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Thread: Word 2010 templates and No Spacing style

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2011-03-30, 11:53 #1

sooze98148
Word 2010 templates and No
New Lounger
Spacing style
Join Date: Nov 2001
Location: Seattle, Washington, Geof and Andrew answered a Word
USA template question last week. I hope
Posts: 21 they're still reading.
Thanks: 4
Got questions?
Thanked 0 Times in 0 Posts Users here (I am a contract technical
writer) "do not use" Word templates. Frequently asked questions:
They are not interested in manually
associating templates to Word What's the easiest way to become a
documents. member and start posting?

They do want to review and markup a How do I configure the display of


Word document on the screen so a members' images and signatures?
.pdf is out.
How should I configure my browser to
Is there any way to make get the greatest benefits from the
template.dotx "ride along with" Lounge?
document.docx so the user doesn't
have to access the template on a Where is the Main Index page of the old
network shared drive? Woody's Lounge?

Currently, the "paragraph style" for How can I be notified when my favorite
all raw documents is "No Spacing." I forums contain new threads?
just upgraded from Office 2003 to
The above FAQ links open in a new window
Office 2010 and can't find any
information on No Spacing in the
Word help or at microsoft.com.

I guess that's my second question:


what is the purpose of the No
Spacing style? In researching help
sites, I see a number of users asking
how to make Word default to No
Spacing instead of Normal. What is
the attraction?

-- Suzanne

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2011-03-30, 14:47 #2

geofrichardson
3 Star Lounger
Join Date: Apr 2001 Template Style 'No Spacing'
Location: Levin, Manawatu-
Wanganui, New Zealand Hi Sooze
Posts: 324 The sample text I used is based on a
Thanks: 9 template which is not associated with
Thanked 28 Times in 26 Posts my regular 'Normal.dotx' IT is a
generic raw Word created template.

The difference is in the line


spacing

The following image is an extract


showing successive paragraphs
formatted with styles Normal and No
Spacing.

The normal style has a line spacing of


1.1 with 8 pt of space after the
paragraph.

The No Spacing style has single line


spacing with no spacing after the
paragraph.

What is the purpose of No


Spacing
I believe it is just for compatibility
with legacy docs? User preference
maybe ??

I think that Microsoft made the


changes in the belief that the
combination, line spacing of 1.1(5)
and space after, aid readability. On
top of that some new fonts may be
easier to read with multiLine space

Check out this url at M/soft


http://office.microsoft.com/en-us
/wo...010231027.aspx

Note you can revert to an office 2003


style set.

Styles travel with documents


The doc styles should travel with the
doc. For example you can see the
styles in the doc even if the reader's
machine does not have them in the
'normal' template or has differing
style definitions. This is the reason
that experienced Word users make
use of para styles rather than direct
formatting. Bullets and list numbering
with direct formatting are notorious
for changing between machines.

Users can set their template


locations
Personal and Workgroup template
locations can be set by the users.
File>>Options>>Advanced>>File
Locations in Word 2010
Tools>>Options>>File Locations if
Office 03
I haven't come across any network
administrators that block this. But I
have never worked in a really large
company.

I have become used to the multiLine


and space after.
Hope this helps.

Geof
Attached Images
NoSpacingDefn.PNG
(4.6 KB, 18 views)
coreNormalDefn.PNG
(4.8 KB, 7 views)
extractWordText.PNG
(18.5 KB, 7 views)

Last edited by geofrichardson; 2011-03-30 at


14:48. Reason: changed not to Note

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The Following User Says Thank You to geofrichardson For This


Useful Post:
sooze98148 (2011-03-30)

2011-03-30, 15:09 #3

sooze98148 Thanks, Geof!


New Lounger
While waiting for you, I found a
Join Date: Nov 2001
couple other links and now I
Location: Seattle, Washington,
USA
understand where my problem is:
Posts: 21
Thanks: 4 http://www.shaunakelly.com
Thanked 0 Times in 0 Posts /word/shar...matchange.html

http://word.mvps.org
/FAQs/MacrosVBA/UpdateStyles.htm

I had checked Automatically


Update document styles in every
document I'd sent. I guess I should
have looked up the phrase in Word's
help to find out exactly what that
meant -- but wait! Typing in that
exact phrase doesn't tell me anything
in Word's help.

Just received a reply from a user to


whom I'd sent a document without
checking the box and she says it
looks good.

So happy...I thought I was going to


have to create 500 pages using the
No Spacing "style."

This contract is supposed to end at


the end of September. My goal is to
teach at least two users to create
their own templates -- even if it's
only their normal.dotx!

Thank you again,

-- Suzanne

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2011-03-30, 16:53 #4

geofrichardson Hi Sooze
3 Star Lounger
Shauna's site is an excellent
Join Date: Apr 2001
resource. Have a good look at her
Location: Levin, Manawatu-
document on creating and linking
Wanganui, New Zealand levels to styles for numbered
Posts: 324 headings in 2010.
Thanks: 9
Thanked 28 Times in 26 Posts I rarely base my documents on
normal template.
I rarely use normal style, use a body
text instead.
I don't base new styles on normal
style

In fact for serious doc rarely = never.

Word's & Excel's help, if you can


understand it you dont need it. Half
the time one cant ask the correct
question anyway.

Cheers
Geof

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2011-03-31, 08:11 #5

TerFar
Originally Posted by
4 Star Lounger sooze98148
Join Date: Jan 2010
Thanks, Geof!
Location: Chichester, UK
Posts: 401
While waiting for you, I
Thanks: 1
found a couple other links
Thanked 10 Times in 9 Posts
and now I understand where
my problem is:

http://www.shaunakelly.com
/word/shar...matchange.html

http://word.mvps.org
/FAQs/MacrosVBA
/UpdateStyles.htm

I had checked
Automatically Update
document styles in every
document I'd sent. I guess I
should have looked up the
phrase in Word's help to find
out exactly what that meant
-- but wait! Typing in that
exact phrase doesn't tell me
anything in Word's help.

Just received a reply from a


user to whom I'd sent a
document without checking
the box and she says it looks
good.

So happy...I thought I was


going to have to create 500
pages using the No Spacing
"style."

This contract is supposed to


end at the end of
September. My goal is to
teach at least two users to
create their own templates --
even if it's only their
normal.dotx!

Thank you again,

-- Suzanne
Word Help is totally useless: it is
always a waste of time using it.

Don't use the Automatically Update


check box for styles. It is deadly. It
has very limited use, possibly when
creating a new template with new
styles as long as you remember to
toggle off the check box when
finished.

Newsgroups are full of questions


along the line, "I changed the font of
a title and the entire document
changed". That is the result of using
the same style throughout the
document (bad practise) and having
Automatically Update checked.

If you want to quickly update the


underlying format of a style, you
right-click on the Style and select
Update to Match Selection. That will
propagate throughout the document
and prompt you to change the style
in the template on closing.

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The Following User Says Thank You to TerFar For This Useful
Post:
sooze98148 (2011-03-31)

2011-03-31, 09:49 #6

sooze98148
Originally Posted by
New Lounger TerFar
Join Date: Nov 2001
Word Help is totally useless:
Location: Seattle, Washington,
USA
it is always a waste of time
Posts: 21
using it.
Thanks: 4
Thanked 0 Times in 0 Posts
Thank you! I thought it was just
me...

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2011-03-31, 17:22 #7

Andrew Lockton Terry


You are getting two possible
Super Moderator
'Automatically Update' style settings
Join Date: Jan 2001
confused.
Location: Melbourne, Victoria,
Australia
Posts: 3,879 Suzanne was talking about the
Thanks: 4 attached template setting in the
Thanked 268 Times in 245 Posts 'Templates and Add-ins' dialog. This
reimports the styles from the
template when the document is
opened and also when that dialog is
OKed. I use a macro to get this
functionality which avoids having to
reopen the same dialog and turn it off
again.

Sub RefreshStylesFromTemplate()
'Reimports the styles from the
template
ActiveDocument.UpdateStyles
End Sub

Your branching off to address the


common problem of "I changed the
font of a title and the entire
document changed" is related to a
specific style setting of "Automatically
update". This is not the same
problem that Suzanne described.

FWIW, I DO use automatically update


on the TOC styles where it facilitates
quick style changes but I agree this
setting is pretty bad on any other
styles.

I have noticed that Microsoft


responded (shortsightedly) to the
complaints due to this setting
because in Word 2010 the Modify
Styles dialog for the Normal style
hides that Automatically Update
check box. This is particularly
unfortunate if you open a document
which already has Normal defined
because the GUI gives you no way to
turn it off. Luckily VBA rides to the
rescue...

ActiveDocument.Styles("Normal").Aut
omaticallyUpdat e = False

Andrew Lockton, Chrysalis Design,


Melbourne Australia

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