in.
Please note that in most cases we can also recover the data from you former CMMS in order to keep
the history of your equipments.
Partnership
We are your partner before, during and after setting up your CMMS. The best guarantee for your
CMMS project is the full support of your team but also of your partner. Thats why we commit
ourselves to deadlines and results. We draw up the project with you and put all our efforts to analyze
your needs (technical, human and economic aspects of your activity).
We can handle the entire setup of the software and train your maintenance teams
We consider ourselves as your partner rather than your supplier. This guarantees the success of your
CMMS software and ensures the optimized management of your human, financial and materiel
resources.
www.optimaint.com
Interfaces Security & privacy settings
Interfacing OptiMaint with your purchasing, Access rights are set for each user (no
accounting, production, CRM software or to access at all, access in reading only, access
your ERP (SAP, JD Edwards, PeopleSoft, in reading and writing to equipments or to
Baan, Oracle, Navision, Sage, etc) functionalities). Thus you will be able to
guarantees automatic exchange of protect confidential information and to make
information and avoids useless double- the users more efficient by giving them only
typing and errors. the data they require.
Internet
Youll be able to benefit from Internet
advantages. For instance, you can reach a
supplier website directly from the supplier
sheet, send him purchase orders or delivery
reminders by email, etc.
Simplicity!
To learn the software quickly,
you only need to know
2 types of windows:
1. ID window
2. Search window
You have search functions existing for ALL the elements created (equipment,
items, suppliers, WO). All searches are multi criteria and can be executed
on part of the designation.
To meet your needs, you can
You can edit and export all your searches reports to a spreadsheet or a word
Make fields mandatory or not processing in all simplicity or even place them on your intranet.
Hide unnecessary fields.
Create your own personalized fields (alphanumerical, numerical, monetary,
yes/no, scrolling list, pictures)
Replace OptiMaint wording by your own (ie: you can change division to
the word site, cost centre to workshop)
Thanks to a creation report tool you can create and personalize your own
report at your ease.
Asset
Management Work
Management
Equipment follow-up, all assets management
Preventive, curative, condition-based maintenance
OptiMaint manages any type of purchase OptiMaint handles the global management
(service or spare parts, referenced or not, of your stocks (spare parts, raw material,
etc). etc).
You can place an order directly but you can You can define:
also add the steps/windows to create orders:
Stock management settings (purchase
unit, stock unit, minimum and maximum
Stock replenishment advice
stock, reorder point, etc)
One or various purchase requests
One or various requests for quotation
A work order Items specifications (supplier, WAC, VAT,
delivery deadlines, etc)
OptiMaint replenishment advices can
Technical specifications (characteristics,
consider preventive needs until a deadline
pictures, maps, documents, etc)
you can define. Thus, OptiMaint prevents
from stock shortage and from items
reservations, hard to handle on the field.
You can easily manage stock movements
(entries, withdrawals, transfers between
You can easily customize your order form
stock rooms, etc).
with your own references. You can put
different delivery address, invoicing address
and order address for a same order. You can also record litigations with your
suppliers (controls on quality and/or
quantity, delays, etc).
OptiMaint handles delivery reminders which
can be sent by email, mail or fax.
At any time you can value your stock (un
You can automatically generate invoice lines current or past time) and highlight dead
from receiving notes or orders, stock.
Adaptability!
This functionality enables to set up a budget With OptiMaint you can manage your new
per cost centre (ie: work shop), per equipment, investment projects apart from the operating
etc and to link this budget to real costs. budget (improvements, design, etc).
Thus, it will be easy for you to know the cost of A report and project follow-up gives you a
an equipment in terms of labour, items, global or partial summary of your project.
invoices cost according to preventive, curative,
etc.
Web configuration: OptiMaint can be used through Intranet or Internet with Microsoft technologies
(Terminal Server Edition - TSE) and Citrix technologies.
Network license
You have a PC (any type of brand) or a micro-system (IBM AS/400, RS 6000, HP 9000, SUN, etc.)
server which hosts the database with all the information required for using the CMMS. The access to
this database is made thanks to the client PCs equipped Windows.
Stand-alone license
OptiMaint and its database are installed on a single PC equipped Windows.
OPTIMAINT SUSTAINABILITY
Evolutions
Most of the evolutions come from our clients which guarantees interesting evolutions that meets the
daily requirements on the field and avoids gadgets that might not be useful functionalities.
Sustainability
Apisoft always privileged the safety in terms of development and chose the market standards
(Microsoft, Unix, IBM, HP, Oracle, Sybase, etc). By choosing the same technologies of development
as the main suppliers on the market, Apisoft does not depend on cyclic trends of data processing,
which ensures a long-term Investment.
Flexibity
The Network License is very flexible because you can install OptiMaint on unlimited numbers of client
PCs.
A complete solution
OptiMaint is a complete package. With one license you can maintain as many locations as desired.
This is our business philosophy: a single investment without any surprise or extra cost.
ll Trademarks listed in this document are the property of their owners
Tema Solutions
3924 A rue Saint Denis
Montral, Qubec
H2W 2M2
Canada
Standard +1 514 360-TEMA [8362]
Tlcopie +1 514 373-8451
www.optimaint.ca info@temasolutions.ca