Professional Documents
Culture Documents
IP Communication Solutions
Table of Contents
Chapter 1 Introduction ................................................................................................................................. 1
Chapter 2 Installation.................................................................................................................................... 3
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Chapter 1 Introduction
User Console is an ease-of-use call control console that gives you all of the telephone
features on your PC. For example, you can
place a call by double-clicking the phone number or extension number listed in the
Speed Dial.
place a call to another extension by double-clicking an extension number displayed in
the Extension Status.
answer calls by double-clicking a record displayed in the Connect Status.
call back by double-clicking the recorded caller ID in the Caller ID History List.
reconnect to the call being parked to a remote extension or the system by
double-clicking a record displayed in the Park List.
You also can sort the Caller ID History List, Speed Dial, Extension Status, Trunk
Status, and Park List by clicking any of the desired columns.
Except for remaining all the features developed in previous release, the newest release of
the TelePCX38 User Console has further powered by two most advanced advantages:
Soft Phone and IP Phone. These two attractive features are specially designed for
users who are highly motive in business battles. With IP Phone extension, user can easily
access network to operate User Consoles functions via Internet as well as the traditional
telephone network. While with the Soft Phone support, users can run basic phone
operations thru Internet network anywhere all over the world.
The operation interface of User Console is a superb design for telephone operation. It is
intuitive and easy to use. Information such as Speed Dial Number, Last Dialed Number,
Connection Status, Extension Status, Trunk Status, Extension Status, Parking List and
Caller ID History List are all easy to access. With all this features support, you can control
your phone operation ever better than before. For example,
From Speed Dial: you can have frequently used phone numbers and extension
numbers to be programmed in the system, etc.
From Last Dialed Number List: you can track the record of the most recent 30-set
numbers you have dialed.
From Connect Status, you can monitor caller or callees name, telephone number
and connecting status, etc.
From Caller ID History List, you can see the whether a call is answered or
unanswered, etc.
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From Extension Status, you can see what your extension is doing and monitor the
status of all extensions on the system.
From Trunk Status, you can monitor the availability of trunk lines, etc.
From Park List, you can see the information of the calls being parked on the PBX
system or remote extensions, etc.
From Personal Options, you can customize your own preference for using this
console.
All the magnificent features promise the best and most effective communication tool to
assist you in business development.
Chapter 2 Installation
Before installation, it is recommended that your PC should have, at least, 128 MB RAM
installed.
Note:
When you insert TelePCX CD or copy it into a shared disk drive on a network server, under
some circumstances, you might NOT be able to install via browsing network neighborhood
to run the file. Should it occurred, youll need to map the shared disk drive as a local disk
drive, and install directly from the mapped local drive.
Steps:
1. Insert TelePCX CD into DVD/CD ROM drive.
2. From Windows task bar, click Start > Run.
3. Click Browse to find User Console installation program, when done, click OK to
continue.
Path: TeleAPG \ SetupUC \ SetupUC.exe
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5. Click OK to continue.
7. Installation in progress.
8. Click OK to exit and you can start using the User Console now.
9. You can click Yes to continue Soft Phone installation or you can install SoftPhone
later by running Soft Phone installation program individually. If you want to install Soft
Phone later, click No and you will have the User Console installed on your computer
only.
Note:
To install Soft Phone individually, please insert TelePCX CD into DVD/CD ROM drive and
access the installation directory.
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11. To accept default installation direction, click Next to continue installation. To change
installation directory, click Browse to select a desired directory.
12. After installation, if you want to launch User Console and Soft Phone simultaneously,
select User Console with SoftPhone. If you want to launch User Console and Soft
Phone separately, select SoftPhone. When done, click Next to continue installation.
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Chapter 3 Starting Using User Console
The User Console is designed for you to control your phone operations through the
assistance of the headset device, computer mouse, speaker, etc. You can have the User
Console, Soft Phone and other applications to work simultaneously on your computer.
Note:
If you are using virtual extension without having voice mailbox, you are not allowed to
login User Console.
A virtual extension that has voice mailbox is allowed to login User Console.
A virtual extension is an extension that does not have physical wiring connection to
extension port.
Note:
After login, if you want to change to another login option, you can access Identify
Setting function of User Consoles Personal Options to change to a new identity.
Whenever the identity is changes, do remember to re-login User Console so that the
new identity can take effect.
The setting of Extension Usage in Configure & Tools must be set to conform to the
option you selected here for User Console login. You can consult your system
administrator to confirm the setting of your extension from Configure & Tools.
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Follow the steps below to login User Console.
Step 1: From Windows task bar, click Start > Program > User Console
Step 2: User Console Login screen appears and the required information to login User
Console will depend on the selected login way(Default : Normal).
Note:
The entered host name or IP address and extension number will be automatically
saved in your computer so you will not have to enter the required information again
when performing login next time.
If you do not know the CCSs host name or its IP address, please consult system
administrator.
Before the allocation of a physical extension line to a virtual extension, the virtual
extension users can do the setting for the features contained in the Personal Options.
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VI. You can allocate a physical extension line to virtual extension so that you can operate
your virtual extension in a way like a normal extension. To allocate a physical
extension line to your virtual extension, click the box Allocate Physical Line to the
left and enter an available extension number in the information box Physical Line to
the right.
VII. Click button Login.
Note:
The entered host name or IP address and extension number will be automatically
saved in your computer so you will not have to enter the required information again
when performing login next time.
If you do not know the CCSs host name or its IP address, please consult system
administrator.
System will identify a users usage permission by the extension number when login is
performed.
Note:
The entered host name or IP address, extension number, gatekeeper IP address and
private IP address will be automatically saved in your computer so you will not have to
enter the required information again when performing login next time.
If you do not know the CCSs host name or its IP address, gatekeeper IP address and
private IP address, please consult system administrator.
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3.3 Overview of Full Screen
If your TelePCX system is connected with other TelePCX system, after you successfully
logon to the User Console, you have to wait for one moment to allow the User Console to
connect remote TelePCXs.
The button Away appears only when you login User Console as an ACD Group
agent, otherwise it will be empty.
You can click Close to close PBXs Monitor. When monitoring remote PBXs
connection status is required, you can access Service menu to bring it out.
If you click Advance, the User Console will look like below.
If the main screen of the User Console is minimized, whenever there is a call or new
message detected by the system, the User Console will pop up to desk top automatically.
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Subject Description
1. Align Screen: If you bring out the screens of Extension
Status, Trunk Status, Park List and PBXs Monitor, you can
line up them by selecting Align Screen.
2. Extension Status: Displays extension status.
3. Trunk Status: Displays trunk status.
4. Park List: Displays the information of the calls being
parked by System Park feature or Remote Park feature.
5. PBXs Monitor: Displays the information of remote PBXs
PBX code, IP address and real-time service status.
6. Logout: Select to exit the User Console.
1. Call Management: Select to customize individual call
handling preference.
2. Call Recording: Select to set up desired mailbox for call
recording storage.
3. Check Message: Select to turn on/off Check Message
function and set up a desired time interval for User
Console to automatically check mailbox status.
4. Auto Logout: Select to turn on/off this feature and set up
a desired idle time for User Console to automatically start
implementing this function. When enabled, and if User
Console is idled for a specific time set here, the User
Console will pops up a warning message, and starts to
count down for 30 seconds. If users remain no response
to the warning message, the User Console will be
automatically closed after the 30 seconds count down is
finished.
5. Customized Ringer Tone: User Console allows you to
customize ringer tone if you have sound card installed in
your PC. You can select Enable to bring out the folder
Media and select a wave file to be the source of ringer
tone. To disable this function, select Disable.
Note: To use this function, your computer must have
devices of sound card and speaker installed.
6. Identity Setting: Allows you to switch among Normal
Extension, Virtual Extension and IP Phone Extension after
you login the User Console. Whenever the identity is
changed, you have to re-login User Console so that the
new identity can take effect.
7. Message Notification: By calling a preset number like
extension number, phone number, mobile phone number
or pager number to notify you that your mailbox has new
messages received.
8. Message Playing Sequence: Select to set up massage
playing sequence preference.
9. Screen Pop Up: Select to enable/disable screen pop up
feature.
1. Help Topics: This is a help file for you to learn more
about the User Console.
2. About: It displays the information of the product version,
date of release, etc.
Others:
You can sort the records displayed in the Speed Dial-System, Speed Dial-Station,
Connect Status, Caller ID History List, Park List, Extension Status and Trunk Status by
clicking on any of the column's titles.
Remember to replace your handset or press the Hands Free Dialer/ Speaker button
again, when you logout the User Console.
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Call Connection Status.
Caller or callees name and telephone number.
Trunk line used for making outgoing calls and receiving incoming calls.
If a caller makes a call to you by calling your DID number, the DID number will be
displayed in the column of Called/Trk.
If you extension has virtual extensions mapped with, whenever you receive a call, the
extension number called by the caller will be displayed in the column of Called/Trk so
that you can tell which extension number the caller is trying to reach.
Time elapsed for various connection statuses, e.g. hold, park and connect.
Fieldname Description
Called No/Trk If a caller makes a call to you by calling your DID number,
then the DID number (i.e. Called No.) will be displayed. If
there are virtual extensions mapped to your extension (i.e.
Multi Number at One Station), then whenever you receive
a call, the extension number called by the caller will be
displayed. If a trunk lines number is displayed, it means
the trunk is used to carry an outgoing/incoming call.
Name Display the caller or callees name.
Phone Display the caller or callees phone number. Note that, if
an incoming calls caller ID is not delivered from your
telephone company to the PBX system, then None will be
displayed.
Status Status to be displayed includes:
i. Incoming: when Incoming is displaying, it means there
comes a call to you. If your computer has a built-in
speaker, you will hear beep sound; the relevant
information such as callers telephone number will be
displayed and colored in green simultaneously.
ii. Connect: when Connect is displaying, it means a call
is connected; the relevant information of the connected
call will be displayed and colored in red.
iii. Conference: when Conference is displaying, it means
you are taking a conference call; the relevant
information of the conference call will be displayed and
colored in red.
iv. Parked: when Parked is displaying, it means a call is
being parked at your extension; the relevant
information of the parked call will be displayed and
colored in green.
v. OnHold: when OnHold is displaying, it means a call is
being put on hold; the relevant information of the call
will be displayed and colored in green.
vi. Callback: when Callback is displaying, it means the
time elapsed for a call being parked/put on hold has
exceeded the time duration set for the Hold Time Limit
and the PBX system will notify you by calling back to
your extension simultaneously; the relevant information
of the call will be displayed and colored in green.
Elapsed Whenever a call connection status is changed, the system
will reset the time record and restarts counting from zero
(unit: in second).
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3.5.3 Last Dialed Number List
The Last Dialed Number List records 30 sets of telephone numbers you have ever dialed
in the most recent.
Note:
Last Dialed Number List only records the telephone number entered by using computer
keyboard. If a call is made by using double-click function, the phone number of the call will
not be saved in the Last Dialed Number List.
Note:
The table below summarizes the rules of making calls by entering telephone number /
extension number in the Last Dialed Number List.
Trunk
Call to an Call to an Call Transfer to an
Access
Outside Line Number Extension Number Outside Line Number
Mode
Enter telephone number Enter # followed by Enter trunk access code
Auto directly extension number (e.g. 9), followed by
telephone number
Enter trunk access code Enter extension number Enter trunk access code
Manual (e.g. 9), followed by directly (e.g. 9), followed by
telephone number telephone number
Refer to the following sections to know more about this fantastic feature.
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System Pick Up allows you to answer a call ringing on another extension.
Listen to Voice Mail allows users to access mailbox to listen to voice mails directly.
Since a users identify is verified when performing User Console login, therefore,
users does not have to enter password and extension number again to access voice
mailbox.
Overhead Paging allows you to do overhead paging.
Check Mail allows you to check mail status.
Disconnect allows you to disconnect a call or switch telephone operation mode to
headset operation mode; to switch from telephone operation mode to headset
operation mode, users have to press hands-free button on telephone set first, after
the hands-free function is activated, click Disconnect to switch to headset operation
mode.
After you enter/select a phone number in the Last Dialed Number List, you can click
Dial or press Enter from your computer keyboard to make a call. To enter your
phone number, place your cursor in the Last Dialed Number List and enter a phone
number or select a phone number from Last Dialed Number List.
Advance allows you to bring out the table of Caller ID History List, Personal
Greeting and Speed Dial.
When an extension is in off-hook status, the User Console only presents you with
Disconnect button for call handling.
3.6.3Button presence when extension is on line
When an extension is on line, the User Console presents you with the following buttons for
handling the connected call.
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Call Recording[On] is a toggled button and it allows you to start/stop recording a
call . When enabled, the button will change to Call Recording[Off]. Call Recording
works on one call only and conference call also can be recorded. The recorded
conversation will be saved in your voice mailbox as a new message.
Mute[On] is a toggled button. When enabled, the button will change to Mute[Off]
and the connected party will not hear your voice; to release your call from mute status,
click Mute[Off].
Local Park allows you to put a call on hold at your extension; when a call is parked,
the caller will hear on-hold message or music.
Note:
Do Not Use the "Hold" button on the phone; it is to hold the call on the phone set,
caller will not hear the on-hold message or music, and you will not be able to answer
the 2nd incoming call.
System Park allows you to put a call on hold at PBX system; when a call is parked,
the caller will hear on-hold message or music. Note: Do Not Use the "Hold" button on
the phone; it is to hold the call on the phone set, caller will not hear the on-hold
message or music, and you will not be able to answer the 2nd incoming call.
Transfer to Personal VM allows you to send a caller to access voice mailbox to
listen to voice mails. When clicked, the connection between you and caller is
disconnected immediately, and the system will prompt caller to enter mailbox number
and password. This function is valid only when the systems Incoming Call Handling is
set to Operator Only or Operator then Auto Attendant or Operator then Voice
Mail.
If the 3rd party rejects to answer the call and hangs up.
If the 3rd party is busy
If the 3rd party does not answers the call
If the 3 rd party hangs up the call before call transfer completes.
Example:
201 is trying to transfer 211 to 207, so 201 puts 211 on hold by clicking Transfer.
201 clicks 207 from Extension Status to build up connection with 207.
If 207 answers 201, 201 can make a consultation with 207 to see if 207 would like to
receive the call from 211. If 207 accepts the call, 201 can just hang up the phone and
the connection between 211 and 207 will be established.
If 207 rejects to answer the call or 207 is busy or 207 does not answer the call, 201
can click Flash Back to gain reconnection with 211.
Flash Back allows you to reconnect with the previous connected party/conference call
when any one of the following situation occurs.
If the 3rd party rejects to answer the call and hangs up.
If the 3rd party is busy
If the 3rd party does not answer the call
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If the 3 rd party hangs up the call before call transfer completes.
Trunk Transfer allows you to transfer an incoming call to another outside number.
When a conference call is in progress, the button presence and the information displayed
in Connect Status will be similar to the one like below.
3.7 Advance
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Note: Caller ID History List can save up to 100 sets of record. If the number of the saved
records exceeds 100, system will delete the record from the one saved earliest.
To view Caller ID History List, click Advance on User Consoles main screen.
To view Personal Greeting, click Advance on User Consoles main screen, after that
click tab Personal Greeting.
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1. check a radio button to select a desired greeting type to be recorded.
2. click Record and follow the voice prompt to start recording.
3. When recording starts, speak into handset.
4. click Disconnect to stop/finish recording.
5. repeat above steps until all other greetings are recorded.
In addition, each extension user is allowed to have another 100-set of individual brief
codes in Speed Dial-Station (ranging from 00 to 99 as well).
Fieldname Description
Speed Dial-System The settings of Speed Dial-System will be displayed here.
If you place cursor on any of the records, you can see all
the content created for the Speed Dial-System.
Speed Dial-Station The settings of Speed Dial-Station will be displayed here.
If you place cursor on any of the records, you can see all
the content you created for the Speed Dial-Station.
Brief Code Display brief codes
Remark Display the remark entered for a brief code.
Phone No. Display the phone number entered for a brief code.
To view Speed Dial table, click Advance on User Consoles main screen.
Or
You can ask for help from administrator to set up your personal speed dial list using
Configure & Tools.
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3.8 Service
The Extension Status will automatically pop up if the button Transfer is clicked. To
manually bring up Extension Status, click Service > Extension Status from User
Consoles menu.
Fieldname Description
PBX All the connected PBX systems will be displayed in this
column to show which PBX the extensions belong to.
Extension All the extension numbers created in the system will be
displayed in this column.
Full Name The name displayed in this column is identical to the one
set in the Full Name of Extension Setup of Configure &
Tools.
Status Display an extensions current status.
When it displays ~ It means ~
Free The extension is in free status and
(colored in green) ready to take calls made from
internal and external.
When it displays ~ It means ~
OffHook The extension is in offHook status
(colored in blue) and ready to make a call or use
other functions.
Connect The extension is connected.
(colored in red)
Ringing A call is ringing on the extension.
(colored in yellow)
CF The extension's call management
(colored in green) is set to Call Forwarding or
Forward to Extension function.
DND The extension's call management
(colored in red) is set to Do Not Disturb function.
CSF The extension's call management
(colored in green) is set to Call Screening Function.
ONFM The extension's call management
(colored in green) is set to the function of One
Number Follow Me.
ONFM&CF The extension's call management
(colored in green) is set to the function of One
Number Follow Me after Call
Forwarding No Answer.
Conf. The extension is taking a
(colored in red) conference call.
OnHold The extension is being put on-hold.
(colored in green)
Parked The extension is being parked.
(colored in green)
Vir. Ext The extension is a virtual
(colored in black) extension.
IP Phone The extension is a IP phone
(colored in black) extension.
Connect Display the extension number or trunk line number that
your extension is connecting with. If you are joining in a
conference call, the Conf.(x) will display in this field to tell
you which conference group you join in.
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3. When you are not on a phone, you can right-click on any of the records that are
displayed in the Extension Status to do Leave Message Directly, Barge In, Barge In
Whisper, Barge In Record and Enable Move Top.
Note:
The features of Barge In, Barge In Whisper and Barge In Record are available to
the user who has Barge-In permission. When barge-In is activated, users can
directly switch from Barge In to Barge In Whisper or from Barge In to Barge In
Record.
Enable/Disable Move Top: When you enable an extension to move top, the
extension number will be listed on the top of the Extension Status. If you disable
a extension to move top, the extension number will recover its original sorting
sequence from Enable Move Top in Extension Status.
4. From Extension Status, if you see an extension is ringing, you can double-click on it
to answer the phone.
5. If you click an extension number listed in the Extension Status, the extension number
will be displayed in the Last Dialed Number List.
The Extension Status will automatically pop up once the button Transfer on User
Consoles main screen is clicked.
To manually bring up Pilot No. Group, click Service > Extension Status from User
Consoles menu, after that click tab Pilot No. Group.
What can you do with/in Pilot No. Group ?
When you are on a phone, you can transfer the call to a pilot number group.
Select a pilot number by one click.
Right-click on the pilot number and click Transfer, to transfer the call to the selected
pilot number group.
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3.8.4 Trunk Status
Trunk Status provides the information of what activities are currently running on each trunk
line. It contains the information of the connected PBX code, trunk line number, active trunk
status and the extension that is currently using the line. There are 6 different trunk types,
i.e. the Analog, ISDN-PRI, DID, ISDN-BRI, Trd. T1E1 and I Channel. To view all trunk
status in one table, click tab All.
Fieldname Description
PBX All the connected PBX systems will be displayed in this
column to show which PBX the trunks belong to.
Trunk Display the trunk line numbers. Analog trunk is denoted
with letter T. ISDN PRI is denoted with letter K. ISDN BRI
is denoted with letter B. Traditional T1E1 is denoted with
letter L. DID trunk starts with letter D.
Status Display the status of the trunk, including OffHook, OnHook,
Ringing, Conference and Connect.
When it displays ~ It means ~
OffHook The trunk line is in offHook status
(colored in blue) but there is no connection over this
trunk line.
OnHook The trunk line is in idle status.
(colored in green)
Connect The trunk line is connected.
(colored in red)
Ringing There is an incoming call ringing on
(colored in yellow) this trunk line.
Conf. The trunk line is carrying a
(colored in red) conference call.
Connect It will display an extension number or trunk number If the
trunk is carrying Trunk Transfer operation. For example, a
trunk line is occupied by extension 203, then, 203 will be
displayed in this field. If you are joining in a conference
call, the field will display Conf.(x) to tell you which
conference group you join in.
Fieldname Description
ID Display the sequential number for each call parked by
System Park.
Parked by If you use System Park or Remote Park to park a call,
your extension number will be displayed in this column.
Caller ID Display the callers phone number.
Parked for If you use System Park to park a call, the SYS will be
displayed in this column. If you use Remote Park to park
a call, the remote extension number will be displayed in
this column.
Elapsed Display the time passed for a parked call. Basic unit for
time counting is in second(s) and will be incremented to
minutes.
Note:
If the time elapsed for a call parked at an extension exceeds the time duration set to
the Hold Time Limit, the system will call back to an operator or the extension where
the call is parked for. For example, if Hold Time Limit Action is set to Callback and
extension A parks a call to extension B, then, when the Hold Time Limit expires,
the system will ring back to extension B, rather A. If A uses System Park to park
a call to the PBX system, when the time elapsed exceeds the Hold Time Limit, the
system will ring back to extension A.
To view Park List, click menu item Service > Park List from User Consoles main screen.
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What can you do with/in the Park List ?
You can double-click any of calls listed in the Park List to unpark the call directly.
3.8.7 Logout
If you want to log out from User Console, you can either access Service > Logout or
click the cross button located at top-right of the User Consoles main screen.
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Call Management
Fieldname Description
Conditional Call Handling When a call is made to an extension, the system will
detect whether the extension is of busy status or no
answer status. According to the detected result, the call
will be processed with a selected call handling preference,
i.e. call waiting, forward to extension, auto attendant/voice
mail, busy tone, one number follow me, forward to
extension plus an option of play a greeting, and ring back
tone.
Busy Call Handling When your extension status is detected by the system to
be busy, any calls made to your extension will be
processed with the handling mode you selected for Busy
Call Handling.
If ~ is selected The system will ~
Call Waiting allow you to pick a second call while
you are on line. User console
supports up to 10 waiting calls.
Without the User Console, extension
users can have one waiting call only.
Forward to forward the call to a target extension.
Extension
Auto lead the call to the auto attendant and
Attendant/Voice give the caller an option to dial
Mail another extension number or to leave
a message to the extension users
voice mailbox.
Busy Tone feed back busy tone to the call.
Assistant give option to caller to access calles
Extension voice mailbox to leave message, or
press 0 to connect to a preset
assistant operator. If the call is
answered by the assistant operator,
the caller will be given option to
access the assistant operators voice
mailbox to leave message.
Auto Paging broadcast a message via paging
device to notify you that you have an
incoming call waiting on line to
answer. After the Max. Paging Time
expires, if the incoming call is still not
answered, the caller will be sent to
AA/VM.
Transparent Call follow the call management option set
Forward at the destination extension to be
forwarded. Valid to Non-ACD pilot
number and extension number(virtual
If ~ is selected The system will ~
extension included)
Note: If Call Waiting is not activated on your Console and
you have parked a call or put a call on hold, then any calls
made to you will be processed with Busy Call Handling.
No Answer Call Handling When your extension status is detected by the system to
be no answer, any calls made to your extension will be
processed with a selected call handling preference.
If ~ is selected The system will ~
One Number forward the call to the destination
Follow Me number(s) preset by user.
Forward to forward the call to a target
Extension extension. Note that if the Play a
Greeting is checked, the system will
play an announcement before
forwarding the call so as to inform
the caller that the call is to be
transferred to another extension.
Auto lead the call to the auto attendant
Attendant/Voice and give the caller an option to dial
Mail another extension number or to
leave a message to the extension
users voice mailbox.
Ring Back Tone feed back ringing tone to the call.
Assistant give option to caller to access calles
Extension voice mailbox to leave message, or
press 0 to connect to a preset
assistant operator. If the call is
answered by the assistant operator,
the caller will be given option to
access the assistant operators
voice mailbox to leave message.
Auto Paging broadcast a message via paging
device to notify you that you have an
incoming call waiting on line to
answer. After the Max. Paging
Time expires, if the incoming call is
still not answered, the caller will be
sent to AA/VM.
Auto broadcast a message via paging
Paging/ONFM device to notify you that you have an
incoming call waiting on line to
answer. After the Max. Paging
Time expires, if the incoming call is
still not answered, the system will
start initializing ONFM. After ONFM
completes, if the incoming call is still
not answered, the caller will be sent
to AA/VM.
Transparent Call follow the destination extensions
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Forward call management setting to handle
the call.
Unconditional Call Handling System handles a call made to an extension without
having to detect an extensions active status. When a call
is made to an extension, the system directly processes the
call with a selected call handling preference.
If ~ is selected The system will ~
Call Forwarding forward the call to a destination
number preset by user.
Do Not Disturb announce extension status as busy
to the caller and the call will be
transferred to auto attendant or
voice mailbox.
Call Screening provide three types of Call
Function Screening Function for you to screen
incoming calls. These three types of
Call Screening Function include Call
Screening, Caller ID Screening and
Message Screening.
One Number forward the call to the destination
Follow Me number(s) preset by the user.
One Number firstly forward the call to the
Follow Me after destination number set for Call
Call Forwarding Forwarding. If the destination
No Answer number responds to the forwarded
call with no answer status, then, the
system will search the user by the
contact number(s) preset in One
Number Follow Me.
Auto Paging broadcast a message via paging
device to notify you that you have an
incoming call waiting on line to
answer. After the Max. Paging
Time expires, if the incoming call is
still not answered, the caller will be
sent to AA/VM.
Auto broadcast a message via paging
Paging/ONFM device to notify you that you have an
incoming call waiting on line to
answer. After the Max. Paging
Time expires, if the incoming call is
still not answered, the system will
start initializing ONFM. After ONFM
completes, if the incoming call is still
not answered, the caller will be sent
to AA/VM.
Transparent Call follow the destination extensions
Forward call management setting to handle
the call.
Note:
If non-ACD pilot number(with hunting ring way), the
feature of Transparent Call Forward for conditional no
answer call management will be initialized after system
completes a circle of hunting activity.
If non-ACD pilot number(with distribution ring way), the
feature of Transparent Call Forward for conditional no
answer call management will be initialized whenever
there is no answer occurs to any one of the non-ACD
pilot number.
3.9.1.1Call Forwarding
Setup Call Forwarding to forward your calls to a destination number. Note that if the
designated forwarding number is one of the numbers being restricted by Toll Restriction,
then the PBX system will announce The line is not available, please enter another
extension number to callers.
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3.9.1.2 Call Screening Function
Call Screening Function is valid to incoming call only and it is used to prevent unwanted
incoming calls from contacting you on the phone. There are three types of Call Screening
Function, including Call Screening, Caller ID Screening and Message Screening. You can
find the detailed description for each type of Call Screening Function in the section of How
to enter Call Screening Function.
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Caller ID Identification It screens incoming calls by screening callers Caller ID
(i.e. telephone number). The records listed in the Caller ID
Identification are used as a reference for Caller ID
Screening function. With the option of "Screen callers
listed above only" and "Screen callers, except the callers
listed above", you can decide whether to screen or not to
screen the caller whose caller ID is listed in the Caller ID
Identification list. In order to screen the caller who makes
a call to you from long distance area, you have to enter
long distance code and area code for the caller.
Index by Name To index by name is to list the data in the verification table
sequentially by the English alphabet.
Index by Telephone Number To index by telephone number is to list the record in the
verification table sequentially by numbers.
Import from Phone Book If TeleUMS is installed in you system, your system will
have phone book function and you can import telephone
numbers to User Console from this phone book.
Note:
If your extension does not have voice mailbox, you cannot use Message Screening
function and the function of Press 2 to send caller to voice mailbox.
If you select Message Screening as your call screening preference but administrator
has canceled your mailbox, then your incoming calls will be screened by Call
Screening.
One Number Follow Me is used to let you be easily found wherever you are. Based on a
set of forwarding numbers and a forwarding schedule, any received calls after being
checked by Caller Identification, will be forwarded to your preset destination number(s).
With this function, no important and urgent call can be missed.
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Non-Business Only Let system forward the calls made to you in non-business
hours only. You can select the radio button and then click
on Business Hours to bring up the Business Hours
setting screen to define your personal business hours.
Based on the Schedule Let system forward the calls made to you based on the
schedule defined by yourself. You can select the radio
button and then click on Schedule to bring up the Based
on the Schedule setting screen to define your personal
schedule.
Forwarding Number(s) The forwarding number can be an extension number,
phone number, mobile phone number and pager number.
You can assign, at most, 6 forwarding numbers for One
Number Follow Me to forward your calls to your
designated destination(s). During the forwarding process,
if the forwarding number being connected is busy, the
forwarding process will stop immediately and the caller will
hear a busy announcement. Note that if the forwarding
number you assigned is a Toll Restriction number, then
the system will ignore this number and use the next
forwarding number to forward your call.
Caller Identification To prevent unwanted calls from reaching you, you can
verify a callers identification by using either the Caller ID
Verification or the Password Verification.
Caller ID Verification With the option of "Activate One Number Follow Me for
callers listed above only" and "Activate One Number
Follow Me for callers, except the callers listed above", you
can decide whether to activate or not to activate One
Number Follow Me for the caller whose Caller ID (i.e.
telephone number) is listed in the Caller ID Identification
table. In order to verify callers calling from long distance
area, you have to enter long distance code and area code
for this kind of incoming calls.
Index by Name To index by name is to sequentially list the records in the
verification table by the English alphabet.
Index by Telephone Number To index by telephone number is to sequentially list the
record in the verification table by telephone number.
Password Verification System will verify callers by prompting the caller to enter a
4-digit password you entered here.
Ignore If selected, system will not verify callers identity.
Import from Phone Book If TeleUMS is installed in your system, your system will
have phone book function and you can import telephone
number from this phone book.
Play Forwarding Message If selected, system will play message 0753(Sorry. The
person you are trying to reach is not in. The system is
trying to reach the person, please hold. If you would like to
leave a message, press the pound key, for the operator
press 0, or enter another extension number now) to callers
when launching One Number Following Me. If you do not
want the system to play this message to notify callers, do
not select this item.
3. if Based on the Schedule is selected, you must define a frequency type and enter a
desired duration for system to activate One Number Follow Me.
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4. click on the checkbox before you enter the forwarding number. Note that the pager
number will be the last number for the system to track you.
5. select a forwarding numbers type.
6. enter a forwarding number.
7. set up caller identification.
8. if you select Caller ID Verification, you have To set up a Caller ID Verification list; if
you select Password Verification, you have To set up a 4-digit password.
This function combines One Number Follow Me with Call Forwarding. The system notifies
the user firstly by using the destination number assigned for Call Forwarding. After that, if
the destination number responds to the PBX system with no answer, then, the system
will search the user by the contact number(s) pre-defined in the One Number Follow Me.
How to enter One Number Follow Me after Call Forwarding No Answer Function ?
From the screen of Call Management, you should
1. click on the radio button of Unconditional Call Handling.
2. click on the radio button of One Number Follow Me after Call Forwarding No Answer.
3. click on One Number Follow Me after Call Forwarding No Answer.
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How to enter Call Recording ?
go to Personal Options, select Call Recording.
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2. click Submit to activate the setting.
Note:
To use customized ringer tone, you must login User Console and the computer must have
sound card and speaker installed.
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How to enter Identity Setting ?
To access Identity Setting, you have to
go to Personal Options to select Identity Setting.
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Always If you want the system to immediately perform message
notification whenever there is a new message received,
select this item.
Business Hours Only If you want the system to perform message notification
within the business hours only, select this item. You can
select the radio button and then click on Business Hours
to bring up the Business Hours setting screen to define
your personal business hours.
Non-Business Only If you want the system to perform message notification in
the non-business hours only, select this item. You can
select the radio button and then click on Business Hours
to bring up the Business Hours setting screen to define
your personal business hours.
Based on the Schedule If you want the system to perform message notification in
accordance with the schedule defined by yourself, select
this item. You can select the radio button and then click on
Schedule To set up your personal schedule.
Message Notification Up to 5 calling numbers can be assigned for Message
Calling Number
Notification. The calling number(s) can be any
combination of the extension number, phone number,
mobile phone number and pager number. If the first calling
number is unable to reach you, the system will find the
next calling number to deliver the notification and keep
continuing this process until one of the calling number to
be reached. In the event that all calling numbers are not
reachable, the system may, according to the sending
interval and retrying times defined in the system, conduct
a second round of message notification.
Answer Detection If your calling number is assigned to Pager No., you have
for Pager Number
to select an answer detection type for system to properly
send the digit string you entered.
Detect Pager Tone Let system send the number entered in the digit string
after detecting a pager tone sending from pager service
company.
Voice Prompt Let system send the digit string after detecting a voice
prompt sending from the pager service company.
Delay in Seconds Let system delay a few seconds before sending the digit
string. The timing for delay is ranging from 1 second to 9
seconds.
Digit String If you select the Pager Number for notification, you have
to define the answer detection for the operation. The
default is Detect Pager Tone. It should be noted that the
digit string is a string that usually adds * or # before/after
the number you want to leave to your pager. In the US, the
digit string usually follows the pattern of Call Back No. + #
while in some other countries, the digit string usually
comprises two # keys and the call back number placed in
between (e.g. *1234567* or #1234567#). You should
consult your pager service provider to obtain the rules for
entering digit string. The length of the digit string is up to
50 digits.
Note:
1. If the password entered to access personal voice mailbox is correct, the notification is
concluded as successful.
2. The system will sequentially notify you by calling the calling numbers from calling
number 1 to calling number 5. If the system fails to notify you by the first calling
number, then the second calling number will be dialed and so on.
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3. Interval of Message Notification and Retry Times of Message Notification are two
system parameters. The setting of these two parameters will influence how the
message notification to be performed. The value for these two parameters can be
configured from Configure & Tools.
Interval of Message Notification determines the time interval for the system to
re-perform Message Notification when a cycle of message notification is failed. If
the system has executed all activated calling numbers for sending a notification,
then it is regarded the system has completed a cycle of message notification.
Retry Times of Message Notification determines the frequency for the system
to execute the message notification.
Note :
Default setting for message playing sequence is Last in First Out.
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3.10 User Console Operation Tips
General Rules:
If you want to use a headset device and computer mouse to control phone operation on
User Console, follow the instructions below to switch to headset operation mode.
1. Login User Console.
2. Lift up your handset or press the Hands Free Dialer/ Speaker button on your phone
set.
3. Click Disconnect on the main screen of the User Console.
4. Now, you can use computer mouse to control your phone operation on the User
Console.
Others:
You can sort the records displayed in the Speed Dial-System, Speed Dial-Station,
Connect Status, Caller ID History List, Park List, Extension Status and Trunk Status by
clicking on any of the column's titles.
Remember to replace your handset or press the Hands Free Dialer/ Speaker button
again, when you logout the User Console.
3.10.1 How to enter telephone number in the Last Dialed Number List
To enter a telephone number, you can
place your cursor in the Last Dialed Number List , and enter a telephone number by
using your computers keyboard.
Dialing Rules for Entering Telephone No. in the Last Dialed Number List.
Trunk Access Mode Call Transfer to
Calls to Outside Line
Calls to Extension Outside Line
Number
Number
Enter telephone Enter # followed by Enter trunk access
Auto number directly extension number code (e.g. 9), followed
by telephone number
Enter trunk access Enter extension Enter trunk access
Manual code (e.g. 9), followed number directly code (e.g. 9), followed
by telephone number by telephone number
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click Local Park directly.
Or
If a second call is reaching you while you are on another call, you can double-click on
the second call and the original call will be parked to your extension.
Note:
The call that is being parked to system will be displayed in the Park List. You can find
the Park List by accessing menu Service > Park List.
If the park is not succeeded, you have to click on Flash to reconnect to the caller.
Note:
The call being parked by Remote Park will be displayed in the Park List, and the
user of the remote extension will see Incoming to be displayed in Connect Status.
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1. enter # in the Last Dialed Number List, and click Dial or press Enter on
computers keyboard. If your extensions trunk access mode is set to Auto Trunk
Access, you should press ##, and click Dial or press Enter on computers
keyboard.
2. follow the voice prompt to enter mailbox number and password.
3.10.20 How to invite a third extension to form a conference while you are on a call
While you are on a call, to invite a third extension party to form/join a conference, you can
1. select a third party's extension number in the Extension List.
2. Wait for answer.
3. When the third party answers your call, click Join to bring the party into the
conference and you will see conference is marked in the Connect Status.
Or
1. click Transfer.
2. enter a third partys extension number in the box brought out by Transfer.
3. Wait for connection.
4. When the third party answers your call, click Join to bring the party into the
conference and you will see conference is marked in the Connect Status.
5. The default number of max. conference member for each conference is 6-way. You
can repeat the above steps to bring three more persons to join your conference.
Note:
The conference group you are joining in will be displayed in the Trunk Status or
Extension Status.
The maximum conference member allowed for each conference group is 16.
Note:
You can switch from Barge In to Barge In Whisper or Barge In Record on-line.
Note:
Even the Login ACD Group box is checked, If you are not one of the ACD group
members, you will login as a general user.
To be able to login an ACD Group, the ACD pilot number must be assigned in the
Pilot Number Group in Configure & Tools.
After you login ACD group, you have to click Ready so that your service can be
available to callers.
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click Check Mail.
Note:
The recorded message will be saved as a new message in voice mailbox.
Note:
In the event of unexpected system shutdown/malfunctioning, the recorded message
will be saved to the directory listed bellow.
1. Assume that 203 user clicks Call Recording[On] to record her/his conversation
with 202, and 203 specifies the conversation to be saved in 205 mailbox. In this
example, the recorded file can be found in:
C:\TeleAPG\Vxxx.wav (For TelePCX+TeleUMS system).
C:\TeleAPG\DataBase\VM205\xxxxxxxx (For TelePCX system).
2. Assume that 203 user clicks Call Recording[On] to record her/his conversation
with 202 and specifies the conversation to be saved in 205 and 203s voice mailbox.
In this example, the recorded file can be found in:
C:\TeleAPG\Vxxx.wav (For TelePCX+TeleUMS system).
C:\TeleAPG\DataBase\VM203\xxxxxxxx (For TelePCX system).