Microsoft Excel 2007

Microsoft Excel is a spreadsheet application made by Microsoft. It is commonly use for grade
computation, data summarization, math computations and listing of records. Excel is like creating a table
with data which can be manipulated or computed. Most of the editing parts of MS Word and MS
PowerPoint are also there. Like the editing of fonts, paragraphs, inserting objects, tables
and diagrams. Here are the exclusive parts of Microsoft Excel:

Cells cells are the input boxes where you type your data.

Sheets it is like a page sheet for your data. Sheet 1 means page 1, sheet 2 for page 2, etc...

Formula tab consists of formulas for computing math operations. Like average, sum, trigonometric,
financial, logical, date and time.

Function bar function bar is an input bar where you will place your formula for computation. A function
is a predefined formula that performs computation depending on your argument.

Basic Shortcut Keys:

Excel Functions and Arguments
The order of input of a function is important. The function order is called syntax. Each formula or
function has its own syntax. You can either manually type the function in the function bar or search in the
formulas tab in the menu bar.

Parts of a function:

A function should start with an equal sign (=), followed by the function name e.g. (SUM) a function for
addition, and arguments (B1:B12). Arguments contains the information you want the formula to calculate,
the first argument is the starting data, B3:B12, meaning you want to add the elements from B3 to B12.
Recreate this data in your excel sheet. We will have a short discussion on basic mathematical function for
a grading sheet.

NOTE: the data is not a real record. The design and outline of the sheet may still vary depending on the
teachers preferences.

Basic Functions and Computations

Using the data you created, we will try solving for basic computations using functions.

Here are some basic excel functions:

1. =SUM() - Summation Function

- adds all the values within the range.

2. =AVERAGE() - Average Function

- get the average of the selected cells.

3. =ROUNDUP(a1, a2) - Round up Function, =ROUNDDOWN(a1, a2) - Round down Function

- Round up and round down contains 2 arguments, the 1 st argument is the location
of the cell while the 2nd argument is the number of decimal places you want to round
off to.

4. =MIN() - Minimum Function, =MAX() - Maximum Function

- Min and Max functions are use to find the minimum or the maximum from the
range of values.

Summation Function
Let us try the summation function using the data we created:

1. Select the cells in the SUM row of term 1.

2. Enter =SUM() then place the insertion point inside the parenthesis.

3. Click on the B4 cell and a stripped border should appear.

4. Drag the bottom right of the corner until you reach B10. You will notice that a blue border will appear
from B4 to B10 and the function will be automatically filled with values.
5. Press Enter. The result will now appear on cell B11. Select the cell B11 and drag the lower right
corner of the cell to the right until you reach cell E11.

6. When you release the mouse button, the formula in cell B11 will be applied to cells C11, D11 and E11.

Average Function
Let us try using the average function using the data we created:
1. Select the cell B12, do the same for the SUM function but this time type =AVERAGE(). Do not forget
to put the insertion point inside the parenthesis.

2. Select rows B4 to B10 again.

3. When you press Enter, it will automatically compute for the average of the grades per subject.
4. You can also drag to the right from B12 to E12 to get the average per term. Same procedure from the
SUM function.

5. To get the final grade, you need to get the average per subject.
Round up and Round down
Let us try using the round up and round down functions.

For the succeeding functions, add the following columns to your table.

"RoundUp", "RoundDown"

1. Lets try rounding up the final grades to 2 decimal places. In cell G4 type the formula for round up
=ROUNDUP(F4,2).

2. When you press enter it will round off the grade up to 2 decimal places. Do the same for column H4
but change to round down. =ROUNDDOWN(F4, 2)
3. You can also select rows G4 and H4 then drag them down until you reach rows G10 and H10 to round
up and round down all the values.
Minimum and Maximum Functions
Let us try using the round up and round down functions.

For the succeeding functions, add the following rows to your table.

"MIN, "MAX"

1. Type =MIN() in the cell B14. The insertion point should be inside the parenthesis. Drag the values
form B4 to B10 again, same method you did in SUM function.

2. Press enter and it will show the minimum value from the list. Do the same for cell B15 but change the
formula to =MAX().
3. You can also drag cells B14 and B15 all the way to row F14 and F15 to find the min and max of all the
grades from term 1 to the final grade.

Charts and Diagrams

Excel is also used in representing data using charts and diagrams. There are 4 basic charts used in
Microsoft excel;

Pie chart

Image from: http://docs.oracle.com/javafx/2/charts/pie-chart.htm

A pie chart displays the percentage of a whole or a part of a whole in each element selected. The pies
portion size makes it suitable for comparing two elements, showing which variable has the higher value
(e.g. the number of males who smoke and those who dont).
Column chart

Image from: http://6.anychart.com/products/anychart/docs/users-guide/Column-chart.html

Column chart is a vertical display of multiple variables with different values. If a pie chart is good for
comparing 2 elements, column chart is better for multiple comparisons.

Bar chart

Image
from: http://help.infragistics.com/Help/Doc/WindowsUI/2013.2/CLR4.5/html/xamDataChart_Category_Sta
cked_Bar_Series.html

A bar chart is like a column char in horizontal form. It is used to track a continuous progress e.g. a
contestants votes.

Line chart
Example
Using the previous data, we will try making a simple column chart from it.

1. Select the rows and columns from A3 to E3, up to A10 to E10.

2. Go to the insert tab, then choose the column chart.

3. You can still modify the contents and designs of the table using the design tab.

Utilizing Internet and www to Communicate and Collect

Information
Objectives
In this lesson, you will be able to:

Identify the Internet and www is

Determine the components of the internet

 Determine the processes in using the Internet to communicate and collect information

Introduction
The Internet is the world's largest computer network in the world. It consists of millions of computers
talking to each other; in many ways it is very similar to people talking to each other on a telephone
network. People connect to the Internet to share information with each other and to search for information
that other people have stored there.

Introduction to the Internet

INTERNET TERMINOLOGIES:

Before you start using the Internet, here are some basic words and ideas you need to understand.

The Internet=The Internet is sometimes called "Net." It is a huge network of millions of computers
around the world. These computers connect to each other so that they can "converse" - exchange
information --with each other.

The Web=The Web refers to The Worldwide Web, a collection of documents, photos, videos, music
and audio recording, graphs, files and other information that is found on the internet. You can think of
the Web as the Internet's library.

Packets=Packets are the bits of data that the computers send out to the whole internet. For
example; user 1 sends a photo to user 2, the photo is divided into several packets then send it little
by little to another user.

OTHER TERMINOLOGIES:

Server and client=Server is where the packets are stored, while the client is the one requesting the
packets from the server. This is the basic work flow of the internet as more and more clients
request for packets from the server, the server will get slower in transmitting packets

ISP=ISP or Internet Service Provider is an organization providing you with an internet connection.
For example, you are subscribed to PLDT as your ISP.

IP Address=Internet Protocol Address or IP address is like an identification number of your pc so

that the network can distinguish it from all other pcs connected to the internet. It is like a mailing
address to your pc so that servers sending packets will know where to find your PC.

Browser=A browser is a computer program that lets you view information on the Web. This
information is organized into web pages which your browser can display. Popular browsers include
Microsoft Internet Explorer, Google Chrome and Firefox.

Web Address=The web address is also called a universal resource locator, or URL. It specifies the
exact location of a web page. Remember that the Web is a collection of millions and millions of web
pages. It would be impossible to keep track of each page without a system for identifying each one.
The web address does the job of providing a unique identifier for each page on the Web.

Connecting to the Internet=Before anything else, you need to have a connection to the Internet.
There are two main options for you: a wired broadband connection or a wireless broadband
connection.

Wired Broadband Internet Connection=Wired connections require a cable to connect from your
computer to your Internet service provider (ISP). Wired Internet connections include the following
types of services.

Integrated Services Digital Network (ISDN) and Broadband ISDN (B-ISDN)

DSL

Cable
 Wireless Internet Connection

Wireless connections use radio frequency bands instead of wires to connect your PC to the Internet.

The type of connection you choose will depend on your budget, what you need to use the Internet
for, and how fast you want your connection to be. You will need to consult with your ISP to decide
which type of connection is best for you. Your ISP will then set up the connection; they may provide
some equipment for this, or they may need to configure your PC as needed.

How the Internet Works

For example, your computer is connecting to www.google.com:

Your PC will send a request to www.google.com.

1. The request will be sent from your PC to your modem.

2. It will then send the request to your Internet Service Provider (ISP) or the organization that is
providing internet connection to your PC.

3. Your ISP, will then connect the request to Google using the internet. The request will pass through
many networks until it reaches Google.
 4. Upon successful internet connection, Google will send an acknowledgement that your PC is
connected to their server.

5. The cycle repeats when you start your queries in Google search.

Internet Browsers
Exploring the Web Browser

Once you have a connection to the Internet, you need a program called a Web Browser to explore the
information available on the Worldwide Web. A Web browser is used to display web pages on your
computer

Parts of a Web Browser

Image from: http://www.omgchrome.com/first-glimpse-at-chrome-for-windows-metro/

The Web browser consists of a title bar, a toolbar, a menu bar, a status bar and scroll bars.
Browsing and Searching
Browsing and keyword searching

Searching the World Wide Web: Using Search Engines

Search engines are tools that use computer programs called spiders and robots to gather information
automatically on the Internet. With this information, they create a database. 2

Computer-generated databases are frequently updated, give access to very large collections, and
provide the most comprehensive search results. If you are looking for a specific concept or phrase, better
start with using a search engine.

Some of the WWW Search Engines

Yahoo- http://www.yahoo.com

Google- http://www.google.com

Bing- http://www.bing.com/

Ask- http://ask.com/
Starting the search:

1. Select a search engine. At the top of any page on your computer, type the phrase search engines
into the Search Bar to attain access to several different internet sites that specifically aid in searching.
Common search engines are:

Ask

Bing

Blekko

Dogpile

DuckDuckGo

Google

Yahoo
2. After typing in whatever you want to search, press the Enter key on the keyboard of your
computer.
3. Choose a few of the most specific or relevant keywords or phrases to describe your
topic. Utilize synonyms. Type your choice of words into the Search Bar offered by your chosen search
engine.

Generally, capitalization and punctuation are not needed.

Search engines usually disregard minor words such as "the, and, to, etc."

4. Click Search or press the Enter key on your keyboard.

5.Assess your results. Search through your list of web pages to pinpoint information.
Introduction to Email
Electronic mail (also known as email or e-mail) is a way for people to send messages to each other using
the Internet. In many ways, it works almost in the same way as the old postal delivery system. Let us
compare e-mail to postal mail (often called snail mail).

Address Delivery Time Content Cost

Snail The postal address you Traditional Postal mail

mail write on a mail postal mail is Letters Traditional will charge a
envelope will look received in an delivered mail certain fee
something like this: envelope or through the normally depending on
package postal contains the nature
delivered by service printed and weight of
the courier or usually messages on the item to be
Mr. Juan Dela Cruz postman to arrive after a paper; shipped, as
101 Star Street your home few days. packages well as the
Manila, Philippines. mailbox or to may contain destination.
a post office actual objects
box. such as
products,
gifts and
such.

E-mail An e-mail address, on E-mail is E-mail E-mail will E-mail is

the other hand, will delivered reaches your consist of typically
look like this: electronically Inbox almost digital free-of-
juandlcruz@gmail.com through the instantly. content, charge, as
Internet. commonly long as you
text have an
messages but Internet
may also be connection.
digital video,
pictures and
data.
 Learning Basic Terms

E-mail
E-mail is a tool to send and receive messages using the Internet. It may also be called email or
electronic mail.

E-mail address
The e-mail address identifies the mailbox to which the e-mail is to be delivered. It is unique and
two people cannot have the same email address. An e-mail address typically has two parts.

o The user name (for example, juandelacruz),

o and the mail server address (gmail.com)

These two elements are separated by the at (@) symbol.

You can read the e-mail address, juandlcruz@gmail.com as juan dela cruz at gmail.com.

E-mail Providers
There are several free e-mail providers on the Web. The most popular are Yahoo (yahoo.com),
Hotmail (hotmail.com) and Gmail (gmail.com). For our purposes, we shall use Gmail.

Making an Email Account

1. Visit a website that offers an email service.

Notable ones are yahoo.com, google.com, and hotmail.com, all of which are
free forever.

2. Find where to sign up.

Usually, there is a small link image or text that says "register" or "sign up,"
although you may have to go to the login page to find this.

Type in "free email account" and the website of your choice into a
search engine. Click on the appropriate link, hopefully bringing you to
the setup page for the desired email account.
3. Follow all the instructions on the page, filling out all the needed
details.

In some cases, you may feel uncomfortable letting out certain information.
Don't worry, most of the time email accounts do not need information such as
telephone and street address, and you can skip these completely.

4. Read over the service agreement and click the box saying that you
agree to abide by the email system's rules.

Once completed, click on the Submit or Enter button at the bottom of the
screen.

5. Congratulations!

You have now created an email address.

message with friends, or write emails.

Sending an Email using Gmail

1. Find the "Compose" button once logged in to your email account. It shouldn't be
too hard to find; often it's a different-colored button.
2. Type in the email address of the person you want to send an email to. If you don't
remember the person's email address but have previously sent them an email, your
account might recognize the saved email address if you begin to type in their name.

If you want to give a person a copy of the email, hit "CC," which stands for
"carbon copy."

If you want to discretely or secretly give a person a copy of the email, hit "BCC," which stands for
"blind carbon copy.

3. Include a subject. This is what the email is about or concerning.

4. Type the message, or body, of your email. This is your communication or what
you want to explain to the other person.

Make sure your contact's email

5. After double-checking for errors, click "Send."
address is correct, and that your message contains no spelling mistakes or
formatting errors. Send your email.
 Click on the attachment icon if you want to include documents or files in your
e-mail. The file should not exceed 25MB.

Setting up a Personal Computer and Printer

Setting-up a Personal Computer

1. Set-up all the parts where you want to place them.

2. Plug the monitor at the back of your system unit. There are tiny screws beside the monitor plug
itself, make sure to screw them. The monitor port can be found at the middle or at the bottom.

3. Plug the keyboard and the mouse to your system unit. The keyboard and mouse can be plugged
in the circular ports or USB ports depending on the keyboard and mouse.

4. Plug your printer at the back USB ports of your system unit.

5. Plug the speaker at the small green circular port at the near bottom part of the system unit. If you
have a mic, plug it in the pink port.

6. Plug the monitor, system unit, printer and speaker one by one in your power source. Beware of
the correct voltage. E.g. 120v 120v, 220v 220v.

Then, plug your power source to the power outlet. Turn on the power source and the system unit.

Installing a Printer

Printer installation varies from the brand and type of printer you want to use. The printer should have a
CD driver installation.

To install a printer:

1. Plug the printer at the back USB port of your system unit.

2. Open the DVD drive at the front of the system unit then insert the CD.

3. In a few seconds, a window will appear on your desktop. Read the instructions thoroughly and
follow the installation process.

4. Make sure you have at least 2 papers loaded in your printer because it will do a test print of the
ink quality and alignment.

Basic File Manipulation

FOLDER

A folder functions like a physical folder. It is a tool to organize your files, especially if they have different
file formats. You can put audio files, video files, word and spreadsheet documents, presentations, and
more inside a folder.

Creating a folder

1. To create a folder in your desktop (or the basic screen in your monitor where icons can be found),
right click in an empty space with your mouse.

2. Options will appear from your command such as view, sort by, refresh and new. Hover to
new then select folder.

3. The name of the new folder will be highlighted, allowing you to change it to whatever you want to
name the folder. Type the label you want to put on the folder and press Enter on your keyboard.
 4. Double click on the folder to open it.

5. You can also create a folder inside the folder you created by repeating the procedure.

MOVING FILES THROUGH COPYING, CUTTING AND PASTING

To cut a file means you are moving the original file to a new destination, while to copy is to duplicate
a file or folder you created. Pasting is done to place the file you copied or cut in a new destination.

For exercise purposes, let us create 2 folders inside the folder you created. Name one copy me
and the other folder cut me.

Cutting and pasting

1. Right click the cut me folder, from the options that appeared select cut. Or, left click
the folder, then press Ctrl + X in your keyboard.

2. Go to your desktop, right click anywhere and select paste. Or left click anywhere then
press Ctrl + V.

Copying and pasting

1. Right click the copy me folder and select copy or left click the folder and press Ctrl + C
in your keyboard.

2. Paste it again in your desktop. Right click anywhere and select paste. Or left click
anywhere then press Ctrl + V.

As you noticed, the cut me folder is removed from your original destination folder while the copy
me folder is still there. This procedure works for all kinds of files like documents, music files, video
files, and etc.

Sharing

Sharing gives you and your colleagues access to files you need on a project or work you are
collaborating on. You can share files through e-mail or copying files from each other with the use of a
flash drive, but an easier way for an office with a secure network is through the use of the share
option.

1. Right click the file and select the option Share With and click Selected People.

2. Select the people you want to share the files with.

1.

a. If a list appears, click the names of the people you want to share the file with and
click add.

b. If a list doesnt appear, select Find People. A dialog box entitled Select Users
or Groups will appear. Type a name in the box, click Check Names, and then
click OK.

1. The computer will ask you what your colleagues will be able to do with the files. This is a
column entitled Permission Level. Select Read/Write if you are allowing your
colleagues to view and edit the file you are sharing, or select Read if you are only
allowing them to view the file.

DESKTOP SHORTCUTS

Shortcuts are icons that can be found on your desktop. Shortcuts can be created anywhere for you
to easily access the folder, file, or application you want to open.

To create a shortcut:
 1. Right click the file or software you want to make a shortcut of.

2. Hover to send to and select desktop (create shortcut).

Utilizing Word Processing Application

Objectives
In this lesson, you will be able to:

Identify what the word processing application is

Determine the different components of the word processing application

Determine the steps in using the word processing application

Introduction
Writing letters, resumes, flyers and other documents is essential to both work and personal life. Writing
involves producing the first draft, checking for spelling, grammar and other errors, and editing the content.
Word processing software makes the entire writing process quick and simple. A word processor allows
you to write the draft, easily make the necessary changes and save the document to a file. There are
many word processors available; some are even available for free on the Internet.

Microsoft Office Word 2007

Microsoft Word is one of the Microsoft Office applications. MS Word is used mainly for creating and
editing documents for publishing. It allows the user to manipulate text and pictures in a graphic
environment that resembles a paper.

Starting the Word Application

1. Click on the Windows Start button at the bottom-left of the screen

2. Click on All Programs.

3. Look for the Microsoft Office folder and click it. You may need to scroll down the list to see it.

4. Finally, click on the Microsoft Word icon.

Now that you have started up Microsoft Word on your computer, let us now take a close look at what
you see on the screen.

Basic Parts of Microsoft word:

Title bar this is where the quick save, undo, redo and the close button are located.

Menu bar - this contains the list of options you use to manipulate your document.

Standard Tool bar this is where all the necessary tools you could use on your document are
located. Examples of these tools are the font, font style, font size, etc.
 Styles the style tool bar is located beside the standard tool bar where you can select the overall
format/style of your document.

Ruler this is where you can adjust the margins of your document.

View Buttons this is where you can toggle different layout view of your document. You can also
adjust the zoom in this panel.

Scroll bar basic page navigation.

Status bar is where the page counts and word count is located.

Insertion point this is marked by the cursor (the small blinking vertical line) where the next
character you type appears.

Basic Tools and Commands

The keyboard keys have their own function in the layout or format of the document. Here are some:

You can use the mouse for highlighting, selecting, or editing the format or style of the word.

TIP: pointing your mouse pointer to a certain tool for 1 second will show a description or use of the tool.
Here are some of the basic tools and shortcuts in editing your document:

Clipboard tools:

Font Formatting Tools:

There are also some utility shortcuts that you can use:
Document Layout and Formatting
Here are the tools used in manipulating or arranging your document layout:

Paragraph formatting tools:

Insert Menu

The insert menu on the menu bar is used to insert pictures, diagrams, charts, and shapes.

To insert and crop a picture:

1. Go to the insert menu.

2. Click on the pictures tool.

3. Browse the picture you want to insert.

4. After you insert the picture, you can redesign or rearrange it using the new tools that would
appear.

5. To crop the picture, click on the crop tool and black borders will appear on your picture.

6. Move the corners until you get your desired picture size, then click on the crop tool again.

Text wrapping

Text wrapping is used on a table or picture so that it would not affect the layout or format of the
surrounding text. There are different positions and styles of text wrapping positions:

Top left, top center, top right, middle left, middle center, middle right, bottom left, bottom center, and
bottom right.

Page Layout
The page setup is located at the Layout option of the menu bar.

Margins Edits the margin size of the document.

Orientation Changes the document orientation to landscape or

portrait.

Size changes the paper size.

Columns edits the column number.

Breaks inserts page break or section breaks.

Line Numbers Shows line numbers for reference.

Hyphenation auto inserts hyphens when the word reaches the margin.

Creating a table:

1. To create a table go to the Insert tab.

2. Click on the table tool.

3. Click on the insert table option.

4. Enter the desired rows and column number.

5. You can customize or edit your table at the design menu of the menu bar.

ther Features and Functions

Header and Footer

Header and footer is used to insert page numbers and titles to your document.

Grammar and Spelling Checker

It is used to auto-correct the spelling or grammar of a word or phrase. When you see a blue line below the
words or phrases, it means that there is something wrong with its grammar or structure. While,
a red underline appears when it has a spelling error or when the word does not exist. Right click the word
or phrase to see the correction.

Thesaurus Dictionary

MS Word actually has a built-in thesaurus. In case you are looking for a word more appropriate for a
sentence, you simply have to highlight the word and press Shift+F7. From the list that appears, click the
drop down arrow and select insert.

Inserting Comments

You can also place comments in a working document. In the review tab, simply click new comment and
write your comment in the bubble that will appear.

Find and Replace tool

You can use the find and replace tool to replace a word for the whole document. E.g. you need to replace
a name of a character of the story from the whole document.

1. Press Ctrl + G on your keyboard.

2. Go to the replace tab then enter the word you want to replace in the find what input box.

3. Enter the desired changes to the replace with input box.

4. You can also use the find tab to just find a word, while the go to tab is used to navigate through
the whole document.

Creating Session Plan using tables

To practice what weve learned, lets create a session plan! Open your MS Word application and try to
replicate this session plan as best as you can.

Were you able to make it?

Heres how we did ours:

1. In the page layout tab, click orientation and select the landscape orientation.

2. Type the first word of the sector line down to the last word of the module title.

3. To make the colons evenly spaced, simply place the cursor in front of the colon and press the tab
key. This will make the characters after the cursor move to the nearest half-inch mark in the ruler.
Try it to see what I mean.

4. Now make a table by clicking Table in the insert tab. Select how many rows and columns you
want your table to have. In this case 7 rows and 6 columns.
 5. Now select all the cells in the topmost row and select merge cells in the layout tab of the table
tools. This will combine all the cells into one long cell. You can also do this by right clicking on the
selected cells and selecting merge.

6. Do the same for the second down to the fourth row.

7. Now merge the last two cells in the last column, and do the same for the last two cells in the
column beside it.

8. Now you can start typing the contents of the table.

9. Remember to use the formatting tools like bold, bullet list and number list.

Saving

Now lets save your work.

There are three ways to save your work. You can simply press Ctrl+S, press the save icon at the upper
left corner (the diskette icon), or select the file tab then save. The computer will ask you what the name of
the file will be and what file type you want to save it in. You can save it in older versions so that people
with older versions of MS Word can open your file, or you can save it as .pdf so that people wont be able
to edit your work.

Printing

Lets try printing your work.

1. Check if your printer is connected to your PC, if it is turned on, if it has paper and if it has
sufficient ink. (We are assuming that you already installed the printer)

2. Press Ctrl+P or click the File tab and Select print.

3. Make sure that the printer identified in the printing tab is the printer you are currently connected to
and adjust the printing settings to your desire.

4. Then press print and youre done.

Utilizing Presenter Application

Objectives
In this lesson, you will be able to:

Identify what the presenter application is

Determine the different components of the presenter application

Determine the steps in using the presenter application

Introduction
A presenter application is a software product used to perform computer-based presentations. There are
various circumstances in which a presentation is made: teaching a class, introducing a product to sell,
explaining an organizational structure, etc.

There are two main kinds of presentations you can deliver: before an audience or not. The preparation
and the actual delivery of each are quite different. Before getting into the details of each, we will first take
a look at the software and analyze what it has to offer.
Microsoft PowerPoint 2007
Microsoft PowerPoint is a presenter application made by Microsoft. It allows you to create presentations
that you can use in your business meetings, classes, lectures, etc. PowerPoint (PPT) also has features to
create more interactive presentations like clicking objects or animating them.

Starting a PowerPoint Presentation:

Open Microsoft PowerPoint by clicking Start -> (All) Programs -> Microsoft Office -> Microsoft
Office PowerPoint.

Upon opening the application, you can immediately select the layout or the style of the
presentation. You can also start at a blank presentation and customize the design and layout
later on.

Basic Parts of Microsoft Powerpoint:

Some parts of the MS PowerPoint are the same as the parts of MS Word especially, the menu bar, title
bar, and some of the tools in the standard tool bar. Shortcut keys in editing text and paragraphs in MS
word are also usable in PowerPoint. In this tutorial, we will focus on the exclusive features of MS
PowerPoint.

Slides Slides are the most essential part of Powerpoint. Slides are the collection of
canvas/workspace of your presentation. It is like a page in Microsoft Word. 1 slide is 1
screen of the presentation.

Layout there are different layout options for the elements in a slide. If you plan to
have pictures or different kinds of media to your presentation, there are layout
presets to choose from.

New Slide used to create a new slide. Using the drop down menu, you can select the
layout of the new slide or clicking the tool will copy the layout of your previous slide.

Notes this is where the scripts or cue points of the presenter is located.

Media tool this is located in the insert tab. It is used to insert videos, sounds, and screen captures to
your presentation.
Design tab it is where you can change the overall design and color of the presentation. The color
palette per design is located in variants section of this tab. Slide size and background color is also
located here.

Animations tab this is where you can select different kinds of transition effects when switching slides
during your presentation. You can also select the timing of switching slides depending on use.

Animation tool it is where you can select an animation for a selected object when the mouse interacts
with it or a keyboard button is pressed.

Slideshow tab it is where you can modify the slideshow presentation before you present.

Tips in Creating a Presentation

There are some tips when creating a powerpoint presentation, here are some:

The 5/5/5 rule it is a rule where you dont overload your slides with words and text. Each slide
should have only 5 lines (max of 7 lines) and 5 words per line. Insert only the keywords of your
statement as it is only a guide for you and a key points for the audience to remember.

Consider your audience when creating a presentation. Your graphics, pictures and design should
always be appropriate to the audience and the purpose of your presentation. You dont want to
have a business presentation with cartoon characters on it right?

Choose readable font and font color. Your font and font color should contrast your background
color. Do not use fancy font styles, be consistent in selecting the font for the title and the body.

Do not use too much animation or transitions. Be consistent, do not use different
transitions per slide. It may look disturbing to the audience if you use too much
animations and movements.

Pictures, Objects, Layering, Transition and Animation

Layering or arranging pictures and objects is when you change the order of a picture/object on screen the
way you want them to be presented. Arranging pictures and objects is very essential in a good powerpoint
presentation.

To better understand, follow these steps:

1. In a blank presentation go to insert tab. Click on shapes and select rectangle.

2. Create a rectangle by clicking and dragging in your desired location in the workspace.
Create a rectangle big enough to cover the center of the slide.

3. In the format tab, using the shape fill, change the color of the rectangle to red.

4. Create another shape, this time an oval that can fit inside the rectangle. Change the
color to blue.

5. Lastly, create a star object and place it inside the oval. Color it yellow. At this
moment we have 3 shapes, the rectangle at the back, a circle on the rectangle, and a
star on the circle. Rectangle -> circle -> star.

6. To understand layering click on the rectangle. Right click on the rectangle. Hover on
bring to front and select bring forward. As you noticed, the rectangle is now on top of
the circle;
doing the same process again will bring the rectangle on top of the star and the circle.

7.Still the rectangle on selection, right click on the rectangle and hover to send to
back, click on send backward. Now the rectangle is behind the star;

doing the same process again so that the rectangle will be in its original position.

8. If you have many elements in your workspace, you can click the selection pane to
show the names or rename all the objects in your workspace. It will also show how
theyre arranged and layered.

9. This method/process also works for pictures, text, videos, diagrams, etc. as long as
you place an object on your workspace.

Views and Printing

The views tab at the menu bar acts as a guide for the presenter whether he wants to re-arrange the
slides or review them with notes.
Normal view shows the slides and notes as is.

Handouts master view the presentation as small slides together in 1 page of paper for handouts of the
whole presentation.

Slide sorter shows all the slides for re-arrangement.

Notes page show the slide and the notes in a document format.

PRINTING

There are several types of printing a PowerPoint presentation. Depending on the use, PowerPoint
presentation can be printed as per slide, handouts, or with notes.

1. To print a PowerPoint presentation, click the file or the office icon at the menu bar.

2. Choose print at the sidebar. A printer pane will appear.

3. Below the slides input box, there is a layout customization. Choose the layout you want
to print.

a. Full page slides prints 1 slide per paper.

b. Notes page prints like the notes page view. 1 slide and its note per paper.

c. Outline prints like the outline view.

d. Handouts allows the user to select how many slides should be printed per paper.

Utilizing Spreadsheet Application

Objectives
In this lesson, you will be able to:

Identify what the spreadsheet application is

 Determine the different components of the spreadsheet application

Determine the steps in using the spreadsheet application

Introduction
The spreadsheet application is made of one or more worksheets. In reality, a document in spreadsheet
application is called a workbook. In other words, a workbook is the group of worksheets that belong to the
same document. This also means that when you start a document in the spreadsheet application, you
actually start a workbook. When you save the document, you are said to save a workgroup. When you
open a document, you are said to open a workbook. Based on this, for the rest of our lesson, we will use
the word "workbook" to refer to any document in the spreadsheet application.