Title: Trip Transfer

Functional Area: Financial Accounting

Sub Area: Travel Management

Last Update: 04/15/17 5:50 AM

Create Posting Run PRFI

Publisher Information

File Name
351694720.doc
Link 1

Link 2

Link 3

Link 4

Job Role

Insert Job Role rows as necessary.

Transaction User Data Description

PRFI Create Posting Run
Client Language Doc Type Job Role
EN BPP

Version:
Last changed on: 04/15/17 5:50 AM Release: Master Document
Last changed by: Tanecia Page: 1 of 6
File Name: 351694720.doc Buckner
 Title: Trip Transfer
Functional Area: Financial Accounting
Sub Area: Travel Management

Change History
Update the following table as necessary when this document is changed.

Date Name Change Description

Trigger:
On the last day of the any given month, there are employee expense reports that have been approved by
AP but have not yet been paid (settled) by HR. This job is designed to pick up all approved costs that
have not been paid (settled) by HR and record the expenses in the period being closed. This ensures
that the expenses for approved trips are matched to the current period.

Trips are settled by HR or FI (HR needs a 3 day window during payroll when no settlements are made).
You need to transfer trip documents to FI. This job creates the posting run to be transferred to FI.

Business Process Procedure Overview

This transaction generates the trip settlement entries. It should be completed after hours on Work Day 3 of
close or later.

Access Transaction:

Via Menu Path Accounting=>Financial Accounting=> Travel Management=>Travel

Expenses=>Periodic Processing=>Transfer to Accounting=>Create
Posting Run
Via Transaction Code PRFI

Procedure:

1. Create the posting run with PRFI through SCMA (Schedule Manager)

2. Run PRRW through SCMA) to verify and post run. A separate BPP exists for this process.

Version:
Last changed on: 04/15/17 5:50 AM Release: Master Document
Last changed by: Tanecia Page: 2 of 6
File Name: 351694720.doc Buckner
 Title: Trip Transfer
Functional Area: Financial Accounting
Sub Area: Travel Management

SAP Easy Access

Steps: PRFI

1. Execute the transaction through SCMA (Schedule Manager).

2. Update the following fields with the following information:

Payroll area US and (choose current period)

Trip end Date Last day of month being closed in the to field only
Posting Run Name - Trip Posting
Posting Run as Simulation - Checked this on the 1st run to be sure there arent any errors
Replace Incorrect CO Object - Check this option

Version:
Last changed on: 04/15/17 5:50 AM Release: Master Document
Last changed by: Tanecia Page: 3 of 6
File Name: 351694720.doc Buckner
 Title: Trip Transfer
Functional Area: Financial Accounting
Sub Area: Travel Management

3. Click General Trip Data under Posting Doc options

Posting date enter last date of month being closed. This will be the date that SAP posts the
posting run being created.
Accept Proposal option should be selected.
Doc date Can be current date or last date of month being closed. Current date will maintain
visibility of the date the job was run.
Accept Proposal option should be selected.
Posting with Business Area Box for Expense Account Posting should be checked.
Document Type AB
Execute on the dialog box.

Version:
Last changed on: 04/15/17 5:50 AM Release: Master Document
Last changed by: Tanecia Page: 4 of 6
File Name: 351694720.doc Buckner
 Title: Trip Transfer
Functional Area: Financial Accounting
Sub Area: Travel Management

4. Click Size/Summarization under Posting Doc options

Doc Division
o Select - Posting Document per Employee
Cust./Vend. Account Summarize
o Select - Posting Line per Employee
o De-Select Trip Data in Segment Text
Expense Account Summarize
o Select - Posting Line per Trip
o Box next to Trip Data in Segment Text should be checked.
Execute on the dialog box.

Version:
Last changed on: 04/15/17 5:50 AM Release: Master Document
Last changed by: Tanecia Page: 5 of 6
File Name: 351694720.doc Buckner
 Title: Trip Transfer
Functional Area: Financial Accounting
Sub Area: Travel Management

5. Execute

6. Once generation of posting run is complete, refer to BPP for PRRW Manage Posting Run.

Version:
Last changed on: 04/15/17 5:50 AM Release: Master Document
Last changed by: Tanecia Page: 6 of 6
File Name: 351694720.doc Buckner