Contractor HSE Management System Criteria

A B C D
Section 1: Leadership and Commitment

Commitment to HSE through leadership: Item 1 (1)

No commitment from HSE disciplines Evidence of active Evidence of a positive
senior management delegated to line senior management HSE culture in senior
managers no direct involvement in HSE management and at all
involvement by senior aspects levels
management
Section 2: Policy and Strategic Objectives
HSE policy documents and availability: Items 2(1) and 2(2)
A Policy statement exists A policy statement exists HSE policy Policy with clearly
but responsibility for HSE with clear responsibility establishes established
is unclear. for HSE but not in a responsibility for HSE responsibility and
widely distributed in languages easily accountability; is
document understood, but not distributed to all
widely distributed employees; and is
visible on notice boards
Section 3: Organization, Responsibilities, Resources, Standards and Documentation

HSE communication and meeting programmes: Item 3(1)

No management Management involvement Regular management Regular management
involvement or and commitment toward involvement and involvement and
commitment toward HSE HSE in special occasion commitment toward commitment toward
activity only, likewise for periodic HSE. HSE meetings HSE. Regular HSE
HSE meetings. performed on a meetings performed
regular basis at and employees are
management and assigned topics to
supervisor level discuss on a rotational
basis
Staff HSE training Item 3(2)
No HSE training HSE training established HSE training HSE training
established but not implemented. established and established and fully
implemented but only implemented to all staff
to a limited staff only. related to the work.

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HSE P12B
 Contractor HSE Management System Criteria

A B C D
Section 3: Organization, Responsibilities, Resources, Standards and Documentation (contd)

Employee competency and HSE training: Item 3(3)(a) - (d)

No formal programme Formal program Formal program Formal program

established to update established and established and
employee knowledge on implemented for implemented for
HSE.Verbal instructions employee and new employee and new
on company procedures employee on HSE. employee on HSE.
only for new employee. Update employee Update employee
Orientation booklet knowledge on HSE. knowledge on HSE.
provided for new Employee handbook Employee handbook
employees but no on-the- provided and provided and supervisor
job orientation by supervisor outlines, outlines, explains and
supervisor explains and demonstrates new
demonstrates new employee's job. With:
employee's job follow-up observation of
the new employee's
work is also included.
Supervisor has
explained to him safe
practices and
emergency duties
Specialized training: Items 3(4) (a) and (b) and 3(5)
No specialized HSE Specialized HSE training Specialized HSE Specialized HSE
training established established but not training established training established and
implemented. and implemented. implemented on a
regular basis.
Retraining periods are
established. Qualified
HSE professional are
employed.
Subcontractors: Item 3(6) (a) - (c)
No assessment program Assessment program and Assessment program Assessment program
for subcontractor standards for and standards for and standards for
established. subcontractor are subcontractor are subcontractor are
established, covering established and established and fully
limited area only but not implemented. implemented. Quality
implemented yet, assurance for
compliance in place.
SHE Performance Standards: Items 3(7) (a) - (c)
No HSE performance HSE performance HSE performance HSE performance
standards available standards established for standards established standards established
limited purposes only or and in compliance with and in compliance with
partial and in compliance local industry local and global
with local industry regulatory standards. industry regulatory
regulatory standards only. standards.

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HSE P12B
 Contractor HSE Management System Criteria

A B C D
Section 4: Hazards and Effects Management

Hazards and Effects Assessment: Item 4(1)

Company's HSE system Company's HSE system
does not include hazards makes reference to the
and effects assessment need to assess hazards
and effects but has no
comprehensive structure
to carry this out
Exposure of the workforce: Item 4(2)
Company does not Company advises the
actively advise the workforce of the major
workforce nor monitor hazards that they are
exposure likely to be exposed to but
only monitors exposure
randomly
Potential Hazards (chemical, physical and biological hazards such as noise, radiation, vapors, fumes,
temperature extremes etc.): Item 4(3)
Company makes no Company provides
special provision for information to workforce
advising the workforce in the workplace on
about properties of properties of potential
potential hazards hazards but has no active
follow-up
Company's HSE Company's HSE
system includes system has a
methods for the comprehensive set of
assessment of major methods for the
hazards and effects assessment of all HSE
hazards and effects and
applies them to all of its
contracts with
documentation
Company has formal Company has a set of
methods for formal methods for
monitoring exposure monitoring exposure to
to the major hazards all foreseeable hazards
(linked to its hazards
and effects assessment
method) and applies
them to all contracts
Company distributes Company maintains a
information to database of the
individuals in the properties of all
workforce at start of potential hazards
their involvement on- encountered in its
site contracts and has
formal methods of
information distribution
to all personnel and
trains its workforce in
handling, etc.

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HSE P12B
 Contractor HSE Management System Criteria

A B C D
Section 4: Hazards and Effects Management (contd)

Personal protective equipment: Item 4(4)

Basic PPE provided to PPE requirements PPE requirements Procedures in place to
personnel but no formally assessed but formally assessed with assess all PPE
corporate procedure for little effort made to ensure spot checks on usage requirements monitor
assessing individual correct usage and enforce usage and
needs replacement needs.
Stock inventories
monitored, kept above
demand levels. Training
in use provided where
needed
Waste management: Item 4(5)
Company has no formal Company has general Company has Company has a formal
methods for the control of procedures for waste procedures for the system for waste
waste disposal disposal of each of the management (including
main categories of site identification,
wastes but makes no minimization and
provision for classification), which
minimizing actively seeks to
environmental impact minimize environmental
impact
Industrial Hygiene Items 4 (6)
No Industrial Hygiene Basic policy exists but is A policy exists and A policy exists which
policy exists. not enforced. recognizes hazards manages operations to
but is not followed up. minimize human health
impacts providing a
workplace free of
recognized health
Alcohol and Drugs Items 4 (7)
No alcohol and drugs An alcohol and drugs An alcohol and drugs Drugs policy with
policy written policy statement exists policy includes clearly established
but not in a widely establishing responsibility,
distributed document responsibility and accountability, and
accountability, and disciplinary clause is
widely distributed distributed to all
employees; and is
visible on notice boards

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HSE P12B
 Contractor HSE Management System Criteria

A B C D
Section 5: Planning and Procedures
HSE or operations manuals: Item 5(1) (a) and (b)
No HSE procedures / Basic HSE Contractor has written Contractor has
manual is available procedures/manual exist HSE procedures to cover all
procedures/manual to HSE precautions/manual,
cover all hazardous typical contractor HSE
operations Plan requirements with a
system of updating and
dissemination to
employees
Equipment control and maintenance: Item 5(2)
No defined programme to Program relies on outside A written programme In addition to C, periodic
ensure control and sources, i.e. company outlining supervisory inspections conducted by
maintenance of plant inspections. Supervisory guidelines, top management or by
and / or equipment inspection of equipment responsibilities, teams of specialists
confined to worksite frequency and follow-
personnel only up is in effect
Transport Safety Management: Item 5(3)
No special attention paid Importance of transport Company has a Company has a complete
to transport safety as an safety acknowledged but general management strategy and set of plans
area of hazardous left to core business strategy with some and procedures covering
activities managers/supervisors to procedures for its vehicles, drivers and
enact individually component issues operations management
Section 6: Implementation and Performance Monitoring
Management and performance monitoring of work activities: Items 6(1)
No system for formally Informal/incidental Company has a Company has a
monitoring HSE monitoring HSE system for monitoring comprehensive system
performance at all performance only HSE performance in for monitoring
key areas performance in all areas
with feedback to
employers for
improvement and has
received awards for
achievement

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HSE P12B
 Contractor HSE Management System Criteria

A B C D
Section 6: Implementation and Performance Monitoring (contd)
Statutory notifiable incidents, dangerous occurrences, improvement requirements and prohibition notices:
Items 6(2)
More than one One occurrence of a Occurrences relate to No occurrences in the last
occurrence of major major incident in the last minor incident(s) only five years
incident in last five years five years
HSE Performance records (Latest year injury rate comparison to contractors three preceding years
average): Item 6(3) (a) - (d)
Contractor supplied Rate is not improving Shows only minor rate Rate steadily improving
insufficient information to improvement by more than 20 per cent
establish rate or rate per year
increases
Incident Investigation and reporting: Item 6(4) (a) - (d)
Procedure are available Procedure are available Procedure are As in C but with the
but Findings not generally and Findings available and Findings addition of details of
communicated communicated to key communicated to all implication for improving
personnel only via limited employees via specific HSE performance
company internal memo company notice
or similar media

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 Contractor HSE Management System Criteria
A B C D
Section 7: Auditing and Review
Auditing: Item 7(1) (a) - (d)
Audit process is cursory Company HSE Company HSE As in C but additionally
only - HSE documents documents include documents include specifies
are not explicit about reference to auditing but details of how auditing management's role in
auditing there are no specific is to be implemented audit and follow-up on
details about scheduling with action items
and coverage schedules/coverage
for the key areas
Section 8: Emergency Response Procedure
Emergency Response Procedure
No written Emergency Basic procedures only. Emergency Emergency procedures
Response. procedures written for written for major
major scenarios, e.g. scenarios, e.g.
fires/explosions, H2S, fires/explosions, H2S,
evacuation, release of evacuation, release of
toxic or flammable toxic or flammable
materials and medical materials and medical
emergencies. No emergencies.
requirements Procedures
established for drill documented in an
frequencies. Emergency Procedures
Manual, which is widely
distributed. Frequency
of conducting drills
established.
Section 9: SHE Management - Additional Features
Membership of Associations: Items 9(1) and 9(2)
No memberships Company has Company is a member Company is an active
Membership of at least of at least one HSE participant in at least
one association but with association one HSE association
no prominence given to
HSE

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HSE P12B
 Contractor HSE Management System Evaluation

Contractor : _____________________________________________
Address : _____________________________________________
Date : _____________________________________________
Phone : _____________________________________________

Circle the number, which best represents this evaluation based on the criteria for
rating purposes attached.

A B C D Subtotal Factor Total

SECTION 1 LEADERSHIP AND COMMITMENT 0 4 8 12

SUBTOTAL X1
SECTION 2 POLICY AND STRATEGIC
0 4 8 12
OBJECTIVES
Subtotal X1
SECTION 3 ORGANIZATION, RESPONSIBILITY,
RESOURCES, STANDARDS AND
DOCUMENTATION
SECTION 3 ITEM 3 (1) 0 4 8 12
SECTION 3 ITEM 3 (2) 0 4 8 12
SECTION 3 ITEM 3 (3) (A) (D) 0 4 8 12
SECTION 3 ITEM 3 (4) (A) AND (B) AND 3 (5) 0 4 8 12
SECTION 3 ITEM 3 (6) (A) (C) 0 4 8 12
SECTION 3 ITEM 3 (7) (A) (C) 0 4 8 12
Subtotal X1/6
SECTION 4 HAZARDS AND EFFECT
MANAGEMENT
SECTION 4 ITEM 4 (1) 0 4 8 12
SECTION 4 ITEM 4 (2) 0 4 8 12
SECTION 4 ITEM 4 (3) 0 4 8 12
SECTION 4 ITEM 4 (4) 0 4 8 12
SECTION 4 ITEM 4 (5) 0 4 8 12
SECTION 4 ITEM 4 (6) 0 4 8 12
SECTION 4 ITEM 4 (7) 0 4 8 12
SUBTOTAL X1/7
TOTAL (SECT 1-SECT 4)

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HSE P12B
 SUBTOTAL (SECT 1 SECT 4)
A B C D Subtotal Factor Total

SECTION 5 PLANNING AND PROCEDURE

SECTION 5 ITEM 5 (1) (A) AND (B) 0 4 8 12
SECTION 5 ITEM 5 (2) 0 4 8 12
SECTION 5 ITEM 5 (3) 0 4 8 12
SUBTOTAL X1/3
SECTION 6 IMPLEMENTATION AND
PERFORMANCE MONITORING
SECTION 6 ITEM 6 (1) 0 4 8 12
SECTION 6 ITEM 6 (2) 0 4 8 12
SECTION 6 ITEM 6 (3) 0 4 8 12
SECTION 6 ITEM 6 (4) 0 4 8 12

SUBTOTAL X1/4
SECTION 7 AUDIT AND REVIEW 0 3 7 10
SUBTOTAL X1
SECTION 8 EMERGENCY RESPONSE
0 3 7 10
PROCEDURE
SUBTOTAL X1
SECTION 9 SHE MANAGEMENT
0 2 5 8
ADDITIONAL FEATURES
SUBTOTAL X1
TOTAL RATING (SECT 1 SECT 9)

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HSE P12B
SUMMARY

The numerical values below are the weighted ratings calculated above. The total
represents the overall score for the Contractor.

TOTAL RATING _____________*)

EVALUATED BY:

NAME NAME
TITLE TITLE
DATE DATE

*) FOR A BIDDER TO QUALIFY AS ACCEPTABLE, THE TOTAL RATING MUST BE EQUAL OR

MORE THAN 65.0 IF INSUFFICIENT NUMBERS OF BIDDERS ARE QUALIFIED, SELECTION
SHALL BE MADE FROM THE FIVE BIDDERS HAVING THE HIGHEST TOTAL RATING,
PROVIDED THAT THE PRIMARY FACTORS THEREOF MUST BE THE HIGHEST RELATIVE TO
THE OTHER BIDDERS PRIMARY FACTORS.

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