COUNCIL OF THE DISTRICT OF COLUMBIA

Office of the Budget Director

Jennifer Budoff
Budget Director

Fiscal Year 2018 Budget Submission Attachment Instructions

1. In Attachment I list all contracts and agreements to be entered into in FY18 and any contracts and
agreements that began in a prior fiscal year and will continue into FY18.

a. Worksheet 1 (CSG41) must include all contract services budgeted under CSG 41-
Contractual Services. If the total of this workbook does not match the total of your budget for
CSG 41 in the FY18 Proposed Budget and Financial Plan, please explain any differences.

b. If the contract has multiple option years, indicate which option year corresponds to FY18.

c. Worksheet 2 (CSG50) must include all human care agreements, grants, or other vendor
service agreements budgeted under CSG 50 Subsidies and Transfers. If the total of the
worksheet does not match the total of your budget for CSG 50 in the FY18 Proposed Budget
and Financial Plan, please explain any differences.

d. If the service category includes multiple vendors, please indicate the name of each vendor. If
the agreements have not yet been awarded, please include the number of vendors the agency
expects to contract with.

e. If the agreement has multiple option years, indicate which option year corresponds to FY18.

f. Worksheet 3 (all other CSGs) must include all other contracts to be entered into in FY18 and
any other contracts and agreements that began in a prior fiscal year and continue into FY18.

g. Each worksheet listed above must have a tab that includes an agency-wide roll up of the
required data. You are welcome to provide data for each agency division on separate tabs, but
you must provide a tab with agency-wide data.

h. Your submission must be in Excel. Please also submit the worksheets in a PDF document.

i. Please include your Agency Code in the filename (e.g., AB0_FY18_Attachment I.xls)

j. You may add additional lines to the sheet but please do not change any other formatting
including fonts, font size, or formulas.

2. In Attachment II list all Intra-Districts for your agency for FY18. The list must include the sending
and receiving agencies and the service to be provided with the funds.
FY 2017 Budget Submission Questions

a. In Section A, list all intra-districts (FTEs and dollars) you are receiving from other agencies.

b. In Section B, list all funds your agency is sending to other agencies. Also, please identify the
program and activity in your agency budget that includes the intra-district funds.

c. If this attachment does not match the proposed FY18 Budget and Financial Plan for Intra-
District transfers within your agency, please explain any differences.

d. Attachment II must have a tab that includes an agency-wide roll up of the required data. You
are welcome to provide data for each agency division on separate tabs, but you must provide
a tab with agency-wide data.

e. Your submission must be in Excel. Please also submit the worksheets in a PDF document.

f. Please include your Agency Code in the filename (e.g., AB0_FY18_Attachment II.xls)

3. In Attachment III list all Federal grants and Federal payments for FY18 and the service provided by
each grant/payment.

a. If the total of this list does not match the FY18 Proposed Budget and Financial Plan for your
agency, please explain any discrepancies.

b. Each worksheet (Federal grants, Federal payments) must have a tab that includes an agency-
wide roll up of the required data. You are welcome to provide data for each agency division
on separate tabs, but you must provide a tab with agency-wide data.

c. Your submission must be in Excel. Please also submit the worksheets in a PDF document.

d. Please include your Agency Code in the filename (e.g., AB0_FY18_Attachment III.xls)

4. In Attachment IV, provide a quarterly spending plan for each agency fund for FY18 including all
personal and non-personal services.

a. Your submission must match the FY18 Proposed Budget and Financial Plan for your agency.
If it does not, please explain any differences.

b. Attachment IV must include a tab that includes an agency-wide roll up of the required data.
You are welcome to provide data for each agency division on separate tabs, but you must
provide a tab with agency-wide data.

c. Your submission must be in Excel. Please also submit the worksheets in a PDF document.

d. Please include your Agency Code in the filename (e.g., AB0_FY18_Attachment IV.xls)

5. Please submit an Excel version and PDF document of the agencys Schedule A. If the agency does
not have a Schedule A, provide a position listing for your agency by program that includes the
following information:

a. Position title

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FY 2017 Budget Submission Questions

b. Position status (vacant, filled, proposed, to be eliminated)

c. Salary and fringe (actual salary for filled positions)

d. Status (continuing, term, temporary, contract)

e. Funding source (local, SPR, Federal grant, etc.)

f. Total FTEs must match the agency totals in the FY18 Proposed Budget and Financial Plan

g. The Schedule A must include a tab that includes an agency-wide roll up of the required data.
You are welcome to provide data for each agency division on separate tabs, but you must
provide a tab with agency-wide data.

h. Please include your Agency Code in the filename (e.g., AB0_FY18_Schedule A.xls)

6. Deadlines

a. For agencies with a hearing on or prior to April 13, please send your responses no later than
5:30pm on March 31, 2017.

b. For agencies with a hearing after April 13, please send your responses no later than 5:30pm
on April 7, 2017.

c. All submissions must be sent electronically to Adrian Jordan (ajordan@dccouncil.us) and

John MacNeil (jmacneil@dccouncil.us) in the Council Office of the Budget Director. No CD-
ROMs or hard copies, please.

d. Please also send a copy to the Council Committee Director who has oversight of your agency
(see the committee assignments spreadsheet for names and e-mail addresses).

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