A B C D E F G H I J K L M N O P Q R

1
2 USEPA GHD Asset Management Training Workshops 2006
3
This workbook is copyrighted by GHD. It is intended for the use of and
4 licensed for use by utility staff and public officials. Feel free to modify it
to fit your organization, but please assure proper citation.
5
6 What is the State of My Assets?

Calc
Effect Life % Asset
Installed Asset Original Estimated Condition Residual Judgment Current Current
7 Asset Register and Hierarchy Adjust Consumed Annual Dep Accum Dep
Date Class Cost Effective Life Rating Physical Resid Life Performance Reliability
Factor (Physical)
Life
8 Current Y 2006 Year $ Years 1 to 10 % $ $
9 Level 1 Level 2 Level 3 Level 4 Level 5 Act or Est Tab A Act or Est Calculated Tab A Tab B Calculated Calculated Calculated Calculated Tab A Tab A
10 Sanitation System
11 Disposal System
12 Treatment Plants
13 Collection Systems
14 Sewer Mains
15 Pump Station
16 Incoming Sewer
17 Pipes 1963 3 $ 1,725 100 4 0% 57 43% $ 17 $ 742 1 1
18 Manhole 1963 3 $ 340 100 3 0% 57 43% $ 3 $ 146 1 1
19 Influent Gate Valve 1986 5 $ 442 30 5 0% 10 67% $ 15 $ 295 1 1
20 Incoming Power
21 Pole & Transformer 2006 4 $ - 40 1 0% 40 0% $ - $ - 4 2
22 Connection 2006 7 $ - 35 1 0% 35 0% $ - $ - 1 1
23 Control system
24 Incoming Telephone 1985 8 $ 85 25 4 0% 4 84% $ 3 $ 71 1 1
25 PLC 1983 8 $ 8,600 25 4 0% 2 92% $ 344 $ 7,912 1 1
26 Manual controls 1978 8 $ 425 25 3 20% 2 92% $ 17 $ 476 1 1
27 Land & Improvemnts.
28 Land 1950 10 $ 630 300 1 0% 244 19% $ 2 $ 118 1 1
29 Access Road 1963 1 $ 12,500 75 5 0% 32 57% $ 167 $ 7,167 1 1
30 Landscaping 2000 1 $ 595 75 4 0% 69 8% $ 8 $ 48 1 1
31 Security fence 1963 1 $ 1,360 75 4 0% 32 57% $ 18 $ 780 1 1
32 Sub Structure
33 Cassion Outer 1963 1 $ 30,600 75 3 0% 32 57% $ 408 $ 17,544 1 1
34 Upper Floor 1963 1 $ 4,250 75 3 0% 32 57% $ 57 $ 2,437 1 1
35 Dry well 1963 1 $ 6,800 75 3 0% 32 57% $ 91 $ 3,899 1 1
36 Landings and Stairs 1963 9 $ 4,250 60 3 0% 17 72% $ 71 $ 3,046 2 2
37 Wet Well 1963 1 $ 5,100 75 2 0% 32 57% $ 68 $ 2,924 1 1
38 Shaped floor 1963 1 $ 850 75 3 0% 32 57% $ 11 $ 487 1 1
39 Sump pump 1963 4 $ 595 40 3 0% -3 1 98% $ 15 $ 640 3 3
40 Pumps
41 Drive shafts 2006 6 $ 12,560 35 1 0% 35 0% $ 359 $ - 2 1
42 Pumps 2006 4 $ 29,750 40 1 0% 40 0% $ 744 $ - 3 3
43 Motors 2006 6 $ 32,500 35 1 0% 35 0% $ 929 $ - 4 5
44 Electrics
45 Meters & Breakers 1963 7 $ 1,275 35 4 0% -8 1 97% $ 36 $ 1,566 2 2
46 Switchboard 1963 7 $ 2,705 35 4 0% -8 1 97% $ 77 $ 3,323 2 2
47 Pump Starters 1963 7 $ 1,445 35 5 0% -8 1 97% $ 41 $ 1,775 2 2
48 Emergency connect. 2006 7 $ 765 35 0 0% 35 0% $ 22 $ - 2 2
49 Alarms / General L& P. 1963 7 $ 595 35 4 0% -8 1 97% $ 17 $ 731 2 2
50 Force Main
51 Pipes 1963 2 $ 2,380 60 4 0% 17 72% $ 40 $ 1,706 1 1
52 Valves(check& gate) 1978 5 $ 1,105 30 5 -10% -1 1 97% $ 37 $ 1,031 1 1
53 Superstructure
54 Walls 1963 9 $ 3,400 60 3 0% 17 72% $ 57 $ 2,437 2 2
55 Roof 1963 9 $ 1,445 60 5 0% 17 72% $ 24 $ 1,036 2 2
56 Roller door 1963 9 $ 408 60 4 0% 17 72% $ 7 $ 292 2 2
57 Gantry Crane 1963 9 $ 2,040 60 4 0% 17 72% $ 34 $ 1,462 2 2
58 $ 171,520 $ 3,736 $ 63,972
59
60
 A B C D E S T U V W X
1
2 USEPA GHD Asset Management Training Workshops 2006
3
This workbook is copyrighted by GHD. It is intended for the use of and
4 licensed for use by utility staff and public officials. Feel free to modify it
to fit your organization, but please assure proper citation.
5
6 Required LOS? Which Are Most "Critical"?

Backup
Minimum Probability of Consequence of
7 Asset Register and Hierarchy Current LOS? Reduction BRE Rating
Condition Failure Failure
(Redundancy)

8 Current Y 2006 % Rating 1 to 10

9 Level 1 Level 2 Level 3 Level 4 Level 5 Tab A Tab D Calculated Tab C Calculated
10 Sanitation System
11 Disposal System
12 Treatment Plants
13 Collection Systems
14 Sewer Mains
15 Pump Station
16 Incoming Sewer Avg 1500 cfm; peak 2100cfm
17 Pipes 2 0% 4 5 20
18 Manhole 2 0% 4 5 20
19 Influent Gate Valve 2 0% 7 5 35
20 Incoming Power 20 kw peak
21 Pole & Transformer 2 0% 0 5 0
22 Connection 2 0% 0 5 0
23 Control system
24 Incoming Telephone 2 0% 8 2 16
25 PLC 2 0% 9 2 18
26 Manual controls 2 50% 5 2 5
27 Land & Improvemnts.
28 Land 4 0% 2 1 2
29 Access Road 4 0% 6 1 6
30 Landscaping 3 0% 1 1 1
31 Security fence 2 0% 6 3 18
32 Sub Structure
33 Cassion Outer 3 0% 6 4 24
34 Upper Floor 3 0% 6 4 24
35 Dry well 3 0% 6 4 24
36 Landings and Stairs 2 0% 7 4 28
37 Wet Well 3 0% 6 4 24
38 Shaped floor 3 0% 6 3 18
39 Sump pump 2 0% 10 4 40
40 Pumps peak 2100cfm
41 Drive shafts 2 TBD 10 TBD #VALUE!
42 Pumps 2 TBD 10 TBD #VALUE!
43 Motors 2 TBD 10 TBD #VALUE!
44 Electrics
45 Meters & Breakers 2 0% 10 5 50
46 Switchboard 2 0% 10 5 50
47 Pump Starters 2 0% 10 3 30
48 Emergency connect. 2 0% 1 3 3
49 Alarms / General L& P. 2 0% 10 3 30
50 Force Main
51 Pipes 2 0% 7 5 35
52 Valves(check& gate) 2 0% 10 4 40
53 Superstructure
54 Walls 3 0% 7 2 14
55 Roof 3 0% 7 3 21
56 Roller door 2 0% 7 2 14
57 Gantry Crane 2 0% 7 2 14
58
59
60
 A B C D E Y Z AA AB AC AD
1
2 USEPA GHD Asset Management Training Workshops 2006
3
This workbook is copyrighted by GHD. It is intended for the use of and
4 licensed for use by utility staff and public officials. Feel free to modify it
to fit your organization, but please assure proper citation.
5
6 What Strategies?

Future
Renewal Maint Cost of Renewal Recommended Present Value of
7 Asset Register and Hierarchy Maintenance %
Strategy Strategy Option Renewal Date Renewal Cost
Change

8 Current Y 2006 % $
9 Level 1 Level 2 Level 3 Level 4 Level 5 Tab F Tab E Estimate Calculated 2.50%
10 Sanitation System
11 Disposal System
12 Treatment Plants
13 Collection Systems
14 Sewer Mains
15 Pump Station
16 Incoming Sewer
17 Pipes 2 25% $ - 2063 $ -
18 Manhole 5 CBM 0% $ 2,200 2063 $ 538
19 Influent Gate Valve 7 CBM 50% $ 2,600 2016 $ 2,031
20 Incoming Power
21 Pole & Transformer 1 -25% $ - 2046 $ -
22 Connection 1 0% $ - 2041 $ -
23 Control system
24 Incoming Telephone 1 RTF/CM 0% $ 500 2010 $ 453
25 PLC 8 RTF/CM 0% $ 5,000 2008 $ 4,759
26 Manual controls 7 CBM 0% $ 2,500 2008 $ 2,380
27 Land & Improvemnts.
28 Land 1 CBM 0% $ - 2250 $ -
29 Access Road 2 CBM 0% $ 8,500 2038 $ 3,857
30 Landscaping 7 CBM 0% $ 3,500 2075 $ 637
31 Security fence 5 CBM 25% $ 8,000 2038 $ 3,630
32 Sub Structure
33 Cassion Outer 2 CBM 0% $ 180,000 2038 $ 81,679
34 Upper Floor 2 CBM 0% $ 25,000 2038 $ 11,344
35 Dry well 2 CBM 0% $ 40,000 2038 $ 18,151
36 Landings and Stairs 2 CBM 0% $ 25,000 2023 $ 16,430
37 Wet Well 2 CBM 0% $ 30,000 2038 $ 13,613
38 Shaped floor 2 CBM 0% $ 5,000 2038 $ 2,269
39 Sump pump 8 CBM 25% $ 3,500 2007 $ 3,415
40 Pumps
41 Drive shafts TBD TBD TBD $ 35,000 2041 $ 14,748
42 Pumps TBD TBD TBD $ 35,000 2046 $ 13,035
43 Motors TBD TBD TBD $ 35,000 2041 $ 14,748
44 Electrics
45 Meters & Breakers 8 CBM 25% $ 7,500 2007 $ 7,317
46 Switchboard 8 CBM 25% $ 34,000 2007 $ 33,171
47 Pump Starters 7 CBM 25% $ 8,500 2007 $ 8,293
48 Emergency connect. 8 CBM 0% $ 4,500 2041 $ 1,896
49 Alarms / General L& P. 8 CBM 25% $ 3,500 2007 $ 3,415
50 Force Main
51 Pipes 5 PM 50% $ 14,000 2023 $ 9,201
52 Valves(check& gate) 7 CBM 50% $ 6,500 2007 $ 6,341
53 Superstructure
54 Walls 5 CBM 0% $ 20,000 2023 $ 13,144
55 Roof 6 CBM 0% $ 8,500 2023 $ 5,586
56 Roller door 7 CBM 0% $ 2,400 2023 $ 1,577
57 Gantry Crane 5 CBM 0% $ 12,000 2023 $ 7,886
58 Renewal $ 567,700 $ 305,544
59 Replace $ 510,000
60
 A-1 Effective Lives (Years)
Class Asset Type Exp Life
1 Civil 75
2 Pressure Pipework 60
3 Sewers 100
4 Pumps 40
5 Valves 30
6 Motors 35
7 Electrical 35
8 Controls 25
9 Building Assets 60
10 Land 300

A-1 Condition Assessment

Condition
Rating Description Maintenance Level Description
1 New or Excellent Condition Normal PM
2
3 Minor Defects Only Normal PM, Minor CM
4
5 Moderate Deterioration Normal PM, Major CM
6
7 Significant Deterioration Major repair, rehabilitate
8
9 Virtually Unserviceable Rehab unlikely
10 Unserviceable Replace

A-2 Performance
Performance
Rating Description

1 Exceeds / Meets all Performance Targets

2 Minor Performance Deficiencies
3 Considerable Performance Deficiencies
4 Major Performance Deficiencies
5 Does not meet any Performance Targets

A-3 Reliability
Reliability
Rating Description Failure Timing
1 As Specified by Manufacturer Never
2 Random Breakdown Every 20 Years
3 Occasional Breakdown Every 5 Years
4 Periodic Breakdown Every 2 Years
5 Continuous Breakdown = 1 year
B-1 Conditon - Residual Life Factors Condition/Residual Life
Effective Lives 1 2 3 4 5 6 7 8 9 10
Civil 0.9 0.8 0.7 0.6 0.5 0.4 0.3 0.2 0.1 0
Pressure Pipework 0.9 0.8 0.7 0.6 0.5 0.4 0.3 0.2 0.1 0
Sewers 0.9 0.8 0.7 0.6 0.5 0.4 0.3 0.2 0.1 0
Pumps 0.9 0.8 0.7 0.6 0.5 0.4 0.3 0.2 0.1 0
Valves 0.9 0.8 0.7 0.6 0.5 0.4 0.3 0.2 0.1 0
Motors 0.9 0.8 0.7 0.6 0.5 0.4 0.3 0.2 0.1 0
Electrical 0.9 0.8 0.7 0.6 0.5 0.4 0.3 0.2 0.1 0
Controls 0.9 0.8 0.7 0.6 0.5 0.4 0.3 0.2 0.1 0
Building Assets 0.9 0.8 0.7 0.6 0.5 0.4 0.3 0.2 0.1 0
Land 1 1 1 1 1 1 1 1 1 1

B-2 Condition Based Effective Lives Condition/Residual Life

Effective Lives 1 2 3 4 5 6 7 8 9 10
Civil 67.5 60 52.5 45 37.5 30 22.5 15 7.5 0
Pressure Pipework 54 48 42 36 30 24 18 12 6 0
Sewers 90 80 70 60 50 40 30 20 10 0
Pumps 36 32 28 24 20 16 12 8 4 0
Valves 27 24 21 18 15 12 9 6 3 0
Motors 31.5 28 24.5 21 17.5 14 10.5 7 3.5 0
Electrical 31.5 28 24.5 21 17.5 14 10.5 7 3.5 0
Controls 22.5 20 17.5 15 12.5 10 7.5 5 2.5 0
Building Assets 54 48 42 36 30 24 18 12 6 0
Land 300 300 300 300 300 300 300 300 300 300

B-3 Design LifeAdjustment Factors IMPACT RATING FACTORS

Factor 1 2 3 4 5
DESIGN STANDARDS 10% 5% 0% -5% -10%
CONSTRUCTION QUALITY 10% 5% 0% -5% -10%
MATERIAL QUALITY 10% 5% 0% -5% -10%
OPERATIONAL HISTORY 10% 5% 0% -5% -10%
MAINTENANCE HISTORY 10% 5% 0% -5% -10%
OPERATING ENVIRONMENT 10% 5% 0% -5% -10%
EXTERNAL STRESSES 10% 5% 0% -5% -10%
C-1 Consequence of Failure
CoF Rating Description % Affected Level
1 Minor Component Failure 0-25% Asset
2 Major Component Failure 25-50% Asset
3 Major Asset 0-25% Asset
4 Multiple Asset Failure 25-50% Facility / Sub-System
5 Major Facilty Failure 50-100% Facility
6 Minor Sanitory System Failure 20-40% Total System
7 Medium 40-60% Total System
8 Intermediate 60-80% Total System
9 Significant 80-90% Total System
10 Total 90-100% Total System
D-1 Probability of Failure
% of Effective Life Consumed PoF Rating
0% 1
10% 2
20% 3
30% 4
40% 5
50% 6
60% 7
70% 8
80% 9
90% 10

D-2 Don't Forget Redundancy!

Level of Redundancy Reduce PoF by:
50% Backup 50%
100% Backup 90%
200% Secondary Backup 98%
E-1 Renewal Strategies
Option Description Type
1 Do nothing Non-Capital
2 Continue with Status Quo Non-Capital
3 Maintain differently Non-Capital
4 Operate differently Non-Capital
5 Repair Capital
6 Refurbish/rehabilitate Capital
7 Replace asset with similar Capital
8 Replace with improved asset Capital
9 Reduce Levels of Service Non-Asset
 Renewal Profile

$90,000.00

$80,000.00

$70,000.00

$60,000.00

$50,000.00
Cash Flow

Cash Flow
Deprec
$40,000.00
AARA

$30,000.00

$20,000.00

$10,000.00

$0.00
2007

2008

2010

2011

2013

2015

2016

2018

2019

2021

2022

2024
2006

2009

2012

2014

2017

2020

2023

2025
Year