Board Papers 27th March 2014

SFD9056 Kensington & Chelsea Magazine 20/08/2012 12:55 Page 1
2012 Annual General Meeting

Saturday, 15th of September 2012
at 3.30pm in the Holiday Inn Kensington Forum Hotel
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Freephone: 0800 137-111 % >>; % 3 /

www.kctmo.org.uk G ( *,,* % " #
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;
THE-ROYAL BOROUGH OF KENSINGTON AND CHELSEA
TENANT MANAGEMENT ORGANISATION
# ( )
% Annual8 General Meeting held on 22nd September 2010
Minutes of the
A 8 6 $ 2 %
/ "
Present: ) , % of &the 70 TMO Members
The attendance records show the names
recorded as attending the" AGM. )
# ( % 1 2
Apologies: ( ( "
A list of members tendering apologies is included in the attendance
records. #
A *8 ) /
1. Opening of the AGM %
1 2 /
Reg Kerr-Bell, TMO Chair, welcomed TMO members to the214th TMO AGM, and
"
introduced himself as the TMO " Chair. 392 apologies
( had2 been received 2from TMO
% 2
members for the meeting. The meeting was announced as quorate. Before starting the
"
business of the meeting, the Chair /provided the meeting with his reflections on the last
year. The Chair stated that .
6.E the(involvement of residents was" pivotal( to the growth of the
TMO, and that a lot of issues that had " faced the company in +##<
recent years were the result
3
of a lack of engagement with residents, from resident associations / to
E pre-contract
( ( " +##<
consultation, especially with leaseholders. The company had been founded on resident
involvement, and putting residents % ? centre stage of the company so they could
"
participate in all aspects of the companys operations. He stated that he had risen
through his residents association to become .Ea member of the Board, but was aware that
this form of resident involvement was being dismantled, and in danger of becoming
A
almost invisible. 08
Steps ) taken to address this issue included the Resident
being
Engagement Committee which( was %being established. " % would like to see
The Board
( % ( #
residents become more involved in the organisation, and wanted to reinvigorate resident
involvement. ( When the committee
( was fully established, there would%be an opportunity
# " F
for members to get involved in issues that they felt ( excluded
# from at present.
(
On Decent Homes and Value for Money, the Chair stated that over 1m< had been
/ %
saved on the redecorations programme by not doing works that were " not needed at this
time. Savings on the procurement of contracts were being addressed by the
management team, and the Board was committed to all these measures. Finally,
resident A involvement '8 was very important (to the TMO.( A mechanism
) was now in place
/
for it to happen, and the TMO would be successful with members support.
A
Robert Hertner !8 that the TMO be) re-started through a judicial review
asked " due to a
( # (
constitutional crisis caused in 2008 by delaying the Board member elections, and that a
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Freephone: 0800 137A111 *8 ) % F

www.kctmo.org.uk # " % ( "
( % " 2
THE
A
ROYAL
08
BOROUGH OF KENSINGTON
/"
AND CHELSEA
)
TENANT MANAGEMENT
( / # ORGANISATION
(
" ( %
( nd September
Minutes= of the Annual General(Meeting%held on 22 / 2010
"
& !
Present: The attendance records show the names of the 70 TMO Members
recorded as attending the AGM. 2 ( % "
% ; ,! # (
Apologies: ( ,!
A list of members tendering apologies is included in the attendance
records.
1. Opening of the AGM
Reg Kerr-Bell, TMO Chair, welcomed TMO members to the 14th TMO AGM, and
introduced himself as the TMO Chair. 392 apologies had been received from TMO
members for the meeting. The meeting was announced as quorate. Before starting the
business of the meeting, the Chair provided the meeting with his reflections on the last
year. The Chair stated that the involvement of residents was pivotal to the growth of the
TMO, and that a lot of issues that had faced the company in recent years were the result
of a lack of engagement with residents, from resident associations to pre-contract
consultation, especially with leaseholders. The company had been founded on resident
involvement, and putting residents centre stage of the company so they could
participate in all aspects of the companys operations. He stated that he had risen
through his residents association to become a member of the Board, but was aware that
this form of resident involvement was being dismantled, and in danger of becoming
almost invisible. Steps being taken to address this issue included the Resident
Engagement Committee which was being established. The Board would like to see
residents become more involved in the organisation, and wanted to reinvigorate resident
involvement. When the committee was fully established, there would be an opportunity
for members to get involved in issues that they felt excluded from at present.
On Decent Homes and Value for Money, the Chair stated that over 1m had been
saved on the redecorations programme by not doing works that were not needed at this
time. Savings on the procurement of contracts were being addressed by the
management team, and the Board was committed to all these measures. Finally,
resident involvement was very important to the TMO. A mechanism was now in place
for it to happen, and the TMO would be successful with members support.
Robert Hertner asked that the TMO be re-started through a judicial review due to a
constitutional crisis caused in 2008 by delaying the Board member elections, and that a
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Page left intentionally blank

CONDUCT OF MEMBERS AND PROCEEDINGS AT AGM
Members are reminded of Sections 9 and 10 of the Constitution which state:
M
The business to be transacted at the AGM shall be that specified in the notice convening the
meeting and no other business shall be transacted.
A Member shall address the Chair of the meeting speaking strictly on the question under
debate and comply with the orders of the Chair of the meeting;
A member shall not impute motives to or make reflections of a personal character upon any
other Member or Members;
No Member shall interrupt another Member;
Whenever the Chair of the meeting speaks or calls for order during a debate and Member
then speaking, or offering to speak, shall be silent until the Chair of the meeting has been
heard and invites the Member to resume speaking;
The Chair of the meeting shall call a Member to order for and breach of these rules on
conduct and may direct such Member, if speaking, to discontinue his speech. In the event of
a grave disorder or of a persistent disregard of the authority of the Chair, the Chair may
direct and Member or Members causing such disorder or disregarding such authority to
retire for the remainder of the meeting or for any lesser period or be ejected from the
meeting.
You can cast your vote on the resolutions in the voting area
Voting is open for 1 hour after the close of the AGM meeting
Thanks to all staff and residents who have

assisted in preparation for this meeting
T
ANNUAL GENERAL MEETING 2012

QUESTION FORM
Please note that the question must be about company business, not personal
matters or those related to your home or estate.
One question only per member on one subject and not longer than 40 words.
Questions must be received by Friday, 7th of September 2012 in order to be

answered and published in the question and answer sheet handed out at the AGM.
You can also send your questions to AGM@kctmo.org.uk
We cannot promise to include any questions received after this date.
QUESTION
Please give the following information:

PRINT NAME
PRINT ADDRESS
Note: Questions and answers will be summarised, your name and block/road or estate
added, then handed out with the programme at the AGM.
ANNUAL GENERAL MEETING 2012

ANY OTHER BUSINESS FORM
If you wish to request an item to be put on the agenda under Any Other Business it
must relate to company business, not personal matters or those related to your
home or estate.
Any item requested to be included on the programme under Any Other Business
shall be at the Chairs discretion.
Requests must be received by Friday, 7th of September 2012 in order to be

considered.
You can also send your request to AGM@kctmo.org.uk
Item that you are requesting to be considered for Any Other

Business
Please give the following information:
PRINT NAME
PRINT ADDRESS
EMAIL:

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SFD9056 Kensington & Chelsea Magazine 20/08/2012 12:55 Page 1

2012 Annual General Meeting

!"#"$ % & '

' ( !"#!$ ) % & '

* + !"##$ ) % & '

, - !"".$ & '

% / !"#"$ & '

& !"#"$ & '

& 0 1 ' !"##$ & '

!"#!$ & '

! " #$# % !&' ( ) *

%0 (( " ' $ )) $ ) *0.45 % ( )

" = '>*? '

$ ! !% $! !% " & "

! " #$ % &' ()##

Freephone: 0800 137-111 % >>; % 3 /

Freephone: 0800 137A111 *8 ) % F

1. Opening of the AGM

& # !' ( ' ' '

# % + ,-, ./,0 /10-

Page left intentionally blank

CONDUCT OF MEMBERS AND PROCEEDINGS AT AGM

Members are reminded of Sections 9 and 10 of the Constitution which state:

No Member shall interrupt another Member;

Thanks to all staff and residents who have

ANNUAL GENERAL MEETING 2012

Questions must be received by Friday, 7th of September 2012 in order to be

We cannot promise to include any questions received after this date.

Please give the following information:

ANNUAL GENERAL MEETING 2012

Requests must be received by Friday, 7th of September 2012 in order to be

You can also send your request to AGM@kctmo.org.uk

Item that you are requesting to be considered for Any Other

Please give the following information:

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