Alcom Co.

TENDER SUBMISSION REVIEW

Client: EMPACT
Project: MARS LANDER/ ROVER
DATE: 5th May 2017
REVISION: 1

Alcom.Co
EXECUTIVE SUMMARY
The following document details review the tenders submitted to Alcom Co. for the EMPACT
project. All 2 others tender from Aurora Co. and Vivaa have been reviewed according to the Alcom Co.s
Tender Evaluation Criteria (TEC). As stated according to the TEC, in order to achieve the highest score,
the company need to fulfill the criteria as lay out. Table below shows the rank of the companies:
After reviewing both of the company evaluation, Alcom Co. has picked Aurora Co. as the
tenderer for this building. The following table of content show the percentage marks score by both of the
companies.

Tender Percentage Mark

Aurora Co. 91%
Vivaa 82%

Aurora Co. is selected for constructing this project. The reasons Aurora Co. is selected because
their tender application are satisfactorily by evidence to prove that this company is more reliable for this
project. Aurora Co. has submitted a tender that fulfill most of Alcom Co. requirement according to the
TEC. Alcom Co. has proved that their criteria in professionalism. The contractor of Aurora Co. did not
show up late in any meeting and reply all e-mails as soon as possible. Aurora Co. also suggested some
improvement on the design for better performance. The improvement include adding sponge to reduce
impact, using harder or more durable material for the axle, adding cable tie to prevent from the object to
move freely. Besides, Alcom.Co also speak fluently English and this also fulfill the TEC of Alcom Co.
Moreover, Aurora Co. can manage to cut down the cost of the project by using most of the recycle
material. The reasons why Aurora Co. does not score maximum mark for this tender is because of the
experience. One of the contractor does not have any experience in constructing vehicle, but Aurora Co.
does have experience in building a bicycle.
Vivaa provided a well laid of tender that almost fulfill the Alcom Co. TEC. The reason why Vivaa
is not selected because some of the evidence are not well supported compared to Aurora Co. For instance,
Vivaa did show good idea for improve the prototype and the quality in editing their tender is not well
manage.

A few mistake in the design came up in Alcom Co. during the stage 1. Aurora Co. has suggested
some change in the axle, adding cable tie and adding more sponge in the bumper, while Vivaa suggested
only 1 change which is adding cable tie in the rover. Alcom Co. has agreed to these changes from Aurora
Co. as it presented well.

Alcom.Co
TABLE OF CONTENTS
1.0 INTRODUCTION
2.0 TENDER REVIEW SUMMARY
3.0 AURORA CO. TENDER REVIEW
4.0 VIVAA TENDER REVIEW
5.0 SUMMARY

Alcom.Co
1.0 INTRODUCTION
Document below shows contain of tender submitted to Alcom Co. for the EMPACT. These tender
have been reviewed under the Tender Evaluation Criteria of Alcom Co. As stated on above, the winner for
the tender is Aurara Co. Table below shows the percentage of the score mark by the 2 companies.

Tender Percentage Mark

Aurora Co. 91%
Vivaa 82%

This document shows every companies that has submitted tenders to Alcom Co.s evaluation
Criteria (TEC). After reading all the tender send by different company, this is the final review and respond
by Alcom Co. After the review, marks are awarded to the companies. The final percentage marks are
arrange in order from highest to lowest for the rate of the tender, to announce the company Alcom .Co.
has selected for this project.

Alcom.Co
2.0 TENDER REVIEW SUMMARY
Following table shows the marks given by Alcom Co. to the other companies according to the Tender Evaluation Criteria (TEC).

Criteria Title Marks Obtained

Aurora Co. Vivaa

Professionalism 20/20 20/20

Communication 20/20 20/20

Experience 11/20 11/20

Resourcefulness 20/20 11/20

Budget Management 20/20 20/20

Total Marks: /100 91% 82%

Alcom.Co
3.0 AURORA CO. TENDER REVIEW

Aurora Co.
Tender Submission
Tender evaluation: Alcom Co.
Client: EMPACT
Project: Mars Rover
Date: 10/4/2017
Saad Rasul Qureshi Tan Jun Hao
Soh Jian Siong Ng Choung Hui

Executive summary
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 This summary was written by the contractors of
Aurora Co. to fulfil the requirements of the designing
company Alcom Co., which acts on behalf of the client
EMPACT. The main intention of this tender is to convince
Alcom Co. that Aurora Co. has the necessities of the
design and construction method in order to construct the
Mars Rover for them.
It is considered that Aurora Co. has the capability of
constructing the Mars Rover with extreme caution and
proper planning. The design package was prepared by the
designers Alcom Co. in order for the contractors of Aurora
Co. to have a fully understanding of the design. It was
then discussed by both groups and has been summarized
in the Minutes of Meeting. The tender evaluation criteria
prepared by Alcom Co. was properly addressed as
reflection of Alcom Co.s group performance.

The contractors have studied the design package of

Alcom Co. and also made some changes to the design of
the vehicle and a few alternations such as replacing the
axles with PVC pipes to act as shock absorber, sticking
the bottle caps between the wheels to prevent from
moving sideways, replace the front part with sponge to
reduce impact, and use cable ties to wrap around the
bottle to prevent it from moving freely. Moreover, the
contractors guaranteed that they will take caution before
make some improvements on the design.

The contractors of Aurora Co. will try and fulfil the

requirements and necessities with reasonable evidence
for the designers of Alcom Co. in this tender submission.

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Table of contents
Executive Summary 2
1.0 Introduction 4
2.0 Design Package Review 4
2.1 Understanding of design 4
2.2 Suggestion and Improvements 5
3.0 Criteria 6
3.1 Professionalism 6
3.2 Communication 6
3.3 Experience 7
3.4 Resourcefulness 7
3.5 Budget Management 8
4.0 Appendix 9-65

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1.0 Introduction
This tender covers Aurora Co. tender submission for
constructing the Mars Rover. The two companies have
met each other and the contractors have understood the
requirements and have confidence on constructing the
design requested by the designer company. It has been
written as acknowledgement to the criteria that was
described by Alcom Co. document STAGE 1 EFPC.pdf,
developed on behalf of EMPACT.
2.0 Design Package Review
A design review has been done by Aurora Co. to have
a complete understanding of the project.

2.1 Understanding of the design

The contractors have analysed the design package
made by the designers company and have discussed the
characteristics of the design to study every section and
part of it. The design was being requested that the design
must be able on going down the slope and reduce the
impact to the minimum from a fall. Moreover,
modifications or suggestions have been made on the
design in order for the contractors to construct the Mars
Rover applied with better performance.

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2.2 Suggestions and improvements
The contractors of Aurora Co. have come up with 4
suggestions or improvements that can enhance the
implementation of the vehicle. The first is the wheels of
the structure. The wheels wrapped with balloon rubber
will not be enough as the wheels are unable to move in a
straight position. It is optional to use bottle caps to stick
between the wheels. This will prevent the wheels from
moving sideways.
The second is that whether which material is suitable
for the axle of the structure. The material must be hard
and will not broke easily; otherwise the axle will broke
from the fall as it is unable to withstand the impact. Thus,
it was suggested that PVC pipe will be used for the axle
as it is ductile and has high impact resistance.
Next is the front part of the structure. The reason is
when the structure falls during the testing, there is a
probability that the structure falls at the front, thus will
cause severe damage to the object inside the vehicle at
the front. However, a sponge was suggested at the front
part for the protection of the object to minimize the
impact.
Lastly is the inner part of the structure. When the
vehicle is moving, the object inside will not be in a fixed
position due to the motion of the vehicle. Nevertheless,
the cable ties are optional for this problem. By using it to
wrap around the object, the object will be prevented from
moving freely. The holes must be made on the lower part
of the vehicle in order for the cable ties to wrap the
object in a circular loop.

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3.0 Criteria
In this section, the tender evaluation criteria
explained by Alcom Co. was addressed completely and
how the contractors will be able to fulfil the criteria.
3.1 Professionalism (20%)
Addressing the criteria:
The contractors have made contact with the
designers through e-mail and whatsapp from mobile
phone and will response from it. They did not show
up late and be early instead during the meeting with
the designers to discuss their design package. It is
assured that the contractors are punctual in
meetings and take responsibility for constructing the
project and will always be in that attitude in the
future.

3.2 Communication (20%)

Addressing the criteria:

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The contractors are able to communicate with the
designers and can speak in English language fluently.
Additionally, the contractors always reply the e-mail
within 12 hours and will respond to any text
messages or calls within a short time.

3.3 Experience (20%)

Addressing the criteria:
One of the contractors does not have the experience
on constructing a vehicle on small scale basis but
have been involved in a group activity that relates to
constructing something mechanical. For example, he
had been involved in a group project of benefit lives
by constructing a bicycle using its dynamic energy to
charge up mobile phones.

3.4 Resourcefulness (20%)

Addressing the criteria:
The contractors guaranteed that they have full
confidence and determination on offering major
beneficial changes and improvements on the design
for better performance. Furthermore, the material
and the method of building will be altered when there
is a change of plan in constructing the design. Thus,
the contractors will prove that they will make the

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 design to become the best product with the
suggestions provided.

3.5 Budget Management (20%)

Addressing the criteria:
The contractors will definitely manage the construction cost for the
project at a maximum of the half of the budget by using recycling
materials and any cost-effective items for the construction. Any
waste materials that can be recycled must be checked properly to
ensure the materials are usable.

4.0 VIVAA TENDER REVIEW

Vivaa
Tender Submission
13
 Tender Evaluation: Alcom.Co
Client: EMPACT
Project: Mars Lander/Rover
Contractor In-charge: Ho Huan Yue
Date: 13/04/2017
Revision: 1

Members
1. Name: Vijayasundharam V. Muthukumar
Id number: 700022349
Phone number: 0123996171
Role: Contractor

2. Name: Ho Huan Yue

Id number: 700014698
Phone number: 0145567968
Role: Contractor

3. Name: Wong Leong Kit

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 Id number: 700020554
Phone number: 0165997057
Role: Designer

4. Name: Grace Riestiana Pakpahan

Id number: 700022452
Phone number: 01151383785
Role: Designer

Executive Summary

This tender is written by Vivaa Company to respond the requirements stated

by the designing company named Alcom.Co. This tender is written to show that
Vivaa Company is fully understand about Alcom.Cos project design and able to
construct the Mars Lander/Rover using their design.
Vivaa Company is very interested to cooperate with Alcom.Co to complete
the Mars Lander/Rover project in the given time. The tender evaluation criteria for
the project stated by Alcom.Co is clearly listed with details. It can be fulfilled by
the members of Vivaa Company, and it is also the reason that Alcom.Co should
consider Vivaa Company as their tender as well. Vivaa Company will give full
afford to achieve a better result.
Also, Vivaa Company has fully understood the design package prepared by
Alcom.Co. Therefore, we suggested some improvements for the project. Besides,
Vivaa Company will show capabilities for the project by obeying the criteria given
by Alcom.Co.
During 5th of April, the contractors from Vivaa Company had a meeting
with the designers from Alcom.Co. Contractors are required to provide some
suggestion about how to improve the prototype and how to prevent the prototype
from breaking.
As conclusion, this tender submission will present the evidence which prove
Vivaa Company is the best company.

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 Table of Content
1.0
Introduction
..1
2.0 Design Package Review
2.1Understanding of
Design.1
2.2Client Brief
Compliance
..2
2.3Concern and
Solutions...
..3
3.0 Criteria
3.1
Professionalism
...4
3.2
Communication
...4
3.3 Experience
..4
3.4 Resourcefulness
.5
3.5 Budget Management
..5

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4.0 Appendices
4.1 Appendix
I..6
4.2 Appendix
II.9
4.3 Appendix III.
...10
4.4 Appendix
IV11
4.5 Appendix
V.12
4.6 Appendix
VI
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1.0 Introduction
This report provides the Vivaa Company tender submission for the Mars
Lander/Rover construction. This report also contain the feedback to the criteria
stated by Alcom.Co.

2.0 Design Package Review

We have written a design package review to prove that Vivaa Company is
clearly understand about this project.
2.1 Understanding of Design

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 The overall view of the Mars Lander/Rover is shown as the figure above.
According to the design, the overall weight of the prototype is supposed to be light.
This is because the material used to build the base is a shoebox. It can also produce
less impact instead of using wood as base. Sponge will be put inside the base to
hold the bottle. Sponge is flexible so it will be a suitable material for holding the
bottle. Each wheel of the prototype will be made by 3 compact discs which will be
stuck together with hot glue gun. The compact discs will then be wrapped by
balloon so it will produce less impact. PVC pipe will be the axle of the prototype
because of its durability. Cable ties are wrapping the bottle to secure it, just like a
safety belt.

2.2 Client Brief Compliance

The client has requested us to create a design which is able to withstand a 1
meter drop and also able to roll down a slope between 30 to 45 degrees which is 2-
meter long. Table 1 provide the dimensions of the design.
Dimension Value (mm)

Prototype Footprint Area 420 x 297

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 Maximum Height 210
Vertical Drop Height 1000
Slope Distance 2000
Bottle 600mL

2.3 Concerns and solution

Vivaa Company has some concerns about the designs of the prototype. The
concerns are stated as below:
1) Durability of Base:
Shoebox may be light in weight as a base for the vehicle, but we should concern
about its durability. During the 1-meter vertical drop experiment, the axle might
break the shoebox and loosen from it. To fix this problem, we can either find a very
thick shoebox or change the material for the base.
2) Insufficient Length for The Base
It is very difficult to find a shoebox which is 41cm long. To solve this problem, we
can find another shoebox with shorter length.

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3.0 Criteria
3.1 Professionalism
Professionalism can be defined as the working quality of an individual.
Alcom.Co requires all the contractors to be early for the meeting. For example,
contractors must be 3 to 5 minutes earlier before the meeting begins.
Vivaa Company considers professionalism as one of the most important
element to present the image of Vivaa Company. Minutes of meetings are written
as an evidence that the contractors of Vivaa Company were punctual to meeting
(Refer to Appendix I).
3.2 Communication
Communication means the ability to deliver information clearly between
individual group. Alcom.Co requires the contractors with an effective
communication skills. According to Alcom.Cos criteria, contractors must be fluent
in English language and respond to all the text messages and email as soon as
possible.
In Vivaa Company, communication is very necessary. All the members are
able to deliver messages without problems and misunderstanding. Our contractors
also contacted the designers in given time for the meeting (Refer to Appendix II).
3.3 Experience
Experience can be defined as the sense or understanding of an individual
throughout the work. Alcom.Co requires the contractors had experience on vehicle
type thing construction and involved in group activity related to construction and
building.
The contractors in Vivaa Company are highly experienced. They have done
construction such as mini stationary rack. One of the contractor also joined Robotic
competition when he was studying at secondary school (Refer to Appendix III).

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3.4 Resourcefulness
Resourcefulness is the qualification of an individual to deal with difficulties
with their own ways. To receive higher marks, Alcom.Co requires all the tenders to
propose major beneficial changes and provide the improvements about the design
of the project and the materials used for the prototype.
The contractors in Vivaa Company are creative and able to change
according to the situation. Few suggestion are stated as above (2.3).
3.5 Budget Management
Budget management can be defined as the capability to complete the whole
project with low construction cost. Alcom.Co requires the contractors to manage
the construction cost within RM15 or lower.
After the discussion from Vivaa Company, some cost of the materials can be
reduced by reusing the materials such as the compact discs. This mean the cost for
the compact discs purchase will be half which costs RM3.30. The contractors had
prepared the reused compact discs (Refer to Appendix IV). The contractors will
also check all the recycled materials to make sure its usable.

4.0 Appendices
4.1 Appendix I (Minutes of Meeting)

GROUP 9

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Minutes 04/17 30 march 2017 11.00 am cafeteria

CHAIRPERSON Grace Riestiana Pakpahan

PRESENT Vivaa Company

SECRETARY Wong Leong Kit

APOLOGIES -

Agenda

- Car design revision

- Gantt chart
- Power Point presentation
- AOB

1. MINUTES OF THE PREVIOUS MEETING

DISCUSSION

Materials that were going to be used for the car

PERSON
ACTION ITEMS DEADLINE
RESPONSIBLE
-Short list of materials - -

2. MATTERS ARISING FROM THE PREVIOUS MINUTES

DISCUSSION

Materials that are going to be used for the car -

PERSON
ACTION ITEMS DEADLINE
RESPONSIBLE
List of materials - -

3. car design revision

DISCUSSION

We are discuss about improving the design of the car because we just realize if we use

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the old design , we are not sure that our car will landed safely

PERSON
ACTION ITEMS DEADLINE
RESPONSIBLE
New car design Grace 31 March

4. gantt chart

DISCUSSION

What should we do next , we put our task in the gantt chart so we have a good timetable
to keep our team on the track

PERSON
ACTION ITEMS DEADLINE
RESPONSIBLE
Gantt chart Tom 31March

4. power point presentation

DISCUSSION

Discuss about each other and group strength and weaknesses that will be present next
meeting

PERSON
ACTION ITEMS DEADLINE
RESPONSIBLE
Power point Leong kit 31March

The Meeting closed at 12.00 AM

Next meeting: 1 March at 12.30 Pm at Cafeteria

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4.2 Appendix II -Contacted the designer for meeting through Whatsapp.

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4.3 Appendix III -NRC 2010 certificate

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4.4 Appendix IV -Recycled compact discs that are usable.

4.5 Appendix V
-Curriculum Vitae of the 2 contractors from Vivaa Company.
________________________________________________________________
Curriculum Vitae:
Contractor 1: Ho Huan Yue
Address: MDLD6753, Lorong11, Taman Seri Perdana, 91110 Lahad Datu, Sabah

27
H/P:014-5567968
Email: 700014698@student.curtin.edu.my

Summary of Key Attributes

I am a very friendly person. My hobby is sports especially badminton, which teaches me
about strategies and improved my agility. I dont like complicated method because its
tiring, but I believe work hard and it will pay hard, which makes me interested in
Engineering.
Education
DEGREE | 27th February 2017 started| Curtin University Malaysia
-Engineering First Year
HIGHSCHOOL| 1st December 2014| SM St. Dominic
-Major: SPM

Subject Grade
Bahasa Melayu A-
Bahasa Inggeris B+
Pendidikan Moral B
Sejarah C
Mathematics A
Additional Mathematics C+
Physics B
Chemistry D
Biology B
Bahasa Cina B

Interest
I like to involve myself in sports such as badminton and workout. As a friendly person,
having sports may help me to meet new friends easily. Besides, I also like listening to music
such as piano and trap. It will help me to relax. I also like to sing because it will release my
stress as well.

Skill and Ability

-Athletic
-Friendly
-Cheerful

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E-portfolio Link: http://hohuanyue.weebly.com

Contractor 2: Vijay
Vijayasundharam A/L V.Muthukumar @ Muthiah
Address: 41, Lorong Batu Nilam 21, Bandar bukit tinggi, klang,
Selangor
Telephone number: 012-399-6171
Email: 700022349@student.curtin.edu.my
Summary of key attributes
I am a very understanding person and always take the time to
carefully assess any situation. I love a challenge as it allows me to
see how much I can really accomplish and how well I can manage
my time and other responsibilities. It also teaches me how to
balance my work and personal life. My hobbies include
adventuring as I love nature and animals. I have always had an
interest in chemicals and what they are capable of. This has been
my motivation to pursue a degree in chemical engineering.
Education
In terms of education, I am currently a student Curtin University
Sarawak persueing a bachelors degree in chemical engineering.
Advanced level 2016
Monash University Foundation Year (MUFY)
Physics Distinction
English Distinction
ICT High distinction
Maths Credit

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 Ordinary level 2014
IGCSE O Level

English A*
Maths B
Additional C
Maths
Biology A
Physics B
Chemistry A

Additional Information
Awards and achievements
Certified Red belt holder in taekwondo
Captain of football team
Certified life saver, completion of life saving course
Interests
I love pets and currently own a dog. I believe in physical fitness as
it helps to maintain a positive life and a healthy mind. As such I
currently own a gym membership and workout regularly. I love
going on adventures as I love nature.
Skills and Abilities
Self defense
Leadership skills
Lifesaving skills
Quick thinking skills
E-portfolio Link: http://vijay700022349.weebly.com/

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6.0 SUMMARY

In summary, Aurora Co. have submitted the best tender with carring the marks of 91% according
to Alcom Co. Tender Evaluation Criteria (TEC). Aurora Co. are our best choice for constructing this Mars
rover for the EMPACT project. Vivaa also provided a good tender and might be accepted for this project
if and only Aurora Co is being selected by other company.

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