Sage ERP X3

How To Guide

Create a Clean PILOT Folder

for North American
Standard Edition

June 2012 Sage Page 1 of 10

 Table of Contents

Initial Folder Creation and Implementation ............................................................................................. 3

Folder Creation.................................................................................................................................... 3
General Tab ..................................................................................................................................... 4
Initialization tab ............................................................................................................................... 5
Modifications tab............................................................................................................................. 6
Print Server ......................................................................................................................................... 9
Web Server........................................................................................................................................ 10

June 2012 Sage Page 2 of 10

Initial Folder Creation and Implementation

The purpose of this document is to guide the user through the creation and installation of the standard
edition Pilot folder (PILOT) containing the standard edition presetting and used during the
implementation phase. The X3 reference folder included on the Standard Edition DVD is the starting
point for creating such folder.

Folder Creation
After installing and patching the latest version of Sage ERP X3 Standard Edition
1. Log into the X3 Reference folder as the ADMIN user.
2. Go to Parameters / General Parameters / Folders (GESADS).
3. Select the X3 folder from the left-list. This folder was imported into the Sage X3 Solution as part
of the initial software installation.
4. In the Folder field, overwrite X3 with PILOT and press Tab. This will begin to modify the record
and put the function into Create mode.
5. Enter PILOT Folder as the Name.

June 2012 Sage Page 3 of 10

General Tab
6. Be sure to leave the Reference folder as X3.
7. Enter X3 as the Copy Folder.
8. The Start Date is the date of the first financial transaction in the system. (Beware, you should
include the date of any migrated data!)
9. The Test Folder option should be cleared since this folder will be used as a basis of a production
folder.
10. The Specific Folder option should be off because each folder (X3 and Production folder) will be
patched (either for standard patch, specific patch and add-ons).

June 2012 Sage Page 4 of 10

Initialization tab
11. On the Initialization tab, set everything in the Transaction Validation and Copy Data tables to
Yes to inherit the presetting contained in the X3 folder.
12. Delete all languages other than ENG, FRA (if needed), and any additionally purchased
languages from the Languages table.

June 2012 Sage Page 5 of 10

Modifications tab
13. On the Modifications tab, be sure to set the NA Add-on activity codes Active field based on
what the customer has purchased. Click the Create button to create the new folder. This Screen
may be blank in the Standard Edition.

14. At the Copy Confirmation prompt, click Yes.

June 2012 Sage Page 6 of 10

 15. Click the Validation button to begin the folders table creation and data copy.

16. Confirm that the new PILOT folder is in the Folder Validation list and click OK.

June 2012 Sage Page 7 of 10

 18. The new PILOT folders dictionary will update. This process may take anywhere from 15-45
minutes depending on the speed of the solution.

19. Once the folder Validation has completed, a log file will appear. Click End to close the file and
exit out of the X3 Reference folder.

June 2012 Sage Page 8 of 10

Print Server
20. Launch the Sage Console and select the Print Servers tab. Select the solution from the
Publications tab and check the new PILOT folder. Click the Apply button to publish the folder
so that it can utilize the Print Server.
21.

June 2012 Sage Page 9 of 10

Web Server
22. Select the Web Servers tab. Select the solution from the Publications tab and check the new
PILOT folder. Click Apply to publish this folder to the web. Once this has been completed, exit
out of the Sage Console.
23.

24. This clean PILOT folder is now available to users to enter data for the implementation of the
target solution that will be installed at the customer location.

i
Please ignore the designation of DSS as the folder name in the screen shots and instead use PILOT or whatever
you wish to call your Pilot folder.

June 2012 Sage Page 10 of 10