Professional Documents
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Introduction
Milk tea is now one of the most popular trends in the food and beverage industry. People
go crazy over milk tea because of its low price, refreshing taste, health benefits and the stores
ambiance. (Raymundo, 2012) With the increasing demand of milk tea, lots of entrepreneurs put
up tea house everywhere. Some people fancy the fun way of preparation which takes some time,
Most tea house still use the traditional way of selling transaction, where they take
customers order, prepare and serve the order and then lastly, the payment. This system consumes
a few chunk of time because it is done manually. Also, doing inventory is quite hard because the
raw goods come in large amount of quantity while the amount deducted during a sale is so small.
With all these concerns about the existing method, the proponents conduct a study
entitled Buddha Tea Point-of-Sales, Inventory and Costing System. This study will focus on
making a system with three (3) facilities namely Point-of-Sales, Inventory and Costing. The
system aimed to minimize the following: transaction time; complexity of the inventory due to
conversion of large amount to smaller amount; and the inaccurate costing of the product.
Statement of the Objectives
General Objectives
The main goal of the capstone project is to develop innovative software that will replace
the current manual system and to help improve the sales performance of the store.
Specific Objectives
criteria:
a. By Buddha Tea crews
i. Accuracy
ii. Reliability
iii. Efficiency
iv. Security
v. Usability
vi. Maintainability
vii. Responsiveness
Conceptual Framework
This chapter will present the theoretical and conceptual framework of the capstone
project which will serve as the blueprint of the software to be developed by the researchers.
STOCK
RECORDS
ITEM INFORMATION MANUAL
INVENTORY AND
STOCKS VALUE STOCKS
RECORDING
In the Manual Inventory and Stocks Recording, the staff/crew records the Item
Information and Stocks values (by receiving of stocks) and creating a written report of all the
In the Product Information Listing, the staff/crew lists the ingredients or recipe of a
certain product and recording each of the recipes for future staffs to learn.
In the Point-of-sales system, the staff/crew receive orders and payment from the
customer, manually computes for the order cost and recording the order information on a daily
sales record.
Significance of the Research
Crews and Staffs. They can get orders and compute payments faster with accuracy and
efficiency because they dont have to look at the price list when computing the order, thus,
Customers. They can now enjoy faster transaction and faster service.
Branch Managers and Owners. The reporting facilities will enable them to analyze the
sales faster because it is summarized and detailed. The costing system, on the other hand, will
The scope of the study will focus on making a Point-Of-Sales, Inventory and Costing
Point-Of-Sales system will focus on making the order and payment transaction faster by
using easy-to-use interface that will enable the operator to take orders faster and more efficient.
The system will also include a Start and End of Day facility, which is used to open and close
daily transactions, Extra Expense Tabs, Order Lists and Status Bar. It will also have a reporting
function that will be used if printed reports are requested by the owner or manager. The reports
will cover the following: daily sales report, weekly sales report and monthly sales report. Receipt
Inventory system will focus on simple adding and updating of items into the database. It
will also have a receiving of stocks facility that will be used in adding stocks.
Costing system will focus on computing the production cost per product. The production
costing will cover all the products sold in the tea shop. It will also determine the amount of
The accounts module will focus on creating user accounts for assigning the different
modules to the crews. It will also be used in limiting the access of a certain user to the different
modules.
INVENTORY
ITEM INFORMATION COMPUTERIZED RECORDS
INVENTORY SYSTEM
STOCKS VALUE STOCK
RECORDS
PRODUCTION
COST FOR EACH
PRODUCT
ORDER AND
CUSTOMER ORDER COMPUTERIZED
PAYMENT
POINT-OF-SALES
PAYMENT SYSTEM SUMMARY
RECEIPT
Figure 3.1 Conceptual Framework of the Proposed System
In the Inventory System, the staff/crew records the Item Information and Stocks values
In the Costing System, the staff/crew lists the ingredients or recipe of a certain product,
then the system will automatically compute for the cost of each ingredient based on the Item
Information from the database and the finally computing the total cost of product.
In the Point-of-sales system, the staff/crew receives orders and payment from the
customers; input it to the system which will be saved automatically to the database when the
Introduction
This chapter presents the review of related studies of the current system and the proposed
system relevant to the software project. This will tackle about the milk tea, point-of-sales
Milk tea is tea with milk added. In some parts of the world (such as parts of India), milk
tea is the default type of tea, so 'tea' usually refers to milk team while 'black tea' or 'tea without'
Point-of-Sales Transaction
place. This place can be a physical location, such as a store front or vendors cart, or a virtual
location such as a call-in number or website. The means through which a business owner
captures the information related to a point of sale transaction is referred to as a POS system.
Point-of-sales System
Refers to the area of a store where customers can pay for their purchases. The term is
normally used to describe systems that record financial transactions. This could be an electric
cash register or an integrated computer system which records the data that comprises a business
Inventory System
Inventory management is vitally important for any business that sells a physical product.
An inventory system must balance having enough inventories on hand to meet the demand of
customers while investing as little money as possible in inventory. Perishable products add
another dimension of management considerations because they must be cycled through the
inventory system more quickly and stored in a way that preserves their value. (Wells, 2014)
Costing system
A cost accounting system (also called product costing system or costing system) is a
framework used by firms to estimate the cost of their products for profitability analysis,
CHAPTER III
RESEARCH METHODOLOGY
Method of Research
This study will utilize descriptive method of research. Descriptive method is defined as
collection of data in order to gather information from participants. Using this methods of
research, the researchers will identify the major problems occur in the current system, the
advantages and disadvantages of the current system and so that the researchers will identify what
would be the solution for the problems that the current system has.
Specifically, the proponents will be using descriptive research in identifying and defining the
nature, scope and conduct of the existing system so that the project will have a full grasp of how
they are going to translate the traditional transaction system to a computerized system.
Additionally, it will allow them to infuse innovation into the project to make it even more useful
Also, upon completing the project, the output software will be subjected to testing and
evaluation using instruments that will be devised by the project team in order to gauge the
technical performance and usefulness of the software as well as to determine its readiness for
deployment.
Sources of Data
This project will be deriving its data from various sources starting from the pre-
development phase up to the evaluation phase of the proposed software when completed.
The proponents will interview the crews and the manager, in order to know more details
about the process and to solicit other things they would like to improve in the software.
The proponents will field questionnaires to users and Buddha Tea crews upon completion
of the software project so that the deployment readiness of the software will be assessed
accordingly.
This study will utilize the following data gathering tools in the pre-development and post-
describe and the meanings of central themes in the life world of the subjects. The main
This method will be used to get the problems and possible flaws the traditional
transaction system from the crews and customers point of view in order to bring
Observation. Observation will be done in order to see and observe how the actual
transaction is done in order to know the total picture of the business process. The purpose
innovative.
instrument consisting of a series of questions and other prompts for the purpose of
study by taking some respondents to answer some simple questions regarding the system.
Furthermore, questionnaire will be utilized during testing and evaluation of the software
The responses of the Buddha Tea crews on the software evaluation questionnaire will be
Percentage
Formula:
Percentage = n/100
Where: n = number
WM = T/N
including Data Flow Diagram, Flow Chart, Visual Table of Contents and Entity Relationship
Diagram.
operates. It illustrates the processes or activities that are performed and how data move
among them.
We used Data Flow Diagram to identify and illustrate the processes and the
context of the project. DFD will be used by the project team in order to full understand
the processes of the software project and how the data move from one process of the
game to the next and what are the general data involve in the game.
Flow Chart
the process is represented by a different symbol and contains a short description of the
process step. The flow chart symbols are linked together with arrows showing the process
flow direction.
This graphical tool will be used in order to define the detailed and specific process
Visual Table of Contents is a diagram that consists of all the visual menus that the
This tool will be used by the project team in order to illustrated and identify the
Entity-Relationship Diagram
Entity Relationship Diagram (ERD) is a picture which shows the information that
This tool will be used to exhaustively identify the data that will be used by the
software project as well to identify and define the relationship among the data in order to
As shown in Figure 1.1, the Waterfall Model will be used as the software development
model to be used in the Buddha Tea Point-of-Sales, Inventory and Costing System software
project.
Design Phase
Implementation Phase
Installation Phase
Maintenance Phase
All possible requirements of the system to be developed are gathered in this phase.
Requirements are a set of functions and constraints that the end user expects from the system.
The requirements are gathered from the end user at the start of the software development phase.
These requirements are analyzed for their validity, and the possibility of incorporating the
document is created which serves the purpose of guideline for the next phase of the model.
Design Phase
Before starting the actual coding phase, it is highly important to understand the
requirements of the end user and also have an idea of how should the end product looks like. The
requirement specifications from the first phase are studied in this phase and a system design is
prepared. System design helps in specifying hardware and system requirements and also helps in
defining the overall system architecture. The system design specifications serve as an input for
Implementation Phase
On receiving system design documents, the work is divided in modules/units and actual
coding is started. The system is first developed in small programs called units, which are
integrated in the next phase. Each unit is developed and tested for its functionality; this is
referred to as unit testing. Unit testing mainly verifies if the modules/units meet their
specifications.
Testing and Debugging Phase
As specified above, the system is first divided into units which are developed and tested
for their functions. These units are integrated into a complete system during integration phase
and tested to check if all modules/units coordinate with each other and the system as a whole
behaves as per the specifications. After successfully testing the software, it is delivered to the
customer.
Installation Phase
This step occurs once the product has been tested and certified as fit for use, and involves
preparing the system or product for installation and use at the customer site. Delivery may take
place via the Internet or physical media, and the deliverable is typically tagged with a formal
Maintenance Phase
This phase of the model is virtually a never-ending phase. Generally, problems with the
system development come up after its practical use starts, so the issues related to the system are
The proponents also undergo evaluation of the developed system that should meet the
following criteria below to make the proposed system more efficient than the existing one.
Accuracy: Refers to the exactness and preciseness of the newly developed system. It must
perform the specific intended tasks. It also measures the correctness of the system.
Reliability: Refers to the ability of software to perform its intended functions and operations in a
Efficiency: Refers to the newly developed system ability to complete the tasks it needs to
accomplish while minimizing the utilization of the resources as compared to the existing system.
Security: Refers to the ability of the newly developed system to protect itself from unauthorized
use or access.
Usability: Refers to the user-friendliness of the newly developed system meaning the system is
Responsiveness: Is about how the software provides timely feedback to users on what it is doing
and prioritizes the feedbacks based on human perceptual, motor and cognitive deadlines.
CHAPTER IV
PRESENTATION AND INTERPRETATION OF DATA
Analysis of Data
Systems.
Table 6.1. Evaluation of Buddha Tea crews on the Functionality of the Systems
Accuracy
The system provides selectable values for data 4.00 Very Good
that has definite values to avoid data entry
errors
User access settings is working correctly as 4.40 Excellent
defined
Overall Weighted Mean 4.1 Very Good
7
As shown in Table 6.1, Buddha Tea crews evaluated the accuracy of the
newly developed system entitled Buddha Tea Point-of-Sales, Inventory
and Costing Systems.
In summary, accuracy of the system garnered an overall weighted
mean of 4.17 which is verbally interpreted as Very Good.
Table 6.2. Evaluation of Buddha Tea crews on the Functionality of the Systems
Reliability
As shown in Table 6.2, Buddha Tea crews evaluated the reliability of the
newly developed system entitled Buddha Tea Point-of-Sales, Inventory
and Costing Systems.
Efficiency
The system was efficient because it uses fewer resources and requires
less manpower.
Table 6.4, Evaluation of Buddha Tea crews on the Functionality of the Systems
Security
As shown in Table 6.4, Buddha Tea crews evaluated the security of the
newly developed system entitled Buddha Tea Point-of-Sales, Inventory
and Costing Systems.
Table 6.5. Evaluation of Buddha Tea crews on the Functionality of the Systems
Maintainability
Table 6.5, Evaluation of Buddha Tea crews on the Functionality of the Systems
Usability
USABILITY EVALUATION CRITERIA WM Descripti
ve
Rating
The user interface is easy to understand 4.2 Very
As
0 Good
The screen layout is easy to understand and 4.2 Very
interpret. 0 Good
It is easy to navigate through the program. 4.4
0 Excellent
The icons/buttons that are used to assist 4.4
navigation are clear and intelligible 0 Excellent
It is always clear to the user at which point he 3.6 Very
has reached in the program. 0 Good
Menus and other features make the program 4.2 Very
user-friendly 0 Good
Graphics and media elements make the 3.8 Very
program more appealing 0 Good
Images are related to the existing system. 4.0 Very
0 Good
Software is usable without reference manual or 4.0 Very
user help guide 0 Good
Instructions are available on screen and are 4.4
clearly written 0 Excellent
Shortcut keys are available to execute 3.2
commands faster 0 Good
The system provides selectable values for data 4.0 Very
that has definite values 0 Good
User guide is helpful 4.4
0 Excellent
Overall Weighted Mean 4.0 Very
6 Good
shown in Table 6.5, Buddha Tea crews evaluated the usability of the newly
developed system entitled Buddha Tea Point-of-Sales, Inventory and
Costing Systems.
The system scored 4.06 in the usability criteria because the system
provides a graphical user interface that is easy to use and understand.
Table 6.6, Evaluation of Buddha Tea crews on the Functionality of the Systems
Responsiveness
The summary of the evaluation of the newly developed system as per Buddha Tea crews
1. Accuracy Criteria of the system was rated with a weighted mean 4.17 which verbally
interpreted as Excellent.
6. Maintainability Criteria of the system was rated with a weighted mean 3.67 which
Conclusion
Based on the findings of the study, the researchers made the following conclusions:
1 The new system reduces the time used in order and payment transactions.
2 The newly developed system maximized the accuracy in updating of the inventory.
3 The newly developed system provides a more accurate costing of the products.
4 The newly developed system reduced the manpower needed in order to perform the
business tasks as well as the office supplies needed to fulfill the transactions.
Recommendation
The project team recommends the implementation of the system in every branches of the
In the future study, the proponents suggest the following for the improvement of the
1 The development of Android or iOS version of the system for remote viewing of the
REFERENCES
Introduction
http://www.talktalktilaok.com/featured/why-people-go-gaga-over-milk-tea.html
Nicole Raymundo
2012
MSVS2010
https://www.dreamspark.com/Product/Product.aspx?productid=4
MSA2007
http://office.microsoft.com/en-us/access-help/microsoft-office-access-2007-product-overview-
HA010165630.aspx
milk tea
http://coffeetea.about.com/od/Tea-Glossary/g/Milk-Tea.htm
http://www.ehow.com/about_5167287_point-sale-transaction.html#ixzz321VjuBJw
http://retail.about.com/od/glossary/g/POS.htm
Inventory System
http://www.ehow.com/about_6506466_inventory-system-definition.html#ixzz321Y0LjhK
Costing System
http://accountingexplained.com/managerial/cost-systems/
APPENDICES