ASSIGNMENT 1 (WORD)

Due Date:. Week 5

Weight: 15%

PURPOSE:

The purpose of this assignment is to apply concepts learned during Weeks 1-3.

COURSE LEARNING OUTCOMES BEING EVALUATED:

1. Produce a variety of business documents using available technologies and
applying industry standards.
2. Apply advanced Word features in a business document with accuracy.
3. Respond to written, spoken, or visual messages in a manner that ensures
effective communication.
4. Apply a systematic approach to solve problems.
5. Use a variety of thinking skills to anticipate and solve problems.
6. Locate, select, organize, and document information using appropriate technology
and information systems
7. Analyze, evaluate and apply relevant information from a variety of sources.
8. Manage the use of time and other resources to complete projects.
9. Take responsibility for ones own actions, decisions, and consequences.

You work for the City Planning Department for the city of Camden, Maine. The city is
working on a project to bring high-speed Internet to its residents. You will create two
merged documents that will be sent out to select residents. You will also create a
template and a document based on the template that will be used when creating reports
for the project.

This assignment has two questions. Follow instructions carefully. Proofread your work
before submitting.

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QUESTION 1 MERGED LETTER
THIS QUESTION WILL BE MARKED OUT OF 20. ONE (1) MARK WILL BE
DEDUCTED PER ERROR.

1. Open the document named Tutorial6-Customer Letter.docx from the data files, and
then save it as Your Name Question 1.docx (replace Your Name with your name).

2. Open the Excel workbook Tutorial6-Clients.xlsx, and then save it as Question 1

Data.xlsx. Close the Excel file.

3. In the Word document, replace the placeholder [DATE] with an updatable Date field
using the March 11, 2016 date format.

4. Start a mail merge using Letters as the document type.

5. Add your initials in the proper position at the end of the letter.

6. For the data source, select the Excel file Question 1 Data.xlsx from the data files. In
the Select Table dialog box, click OK.

7. Edit the data source to replace Your Name in Record 1 with your name and title.

8. Add the following entries to the data source (do not include the commas):

Ms. Joanne Behm, 240 Elm Street, Rockland, ME 04841, August

Mr. John Chow, 32 Main Street, Belfast, ME 04815, February

Mr. Jason McDonald, 7 Bay Point, Rockport, ME 04846, September

9. In the main document, show paragraph marks, add the address block in the proper
place. Format appropriately.

10. Insert a greeting line merge field in the proper place with the Dear Mr. Randall
format.

11. In the second paragraph, replace [Available Date] with the Available Date field.

12. Open the Mail Merge Recipients dialog box, and then sort the records in ascending
order by Zip code.

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13. Preview the merged document, and then select Edit Individual Documents on the
Finish & Merge button menu. Save the merged document as Your Name Question 1
Sort Merged (replace Your Name with your name).

14. Save and Close all open documents, saving all changes.

15. Open Your Name Question 1.docx again. Make sure that the data source is still
connected to the document.

16. Edit the Recipient List in order to filter the results to only show clients whose Internet
will be available in October.

17. Preview the merged document, and then select Edit Individual Documents on the
Finish & Merge button menu. Save the merged document as Your Name Question 1
Filter Merged (replace Your Name with your name).

18. You will be submitting four files for this question.

QUESTION 2 STYLES AND HYPERLINKS

THIS QUESTION WILL BE MARKED OUT OF 20. ONE (1) MARK WILL BE
DEDUCTED PER ERROR.

1. Open the file Tutorials 5 and 7.docx.

2. Format the title High-Speed Internet Access for All Residents using Title Style.

3. Apply Retrospect Theme

4. Reduce the font size to 24 pt.

5. Format the subheading Department of City Planning with Subtitle Style.

6. Format the headings Project Background, Likely Challenges, Outlook for the Future,
and Research Summary with the Heading 1 style.

7. Change the theme colors to Blue Green.

8. Change the theme fonts to Candara.

9. Change the Style Set to Lines Stylish

10. Change the font of text formatted with the Heading 1 style to Bold Italic, then update
the Heading 1 style.

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11. Select the text Cost below the Likely Challenges heading, and then apply the
following formats: Teal, Accent 3, Darker 50%, Small caps, and a font size of 12 pt.

12. Save the selected text as a new Paragraph style called Challenges. Specify that the
style is based on the Heading 2 style.

13. Apply the new Challenges style to High Speed Partners which is found directly
below Cost.

14. Go to the end of the document. Create a bookmark using Camden, Maine.

15. Go to the beginning of the document. Create a hyperlink from Department of City
Planning to the bookmark you just created.

16. Save the document as a template called Question 2 Template.docx

17. Close the template.

18. Open a new document based on the Question 2 Template. Save the file as
Question 2 Comments. (It is a Word document, not a Word template.)

19. Add the comment Talk to Brad to the heading Likely Challenges.

20. Upload the files Question 2 Template and Question 2 Comments.

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