AutoInvoice Date Derivation & Accounting Rules

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Oracle Advisor Webcast
Everything You Need To Know About
AutoInvoice Date Derivation & Accounting
Rules
Frank Halvey, Senior Principal Technical
Support Engineer
AutoInvoice Date Derivation & Accounting Rules
Webcast Resource Links
To access the Everything You Need To Know About AutoInvoice
Date Derivation & Accounting Rules webcast recording:
https://oracleaw.webex.com/oracleaw/lsr.php?RCID=640982094b287648896cbd5eb022621e
Questions? To ask questions on the Everything You Need To Know

About AutoInvoice Date Derivation & Accounting Rules webcast:
https://community.oracle.com/thread/3570317
Note: The link to download the presentation PDF is included in the

Continue the Discussion link above.

Objectives
Learn common AutoInvoice Date

Derivation issues
Know what resources are available
Understand how to troubleshoot
Date Derivation issues
Know what results to expect from
your test cases

Agenda
Common AutoInvoice Date Derivation Issues

Illustrative Examples Of Common Errors
Available Troubleshooting Tools
Troubleshooting Date Derivation Issues
Impact Of Accounting Rules On Date Derivation
Expected Test Case Results

Incorrect dates derived

Exceptions in AutoInvoice Exceptions Report
Open Interface provides for various requirements/products
Order Management
Oracle Contracts
Oracle Projects
Legacy Data

Expected GL or transaction date value is incorrect

GL Date Derived is in a Never Opened or Closed period
Default AutoInvoice date used
Parameter entered at run time
SALES_ORDER_DATE or SHIP_DATE ACTUAL used
Order Management Specific
Incorrect RULE_START_DATE or RULE_END_DATE used
Accounting Rules are used to defer revenue

Illustrative Examples Of Common Errors
1. GL Date in closed period

2. GL Date period is not yet defined
3. Import transaction with Accounting Rules

1. GL Date In Closed Period
AutoInvoice Master Program

1. AutoInvoice Validation Report

1. AutoInvoice Post-Process Analyzer

1. AutoInvoice Interface Data Diagnostic Tool

1. AutoInvoice Interface Data

1. AutoInvoice Interface Data Details
AutoInvoice Diagnostics Complete Output

Note The Following:
Instance identified
GL_Date Used: RA_INTERFACE_LINES_ALL
Transaction source validation details

1. Possible Solutions
Verify the accounting period setup

What is the current open GL period?
What is the proper GL period For the transaction?
Verify the transaction source setup
Derive GL date flag
GL date in a closed period
Change the GL date using Interface Lines Window
Receivables Responsibility > Control > AutoInvoice > Interface Lines

1. Interface Lines Window

1. Analysis And Findings

1. Modify Transaction Source Setup

1. Transaction Imported!!

2. GL Date Period Is Not Yet Defined


2. AutoInvoice Interface Data

2. Receivables Open/Close Accounting Periods
Last
defined
period
DEC-
2012

2. Possible Solutions
Define the accounting periods through JUN-2014

Change the GL date using Interface Lines Window
Receivables Responsibility > Control > AutoInvoice > Interface Lines

How Accounting Rules Impact Date Derivation
Complexity added By RULE_START_DATE derivation

Accounting period setup dependent
Must ensure accounting periods are maintained
Accounting rule setup requirements
Credit memos and accounting rules

RULE_START_DATE Derivation Complexity
Depends on Invoice Rule Used: Arrears or Advance

Transaction source setup dependent
Derive date flag
GL date in a closed period: Reject or Adjust
Options available
SHIP_DATE_ACTUAL
SALES_ORDER_DATE
Default Date on Run AutoInvoice Window

Accounting Period Setup Dependent
Accounting rules usually span multiple accounting periods/years

Ensure future accounting periods are properly defined
Verify set of books calendar before defining accounting rules

Ensure Accounting Periods Are Maintained
Accounting period status

Avoid transactions importing into the wrong GL periods
Transactions with rules usually impact multiple GL periods
Status should be properly maintained (Open, Close, etc.)
Impact of downstream processing
Revenue recognition and period close activities

3. Import Transaction Having Accounting Rules
AutoInvoice Master Program

3. AutoInvoice Validation Report


3. Ledger Definition Calendar Period Type

3. AR Check Setup Diagnostics Period Type

3. Accounting Rule Setup Incorrect Period

3. Accounting Rule Setup Correct Period

3. AutoInvoice Imports Successfully

Accounting Rule Setup Requirements
Accounting Rule Period Type

Ensure the Period Type is the same as the Set of Books
Accounting Rule Defaulting Logic
Inventory Item setup
Order Management Order Type setup

Credit Memos and Accounting Rules
Credit memos use the credited invoice accounting rules

AutoInvoice interface tables should not have rule details for
credit memos
CREDIT_METHOD_FOR_ACCT_RULE - Required
Prorate, LIFO, OR Unit
Legacy Data? Description and Usage of Fields in
RA_INTERFACE_LINES Table (Doc ID 1195997.1)

What Tools Are Available?
AutoInvoice Post-Process Analyzer
Knowledge content
Diagnostic tools

AutoInvoice Post-Process Analyzer
Overview & installation instructions available via Doc ID 1523525.1

Provides recommendations specific to the error(s) encountered
Use as a
stand-alone SQL script OR
concurrent program (Doc ID 1524708.1)
Understand & Resolve AutoInvoice Validation Errors With The
AutoInvoice Post-Process Validation Report Webcast (access webcast
recording, presentation, and Q&A)

Knowledge Content
Search My Oracle Support using exception/error
Recommended documents for AutoInvoice date related issues:
Troubleshooting Date Derivation: GL Date, Invoice Date, Due
Date, Ship Date, Billing Date, Rule Date (Doc ID 201241.1)
How To Manage Receivables Accounting Periods (Doc ID
1069057.1)
How To Setup And Troubleshoot Invoicing Rules and Accounting
Rules (Doc ID 1116934.1)
Communities, Webcasts, My Oracle Support content

Diagnostic Tools
Verify setup
AR General Setup (Doc ID 732193.1)
AutoInvoice Setup (Doc ID 732189.1)
Verify interface tables
AutoInvoice Interface (Doc ID 732187.1)
Verify file versions - Execute for Receivables (AR) product
Apps Check (Doc ID 460813.1)
RDA (Doc ID 732091.1)

Summary Troubleshooting Steps
1. Determine the type of issue
a. AutoInvoice exception experienced
Program completes successfully
AutoInvoice exception report (i.e. GL date in a closed period)
b. AutoInvoice concurrent program failure
AutoInvoice log file (i.e. ORA - error type)
c. AutoInvoice data issue
Source data incorrect (i.e. OM, OKS, Legacy, etc)
2. Run AutoInvoice Post-Process Analyzer and implement

recommended solutions
Summary Troubleshooting Steps
3. Review knowledge content for known issues
4. Execute diagnostics and analyze output

a. AutoInvoice check setup diagnostics
Review warnings and errors
Verify setup specific to the exception experienced
b. AutoInvoice data collection diagnostics
Are rules used? Are rules present?
Review transaction source setup
Verify item setup (MTL_SYSTEM_ITEMS table)

Execute Diagnostics And Analyze The Details
c. Review log files for errors
AutoInvoice Import Program (RAXTRX)
AutoInvoice Master Program (RAXMTR)
d. RDA Diagnostics or Apps Check
Review file version details
RAXTRX AutoInvoice Import Program
RAXMTR AutoInvoice Master Program
Consider the subprogram as reflected in the log file

How To Determine Expected Results
What type of transaction: Invoice, Credit Memo, Debit Memo, etc.

Consider the source of the transaction (OM, OKS, PA, Legacy)
Is the source defined to
Derive the GL date?
Defined to adjust the GL date?
Depending on the source used what variables should be considered
OM Sales Order Date, Ship Date Actual
OKS Accounting Rules used

Are Accounting Rules Used?
Are Accounting Rules Used?
What are the rule start & end dates?
What is the rule duration?
Are the periods properly defined?
What is the status of the periods required?

Summary
What we covered today
Common issues with AutoInvoice

date derivation
Examples of issues experienced
Discussed tools available
Reviewed troubleshooting steps
Determine expected test case
results

Top Articles & Community Links
Troubleshooting Date Derivation:
GL Date, Invoice Date, Due Date,
Ship Date, Billing Date, Rule Date
(Doc ID 201241.1)
How To Manage Receivables
Accounting Periods (Doc ID
1069057.1)
How To Setup And Troubleshoot
Invoicing Rules and Accounting
Rules (Doc ID 1116934.1)

Description and Usage of Fields in RA_INTERFACE_LINES Table
(Doc ID 1195997.1)
R11i/12: AR: AutoInvoice Post-Process Analyzer: Overview and

Installation Instructions (Doc ID 1523525.1)
AutoInvoice Post-Process Analyzer: How to Register the Tool as a

Concurrent Program (Doc ID 1524708.1)
R12.0.6+ : Oracle Receivables General Setup Test (Doc ID

732193.1)

R12.0.6+ : Oracle Receivables AutoInvoice Setup Test (Doc ID
732189.1)
R12.0.6+ : Oracle Receivables AutoInvoice Interface Data

Collection Test (Doc ID 732187.1)
R11i/12: GL/AP/FA/AR/PM: How To Run Diagnostic: Apps Check

(OMCHECK) From A Financials Responsibility? (Doc ID
460813.1)
R12.0.6+ : All RDA Data Collection Test (Doc ID 732091.1)

Top Articles and Community Links
Continue the discussion! For follow up questions on topics
covered in this webcast, connect via this Receivables Community
thread: https://community.oracle.com/thread/3570317
Receivables Community:
https://community.oracle.com/community/support/oracle_e-business_suite/receivables

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Facebook: OracleEBusinessSuiteSupport
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My Oracle Support EBS Community:
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1 Copyright 2014, Oracle and/or its affiliates. All rights reserved.

Oracle Advisor Webcast Program

2 Copyright 2014, Oracle and/or its affiliates. All rights reserved.

3 Copyright 2014, Oracle and/or its affiliates. All rights reserved.

4 Copyright 2014, Oracle and/or its affiliates. All rights reserved.

Questions? To ask questions on the Everything You Need To Know

Note: The link to download the presentation PDF is included in the

6 Copyright 2014, Oracle and/or its affiliates. All rights reserved.

Learn common AutoInvoice Date

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Common AutoInvoice Date Derivation Issues

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Incorrect dates derived

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Expected GL or transaction date value is incorrect

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1. GL Date in closed period

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AutoInvoice Diagnostics Complete Output

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Verify the accounting period setup

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Define the accounting periods through JUN-2014

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Complexity added By RULE_START_DATE derivation

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Depends on Invoice Rule Used: Arrears or Advance

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Accounting rules usually span multiple accounting periods/years

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Accounting period status

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Accounting Rule Period Type

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Credit memos use the credited invoice accounting rules

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Overview & installation instructions available via Doc ID 1523525.1

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45 Copyright 2014, Oracle and/or its affiliates. All rights reserved.

2. Run AutoInvoice Post-Process Analyzer and implement

4. Execute diagnostics and analyze output

AutoInvoice Date Derivation & Accounting Rules

AutoInvoice Date Derivation & Accounting Rules