PROCESS OF APPLYING PERMIT FOR MAINTENANCE ENGINEER.

Step 01- Start Transaction IW28 for viewing notification list for selecting any particular Defect.

TYPE IW28 IN COMMAND

FIELD AND CLICK ON ENTER

Step 2 Enter Nessesary fields to get notification list accordingly.

02
Click Execute or press F8 after
entering required fields

Select Created By for getting Notification raised

by any particular PCR Ex. For PCR 5
CHN_PCRI_U05

OR

Further if you wish you can select Maintenance

Section in Main Work Center Field e.g. BM2 for
Boiler Main -II

01
Scroll down till you see planning plant & Type
T002 for Chandrapur to see notification List of
Chandrapur Only
Step 3 Select from appeared list, required notification by double clicking on Notification No. or
Description. You can change the layout of the table/list to see the required fields on screen, further you
can filter the required field columns to get the notification only for your section(Mn. Wk. Ctr.), unit no.
wise(created by). You can also sort the notification date wise etc.

02 01

05
03
You can change the layout of the table/list to see
04
the required fields on screen, further you can
filter the required field columns to get the
Double Click on notification No. or Description to notification only for your section(Mn. Wk. Ctr.),
view the notification for further processing unit no. wise(created by). You can also sort the
notification date wise etc.

Step 4 Read the notification long text, if you plan to take permit Click on Put in process icon &
confirm that Notify. Status Changes to NOPR (Notification in Process) form OSNO.

02
Check after putting in Process the
notification Status Changes to NOPR

01
Click On Put in process Icon for
releasing notification for further processing
Step 5 Click on Create icon for creating maintenance Order for current Notification.

Click on Create Icon for creating

maintenance order on current Notification

Step 6 Check Create Order Window details which created by default & if OK Click on Continue
icon .

Click on Continue Icon if shown auto

generated details are correct.
Step 7 View Object Information Window to View Previous Notification & permits overview & press
Continue .

Click on Continue Icon if shown auto

generated details are correct.

Step 8 Create breakdown Order Screen opens, check whether all fields on Header Data tab are filled,
and go to Operations Tab.

Check all the header data Tab Information, if

ok, then click on Operations Tab
Step 9 Fill in Operations Table, List of Actual work you planned e.g. MOT COP seal loss checking work.

Enter No of person to be assigned

for given operation & tentative
duration of work & Press Enter.

Write Operation to be carried out

in Operation short text

Step 10 Select Operations no. & Click on Internal button.

Select Operation row by clicking

first column of Operation row.

Click on internal button

Step 11 Click on Requirement assignment Tab

Click Requirement assignment Tab

Step 12 Select names of persons planned to work on permit from list & hours of work they expected to
work on permit.(Note this can be done just before cancellation of permit also). After completion click
on componants Tab to proceed further.

04
Click on
components Tab
for Step No.13

Click on Icon to get the list of

02
Personnel in your department to
select persons working on permit Enter Nos. of hour
person expected
01 work on permit
03
Step 13 Go to components Tab to attach or add Spares on maintenance Order.
(Note this can be done just before cancellation of permit also)

Search Material in material by

Press icon & material description Tab by
search materials in filling in material description.
new window.

Step 14 After selecting component press enter. Then fill required quantity & storage location from
which material should get issued.

03

Click on save
01 02
icon to save
maintenance order Press Enter & then fill in material
Quantity required & storage location
from which material is to be issued.
Step 15 Save the maintenance order by clicking on save icon. You will be redirected to View
notification list screen note down notification & order no as shown at left bottom corner for further
reference.

Note down The notification & Double click on maintenance order

maintenance order no for further no. to proceed further with permit
reference application.

Step 16 Release maintenance order by clicking on button & note status change to REL from CRTD.

Note status has changed to REL from

CRTD .

Click on Release button to set

release maintenance order
Step 17 Press on permit button or press Goto in menu bar & select Permits, to start permit
application Process.

Click on permit button or press

Goto in menu bar to select Permits
as shown

Please note here the complete process of permit system as shown in the flow chart
Maintenance Engg. first reads Notification & put it in process from IW28 Then,
Creates maintenance order on released notification, Fill in the relevant data in headers data, Operation &
components TAB
Releases the order & go to permits.
Applying permits is designed in a loop in which maintenance has to create three documents namely work
approval, Work application & Operational WCD of which
Work approval & work application are to be set prepared by maintenance engg. & save Maintenance order
which completes the permit application process.
Here work approval No refers to Permit No which is to be noted maintenance engg. & inform to operation
person for getting it issued
When Operational WCD is set prepared by Operations person & isolation are Tag & Tagged permit gets issued.

Order
Work Application
Fill header data, Work Approval
operations and Fill Applicant
select application type
Notification working / isolation.
components tab, details
IW28
save, release and
Read notification Operational
and put it in go to permits For Working permit
Set status application WCD
process
WOCO, TECO
Work Approval Work Application
Set Prepared Set Prepared Fill isolations &
set status final
Confirmation
IW41
Permit Loop
Step 18 Type WCM in window that open when clicked on permits.

Type WCM in Assign & issue permit

window & press Enter then click on
continue button.

Step 19 Click on A new button Work approval created on change maintenance order
screen.

Click on A new button Work approval

created on change maintenance order screen
Step 20 Click on Create c button on new screen Assignments Change work approval

Click on Create
button.

Step 21 On Create Work Approval screen go to applicant details TAB & fill in applicant details as shown

06
Click Save button
01
This will get Printed on Permit print out

Enter Applicant name

02

03 Enter Applicant Designation

04 Enter Work details

05
Enter expected time required

Note: Title of work approval which gets printed on Permit print out kindly mention Working permit
for. followed by Auxiliary Name or Work description, for easy understanding of operation person.
Step 22 Note down approval no. appearing on overlapping window (to be given to operations person)
as shown below. & double click on it open work approval in change mode.

Note Work Approval

No. & double click on it.

Step 23 Click on Button & then click on Create from overlapping window.

01

Click on
Button

Click on create button

02
Step 24 Select Application Type i.e. Working permit application for Working permit or permit without
isolation & Isolation application for any other type of permit

Select Application Type i.e. working

permit application for Working
permit or permit without isolation &
Isolation application for any other
Click on create button type of permit.

Note: If permit is Working permit application then no operational WCD gets created & we should
directly go to Step 37 & For Isolation Application permit, follow steps below.

Step 25 Create Work application screen gets open click on Save button.

Click on save button

Step 26 Double click on Work application to open work application in change mode.

Click on Work application

to open work application
in change mode

Step 27 Click on Operational WCD Button.

Click on create Button

to create operational WCD
Click on Operational WCD,
to open Operational WCD
in create mode
Step 28 On Create Operation WCD header screen click on maintenance screen Button.

Click on Maintenance
Screen Button to add
isolations list

Step 29 On create operational WCD mode click on first box on option button as shown in screen
shot to Either select Functional location or equipment from tree structure which is to be isolated . If
equipment to be isolated does not exist in tree structure select N & you can Type name.

Option F -Functional location,

to be searched in structural
list.
Click on option button to
Option E -Equipment to be
get Item category on which searched in structural list
you can take isolation.
Option N -for items not
available in any list to be
typed by applicant manually.
Step 30 If option E or F is selected, Structural list input form will open. Enter T002 for Chandrapur &
press execute button.

Enter T002 for Chandrapur

Press Execute button

Step 31 Select desired equipment from list as in this case MOP COP.

Continued screen after

expanding T0002-S003-U05-TG.

Double click on 10010686 MOT

centrifuge to select.
Step 32 Selected equipment No appeared in list then press Enter. For isolation on equipment which
does not exist in structure list Select N option & Type short text for equipment.

Further to select Type of Isolation

condition required press on option

Button & select from list.

For isolation of equipment not exist

in structure list. Select option N &
type short text as shown

Step 33 Check Isolation added against Equipment in last step MOT centrifuge electrically Isolated (E
Off) & MOP COP suction Valve Mech. Closed (M Closed). Then press Isolation status detail Button.

Click on Status detail button to

finalize isolation from maintenance side.

Check isolation E off refers to electrically

off & M closed for mechanically closed

Add any additional comments or

remarks if you want.
Step 34 Select Isolations Finalized by Maintenance Option & click on back button.

Click on Back button after finalizing

isolation from maintenance side.

Click on Isolations Finalized by

Maintenance to finalize operation

Step 35 Check FIN status & click on save button.

Check FIN status & click on save

button. To complete Operational
WCD, from maintenance side.
Step 36 See that Operational WCD No. is generated in overlapping screen or message in left bottom
corner of screen & click on continue button.

01

Confirm operation WCD is generated. See

for WCD no. on overlapping screen or
massage at left bottom corner of screen. Click on continue button.

01 02

Step 37 On Change WC application Screen click on Prepare button & click yes on overlapping
window to change status to Prepared (PREP) from Created (CRTD)

Click on Yes, to change status to

02
Prepared (PREP) from created (CRTD).
01
Click on Prepare button.

02
Step 38 Press continue Button on the overlapping window.

Check PREP Status of Work

application & Press continue
button.

Note: Now work application is set prepared from maintenance side.

Step 39 On Change Work Approval Screen click on Set prepared button & then click on Yes on
overlapping.

Click on Yes, to change status to

02
Prepared (PREP) from created (CRTD).
01
Click on Prepare button.

02
Step 40 On overlapping window click on continue button.

Check PREP status of work

approval & Press continues
Button.

Note: Now Work approval is set prepared from maintenance side.

Step 41 Press Save button & save Maintenance order.

Press Save Button to

save maintenance order
Step 42 On Save you will get back to IW28 screen. Check at bottom left corner for save massage.

Check save Massage

Note: For checking Maintenance order, Work approval, Work Application & Operational WCD Status at
once for particular approval (Permit) No., to be done in WCL9 Transaction.

Step 43 Type WCL9 in command field on initial or Session manager screen & Press Enter.or click on
Enter or Double click on WCL9 shortcut in Menu.

Type WCL 9 & press

Enter or click icon

Double click on shortcut

Step 44 On List editing Change work approval Screen, Select no approval is issued option also
type or select T002 in Planning plant field & Approval (permit) no. in Work Approval field.

03 Press execute at the end

01
Select No Approval is Issued Option

Enter Planning plant T002 for Chandrapur.

02 To open your approval no. directly type

02 approval (permit) no. in Work approval
field

Step 45 on this screen select approval no. & click Hierarchy icon to get Hierarchy view.

02

Click on hierarchy icon.

01
Click select on approval no.
Step 46 on hierarchy view all document status must be as shown below in screen shot.

Check color legends for document

type identification.
Check all level status is as
highlighted only.

If status is as in above screen shot permit application is correct & completed.