Gazette Nov2016

VOLUME XLVI NUMBER 9 ISSN No.
0115-7450
DECISIONS OF THE BOARD OF REGENTS

1322nd MEETING, 24 NOVEMBER 2016
TABLE OF CONTENTS
MATTERS ARISING FROM THE MINUTES OF THE PREVIOUS

MEETING
A. 1321st BOR Meeting, 27 October 2016
1. On the establishment of the University of the Philippines Professional School for

Agriculture and the Environment (UP-PSAE) 1-3
REPORT of the PRESIDENT and the SECTORAL REGENTS
A. Report of the President ... 4
B. Report of the Faculty Regent .. 4
C. Report of the Student Regent.. 4
D. Report of the Staff Regent . 4
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1322nd BOR Meeting UP Gazette
Decisions of the Board of Regents
24 November 2016 Volume XLVI, No. 9
MATTERS SUBMITTED FOR APPROVAL BY THE BOARD
GENERAL GOVERNANCE
A. Proposed Creation of Campus Development and Maintenance Office CDMO) under the
Office of the Vice Chancellor for Finance and Administration (OVCFA), UP Open
University 4-5
B. Appointment of University Officials 5-7
ACADEMIC MATTERS
A. Proposal of the Office of the Vice President for Public Affairs for the establishment of
the Gawad Pangulo: Award for Excellence in Public Service 7-8
B. Proposal for the gradual adjustment in the age requirement for Kindergarten applicants
starting AY 2017-2018. 9
FISCAL MATTERS
A. Proposed Enhanced UP Hospitalization Programme (UP eHOPE) 9-13
B. Year-end grocery allowance for FY 2016 in the amount of PhP4,500 for each qualified
faculty and staff.. 13
C. Proposed University Royalty Sharing Rules.. 14-15
D. Request of the Office of the Vice President for Academic Affairs (OVPAA) that the project
expenditures for semi-expendable property be charged to the Maintenance and Other
Operating Expenses (MOOE) budget and that the corresponding amount of the projects
Equipment Outlay (EO) budget be transferred to the projects MOOE budget. 16
E. Reprogramming of the UP System Administration's unexpended balances of prior years'

obligations in the amount of TWENTY FOUR MILLION FOUR HUNDRED SIXTEEN
THOUSAND TWENTY FOUR PESOS ONLY (PHP24,416,024 16-17
F. Financial details required by a special project between the University of the Philippines and
the Office of the Presidential Adviser on the Peace Process (OPAPP) on the Comprehensive
Agreement on the Socio-Economic Reforms (CASER) between the Government of the
Republic of the Philippines (GRP) and the CPP/NDF/NPA 17-18
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G. Reprogramming of SEVENTY MILLION PESOS ONLY (PhP70,000,000) representing

UP System Administration's unexpended balances of prior years' obligations from the
General Fund.. 19
H. Re-alignment of U.P. Diliman Law Complex Revolving Fund Budget, from Capital Outlay
to Equipment Outlay, in the amount of SIX MILLION PESOS ONLY (PHP6,000,000.00)
to fund the following: (1) Purchase of 4 motor vehicles; and (2) Purchase of Office
Equipment, Furniture and Fixture of Office of Legal Aid (OLA) Clinic and UP Law BGC
Campus . 19
I. Reprogramming of UP Manila-PGHs unexpended balances from General and Revolving

Funds in the amount of ONE HUNDRED SEVEN MILLION EIGHT HUNDRED
EIGHTY THREE THOUSAND FOUR HUNDRED SIXTY SEVEN PESOS & 18/100
(P107,883,467.18) . 19-20
J. Reprogramming of UP Cebus unexpended balances of prior years from the Revolving

Fund in the amount of SIX MILLION FIVE HUNDRED EIGHTY SIX THOUSAND
THREE HUNDRED TWENTY ONE PESOS AND 51/100 (PHP6,586,321.51) 20
K. Programming of UP Cebus Excess Income from the Revolving Fund in the Amount of
THREE MILLION TWO HUNDRED SIXTY FIVE THOUSAND SIXTEEN PESOS
AND 22/100 (PHP3,265,016.22) . 20-21
L. License Agreement between the University of the Philippines and Global Max Services Pte.
Ltd. (Licensee) 21
M. Deed of Donation between the University of the Philippines (Donee) and Victory Liner,
Inc.(Donor). 21
N. Deed of Donation between the University of the Philippines (Donee) and DATEM,
Inc.(Donor). 21
O. Memorandum of Agreement and Deed of Donation between the University of the

Philippines and the New Golden City Builders and Development, Corp. (NGCBDC)
(Donor) 22
P. Request of the College of Home Economics, UP Diliman for Authority to Purchase One (1)
Catering Van for use of the College of Home Economics Tearoom and the students of
HRIM 111 Catering Class.. 22-23
Q. On the request of All UP Workers Union to grant a year-end benefit for all qualified UP
employees in the amount of PhP20,000. 23
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ADMINISTRATIVE MATTERS
A. Proposed reclassification of positions for the Office of the President (OP) 23-24
B. Proposal of UP Open University for reclassification of positions from Salary Grades 18 &
19 to Salary Grade 24 of the five (5) unit heads of the finance and administrative offices,
namely: Accounting Office, Budget Office, Cash Office, Human Resources and
Development Office, and Supply and Property Management Office .. 24
C. Request for temporary waiver of Faculty Tenure Rules in favor of the various faculty
members in different CUs. 24
D. Appointment of Faculty 25
MATTERS SUBMITTED FOR CONFIRMATION BY THE BOARD
A. Ad Interim Appointments of UP Cebu Officials 26
B. Agreements/Contracts
UP Diliman
1. Memorandum of Agreement between the University of the Philippines Diliman and

the Department of Trade and Industry-Comprehensive Agrarian Reform Program
(DTI-CARP) . 27

the Philippine Science High School Consumers Cooperative .. 27
3. Memorandum of Agreement among the University of the Philippines Diliman, the

Department of Trade and Industry National Capital Regional Office (DTI-NCRO),
and the Department of Trade and Industry-Competitiveness Bureau (DTI CB) 27

the Home Guaranty Corporation (HGC)... 28

the Department of Agriculture (DA). 28
6. Memorandum of Agreement (Renewal) between the University of the Philippines

Diliman and the Home Guaranty Corporation (HGC).. 28
7. Contract for Aircraft lease services between the University of the Philippines Diliman
and Asian Aerospace Corp. .. 28
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8. Memorandum of Understanding and Memorandum of Agreement on Student

Exchange between the University of the Philippines Diliman and Hallym University
South Korea .. 29
9. Memorandum of Understanding among the University of the Philippines Diliman,

the Technical Assistance Movement People and Environment, Inc., the Homeless
Peoples Federation Philippines, Inc., and the Linkbuild, Inc. 29
the Philippine Heart Center... 29
11. Memorandum of Understanding for Academic Collaboration between the University

of the Philippines Diliman and the National Graduate Institute for Policy Studies
(GRIPS) ... 29
the Department of Trade and Industry-Region XI (DTI-XI) 29-30
Notre Dame University (NDU) 30
MATTERS SUBMITTED FOR INFORMATION OF THE BOARD
A. Launching of the TVUP (Internet University of the Philippines Television) Project. 31
B. Proposed Visual Identity Guidebook... 31-34
C. Responses to the concerns raised by the BOR members and the matrix of UP Cebus CU
Elevation Minimum Requirements . 34
D. Formal endorsement of the UP Manila Chancellor on the rescindment of Proposal 2 from

the proposals of the UP Manila College of Dentistry.. 34
E. On the Election of the next UP President held at a special BOR meeting on 15 November
2016 at the Board Room, Quezon Hall, UP Diliman, Quezon City
34
F. Delegated Authority to the President subject to INFORMATION of the Board
1. Request of UP Mindanao for longer regular period for removal/completion for 2nd
Semester AY 2016-2017... 35
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2. Contracts/Agreements
UP System
1. Second Supplement to the Memorandum of Agreement dated 06 January 2003

between the University of the Philippines and the Manila Water Company, Inc 35
2. Construction Management Services Agreement between the University and the
A.C. Ong Consulting, Inc. (Construction Management Consultant) 35
3. Memorandum of Understanding between the University of the Philippines and
the Office of the Presidential Adviser on the Peace Process (OPAPP) 36
UP Diliman
1. Memorandum of Agreement between the University of the Philippines and the

Department of Foreign Affairs (DFA). 36
OTHER MATTERS
A. Appointment of Regent FRANCIS C. LAUREL as the new Chair (vice Regent Magdaleno
Albarracin, Jr.) and Regent ANGELO A. JIMENEZ as new member (vice Gizela M.
Gonzalez-Montinola) of the BOR Finance Committee...... 37
B. On the request of Regent Farolan from the management of the University to submit lists
of projects or programs directly related to the priority and flagship programs of the
administration, particularly the Anti-Drug Campaign, the Anti-Corruption Campaign, the
Anti-Crime Campaign and Disaster Risk Reduction and Management.. 37-38
Note: The Reports of the President and the Sectoral Regents are attached as Annexes A to
D) ... 39-47
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MATTERS ARISING FROM THE MINUTES OF THE

PREVIOUS MEETING
A. 1321st BOR Meeting, 27 October 2016
1. On the establishment of the University of the Philippines Professional School for

Agriculture and the Environment (UP-PSAE)
At the 1321st meeting of the Board of Regents held on 27 October 2016, the Board
advised UP Los Baos to further study the proposal and to take into consideration the points
raised during the meeting.
UP Los Baos Chancellor Fernando Sanchez, Jr., UPLB Graduate School Dean Jose
Camacho, and Prof. Anna Floresca Firmalino of the College of Economics and Management
and concurrent Director of the UPLB University Planning and Maintenance Office presented
the revised proposal on the creation of the UP-PSAE, incorporating the responses to some of
the issues and concerns raised by the Board at the last meeting.
Highlights of the Discussion
1. For the information of the new Regents, Chair Licuanan said that there were two (2) points
raised by the Board at the last meeting regarding the proposed establishment of the UP-
PSAE. The first point was the issue of location, specifically, on whether it was the ideal
location for the establishment of the school, with or without partnership to Anflocor. The
second was about whether or not the partnership is exclusive to Anflocor or if there could
be other partners involved.
2. With respect to the location, Chancellor Sanchez believes that the location is suitable
primarily because it is situated in Panabo City, which is far from Davao City, where UP
Mindanao is located, and accessibility issues (e.g., internet access) can be addressed. Prof.
Firmalino added that since Panabo City is considered as the banana capital of the
Philippines, the agricultural development plans of Anflo city fit perfectly to the objectives
of the UP PSAE.
3. With respect to exclusivity to Anflo City, Prof. Firmalino said that the off-campus MS
Entomology program that is being offered now in the Anflo Corporate Center does not
only include Anflocor employees but also DOST scholars. This shows that it is not an
exclusive partnership.
4. President Pascual said that the partnership with Anflocor is only in the development of
the campus but the running of the programs is exclusively left to UP. The setup is similar
to that of UP Bonifacio Global City (UP BGC), which was established in partnership with
the BCDA, the donor of the land, and with SM Group of Companies, the donor of the
building. However, the running of the programs in UP BGC is entirely with the
University. Other donors or partners were eventually brought in to help the University in
completing the facilities.
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5. Chancellor Sanchez said that the project is fully supported by the Davao Chamber of
Commerce and the UPLB alumni who would like to be part of the agricultural
development in Mindanao.
6. As an alumnus in UPLB, Regent Laurel said that he is very pleased with the establishment
of the UP-PSAE but he expressed his hesitation in offering it in Panabo City because of
possible territorial conflict between UP Los Baos and UP Mindanao. President Pascual
said that the program will eventually help UP Mindanao grow because this proposed
extension campus of UP Los Baos will ultimately be under UP Mindanao after the
technology and knowledge transfer has been achieved.
7. Student Regent Manuel appreciated the clarification that potential students of the program
will not only come from Anflocor employees but also from the nearby local government
units and other SUCs. He supports the initiative of UPLB in helping UP Mindanao equip
its faculty in the area of agriculture and strengthen its position in the Mindanao region.
8. Based on UPLBS discussion with Chancellor Concepcion, Prof. Firmalino said, there
will be inter-CU collaborations particularly because UP Mindanao is more familiar with
the culture and the practices in Mindanao and the UP-PSAE will bring in the agricultural
knowledge that would help capacitate the faculty in UP Mindanao and other higher
education institutions in the region.
9. Student Regent Manuel inquired about the proposed tuition and other fees for the courses
to be offered in UP-PSAE. Prof. Firmalino said that the tuition and other fees will undergo
consultation with the students and sponsoring donor agencies.
10. Regent Farolan expressed his appreciation of the project but he said that the University
should be careful with people or organizations that it enters into partnership with in terms
of advocacies and motives. He asked whether UPLB has done due diligence in checking
Anflocors human rights background. With the eight (8) hectares of land being donated
to UP-PSAE, it would be important to background-check whether there were adverse
claims from indigenous peoples and communities surrounding the area or conflicts with
peasant groups or farmers that may be affected by the development in the area. In terms
of operations, do the practices of Anflocor affect the environment? What is its stand on
the use of pesticides in its banana plantations? With respect to employee-employer
relations, how does Anflocor manage its employees? This might be a way for the
University to promote the best practices that companies like Anflocor are espousing.
11. Chair Licuanan said that what Regent Farolan said was a good reminder for the University
to do its part of having due diligence in any kind of partnerships it enters into.
12. Prof. Firmalino assured the Board that there are no concerns regarding the indigenous
peoples in the property donation in Panabo. In terms of Anflocor as a company, it has its
own share of corporate social responsibility by conducting public health programs.
Anflocor is very much open in doing research partnerships with the University.
13. Regent Jimenez inquired about the viability of the Anflo City itself. He wanted to make
sure that while the program is demand-driven, it should also be able to stand by itself. He
also would like to know whether the program was in line with the national development
goals and the vision for Mindanao. He suggested that the team look into the NEDA
program which would strengthen the purpose of establishing the school.
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14. Under the framework of One UP, Regent Jimenez thought about the possibility of making
internal arrangements to have UP Mindanao handle the program. But since there is a plan
for the eventual transfer of UP PSAE to UP Mindanao, he wanted to see a timeline or
roadmap with a programmatic plan and milestones to be achieved for its eventual transfer.
This would ensure that there is a commitment which UP can hold on to and that it will
actually be implemented in the future.
Dean Camacho said that the full proposal document laid out how the initiatives of the
program are all in harmony with the national development goals for Mindanao and the
10-point agenda of President Duterte. He said that President Pascual has made it clear that
the program will be initially an inter-CU collaboration between UP Los Baos and UP
Mindanao and will eventually be transferred to UP Mindanao after ten (10) years of
implementation.
15. Chair Licuanan requested to include that provision in the agreement as part of the
development plan. Dean Camacho said that it is already indicated in the roadmap of the
UP PSAE.
16. Chancellor Sanchez said that even from the start, the President has expressed its intention
to transfer the program to UP Mindanao. UPLB would like to fast track the degree profiles
and capacitate the faculty members and technical people in UP Mindanao, so that when
the program gains a foothold in the area, UP Mindanao will have people who could carry
on the programs in the long term.
17. On the question on whether UP Mindanao can start off as the lead CU to develop the
program, the President said that it is UP Los Baos which currently has the expertise in
the field of agriculture.
18. President Pascual said that some very prominent UPLB alumni are very much active in
supporting UPs presence in Mindanao and they would really like UP Mindanao to
prosper as an entity. On the part of the UP System, there are a number of things his
administration has done to strengthen UP Mindanao, such as providing faculty items and
building physical facilities. There is also a PhD in Development Study program being
conducted by UPLB in UP Mindanao so that it can produce more PhDs from its faculty.
19. President Pascual envisioned that in ten (10) years, there will be a transfer of technology,
transfer of knowledge, transfer of faculty members, and eventually UPLB faculty
members will move to UP Mindanao.
20. As a matter of process and record purposes, Secretary De Las Llagas clarified that the
UP-PSAE will have to submit a written response to the issues and concerns raised by the
Board, including the programmatic approach and milestones. She requested UPLB to
submit the report to the Office of the Secretary.
Board Action: APPROVED. The Board requested the

UP-PSAE team to submit its response to the
concerns raised during the meeting.
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REPORT of the PRESIDENT and other

SECTORAL REGENTS
for INFORMATION OF THE BOARD
A. Report of the President
(A copy of the report is attached as Annex A, pages 39-42.)
B. Report of the Faculty Regent

(A copy of the report is attached as Annex B, pages 43-44.)
C. Report of the Student Regent

(A copy of the report is attached as Annex C, pages 45-46.)
D. Report of the Staff Regent

(A copy of the report is attached as Annex D, pages 47.)
MATTERS SUBMITTED FOR APPROVAL

BY THE BOARD
The President endorsed the following:
GENERAL GOVERNANCE
A. Proposed Creation of Campus Development and Maintenance Office CDMO) under the
Office of the Vice Chancellor for Finance and Administration (OVCFA), UP Open
University
In support of the UP Open University's mandate of widening access to quality education

and in recognition of the UP Open University's unique position in fulfilling the educational
mandate of the state, the most recent of which is the passing of RA 10650 otherwise known as
the "Open and Distance Learning Act", the UPOU has received financial support from the
government to build its infrastructure. This is in line with its BOR approved 2007 master
development plan particularly in the last five years. The UPOU has recently constructed the
UPOU Community Hub and is in the process of constructing the UPOU International Convention
Center, the Multi-Purpose Hall, the Academic Residences (Faculty and Staff Dormitory), and the
Teaching and Learning Hub. These are in addition to its existing buildings, namely, the UPOU
main building, the Instructional Materials Development and Production Office, the UPOU
Centennial Center for Digital Learning Building, and the Learner's Hallall were constructed
prior to 2008.
The tasks required in the development, maintenance and management on the use of such
infrastructure are enormous and of great magnitude. However, currently, the UPOU has no office
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focusing on such tasks. Hence, the proposal was to create the UPOU Campus Development and
Maintenance Office (UPOU CDMO). A copy of the complete proposal is on file at the OSU.
1. Vice President Zamora explained that the current functions of the proposed Campus
Development and Maintenance Office (CDMO) are being carried out by several committees,
such as, the project coordination committee, committee to update the UPOU master plan, the
technical working group, and utilities management team, among others.
There will be no additional personpower or budget requirement since there are already people
assigned to perform the development and maintenance functions. All that was being asked of
the Board was to formally approve the creation of the office.
Board Action: APPROVED
B. Appointment of University Officials
UP System
Renewal of appointment of Dr. EDUARDO T. GONZALEZ as Director, Korea Research

Center, effective 1 January 2017 until 31 December 2017 unless sooner terminated
Entitlements:
- P 5,856.00/month Honorarium
- P 10,000.00/month RA
- P 10,000.00/month TA
- 9 units Administrative Load Credit
UP Diliman
Appointment of Assoc. Prof. EDIESER DELA SANTA as Dean, Asian Institute of

Tourism, effective 24 November 2016 until 23 November 2019
Entitlements:
- P 9,000.00/month RA
- P 9,000.00/month TA
- 9 units Academic Load Credit
1. Dir Licuanan and Regent Jimenez asked why there was only one nominee for the deanship
and whether it is normal to have a lone nominee. The Board would prefer to have at least
two (2) candidates for deanship.
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2. President Pascual said that it is not uncommon that certain colleges have lone nominees for
deanships due to various reasons, such as factions and conflicts in the College.
UP Mindanao
1. On the Deanship of the College of Science and Mathematics (CSM)
1. President Pascual explained that the Board generally gives preference to giving another
term to the incumbent unless there are strong reasons why his or her term should not be
extended. In the case of the College of Science and Mathematics wherein the incumbent
is one of the nominees, the reasons why the incumbent should not have a second term
were not clear.
2. Student Regent Manuel informed the Board that his office received two (2) sets of reports
on the deanship of CSMthe report forwarded by UP Mindanao Chancellor Sylvia
Concepcion and the another report forwarded by student councils and leaders of UP
Mindanao. There were separate reports because the search committee encountered
problems in deciding how the search process must be conducted. The second report was
apparently made by some of the members of the committee who did not agree with how
the first report was made.
3. President Pascual confirmed that there were indeed two (2) separate reports from the
committeeone from the chair of the search committee and other from four (4) other
members of the committee. He added that it was already the second search process for
the CSM deanship. There was no external search committee the first time and the search
was purely an internal action of the college.
4. Faculty Regent Padilla said that when the first search process was conducted, the
incumbent Dean was not made aware that there was already a body in the college that
decided that she was going to be replaced. This was why the Board deferred its action
then and asked the Chancellor to create an external search committee.
5. President Pascual suggested to defer action on the deanship and to send it back to the
Chancellor to exert her leadership in the campus. Otherwise, the President will organize
an external search committee.
6. Faculty Regent Padilla concurred with the suggestion of the President and commented
that the search process should be more neutral and more collegial in approach.
Board Action: DEFERRED. The Board decided to revert the

matter to the UP Mindanao Chancellor to
constitute another search.
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UP Cebu
Appointed Acting Chancellor LIZA D. CORRO as Chancellor, UP Cebu, effective 24

November 2016 until 3 December 2018
Entitlements:
- P 11,000.00/month RA
- P 11,000.00/month TA
- 12 units Academic Load Credit
1. President Pascual explained that the re-designation of Acting Chancellor Liza Corro as a full-
fledged Chancellor of UP Cebu was an offshoot of the Boards decision at its last meeting to
upgrade the status of UP Cebu from a Constituent College into a Constituent University.
2. On another note and as a matter of diligence, Regent Farolan put on record that all approvals,
especially pertaining to the appointments of personnel in the government and civil service,
should be subject to existing rules, regulations and laws.
ACADEMIC MATTERS
A. Proposal of the Office of the Vice President for Public Affairs for the establishment of the
Gawad Pangulo: Award for Excellence in Public Service
Background:
The award aims to recognize outstanding public service programs/projects of the various units
of the UP System. It aims to enhance the visibility of the university's public service initiatives,
advocate professionalism in the implementation of these initiatives, and promote best and
innovative practices for dissemination, support, and replication for the greater use and benefit to
UP's various stakeholders.
The award is anchored on the University's mandate "to lead as a public service university by
providing various forms of community, public, and volunteer service, as well as scholarly and
technical assistance to the government, the private sector, and civil society while maintaining its
standard of excellence"
Features:
To qualify for nomination, the public service initiatives should be attached to or based in a
UP Constituent Unit, or a collaboration of UP CUs. The project or program is acknowledged and
recognized as connected to or part of the work of UP CUs or of their faculty and/or research,
extension and professional staff (REPS). Initiatives that are connected to or attached to a UP CU
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are not eligible for the Award. The awards recognize projects or initiatives instead of individuals
and the initiatives should fall under the clusters.
Funding:
For the first year of implementation of the award, the President is authorized to approve its
budget, subject to review and evaluation by the Office of the Vice President for Planning and
Finance (OVPPF)
1. Vice President Co explained the aims of the Gawad Pangulo: Award for Excellence in
Public Service. A committee was created to be able to look into the achievements of each
of the nominees and validate the conduct of nominated programs or projects.
In consonance with the proposal is a request for approval by the Board of the funding
requirement for the award. Her office already coordinated with the Office of the Vice
President for Finance on the matter.
2. President Pascual said that a formal approval of the award by the Board is required for
purposes of complying with the COA (Commission on Audit) rules so that the monetary
award will also be tax-free. He said that there are more or less 30 projects from all CUs that
are vying for five (5) awards. Faculty Regent Padilla was proud that there were three (3)
projects nominated from UP Visayas, including the health leadership program for Mayors
and Municipal Health Officers (MHOs).
3. Vice President Florendo clarified that that the Board previously approved the concept when
it approved the Gawad Pangulo awards for five (5) awards and five (5) categories. The
proposal was to formally name the award Gawad Pangulo: For Excellence in Public
Service, make it official and to approve the funding requirement.
4. Staff Regent Mejia inquired whether the administrative staff may also be nominated because
he noticed in the proposal that the REPS (Research, Extension and Professional Staff) are
included. Vice President Co assured the Staff Regent that the award shall recognize projects
or initiatives, instead of individuals, so it shall be a team effort that includes administrative
support.
5. Regent Farolan reiterated that there should be a provision in the resolution for approval of the
Board that all resources to be used in the project must be subject to all existing government
accounting and auditing laws, rules and regulations. This is to ensure the protection of the
Board from any legal suit.
6. Secretary De Las Llagas requested that the Vice Presidents should include the suggestion of
Regent Farolan in the documents that they will submit to the Board for approval.
7. Chair Licuanan requested Regent Farolan to provide the language for the condition so that it
will be made part of the minutes and all Board resolutions.
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B. Proposal for the gradual adjustment in the age requirement for Kindergarten applicants
starting AY 2017-2018
At present, the age requirement for new Kindergarten students is in adherence to the
Board of Regents recommendation that they should preferably be 5 to 6 years old at the
time of enrolment. However, in the K-12 Curriculum, following Republic Act 10157
(Kindergarten Education Act, 2012), Kindergarten education becomes a one-year preparatory
education for children at least 5 years old as a prerequisite for Grade 1. Added to this is the fact
that the recent academic calendar shift from June-April to August-June has resulted to a wide
age gap among students in the batch.
Current Admission Policy Proposal

Kindergarten applicants should preferably be 5 Kindergarten applicants should be 5 to 6
to 6 years old at the time of enrolment years old by August
1. President Pascual said that the adjustment in the age requirement for admission in the
kindergarten has to be made by the UP Integrated School (UPIS) as result of the K-12
program.
2. The proposal is to change the age range for kindergarten applicants from 5 to 6 years
old by the time of enrolment to 5 to 6 years old by August, which is the start of school year of
the UPIS.
FISCAL MATTERS
A. Proposed Enhanced UP Hospitalization Programme (UP eHOPE)
The benefits under the proposed eHOPE:

The proposed eHOPE shall provide financial assistance for hospitalization expenses
incurred during confinement up to an accumulated maximum amount of PhP80,000 per year. The
eHOPE shall also provide financial assistance for medicines related to the covered confinement
and prescribed upon discharge of the employee in the maximum aggregate amount of PhP10,000
per year.
The proposed enhancement of benefit for hospitalization is significant. To illustrate, if the
claims of an employee under eHOPE would result in the maximum amount of PhP80,000 being
partially or fully used up during the year, the available maximum amount for hospitalization
assistance will be restored to PhP80,000 again at the beginning of the following year, and so on
for each successive year of service of the employee. Thus, in the unlikely event that the
employees accumulated claims would amount to PhP80,000 during each year of service for 20
years, his or her hospitalization benefits could reach a total PhP1,600,000. In contrast, FAPHE
would only provide a one time total of PhP200,000.
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The other enhanced benefit is the additional PhP10,000 maximum per year for medicines
related to the covered confinement and prescribed upon discharge of the employee.
Funding of the eHOPE benefits shall be shared by the UP System Administration (70%)
and the concerned CU (30%). Under FAPHE, the CU bears the funding fully.
Covered hospitalization expenses

The following hospitalization expenses incurred during confinement shall be covered
under eHOPE:
a. Medical / diagnostic procedures such as ultrasound, MRI, X-ray, CT scan, biopsy,
mammography, echocardiography, angiogram, blood chemistry, and other laboratory
examinations.
b. Prescribed drugs and medicines in accordance with the Generics law.
c. Professional fees of Philhealth accredited physicians and specialists up to amounts
based on the Relative Value Unit (RVU) set by Philhealtn for specific medical cases.
d. Room and board for the duration of the confinement.
Excluded from coverage under eHOPE are hospitalization expenses for confinement
related to cosmetic surgery, self-inflicted injury and illness, and annual medical/ physical
examination.
Partnerships through agreements with the nearest government and private hospitals shall
be initiated by each of the Constituent Universities (CUs), to include a no cash-out arrangement
for the patient.
The financial assistance under eHOPE shall be granted net of the medical expenses
covered by Philhealth and other private medical health card benefits. Philhealth and private
medical health card benefits shall be exhausted first before claims are accepted under eHOPE.
Eligible employees
Eligible personnel for financial assistance under eHOPE shall be the following:
1. regular permanent faculty members, full-time or part-time. [enhanced by the inclusion
of part-time faculty members]
2. full-time faculty members who are not tenured provided they have rendered at least
one (1) year of continuous service in the University.
3. permanent REPS and administrative staff.
4. UP contractuals and casuals (including faculty, REPS, and administrative staff) who
have rendered at least one (1) year of continuous service to the University, have an
employer-employee relation with the University, and whose salaries are salaries are
paid out of the Personnel Services (PS) allocations to UP in the General
Appropriations Act (GAA).
All claimants to be eligible must be in active service in UP at the time of the claim. Part-
time faculty members shall be entitled to reduced benefits in proportion to the extent of their
service to the University.
10 | Page
Effectivity:
Approval of the Board of Regents is requested for the enhanced Hospitalization
Programme (eHOPE), as presented in this proposal, to replace the existing Financial Assistance
Program for Hospitalization Expenses (FAPHE), effective 1 January 2017. The Board is also
requested to authorize the President to issue further implementation guidelines, as necessary.
1. President Pascual briefly explained that the enhanced UP Hospitalization Programme

(eHOPE) is an enhancement of the existing Financial Assistance Program for Hospitalization
Expenses (FAPHE) program which was approved by the Board in 2010. The FAPHE
provides P200,000 accumulated maximum amount per employee for cases of hospitalization
occurring within his/her years of active service. But there are provisions under the FAPHE
program on who are eligible in terms of UP personnel and what type of expenses are
acceptable for reimbursement.
2. Based on a study that was conducted by a committee composed of statisticians and actuarial
experts from the School of Statistics, the University will maintain its medical insurance that
will cover hospitalization expenses but will adopt some enhancements.
3. President Pascual emphasized that while it would seem that the proposal would reduce the
health benefit from PhP200,000 to PhP80,000.00, he stressed that the existing PhP200,000
limit is the only amount committed by the University for the entire duration of service of a
UP employee, whereas in the new proposal, it will be an annual limit of PhP80,000.
4. He further stressed that the funding of the eHOPE will be sourced from the income generating
projects of the University, particularly the UP Town Center. He also said that most of the
things covered by hospitalization expenses have not changed except the use of the Relative
Value Unit (RVU) set by the PhilHealth for specific medical cases. This is important to make
the benefits more financially viable and to avoid uncontrolled setting of professional fees by
private doctors. Another change was the addition of self-inflicted injury and illness to the list
of medical procedures NOT covered under eHOPE.
5. With regard to eligible employees under eHOPE, President Pascual highlighted the inclusion
of the part-time faculty members in the coverage and their benefit will be proportionate to the
extent of their service to the University. The other significant change from the FAPHE rules
to eHOPE is the reduction in the required years of service for full-time faculty members who
are not yet tenured to avail of the benefit from five (5) years to just one (1) year of service.
The same reduction in the prior service requirement will apply to UP contractuals and casuals,
provided that there exists an employer-employee relationship with the University and their
salaries are paid out of the personnel services allocations to UP in the General Appropriations
Act. All claimants, to be eligible, must be in active service in UP at the time of claim.
6. Staff Regent Mejia thanked the President and his administration for continuously looking for
ways on how to provide additional benefits to UP employees. With respect to the eHOPE, he
inquired whether it would have the same committee as the FAPHE because he would suggest
including a union representative in that committee. President Pascual said that committees
will be part of the implementing guidelines to be drafted later. He requested Vice President
Amante to note the suggestion of the Staff Regent.
11 | Page
7. Staff Regent Mejia wanted clarification on whether the UP Manila and PGH Health Insurance
in the amount of PhP100,000 would be maintained with the institution of eHOPE. President
Pascual clarified that the eHOPE shall replace the Health Insurance Scheme of UP Manila
and PGH as specified during its approval. However, it will be up to UP Manila and PGH
administration whether they would want to provide the PhP200,000 to be funded fully by
them.
8. With respect to other scenarios mentioned by the Staff Regent, President Pascual said that the
UP System will treat these on a case-by-case basis, depending on the circumstances.
9. Regent Jimenez noted that the proposed eHOPE would greatly benefit the UP contractuals
and casuals but he asked how many are there in the entire System. President Pascual said that
there are about 2,000 contractuals in UP. For the information of the Board, he explained that
there are two (2) types of contractuals, the UP contractuals or UP casuals and the job orders.
The UP contractuals are treated as employees because they have employee-employer relations
with UP and their salaries are being paid out of GAA. UP casuals are project-based and have
no employee-employer relations with UP.
10. Regent Jimenez said that the Department of Labor and Employment (DOLE) has yet to
release the guidelines on contractualization. The DOLE is having difficulty balancing of
contractuals and employers because contractuals are often deemed necessary, but the general
policy is towards regularization.
11. Vice President Florendo explained that the plantilla items given to the University have
remained fixed decades ago but the programs and activities of the University have increased
tremendously throughout the years.
12. Regent Farolan raised three (3) pointsthe first point was about the inclusion of contractuals
without employer-employee relationships with UP in the eHOPE coverage. Having worked
for the University for almost six (6) years under a contract, he empathized with the
contractuals who are serving the University under different circumstances.
The second point was about reviewing the plantilla items in the University to be independent
from the government by virtue of the RA 9500 (UP Charter of 2008). Based on the UP
Charter, the University is free and autonomous to implement its own position, classification,
and salary system not covered by the Salary Standardization Law (SSL). Maybe it is an
opportune time to really look at that interpretation of the RA 9500 to allow the University to
help its employees and constituents, including those without employee-employer relations
with UP; but, at the same time recognizing the possible downside or cost of such
independence and the preparations needed for it.
The third point was about the Universitys role as the national university and as a public
service university to be able to help the national government solve the end of contract
(endo) system. The DOLE is currently facing challenges on how to deal with the
commitment to end the endo practice. If the University can find a way to end its own
contractualization problem, then it can serve as a template by which other government
agencies and organizations can benchmark with.
12 | Page
13. President Pascual thanked Regent Farolan for his thoughtful suggestions and assured him that
all the points raised have already been considered from the very first year of his presidency.
He said that initially UP was not included in the salary increases provided for under the SSLs
but he and his team exerted extra effort in ensuring that there is a special provision in the
GAA that includes UP in the SSL. Without this, UP will not be able to give the salary
increases to its employees.
14. For the University to be able to set its own standards for salaries or create its own position
classifications, it should have a good source of funding. However, unlike other revenue
generating government-owned and controlled corporations (GOCCs), the University cannot
afford to have this kind of financial independence.
15. President Pascual informed the body that the University has already taken a number of steps
to reduce the number of contractuals in UP. The first was the regularization of more than a
thousand contractuals. The University gives preference to UP contractuals every time that a
vacancy is created, provided that the minimum qualifications are met. The approval of the
enhanced Service Recognition Pay (eSRP), which has relaxed the old rules so that employees
who are taking optional retirement at age 60 may now avail the SRP benefit equivalent to ten
(10) days salary for every year of service. This early retirement process and the vacancies that
will be created can be made available to UP and other contractuals. The most recent action
was the approval by the Board of the standardization of the pay of contractuals to align it with
the salary grades available to regular employees. In addition, the University will also be
proposing reclassifications and regularization for consideration of the Board in future
meetings.
B. Year-end grocery allowance for FY 2016 in the amount of PhP4,500 for each qualified
faculty and staff
In the spirit of the season, the allowance will provide support to the faculty and staff who
may be having additional pressures of year-end spending for the holidays.
The year-end grocery allowance is provided for in the new Collective Negotiations
Agreement (CNA) with All UP Workers Union (AUPWU) and the All UP Academic Employees
Union (AUPAEU).
Vice President Amante explained that the year-end grocery allowance is an annual benefit
given to all qualified UP employees. This is part of the collective negotiation agreement (CNA)
with the workers and academic employees unions in the University.
13 | Page
C. Proposed University Royalty Sharing Rules
Section 2 Article 8 ("Common Provisions") of the Revised Intellectual Property Rights

(IPR) Policy of the University of the Philippines System states that the University shall:
Assign l00% of the first two hundred thousand pesos (or less) of the royalties to the
author(s), inventor(s), or creator(s).
At least 40% of the royalties shall be given to the author(s), inventor(s), or creator(s).
25% of the remaining royalties shall go to the UP System. 75% of the remaining
royalties shall go to the UP Constituent University without prejudice to such policies or
arrangement that the constituent university may have with respect to sharing its
allocation of the net income with the department/s or unit/s from which the intellectual
property originated.
Section 18 of Republic Act 10055 or the Technology Transfer Act of 2009 also states the
use of University royalties as income and revolving fund:
Section 18. Use of Income and Revolving Fund-Public RDls undertaking

technology transfer shall be vested with the authority to use its share of the
revenues derived from commercialization of lP generated from R&D funded
by GFAs. All income generated from commercialization of lPs and/or lPRs
from R&D funded by public funds shall be constituted as a revolving fund for
use of the RDl undertaking technology transfer, deposited in an authorized
government depository bank subject to accounting and auditing rules and
regulations: Provided, That said income shall be used to defray intellectual
property management costs and expenses and to fund R&D, science and
technology capability building and technology transfer activities, including
operation of technology licensing offices: Provided, further, that no amount
of said income shall be used for payment of salaries and other allowances.
The TTBDO proposes this Intellectual Property (IP) Sharing Guidelines to create a fair and
systematic way of distributing royalties, and to facilitate research collaborations. These shall
cover the following:
a. Internal sharing Agreement within the Constituent University

b. Sharing Agreement for Research collaborations between and among Multiple
Constituent Universities
1. President Pascual reiterated the provisions mentioned above related to Section 2, Article 8 of
the Revised Intellectual Property Rights (IPR) Policy of the University of the Philippines
System.
2. The proposed University Royalty Sharing Rules submitted by the Technology Transfer and
Business Development Office (TTBDO) will ensure a fair and systematic way of distributing
IPR earnings or royalties among the various stakeholders, namely: the authors, investors,
inventors or creators on one hand, the Constituent University on the other, and the UP System
as another stake holder.
14 | Page
3. Chair Licuanan asked if the proposal has gone through a consultation process with the CUs
and other stakeholders. President Pascual said that the proposal was the result of the
discussions/consultations with the CUs. The proposal was also reviewed by the Office of the
Vice President for Legal Affairs.
4. Regent Jimenez inquired about the types of work where the University earns royalty from and
how much. President Pascual said that the University is expecting a big amount of royalties
from different research work and innovations of UP faculty (e.g., dengue diagnostic kit,
lagundi capsules and syrup).
5. President Pascual said that, in the past, the royalty arrangement was not covered by the
revised IPR policy. The framing of the proposal was benchmarked with other Universities
abroad.
6. Regent Farolan asked whether the University also benchmarked with the local universities.
President Pascual believes that the University is the pioneer on IPR sharing since no other
university has been very active in commercialization of intellectual property rights.
7. Regent Farolan said that there should be a caveat on the use of the funds for researches.
President Pascual explained that based on discussions with other Presidents of foreign
universities, the author/inventor/creator is the one who benefits personally from IPR share,
whereas the CU or the UP System will plow back its earnings to more researches. Nobody
within UP will benefit on a personal level except the creators, the authors, or the inventors.
The University gets a share since the research will use University time and resources.
8. Regent Farolan called the attention of the body to Section 18 of the revised IPR policy the
use of income and Revolving Fund. It has a new provision, to wit:
That said income shall be used to defray intellectual property

management costs and expenses and to fund R&D, science and
technology capability building, and technology transfer activities,
including operation of technology licensing office.
He said that support for the inventors was already covered in that provision and that there is
a possibility of using a portion of that fund for a system of scholarship.
9. President Pascual said that the University is trying to dedicate funds generated from research
to further enhance its research programs and any excesses can be used for other programs
such as scholarships.
10. Regent Farolan said that his framework was to make the use of funds openly and not limit it
to the ones mentioned above so that the University can use it for other programs, activities,
and projects in the future. President Pascual said that the Board of Regents can always redirect
the use of funds.
15 | Page
D. Request of the Office of the Vice President for Academic Affairs (OVPAA) that the project
expenditures for semi-expendable property be charged to the Maintenance and Other
Operating Expenses (MOOE) budget and that the corresponding amount of the projects
Equipment Outlay (EO) budget be transferred to the projects MOOE budget
COA Circular No. 2016-007 dated 20 July 2016 stating that all semi-expendable items
costing P15,000 or below will be funded under MOOE.
1. Vice President Florendo explained that the proposal of the Office of the Vice President for
Academic Affairs (OVPAA) was in compliance with a COA ruling that all semi-expendable
items costing PhP15,000 or below should be funded under the Maintenance and Other
Operating Expenses (MOOE) budget. Since the budget for such project items was previously
approved by the Board under Equipment Outlay (EO), the OVPAA was requesting that the
corresponding EO budget be transferred to the projects MOOE budget.
2. Chair Licuanan said that in some universities, like the University of California Berkeley,
computers and laptops are considered disposable items and not as equipment.
E. Reprogramming of the UP System Administration's unexpended balances of prior years'

obligations in the amount of TWENTY FOUR MILLION FOUR HUNDRED SIXTEEN
THOUSAND TWENTY FOUR PESOS ONLY (PHP24,416,024), as certified available by
the System Budget and System Accounting Offices
This amount shall be used to fund the following projects:
Unit Project Title Equipment Capital Outlay Grand Total

Outlay
UP Diliman Structural PHP12,766,024 PHP12,766,024
College of Social Retrofitting of
Work and Bulwagang
Community Tandang Sora
Development (BTS) Wing
(Faculty Rooms,
Library and BTS
Building
UP Diliman Modernization of PHP11,650,000 PHP11,650,000

University various
Health Service equipment of the
University Health
Service in UP
Diliman (i.e.,
Ultrasound
machine,
Hematology
Analyser, Urine
16 | Page
Flowcytometer,
Laboratory
Centrifuge,
Dental Chairs)
TOTAL PHP11,650,000 PHP12,766,024 PHP24,416,024
The retrofitting work of the BTS wing is urgently needed to bring most of the beams and
columns of the second and third floors of the BTS wing compliant with current Structure
Code Standards. The BTS of CSWCD is host to many academic and social development
functions fulfilling the College's academic and public service mandate within and outside the
University.
The procurement of various equipment for the University Health Service is primarily to
replace obsolete units.
The validity of the allotted budget for this project will end after two (2) years upon
approval by the Board of Regents, at which point any unexpended balances shall revert back
to the general UPSA Reprogrammed Funds for Capital Outlay/ Equipment Outlay.
It is understood that any disbursements that will be made against this fund shall be
subject to the usual accounting and auditing rules and regulations.
F. Financial details required by a special project between the University of the Philippines and
the Office of the Presidential Adviser on the Peace Process (OPAPP) on the Comprehensive
Agreement on the Socio-Economic Reforms (CASER) between the Government of the
Republic of the Philippines (GRP) and the CPP/NDF/NPA
In pursuit of the partnership between UP and OPAPP, a budget is being requested to tap
UP faculty to write specific chapters of the proposed peace agreement and hire editors to facilitate
the editing and consolidation of written outputs. They will also be responsible for the coordination
of workshops and will provide assistance to the writers in the sourcing of key documents and
other relevant sources.
1. President Pascual explained that the Memorandum of Understanding (MOU) between the
University of the Philippines and the Office of the Presidential Adviser on the Peace Process
(OPAPP) involves the Universitys commitment to flesh out the agreements being negotiated
between the government of the Republic of the Philippines (GRP) and the Communist Party
of the Philippines/New People's Army/National Democratic Front (CPP/NPA/NDF). The
negotiating groups have identified the major points to be agreed upon in Oslo, Norway.
17 | Page
2. The University convened a team of UP faculty members to define the terms of the agreement.
The approval of the Board on the creation of the Team will allow the University to pay
honorarium for these faculty members.
3. Vice President Edna Co said that each of the UP experts will be given a one-time payment of
PhP100,000.00 for drafting the terms of agreement for the OPAPP. The team is composed of
faculty members and technical editors who will together to complete the work. Some (others
still to be identified) of the UP experts tapped for the project are the following:
a) Prof. Oscar Zamora, former Vice Chancellor for Academic Affairs, UP Los Baos and
a retired professor, who will be working on Agrarian Reform and Rural Development;
b) Prof. Rene Ofreneo, former Dean of SOLAIR and former Undersecretary of DOLE,
who will work on Rights of the Working People and Livelihoods and also on Improved
Human Resource Capacities and Choices;
c) Prof. Antonio La Via, who will work on Peaceful and Resilient Communities and on
Environmental Protection, Rehabilitation, and Compensation;
d) Professor Emeritus Carol Sobritchea, former Dean of the UP Asian Center and former
Director of UCWS, who will work on Gender Equality and Representation and on
Indigenous People Rights. She will also work together with Prof. Rene Ofreneo on
Social Services;
e) Professor Emeritus Epictetus Patalinghug, who will work on Foreign Economic and
Trade Relations and also on Monetary and Fiscal Policies;
f) Prof. Jose Tabbada, who will work on Sustainable Living Income, and
g) Former Lecturer Filomeno Sta. Ana III, who will work on National Industrialization
and Economic Development.
4. Regent Jimenez asked whether the proposed budget would be enough for a project as big as
the peace process for the country. President Pascual said that UP is paying the experts using
the market rates. The proposed budget from the University amounts to about PhP1 million to
cover other additional expenses but there will also be counterpart funding from the OPAPP.
5. Regent Farolan expressed his concern regarding any legal implications of his approval on any
matter related to the project as he would be one of the beneficiaries of the project being a part
of a sub-committee helping with the GRP panel.
6. President Pascual said that the work done by the team will still go through a process of
consultations with the concerned departments of the government.
7. Vice President Co said that coverage assigned to UP will be on the Comprehensive

Agreement on the Socio Economic Reforms (CASER).
18 | Page
G. Reprogramming of SEVENTY MILLION PESOS ONLY (PhP70,000,000) representing UP

System Administration's unexpended balances of prior years' obligations from the General
Fund, as certified available by the System Budget and Accounting Offices, for the following
expense classification:
Project Title Amount

Capital Outlay (CO)/Equipment Outlay (EO) for PHP70,000,000
projects under the President's Strategic Initiatives
TOTAL PHP70,000,000
It is understood that any disbursements that will be made against this fund shall be subject
to the usual accounting, auditing and procurement rules and regulations.
H. Re-alignment of U.P. Diliman Law Complex Revolving Fund Budget, from Capital Outlay
to Equipment Outlay, in the amount of SIX MILLION PESOS ONLY (PHP6,000,000.00)
as certified available by the Diliman Budget Office, to fund the following:
1. Purchase of 4 motor vehicles;

2. Purchase of Office Equipment, Furniture and Fixture of Office of Legal Aid (OLA)
Clinic and UP Law BGC Campus.
The purchase of motor vehicles is needed for the 14th Asian Law Institute (ASLl)
event to be held in 2017 as well as to provide transportation service for the officials and staff of
the Office of Legal Aid Clinic and BGC Campus, now that these are already in their initial stage
of operation.
It is understood that disbursements from this fund shall be subject to the usual accounting
and auditing rules and regulations.
I. Reprogramming of UP Manila-PGHs unexpended balances from General and Revolving

Funds in the amount of ONE HUNDRED SEVEN MILLION EIGHT HUNDRED
EIGHTY THREE THOUSAND FOUR HUNDRED SIXTY SEVEN PESOS & 18/100
(P107,883,467.18), duly certified as available by the UPM-PGH Chief Accountant
The amount will be used for the following purposes:
Personal Services 29,000,000.00
Commutation of Leave Credits of Medical Officers

(in accordance with CSC and DBM rules on Monetization)
19 | Page
Maintenance & other Operating Expenses 68,883,476.18

Training/Research Grant for the Overseas Oral
Presentation of PGH Residents/Consultants,
PGH Medical Assistance Fund & Consultancy Fees
for Infrastructure/Civil Works/Drafting of Plan/Manpower
Equipment Outlay 10,000,000.00
Repair /Renovation of Various Buildings (Dorms 3 & 5)
TOTAL PHP107,883,467.18
It is understood that disbursements from this fund shall be subject to the usual accounting
and auditing rules and regulations.
J. Reprogramming of UP Cebus unexpended balances of prior years from the Revolving

Fund in the amount of SIX MILLION FIVE HUNDRED EIGHTY SIX THOUSAND
THREE HUNDRED TWENTY ONE PESOS AND 51/100 (PHP6,586,321.51), certified as
available by the Accounting and Budget Offices for the following purposes:
Personal Services PHP1,425,772.41

To pay for personal benefits including Financial
Assistance Program for Hospitalization Expenses
(FAPHE) of personnel, honoraria and other PS benefits
Maintenance & other Operating Expenses (MOOE) 1,910,549.10

To augment MOOE needs including
Payment for utilities and security services
Equipment Outlay 3,250,000.00
To acquire vehicles
TOTAL PHP6,586,321.51
lt is understood that the disbursements from this reprogrammed funds shall be subject to
the usual accounting and auditing laws, rules and regulations.
K. Programming of UP Cebus Excess Income from the Revolving Fund in the Amount of
THREE MILLION TWO HUNDRED SIXTY FIVE THOUSAND SIXTEEN PESOS AND
22/100 (PHP3,265,016.22) certified as available by the Accounting and Budget Offices for
the following purposes:
Maintenance & other Operating Expenses (MOOE) PHP3,265,016.22

To augment MOOE needs including Expenses for the
following:
Security Services PHP2,788,084.52
Janitorial Services 476,931.70
TOTAL PHP3,265,016.22
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lt is understood that the disbursements from this programmed funds shall be subject to the
usual accounting and auditing laws, rules and regulations.
1. Regent Jimenez inquired why UPs budget remain unexpended. President Pascual said that
funds are reprogrammed due to underutilization. By virtue of the fiscal autonomy granted the
University under the UP Charter, the University can keep and reprogram any unexpended
funds.
2. President Pascual explained that, the University is expected to build up its cash balance. This
is based on a provision under the UP Charter (Section 24 of RA 9500), which allows the
creation of an independent trust committee to manage the cash balances of the University and
to enable universal banks to be the fund managers.
L. License Agreement between the University of the Philippines and Global Max Services Pte.
Ltd. (Licensee)
Grant of License: The University grants the Licensee a non-exclusive, non-transferrable

license to use the Masaklaw na Panukat ng Loob (MAPA) solely as a personality test for
personality profiling of Users determined by the Licensees organization.
Amount: The Licensee shall pay to the University the following fees within thirty (30) days
from the beginning of each Use Period:
PHP39,000.00 upfront licensing fees

PHP390,000.00 for the use and administration of MAPA to 3,900 or less Users in
each License Period
Duration: Shall commence on the Effective Date and shall continue in full force and effect
for the period of three (3) years
M. Deed of Donation between the University of the Philippines (Donee) and Victory Liner,
Inc.(Donor)
Victory Liner, Inc. shall donate the amount of Two Million Five Hundred Thousand and
00/100 (PHP2,500,000.00) to the UP Bonifacio Global City (UP BGC). UP shall manage and
administer the donation for the intended purpose, which shall include support for the
infrastructure, operational, logistical and maintenance requirements of the UP BGC.
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N. Deed of Donation between the University of the Philippines (Donee) and DATEM,
Inc.(Donor)
Donation: Backfill materials with total volume of 26,816.68 cubic meters including transport and
delivery to the UP Diliman Football Field Project Site
Amount: PhP2,416,668.66
O. Memorandum of Agreement and Deed of Donation between the University of the

Philippines and the New Golden City Builders and Development, Corp. (NGCBDC)
(Donor)
Project: Development and construction of the UP Diliman College Architecture Auditorium

to be situated at UP Arki Complex, I. delos Reyes Street, UP Diliman Campus,
Quezon City
Donation: UP Diliman College of Architecture Auditorium building and facilities will be named
the BENITO SY POW AUDITORIUM
1. Student Regent Manuel inquired about the background of Mr. Benito Sy Pow because he
wanted to make sure that buildings in UP that would be named after people would be those
possessing a good reputation.
2. President Pascual said that donors are very eager to contribute to the development of the
College of Architecture, particularly the completion of the building that has been started
before but was not completed. He assured the Board that the guidelines on naming rights are
being followed by the University.
P. Request of the College of Home Economics, UP Diliman for Authority to Purchase One (1)
Catering Van for use of the College of Home Economics Tearoom and the students of HRIM
111 Catering Class
The Department of Hotel, Restaurant and Institution Management (DHRIM) would like to
request permission to buy one (1) catering van for use of the College of Home Economics
Tearoom and the students of HRIM 111 Catering Class.
Presently, the College of Home Economics (CHE) has only one working vehiclea Toyota
Tamaraw FX- shared by five departments. However, the CHE van is not configured to transport
food.
The purchase of this new vehicle is academically relevant since it will ensure that the
students can practice proper transport of food. It will also be more cost efficient for the students
since they no longer have to rent a separate vehicle should they have catering clients outside of
the campus.
22 | Page
The purchase of the new vehicle will be cost efficient for HRIM students and is envisioned
to increase productivity as well as enlarge the market that could be serviced through catering
functions. The vehicle will also allow the Tearoom, another HRIM laboratory, to greatly improve
the speed and quality of delivery of services thereby enhancing service to the U.P. community.
Q. On the request of All UP Workers Union to grant a year-end benefit for all qualified UP
employees in the amount of PhP20,000
1. Staff Regent Mejia asked if the Board can consider the request of the All UP Workers Union
to grant a year-end benefit to all qualified UP employees.
2. President Pascual said that he already gave an indication that should the UP System
administration consider granting the request, it will not be for December but for January
because his team will still look into the feasibility of funding.
Board Action: NOTED
NOTE: The Board gave an omnibus approval for item nos. E-J, L-N, and no. P under
FISCAL MATTERS.
ADMINISTRATIVE MATTERS
A. Proposed reclassification of positions for the Office of the President (OP)
The Office of the President (OP) is requesting for a reclassification in order to create four
(4) positions direly needed. This is consistent with the OP's 2-year staffing plan which was
approved on 18 July 2016. The work demands on the staff of the Office of the President have
increased considerably in recent years and there is a need for higher level positions to be filled
up with people capable of meeting such big demands.
The request if granted, will significantly support the efficient and effective delivery of the
OP's mandated services.
23 | Page
1. Staff Regent Mejia noted in the proposal that two (2) REPS items were included in the items
to be reclassified into administrative positions. He has no objections to the reclassification
except to change the two (2) REPS items with Administrative Staff items since the items
being reclassified are Administrative Staff items. Besides, he said that there is a need for
REPS items in the University.
2. Vice President Florendo will look into the matter to address the request of the Staff Regent.
Board Action: APPROVED provided that the two (2) plantilla

items for REPS be replaced with two (2)
Administrative Staff items
B. Proposal of UP Open University for reclassification of positions from Salary Grades 18 &
19 to Salary Grade 24 of the five (5) unit heads of the finance and administrative offices,
namely: Accounting Office, Budget Office, Cash Office, Human Resources and
Development Office, and Supply and Property Management Office
UPOU is requesting for the reclassification of positions to Salary Grade 24 of the five
heads of unit of the finance and administrative offices of the UP Open University, namely,
Accounting Office, Budget Office, Cash Office, Human Resources Development Office, and
Supply and Property Management Office.
The said offices are the key departments currently handling the finance and administrative
operations of UPOU. The reclassification, if approved, will enable UPOU to receive entitlements
for Representation and Transportation Allowances (RATA) under DBM Circular 548 dated 15
May 2013.
UPOU shall utilize its appropriated Personal Services (PS) Lump sum to augment the
difference in rates between the present and the proposed Salary Grades, in accordance with the
DBM Circular Letter No. 2004.7 dated 25 March 2004 giving "Budget and Management
Flexibilities to State Universities and Colleges".
C. Request for temporary waiver of Faculty Tenure Rules in favor of the following:
UP Los Baos
Asst. Prof. MERIAM B. CAUTIVER, Assistant Professor 1, College of Veterinary Medicine,

effective 01 January 2017 until 31 July 2017
Asst. Prof. AILEEN MAY P. MIJARES, Assistant Professor 1, College of Arts and Sciences,
effective 1 January 2017 until 31 July 2017
24 | Page
D. Appointment of Faculty
Note: These proposed appointments have gone through the standard University peer review process from the
Department to the College, the Constituent Universities concerned, and the University System. In cases where
there was doubt about the process followed or about the fairness of the recommendations, the papers were
returned to the unit concerned for review and recommendation.
D.1 Transfer to Permanent Status
UP Diliman
Asst. Prof. ABIGAIL THEA O. CANUTO, Assistant Professor 1, College of Education,

effective 24 November 2016
Asst. Prof. ROGELIO ALICOR L. PANAO, Assistant Professor 3, College of Social
Sciences and Philosophy, effective 24 November 2016
Asst. Prof. JULIANA JANET M. PUZON, Assistant Professor 6, College of Science,
Asst. Prof. CHARLOTTE JUSTINE D. SICAT, Assistant Professor 3, Cesar E.A. Virata
School of Business, effective 24 November 2016
Asst. Prof. MAGDALENO R. VASQUEZ, Jr., Assistant Professor 4, College of Engineering,
Asst. Prof. ALETTA T. YIGUEZ, Assistant Professor 7, College of Science, effective 24
November 2016
UP Los Baos
Asst. Prof. JASON R. ALBIA, Assistant Professor 1, College of Arts and Sciences, effective
24 November 2016
Asst. Prof. JAN DANICA S. ASMA, Assistant Professor 1, College of Economics and
Management, effective 24 November 2016
Asst. Prof. NEIL JEROME A. EGARGUIN, Assistant Professor 1, College of Arts and
Sciences, effective 24 November 2016
Asst. Prof. EDUARDO O. JATULAN, Assistant Professor 1, College of Arts and Sciences,
Asst. Prof. MARK ANTHONY F. RABENA, Assistant Professor 1, College of Arts and
Asst. Prof. ALEXANDRA B. SANTOS-PUTUNGAN, Assistant Professor 1, College of Arts
and Sciences, effective 24 November 2016
UP Baguio
Asst. Prof. ADONIS RAMY L. ELUMBRE, Assistant Professor 1, College of Social

UP Cebu
Asst. Prof. RHENOZO C. BARTE, Assistant Professor 4, Business Management Cluster,

Asst. Prof. ROCHELLE HAIDEE D. YBAEZ, Assistant Professor 2, Science Cluster,

25 | Page
NOTE: The Board gave an omnibus approval for ADMINISTRATIVE MATTERS from
Item Nos. A-D, including sub-items.
MATTERS SUBMITTED FOR CONFIRMATION

BY THE BOARD
The Board CONFIRMED the following:
A. Ad Interim Appointments of UP Cebu Officials
The following ad interim appointments were approved by the Board of Regents

following the approval by the Board of Regents of the elevation of UP Cebu into a Constituent
University on 27 October 2016.
Cluster Chairs to Acting Deans pending approval by BOR of their Deanship following
the terminal dates of the current term of the incumbent Cluster Chairs:
a. Dr. Jocelyn C. Pinzon Acting Dean, College of Communication, Arts, and Design,
effective 27 October 2016 until 31 July 2017
b. Dr. Tiffany Adelaine G. Tan Acting Dean, School of Management, effective 27

October 2016 until 31 December 2016
c. Dr. Jonnifer R. Sinogaya Acting Dean, College of Science, effective 27 October

2016 until 2 July 2017
d. Prof. Ma. Rowena V. Mende Acting Dean, College of Social Sciences, effective
27 October 2016 until 15 August 2017
e. Prof. May Christina G. Bugash University Registrar, effective 27 October 2016

until 31 July 2017
Likewise, the following officials whose terms are at the discretion of the Chancellor:
a. Dr. Ritchelita P. Galapate Vice Chancellor for Academic Affairs, effective 27

October 2016 to serve at the pleasure of the Chancellor
b. Dr. Leahlizbeth A. Sia Vice Chancellor for Administration, effective 27 October

2016 to serve at the pleasure of the Chancellor
26 | Page
B. Agreements/Contracts
Note: These agreements have gone through the standard University processes from the Constituent
Universities (CUs) concerned and the University System. In cases where there were irregularities
in the processes, the documents were returned for review of or to exact compliance by the
concerned.
UNIT TITLE PROJECT / AMOUNT /

DURATION
1 Memorandum of Agreement Project: Green Marketing and
between the University of the Resiliency Course (GMRC)
Philippines Diliman and the
Department of Trade and Industry- Amount: DTI-CARP shall pay UP the
Comprehensive Agrarian Reform amount of PHP180,000.00
Program (DTI-CARP) inclusive of 10% administrative
cost
Duration: Shall take effect for a period

of six (6) months upon signing of
the parties
2 Memorandum of Agreement Project: Food Service Practicum, of

between the University of the BS Community Nutrition students
Philippines Diliman and the of the College of Home Economics
Philippine Science High School (CHE)
UP Consumers Cooperative
Diliman Duration: Shall take effect
immediately upon signing of both
parties
Implementing unit: College of Home

Economics (CHE), UP Diliman
3 Memorandum of Agreement among Project: Monitoring and Evaluation of

the University of the Philippines the Business Permits and Licensing
Diliman, the Department of Trade System
and Industry National Capital
Regional Office (DTI-NCRO), and Amount: PHP150,000.00 from DTI-
the Department of Trade and NCRO
Industry-Competitiveness Bureau
(DTI CB) Duration: 15 September 2016 until 15
November 2016
Implementing unit: Institute for Small

Scale Industries (ISSI), UP Diliman
27 | Page
4 Memorandum of Agreement Project: Business Communication

between the University of the Skills Seminar
Philippines Diliman and the Home
Guaranty Corporation (HGC) Amount: HGC shall pay UP the
amount of PHP80,000.00 as
contract fee
Duration: Shall be effective for six (6)

months upon signing of the parties

Scale Industries (ISSI), UP Diliman
5 Memorandum of Agreement Project: Business Counselors Course
between the University of the
Philippines Diliman and the Amount: DA shall pay UP the amount
UP
Department of Agriculture (DA) of PHP160,000.00 as contract fee
Diliman
Duration: Shall be effective upon
signing of the parties

Scale Industries, UP Diliman
6 Memorandum of Agreement Project: Business Communication

(Renewal) between the University of Skills
the Philippines Diliman and the
Home Guaranty Corporation (HGC) Amount: HGC shall pay UP the
amount of PHP80,000.00
Duration: Shall be effective for six (6)

months

Scale Industries, UP Diliman
7 Contract for Aircraft lease services Project: Aircraft lease services for
between the University of the Airborne LiDAR Data Acquisition
Philippines Diliman and Asian for One Thousand One Hundred
Aerospace Corp. Eighty Six (1186) Flying Hours for
the implementation of the Hazard
Mapping of the Philippines for
PHIL-LIDAR 1 Program
Amount: PHP49,988,000.00
Duration: Shall be deemed completed

upon achieving one thousand one
hundred eighty six (1186)
accomplished flying hours
28 | Page
8 Memorandum of Understanding and Project: Academic cooperation and

Memorandum of Agreement on exchange of students
Student Exchange between the
University of the Philippines Duration: Valid for a period of three
Diliman and Hallym University (3) years
South Korea
Implementing unit: Office of the Vice
Chancellor for Academic Affairs
UP Diliman
9 Memorandum of Understanding Project: Enhance the technical and

among the University of the institutional capabilities of urban
Philippines Diliman, the Technical poor federations and member
Assistance Movement People and communities
Environment, Inc., the Homeless
Peoples Federation Philippines, Duration: Shall take effect upon
Inc., and the Linkbuild, Inc. signing of the parties and shall be
valid and subsisting for a period of
three (3) years
Implementing unit: College of

Engineering, UP Diliman
UP
Diliman 10 Memorandum of Agreement Project: Food Service Practicum for
between the University of the College of Home Economics
Philippines Diliman and the students
Philippine Heart Center
Duration: From July 2016 until
November 2017
Implementing unit: College of Home

Economics, UP Diliman
11 Memorandum of Understanding for Project: Academic collaboration

Academic Collaboration between
the University of the Philippines Duration: Will take effect from the
Diliman and the National Graduate date signed by the representatives
Institute for Policy Studies (GRIPS) of the parties and will remain valid
for a period of three (3) years
Implementing unit: National College

of Public Administration and
Governance
12 Memorandum of Agreement Project: Small Business Counselors

between the University of the Course
Philippines Diliman and the
Department of Trade and Industry- Amount: DTI-XI shall pay UP the
Region XI (DTI-XI) amount of PHP200,000.00
inclusive of 10% administrative
cost in favor of UP
29 | Page
Duration: Shall be effective upon

signature of the parties

Scale Industries , UP Diliman
UP 13 Memorandum of Agreement Project: Academic research

Diliman between the University of the cooperation
Philippines Diliman and Notre
Dame University (NDU) Duration: Valid for a period of two (2)
years
Implementing unit: College of Social

Sciences and Philosophy, College
of Arts and Letters, and Asian
Center, UP Diliman
On the Contract for Aircraft Lease Services between the University of the Philippines
Diliman and Asian Aerospace Corporation
1. Regent Farolan said his attention was caught on this contract because the amount is
PhP49,988,000.00. He asked whether all the necessary requirements and all the certifications
are in order, especially in the bidding process.
2. Regent Jimenez understood from the documents that bidding has been conducted.
3. Vice President Danny Uy explained that there was an existing rule that the Office of the
Chancellor has a limit signing authority of PhP50 million. So the amount was within the
signing authority of the Chancellor and therefore the processes are conducted at the level of
the Chancellor.
4. Regent Jimenez pointed out that based on submitted documents, a public bidding has been
conducted and there is a certification saying that aside from complying with the rules of
procurement, it has also complied with the Universitys Delineation of Authority and it has
been accepted. The bid is effective once it is signed by the end user, which in this case is UP
Diliman. Thus, he agreed that this was just for the information of the Board.
5. Secretary De Las Llagas said that the Board has been confirming contracts even though they
fall under the delineated authority of the Board to the President or to the Chancellor.
6. President Pascual explained that when the Board approved the limits of approval of authority
of the President and the Chancellors, it was indicated in the proposal that the Presidents or
the Chancellors decision in exercising the delegated authority will only be submitted to the
Board for information. He suggested to remind UP Diliman to update its forms to conform to
the increased approval ceilings.
30 | Page
NOTE: The Board gave an omnibus confirmation for all items under Matters for
Confirmation although there were clarifications made on some items.
MATTERS SUBMITTED FOR INFORMATION

OF THE BOARD
The Board NOTED the following:
A. Launching of the TVUP (Internet University of the Philippines Television) Project
The TVUP (Internet University of the Philippines Television) Project was launched on
24 November 2016 at the Executive House, UP Diliman.
B. Proposed Visual Identity Guidebook
The team led by Mr. Conrad Viria and Asst. Prof. Marc San Valentin presented to the
Board of Regents the proposed Visual Identity Guidebook.
1. On the proposed UP ID, Staff Regent Mejia requested to include the home address of the
employees in the identification card (ID) template. This was one of several important
information being asked for by some government agencies such as the Pag-IBIG Fund. Chair
Licuanan said that the signature should be included as well.
2. Regent Jimenez asked the purpose of the black vertical strip on the ID template. According
to Asst. Prof. Valentin, it is the slot for the Universal Product Code or barcode for library use.
The barcode will access records such as borrowed books, overdue books, among others.
3. President Pascual suggested that the team coordinate with the IT people to be able to shift
from using a barcode to radio-frequency identification (RFID) which uses electromagnetic
fields to automatically identify tags attached to the object. Chair Licuanan said that the RFID
may be used for another ID apart from the UP ID for specific purposes (e.g., security access).
4. Student Regent Manuel also suggested having a uniform branding for student IDs across the
UP system because he noticed that IDs vary among the CUs.
5. Regent Jimenez noticed that the head of the eagle in the UP Logo does not really resemble
that of an eagle. Mr. Viria said that the new UP logo used the Philippine Eagle as the
template, whereas before an American gold eagle was used.
6. President Pascual suggested that the team prepare an illustration of the evolution of the eagle
image in the UP Logo. He was aware that other people mistake the image for a parrot.
31 | Page
7. Prof. San Valentin said that the image of UP Logo with a parrot instead of an eagle stuck to
some people because around late 50s or early 60s, the annual satire edition of the Philippine
Collegian rendered the UP Logo with a parrot rather than an eagle.
8. As a follow-up to the point made by Regent Jimenez, Regent Laurel felt that the artistic
rendition of the Philippine eagle in the UP Logo does not do justice to the bird. He wanted an
image to resemble the birds beautiful widespread wings and majestic head. He suggested
that whatever has already been done in order to portray the Philippine Eagle as realistic as it
is should be enhanced.
9. Student Regent Manuel seconded the idea of having several studies for the image of the eagle
in the UP Logo to portray it more effectively as an eagle because other students mistake it for
a parrot or other birds.
10. Mr. Viria said that his team will have another study taking into account the suggestions of
the Regents. The Team needs to compromise the real and the graphic to best represent the
Philippine eagle because aesthetic problems may also arise with regard to the actual
proportions of the head and wings in the logo.
11. Regent Farolan asked about the difference between the eagles found in the UP and Ateneo
logos. Prof. San Valentin said that the two differ in terms of heraldic representation.
12. Regent Farolan asked what the Filipino translation of the color maroon is and whether UP
will adopt the English spelling or Filipinized it as marun because that will have impact on
the UP Naming Mahal, especially the part on luntian at pula. President Pascual, as well as
the artists, suggested to adopt the name maroon as is, including the spelling.
13. With regard to the colors, Mr. Viria said that the UP colors of maroon and green are traced
back to Harvard since, during the American period, the UP logo is patterned after Harvard
University. Regent Jimenez noted that Harvard calls it crimson instead of maroon.
14. Regent Laurel asked why the University is using UNIBERSIDAD NG PILIPINAS because
unibersidad is a Spanish word. The Filipino word for unibersidad should be
PAMANTASAN. Chair Licuanan said that the debate about these words dates way back and
proponents want to retain the initials UP and not PP if Pamantasan is used. Mr. Viria
said that the UP dictionary accepts Spanish words adopted in Filipino such as unibersidad
instead of universidad. Prof. San Valentin added that the UNIBERSIDAD NG PILIPINAS
logo type is part of the trademarks of UP, along with UP MAROON and others.
15. Regent Farolan supports the production of the Visual Identity Guidebook in the University
but it should have utility, consistency and historical soundness, as well as practicality and
cost. At the same time, the symbols, the colors, and the fonts must also show what UP is and
how it wants other people to see UP. But most importantly, the symbols and icons must be
reflective of the mandate of UP, i.e., it should signify honor, excellence, and service.
16. Mr. Viria said that in the previous presentations to the Chancellors, the marketing strategies,
the communication plans, and all the historical significance have been pointed out as part of
the process of the design anthropology for the visual guidebook. He assured the Regents that
all the recommendations were seriously thought out and well-researched. As an Executive
Creative Director himself, he can say that marketing is in place in the team. However, the
team is open if the Board wants to expand its composition.
32 | Page
17. To address some of the concerns raised, Prof. San Valentin said that the team will ensure that
designs will not be altered and will conform to the minimum specification for printing like
the common type of printers and papers the University has. Part of the output of the project
shall include cascading of analog and software digital templates for cards, letterheads, IDs,
and logos containing the pantone color details. Anyone who wishes to use them can just
download the details and have these printed externally or using their own printers.
18. Chair Licuanan said that one point that Regent Farolan raised was to take advantage of the
task in order to make it a community effort. This exercise could be a unifying process, more
like a friendly competition for the best design of the UP seal.
19. President Pascual said that the UP seal is a historical symbol and the University cannot do
much to change that. However, the trend now is to create a more modernized identity mark
for UP. A number of universities and corporations have shifted from their old official type
seal to an identity mark which is simpler and more modern. Moving forward, he suggested
sticking with the team but encouraged it to possibly widen the involvement of other people
in terms of inputs.
20. Vice President Co said that that team had gone through various documents and historical
background on the evolution of these symbols, icons, and colors. At the same time, the team
can also deepen its understanding of what has been suggested. The team is open to revisiting
the designs, taking into account the comments made by the Regents.
21. Mr. Viria said that the team will pursue other designs given the leeway to modernize the
logo branding with the trademarks but will also ensure that the core essence of each symbol
is preserved. However, he expressed hesitation in involving corporate entities as they may
not be properly informed or grounded.
22. As an alumnus, Regent Laurel suggested that on one hand, the UP seal should be deeply
rooted in the traditions of the University. On the other hand, it should also be forward-looking.
23. Since the UP branding will be used in logos and posters, Regent Jimenez asked how the
University could enforce protection of these trademarks. President Pascual said that the
University started enforcing the observance of its Intellectual Property by strengthening the
Technology Transfer and Business Development Office (TTBDO). Companies and other
entities using UPs name, symbols, and icons in their merchandise have license agreements
with the University.
24. Regent Farolan inquired about the allotted budget for the project. Vice President Co said that
it is a relatively low-cost project; the experts are doing it almost pro bono. But modest
honoraria should be given to the team in recognition of its members efforts.
25. Recognizing the importance and impact of the project, Regent Farolan asked the team to
propose or submit the funding requirement so the Board can determine the possibility of
raising funds or linking up the team with the appropriate entities that could provide necessary
resources.
33 | Page
26. President Pascual explained that there is no financial constraint in this exercise and the
University will fund what is needed within the reasoni.e., operationally efficient and cost-
effective. He appreciates the generosity of the experts and artists who contribute their valuable
time to the university.
27. Chair Licuanan thanked the proponents and the designer artists, as well as the Vice President
for Public Affairs. She said that the Board is committed to the project and would extend help
in any way it can.
C. Responses to the concerns raised by the BOR members and the matrix of UP Cebus CU
Elevation Minimum Requirements
The elevation of UP Cebu into a Constituent University (CU) was approved by the Board
at its 1321st meeting held on 27 October 2016. The Board then requested UP Cebu to submit its
responses to the concerns raised by the Regents during the meeting.
A copy of the responses to the concerns raised by the Board was emailed to the members
of the Board and is on file at the OSU.
D. Formal endorsement of the UP Manila Chancellor on the rescindment of Proposal 2 from

the proposals of the UP Manila College of Dentistry, to wit:
For tenure purposes of the faculty members of the College of Dentistry, a

masters degree is not required although all other existing tenure
requirements for Assistant Professor shall apply.
At the 1321st BOR meeting held on 27 October 2016, the Board approved the proposed
rescindment of Proposal 2, subject to submission of a formal endorsement from the Chancellor
of UP Manila.
E. On the Election of the next UP President held at a special BOR meeting on 15 November
2016 at the Board Room, Quezon Hall, UP Diliman, Quezon City
The following actions were undertaken by the Board:
a. Right after the election, the Board of Regents invited the President-elect, Prof. Danilo
L. Concepcion, Dean of the UP College of Law, to go to the Board Room to formally
congratulate him;
b. The Chair requested the Secretary of the University and of the Board of Regents to
inform the nominees about the outcome of the election; and
c. The Office of the Secretary of the University officially announced the next UP
President, at the OSU website.
34 | Page
F. Delegated Authority to the President subject to INFORMATION of the Board:
1. Request of UP Mindanao for longer regular period for removal/completion for

2nd Semester AY 2016-2017
UP Mindanao is requesting for change of the schedule of Removal/Completion

period in its AY 2016-2017 Academic Calendar from November 25-December 9, 2016 to
December 12-16, 2016 and January 2-4, 2017.
This is to allow the students with sufficient time to comply with their deficiencies
before the registration period for Second Semester 2016-2017, which will start on
11 January 2017.
The President approved the request on 16 November 2016.
2. Contracts/Agreements
(Delegated Authority to the President subject to information of the Board [cost not exceeding P150
Million Pesos, 1312th BOR Meeting, 29 October 2015])
Note: These agreements have gone through the standard University processes from the
Constituent Universities (CUs) concerned and the University System. In cases where there
were irregularities in the processes, the documents were returned for review of or to exact
compliance by the concerned.
CU Title of Parties to the Contract/s PROJECT / AMOUNT /

DURATION
1 Second Supplement to the Amendments of the following:
Memorandum of Agreement dated 06
January 2003 between the University of Article I, Clause 1
the Philippines and the Manila Water Article I, Clause 6
Company, Inc. Article I, Clause 9
Article II, Clause 1
2 Construction Management Services Project: Construction Management
UP System Agreement between the University and Services for the proposed
the A.C. Ong Consulting, Inc. completion of Department of
(Construction Management Consultant) Mining, Metallurgical and
Materials Engineering Building
at the College of Engineering
Complex, UP Diliman
Amount: PHP2,035,320.00
Duration: Four hundred twenty five

(425) calendar days
35 | Page
UP System 3 Memorandum of Understanding Project: Establishing a framework

between the University of the of mutual understanding and
Philippines and the Office of the cooperation
Presidential Adviser on the Peace
Amount: The MOU will not give
Process (OPAPP)
rise to any financial obligation
by one Party to the other,
except as provided under 2.5 of
Article 2
Duration: shall be valid upon

signing of the representatives
of all parties an d shall be
effective for one (1) year and
renewable upon mutual
agreement
UP Diliman 1 Memorandum of Agreement between Project: Conduct of a Mandatory

the University of the Philippines and Continuing Legal Education
the Department of Foreign Affairs (MCLE) seminar
(DFA)
Amount: DFA shall pay UP the
amount of PHP295,000.00 for
a maximum of fifty (50)
participants
Duration: 11-12 and 30-31 August

2016
Implementing unit: Law Center,

UP Diliman
1. Regent Farolan wanted to be sure that all agreements for information of the Board underwent
the necessary procedures required under existing procurement laws.
2. On the conduct of a Mandatory Continuing Legal Education (MCLE), Regent Jimenez

disclosed that he is a beneficiary of the MCLE as a regular lecturer at the UP College of Law.
NOTE: The Board gave an omnibus notation for most items under Matters for
Information although there were clarifications made on some items.
36 | Page
OTHER MATTERS
A. Appointment of Regent FRANCIS C. LAUREL as the new Chair (vice Regent Magdaleno
Albarracin, Jr.) and Regent ANGELO A. JIMENEZ as new member (vice Gizela M.
Gonzalez-Montinola) of the BOR Finance Committee
1. Chair Licuanan reminded the Board of the vacancy in the membership of the BOR Finance
Committee, since Regents Albarracin and Gonzalez-Montinola ended their terms last 27
October 2016 and 13 November 2016, respectively.
2. The Board appointed Regent Francis Laurel as Chair and Regent Jimenez as member of the
BOR Finance Committee. They will work with the current member, Alumni Regent
Maronilla, with assistance from the Vice President for Planning and Finance Joselito
Florendo.
B. On the request of Regent Farolan from the management of the University to submit lists of
projects or programs directly related to the priority and flagship programs of the
administration, particularly the Anti-Drug Campaign, the Anti-Corruption Campaign, the
Anti-Crime Campaign and Disaster Risk Reduction and Management
1. Regent Farolan requested the UP President and the Chancellors of the different Constituent
Universities to prepare a list of projects and programs of the University that directly impact
the four (4) flagship programs of the current administration, particularly on anti-drugs, anti-
corruption, anti-crime and disaster risk reduction and management.
2. As the national university, UP is expected to work closely with the leadership of the country
to ensure that the vision for the country is achieved through meaningful and substantive
projects and programs using the resources of the University but without sacrificing academic
excellence and honor. Having a list ready at hand may be used as a tool to better deal with
the administration if ever there is an opportunity to ask for more funds, especially if the
programs or projects directly relate to advocacies or to the flagship efforts of President
Duterte. The list may also be used as a shield for criticisms from various sectors.
3. President Pascual said that during his first year as UP President, his team had also listed down
all the projects and programs of the University in support of the five (5) key results area
(KRAs) of the Aquino administration. The list was useful as it became a basis for budget
increases granted by the national government to the University. He added that he and his team
have actually started the same practice but they were looking at the 10-point socio-economic
agenda of President Duterte rather than the flagship projects. But he said they will do both.
37 | Page
4. Regent Farolan said he is working closely and reporting directly to the Chairperson of the
Commission on Human Rights. He left it to the management of the University to decide as
to when it could provide the requested lists.
Board Action: NOTED
00oo00
38 | Page
BOARD OF REGENTS UNIVERSITY OFFICIALS
UP SYSTEM
Hon. PATRICIA B. LICUANAN, Chair
Chair, Commission on Higher Education
Prof. ALFREDO E. PASCUAL, MBA
Hon. ALFREDO E. PASCUAL, Co-Chair Doctor of Pedagogy (honoris causa)
President, University of the Philippines President
Hon. PAOLO BENIGNO A. AQUINO IV Prof. GISELA P. CONCEPCION, PhD

(as of 22 July 2016) Vice President for Academic Affairs
Chair, Senate Committee on Education, Arts and Culture
Prof. JOSELITO G. FLORENDO, IMSME
Hon. ANN K. HOFER Vice President for Planning and Finance
(as of 30 August 2016)
Chair, House Committee on Higher and Technical Prof. MARAGTAS SV AMANTE, PhD
Education Vice President for Administration
Hon. RAMON M. MARONILLA Prof. ELVIRA A. ZAMORA, DBA

President, UP Alumni Association Vice President for Development
Hon. ANGELO A. JIMENEZ Prof. EDNA ESTIFANIA A. CO, DPA

Member Vice President for Public Affairs
Hon. FRANCIS C. LAUREL Prof. HECTOR DANNY D. UY, LLB, MNSA

Member Vice President for Legal Affairs
Hon. FREDERICK MIKHAIL I. FAROLAN Prof. LILIAN A. DE LAS LLAGAS

Member MSc. (Trop. Med.), PhD, LLB
Secretary of the University and of the BOR
Hon. PHILIP IAN P. PADILLA
Faculty Regent *******
CONSTITUENT UNIVERSITIES
Hon. RAOUL DANNIEL A. MANUEL
PROF. MICHAEL L. TAN, PhD
Student Regent
Chancellor, UP Diliman
Hon. ALEXIS M. MEJIA
Staff Regent PROF. FERNANDO C. SANCHEZ, JR., PhD
Chancellor, UP Los Baos
Prof. LILIAN A. DE LAS LLAGAS
MSc. (Trop. Med.), PhD, LLB ROF. CARMENCITA D. PADILLA, MD,
Secretary of the University and of the BOR MAHPS
Chancellor, UP Manila
PROF. ROMMEL A. ESPINOSA, PhD

Chancellor, UP Visayas
PROF. MELINDA D.P. BANDALARIA, PhD

Chancellor, UP Open University
PROF. SYLVIA B. CONCEPCION, PhD

The University of the Philippines Chancellor, UP Mindanao
Gazette PROF. RAYMUNDO D. ROVILLOS, PhD

Chancellor, UP Baguio
is
Published by the
Office of the Secretary of the University PROF. LIZA D. CORRO, LLB
Chancellor, UP Cebu
University of the Philippines
Quezon Hall, UP Diliman Campus, Quezon City
OFFICE OF THE SECRETARY OF THE UNIVERSITY
AND OF THE BOARD OF REGENTS
Lilian A. De Las Llagas

MSc. (Trop. Med.), PhD, LLB
Secretary of the University and of the Board of Regents
(Professor of Public Health, UP Manila)
Virginia R. Ocampo
MSc., PhD
Assistant Secretary of the University
(Professor of Entomology, College of Agriculture, UPLB)
STAFF
Ms. Carla V. Noroa Mr. Glenn D. Bilbao

Executive Assistant III Administrative Officer I
(on secondment)
Ms. Rosalinda G. Navaja Mr. Jose Jude A. Yapit

Board Secretary III Administrative Assistant II
Ms. Mary A. Espejo Mr. Dante C. Ceguerra

Administrative Officer V Administrative Assistant II
Ms. Anna Marie R. Demeterio Mr. Cenon E. Maximo

Administrative Officer V Administrative Assistant I
Ms. Jovita P. Fucio Mr. Cesar R. Nilo

Board Secretary II Administrative Assistant I
Ms. Karisha Anne E. Cruz Ms. Virginia S. Olivera

Administrative Officer IV Administrative Aide IV
(Communications Researcher)
Ms. Candelaria A. Bachini Mr. Angelito A. Santos

Senior Administrative Assistant I Administrative Aide IV
Ms. Zenaida A. Ballarta Mr. Fijay K. Florentino

Senior Administrative Assistant 1 Administrative Aide IV
Ms. Marissa A. Perdigon-Guzman Mr. Emmanuel P. Labrador, Jr.

Administrative Assistant V Custodial Worker
Editor
Prof. Lilian A. De Las Llagas
Consultant
Prof. Patricia R. P. Salvador-Daway
Gazette-in-Charge
Karisha Anne E. Cruz
Production Staff
Marissa A. Perdigon-Guzman
Web Administrators
Glenn D. Bilbao
Anna Marie R. Demeterio
***
Published by the Office of the Secretary of the University

University of the Philippines
Quezon Hall, UP Diliman Campus, Quezon City

Gazette Nov2016

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Gazette Nov2016

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VOLUME XLVI NUMBER 9 ISSN No.

DECISIONS OF THE BOARD OF REGENTS

MATTERS ARISING FROM THE MINUTES OF THE PREVIOUS

A. 1321st BOR Meeting, 27 October 2016

1. On the establishment of the University of the Philippines Professional School for

REPORT of the PRESIDENT and the SECTORAL REGENTS

A. Report of the President ... 4

B. Report of the Faculty Regent .. 4

C. Report of the Student Regent.. 4

D. Report of the Staff Regent . 4

MATTERS SUBMITTED FOR APPROVAL BY THE BOARD

B. Appointment of University Officials 5-7

A. Proposed Enhanced UP Hospitalization Programme (UP eHOPE) 9-13

C. Proposed University Royalty Sharing Rules.. 14-15

E. Reprogramming of the UP System Administration's unexpended balances of prior years'

G. Reprogramming of SEVENTY MILLION PESOS ONLY (PhP70,000,000) representing

I. Reprogramming of UP Manila-PGHs unexpended balances from General and Revolving

J. Reprogramming of UP Cebus unexpended balances of prior years from the Revolving

O. Memorandum of Agreement and Deed of Donation between the University of the

MATTERS SUBMITTED FOR CONFIRMATION BY THE BOARD

A. Ad Interim Appointments of UP Cebu Officials 26

1. Memorandum of Agreement between the University of the Philippines Diliman and

2. Memorandum of Agreement between the University of the Philippines Diliman and

3. Memorandum of Agreement among the University of the Philippines Diliman, the

4. Memorandum of Agreement between the University of the Philippines Diliman and

5. Memorandum of Agreement between the University of the Philippines Diliman and

6. Memorandum of Agreement (Renewal) between the University of the Philippines

8. Memorandum of Understanding and Memorandum of Agreement on Student

9. Memorandum of Understanding among the University of the Philippines Diliman,

11. Memorandum of Understanding for Academic Collaboration between the University

MATTERS SUBMITTED FOR INFORMATION OF THE BOARD

A. Launching of the TVUP (Internet University of the Philippines Television) Project. 31

B. Proposed Visual Identity Guidebook... 31-34

D. Formal endorsement of the UP Manila Chancellor on the rescindment of Proposal 2 from

1. Second Supplement to the Memorandum of Agreement dated 06 January 2003

1. Memorandum of Agreement between the University of the Philippines and the

MATTERS ARISING FROM THE MINUTES OF THE

A. 1321st BOR Meeting, 27 October 2016

1. On the establishment of the University of the Philippines Professional School for

Highlights of the Discussion

Board Action: APPROVED. The Board requested the

REPORT of the PRESIDENT and other

B. Report of the Faculty Regent

C. Report of the Student Regent

D. Report of the Staff Regent

MATTERS SUBMITTED FOR APPROVAL

In support of the UP Open University's mandate of widening access to quality education

Highlights of the Discussion

Board Action: APPROVED

B. Appointment of University Officials

Renewal of appointment of Dr. EDUARDO T. GONZALEZ as Director, Korea Research

Board Action: APPROVED

Appointment of Assoc. Prof. EDIESER DELA SANTA as Dean, Asian Institute of

Highlights of the Discussion

Board Action: APPROVED

1. On the Deanship of the College of Science and Mathematics (CSM)

Highlights of the Discussion

Board Action: DEFERRED. The Board decided to revert the

Appointed Acting Chancellor LIZA D. CORRO as Chancellor, UP Cebu, effective 24

Highlights of the Discussion

Board Action: APPROVED

Highlights of the Discussion

Board Action: APPROVED