Project costs

There are five worksheets on separate tabs included in this template:

Overheads
Labour
Objective costing
Depreciation
Project Cost summary

Please complete the fields that are coloured light blue

The white cells include formulas to assist with your project cost calculations.

Labour Costs

Ensure all costs charged against company employees can be validated by timesheets for audit purposes. Eligible
costs are defined as salary or wage plus minimum directly-attributable overheads. Note that full charge-out rates
may be used for external R&D providers if the R&D provider does not significantly benefit from the project, for
example through a licensing, royalty or equity arrangement. Overhead rates are auditable, and further detail will
be required upon request.

Depreciation

Capital costs are not an allowable cost. However, the depreciation or lease/rental costs may be claimed while the
equipment is being used on the project. Alternatively, the end-of-project residual value can be deducted from the
capital expenditure costs and the balance claimed. A range of options can be used. You should explain your
approach and reasons for any purchases of new equipment, depreciation and residual value calculations.

V2.1 May 2013

Technology Project - project cost template Notes 1 of 9

Overheads

This sheet helps you to calculate the eligible overhead rate for your business.

Item Value Source for value Exclusions and Notes

Include assets owned, where not
Depreciation specifically depreciated in the
project
Insurance
Rent
Repairs and maintenance
Utilities
Telephone expenses
Printing and stationery Excluding marketing materials
ACC levies
Lease expenses
Rates
Accounting fees
Office cleaning
Other 1
Other 2
Other 3

TOTAL ELIGIBLE OVERHEADS $ -

TOTAL COMPANY SALARIES $0 For the same period as the overheads above, internal staff only

OVERHEAD RATE 0.0% Typical values are 5-25%

For further guidance on calculating Overheads please refer to the document titled 'How to cost a Business R&D Investment Proposal', specifically the section on overheads

NB: Overheads which generally cannot be included :

Selling expenses
Regional office expenses.
Advertising and marketing expenses
Bad debts
Entertainment expenses
Depreciation or amortisation of internally generated assets, e.g. R&D costs
Travel expenses
Legal expenses
Recruitment expenses
Freight and delivery expenses
Consultants fees (not related to the project)
Labour

Current/New Employee Residency

Name (or for example Engineer Internal/External
(Please ensure this field (Discuss non-NZ Overhead Eligible Total hours Total eligible
A, Engineer B etc. if not (Please ensure this Job Title Salary Hourly rate
is completed for work with per hour hourly rate allocated cost allocated
identifiable yet) field is completed)
INTERNAL STAFF ONLY) Callaghan)

$ - $ - $ - 0 $ -
$ - $ - $ - 0 $ -
$ - $ - $ - 0 $ -

$ - $ - $ - 0 $ -
$ - $ - $ - 0 $ -
$ - $ - $ - 0 $ -
$ - $ - $ - 0 $ -
$ - $ - $ - 0 $ -
$ - $ - $ - 0 $ -
$ - $ - $ - 0 $ -
$ - $ - $ - 0 $ -
$ - $ - $ - 0 $ -
$ - $ - $ - 0 $ -
$ - $ - $ - 0 $ -
$ - $ - $ - 0 $ -
$ - $ - $ - 0 $ -
$ - $ - $ - 0 $ -
$ - $ - $ - 0 $ -
$ - $ - $ - 0 $ -

Total Labour Allocation 0 $ -

Current Staff 0 $ -
New Employees 0 $ -
External 0 $ -

Internal NZ
External Other (approved)
Other (ineligible)

Technology Project - project cost template Labour 4 of 9

Technology Project - project cost template Labour 5 of 9
Objective costing

Internal resource External resource Materials/Consumables/Other

Name (*Complete
this field using the
Objective 1 tasks Employee Hours Rate Cost Name Hours Rate Cost Item Cost Total task cost
dropdown
selection*)

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
TOTAL: $ - TOTAL: $ - TOTAL: $0.00 $0.00

Internal resource External resource Materials/Consumables/Other

Name (*Complete
this field using the
Objecitve 2 tasks Employee Hours Rate Cost Name Hours Rate Cost Item Cost Total task cost
dropdown
selection*)

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
TOTAL: $ - TOTAL: $ - TOTAL: $ - $ -

Internal resource External resource Materials/Consumables/Other

Objective 3 tasks Name Employee Hours Rate Cost Name Hours Rate Cost Item Cost Total task cost

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
TOTAL: $ - TOTAL: $ - TOTAL: $ - $ -

Internal resource External resource Materials/Consumables/Other

Objective 4 tasks Name Employee Hours Rate Cost Name Hours Rate Cost Item Cost Total task cost

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00

Technology Project - project cost template Objective costing 6 of 9

 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
TOTAL: $ - TOTAL: $ - TOTAL: $ - $ -

Expand on the left to show more objectives

Project Totals: Internal $ - External $ - Materials $ - $0.00

Total Labour on this sheet $ -

Variance to Labour sheet (should be 0) $ -

Technology Project - project cost template Objective costing 7 of 9

Depreciation

Only equipment NOT shown on project cost breakdown chart

and NOT already included in Overheads
Modification/
Depreciated Items Rented Items
Alteration costs

Modification or
Term applied Depreciation Rent costs make good
Purchase Depreciation Depreciation Rent cost/ Total Cost to
Item to project (in Residual Value over project over project costs NOT Justification
Price rate cost/month month project
months) term term included in cost
breakdown

$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -

$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -

$ - $ - $ - $ - $ -

$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -

$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
TOTAL CLAIMED DEPRECIATION AND EQUIPMENT COSTS $ -

Residual Capital Value (Book Value) on Prototypes, Plant & Equipment built as part of the project

Item $ Justification

TOTAL RESIDUAL CAPITAL VALUE $ -

TOTAL CLAIMED DEPRECIATION AND EQUIPMENT COSTS LESS RESIDUAL VALUES $ -

Technology Project - project cost template Depreciation 8 of 9

Project Cost Summary

% of total
Objective 1 Objective 2 Objective 3 Objective 4 Objective 5 Objective 6 Objective 7 Objective 8 Total
project
Internal costs
A Current employee $ - $ - $ - $ - $ - $ - $ - $ - $ -
B New employee $ - $ - $ - $ - $ - $ - $ - $ - $ -
C Subtotal $ - $ - $ - $ - $ - $ - $ - $ - $ -

External costs
D R&D partner(s)/Experts $ - $ - $ - $ - $ - $ - $ - $ - $ -
E Materials/Consumables $ - $ - $ - $ - $ - $ - $ - $ - $ -
F Subtotal $ - $ - $ - $ - $ - $ - $ - $ - $ -

Other costs

Total Claimed Depreciation & Equipment

G $ -
costs less residual values

I Subtotal $ -

Totals
J=C+F+I Total project cost (GST exc) $ - $ - $ - $ - $ - $ - $ - $ - $ -
(B+F+I)/J Project cash component

Current employee

New employee
Current employee
New employee R&D partner(s)/Experts
R&D partner(s)/Experts Materials/Consumables
Materials/Consumables
Depreciation etc.
Depreciation etc.

Technology Project - project cost template Summary 9 of 9