Professional Documents
Culture Documents
CLIENT
Submitted to xxxx
0
CONTENTS
BACKGROUND 2
SCOPE OF SERVICES 2
METHODOLOGY 4
PROFESSIONAL FEES
6
VARIATION IN SERVICES 6
OTHER PROVISIONS 7
CONFIDENTIALITY 8
CONFORME 8
1
1 BACKGROUND
2 SCOPE OF SERVICES
2.3 Service Provider shall coordinate and collaborate with Client for
CADD standard updates. Client shall reply to queries/clarifications of
Service Provider within a reasonable time to avoid any delays in the
project schedule.
2
EXCLUSIONS TO THE SCOPE OF SERVICES
3 PROJECT SCHEDULE/PROGRAMME
3.1 The Service Provider proposes 2-week project schedule for the
scope of work.
3.2 Service Provider shall not be held liable for delays in the decision-
making processes on the side of the Client and by revisions of
already previously approved designs, plans and specifications.
3.3 Client shall issue a written notice to the Service Provider of any
modification or extension to the agreed schedule. Service Provider
shall be allowed to claim for additional man hours due to work
extension or for modifications to the agreed milestone submission
dates.
3.4 Client shall issue a formal written notice to the Service Provider
should there be a temporary suspension of work or complete work
stoppage. Service Provider shall immediately evaluate the status of
work and provide to the Client a written assessment of the work
accomplished on the particular phase of work within five (5) working
days upon receipt of the formal written notice.
4 METHODOLOGY
3
The modes of coordination shall be through e mail and/or teleconference.
The objective of the kick off meeting is for all members of the team to
personally meet each other, establish contact details, establish
communication/coordination procedures, discuss project requirements, agree
on milestones/time line, and turnover of information i.e., approved concept
plans, engineering plans, Clients Documentation System, relevant code and
other pertinent details.
Our quality management systems are guided by documented flow charts and
management checklists. Review and quality control are conducted at three
(3) levels prior to submission to client.
1. The first level of review is conducted by the CADD Team Leader who
ensures that drawings are well coordinated and are consistent with
Clients CADD standards.
3. The third level of quality control is handled by the Technical Lead and
Quality Assurance Lead who ensures that architectural plans and details
are well coordinated and consistent with engineering plans. The
Technical Lead is also tasked to do the final review and approval before
forwarding to Project Coordinator for submission to Client.
In the course of the work, clarifications are initiated at all levels and
consolidated by the Project Lead who consults with the Project Coordinator
and Technical Lead. All clarification issues are documented and forwarded to
UR COMPANY Project Coordinator for transmittal to Client. Responses to
clarifications are documented and forwarded the same route down to the
Project Lead who disseminates information to the CADD Teams.
4
All deliverables (plans and drawings) shall be transmitted through UR
COMPANYs File Transfer Protocol (FTP) site. A dedicated password shall be
supplied by the Service Provider to the Clients Project Coordinator for
access into the specific folder assigned to the project. This shall ensure
security of data and information. After plans and drawings are downloaded by
Client, a signed transmittal form is faxed back to UR COMPANY to confirm
receipt of deliverables.
5
5 PROFESSIONAL FEES
5.1 The Professional Fee for the services as described in this Proposal shall
be based on a lump sum amount of AMOUND IN DOLLARS USD $$$
xxxx
PERCENTAG
PHASE US Dollars
E
Mobilization Fee (To be
proportionately deducted from 50% 1120.00
Progress Billings)
Milestone Progress Payments
Upon submission of 100%
50% 1120.00
Deliverables
6 VARIATION OF SERVICES
6.1. A work order shall be deemed a variation of Service if it consists of or
arises from or will result to any of the following:
6
1. Changes to instructions, procedures or on work previously
approved by Client that require revisions to Deliverables;
6.2 Client may from time to time instruct Provider in writing to vary the
Services, provided that the parties shall agree on a reasonable fee for
the variation order and adjustment of the Milestone Dates. In such a
case, Provider shall prepare the variation order containing the schedule
adjustment and fee for the Additional Services. Provider shall perform
the Additional Services upon receipt from Client of the signed variation
order. If Client shall fail to deliver the signed variation order to Provider
within three (3) calendar days from its receipt of the variation order,
Client shall be deemed to have withdrawn its request for variation.
6.3 Where a variation order is proposed by Provider, Client shall confirm its
approval of the variation order within three (3) calendar days by
delivering a signed variation order to Provider.
6.5 Provider shall monitor and record the changes in the drawings or the
work performed pursuant to the variation order documented in a
variation form.
7 OTHER PROVISIONS
7.1 Neither Party shall offer employment to an employee of the other
Party during the term of this Contract nor during the period of two (2)
years after the expiry of this Contract, without the prior written
consent of the other Party. Further, neither Party shall offer or solicit
the provision of services to a third party referred by the other Party,
directly or indirectly, without the knowledge and consent of the
referring Party, nor accept any offer by a third party referred by the
other Party to provide the services, directly or indirectly, without the
knowledge and consent of the referring Party.
7.2 This proposal is valid for the scope of works as indicated herein for
SIXTY (60) calendar days reckoned from the date of its submission,
after which it shall be subject for confirmation.
7
8 CONFIDENTIALITY
CONFORME
If the foregoing terms and conditions are acceptable, please indicate your
concurrence by issuing us a Notice to Proceed with the project, so that we
may start mobilization procedures. We shall thereafter enter into a
Memorandum of Agreement/Contract consistent with the terms of this
Proposal within seven (7) days from confirmation.
We thank you for giving us the opportunity to offer our services and we look
forward to working with you on this engagement.
UR COMPANY
Ur naME
CONFORME
UR BOSS COMPANY
NAMES
Date ____________________________