Adamson University

College of Engineering
Computer Engineering Department
Benigno S. Aquino National High Schools Enrollment System:
Application Prototype & Key Elements
Submitted to:
Prof. Jun O. Bumagat
Submitted by:
de Ocampo, John Reynan O. Business Analyst
Estacio, Adrian L. Programmer
Rivera, Lloyd Vincent F. Quality Assurance Analyst
Saet, Jerico Paulo S. Project Manager
August 11, 2014
I. WELCOME SCREEN
The Welcome Screen will be the first to be loaded during the start of running th
e application.
The screen displays the title of the application, some relevant details about th
e institution and the
group name of the developers.
II. LOGIN FORM
The Login Form is where the user will enter his/her valid account. The account i
s categorized
according to the type of user. This includes the super user, administrator, prio
rity advisers and regular
teachers. This are the following conditions that needs to be followed when creat
ing and entering a
valid account: (1) Username and password must be unique; (2) Username is not cas
e sensitive; (3)
Password is case sensitive.
01 Field responsible for accepting username
02 Field responsible for accepting password
03 LOGIN button is use for confirming the account entered
04 Settings button to configure server connection
III. CONFIGURATION FORM
If the user click the configure button from the Login Form, the Configuration Fo
rm will be
displayed. In this form, the connection is being done to the server to which the
user can retrieve the
data from the database.
01 Field responsible for accepting server connection
02 SAVE button is use for saving the server connection entered
IV. SUPER USER FORM
If a super user account is log in, the Super User Form will be displayed. The Su
per User Form
has the overall management of the system. The super user will have the authority
to add, remove or
edit accounts, class sections, year levels, specializations, students and enroll
ed students. He/she has
the uppermost access for the creation and deletion of the said data. The form co
nsists of buttons for
adding, removing and editing of data that is displayed in a list view. A refresh
button is also added for
refreshing the list view if editing was made. The accessing of a particular data
table are arranged in
tabs. The form also consists of menu bar which include the File and Help menus.
Under the File
menu, you can generate report and log out your account. Under the help menu, you
can view the
manual and view a form about the application. The following are the screenshots
of each tab in Super
User form:
A. Accounts Tab
01 ADD button opens the add new accounts window
02 REMOVE button is use for deleting existing accounts
03 EDIT button is use for editing username or password of an existing account
04 REFRESH button for refreshing the list view section
05 List View for displaying existing accounts
B. Sections Tab
01 ADD button opens the add new section window
02 REMOVE button is use for deleting existing sections
03 EDIT button is use for editing existing sections
04 REFRESH button for refreshing the list view
05 Search bar for searching sections
06 Drop down box for filtering the search section
07 List View for displaying existing sections
C. Year Levels Tab
01 ADD button opens the add year level screen
02 REMOVE button is use for deleting existing year levels
03 EDIT button is use for editing existing year levels
04 REFRESH button for refreshing the list view section
05 List View for displaying existing year levels
D. Specializations Tab
01 ADD button opens the add new specialization screen
02 REMOVE button is use for deleting existing specializations
03 EDIT button is use for editing existing specializations
04 REFRESH button for refreshing the list view section
05 List View for displaying existing specializations
E. Students Tab
01 ADD button opens the add new student window
02 REMOVE button is use for deleting existing student record
03 EDIT button is use for editing student information
04 REFRESH button for refreshing the list view section
05 Search bar for searching student records
06 Drop down box for filtering the search students
07 List View for displaying existing student records
F. Enrolled Students Tab
01 ADD button opens the Enrollment form
02 REMOVE button is use for deleting enrolled student record
03 EDIT button is use for editing enrolled student information
04 REFRESH button for refreshing the list view section
05 Search bar for searching enrolled student records
06 Drop down box for filtering the search enrolled students
07 List View for displaying existing enrolled student records
G. Menu Bar
1. File Menu
01 Generate Report menu will open the Generate Reports Form
02 This will logout your account
2. Help Menu
01 This will open the User Manual of the application
02 This will open the About Form containing application and developers informatio
n
V. ADMINISTRATOR FORM
The administrator form will be displayed if an administrator account is logged i
n. The form has
also the same arrangement with the Super User form except that this form does no
t have the other
tabs. It only contains three tabs including the Sections, Students and Enrolled
Students tab.
01 Menu bar that contains File and Help menus
02 Tabs that are only present in this form
03 List View for displaying data
VI. ENROLLMENT FORM FOR PRIORITY ADVISERS
If an adviser account is logged in, the enrollment form for priority advisers wi
ll be displayed.
This form is where the enrolling of new and existing student is being done. Chan
ging of student
section can also be done in this form. There are three main buttons the user may
use in enrolling a
student. The first button is designated for enrolling new student. When the user
clicks this button, the
Student Form will appear wherein the student information will be filled up. The
second button on the
other hand is designated for enrolling existing students. This will be used to u
pdate the existing
records of the students enrolled during the last school year. The third button i
s for changing the
section of a currently enrolled student. There is also an additional button adde
d designated for
generating reports for the students that was enrolled. At the left side of the f
orm, a search bar, combo
box for section filtering and list view is added for viewing and editing of the
student names that was
enrolled.
01 ENROLL NEW STUDENT button opens the Student Window
02 ENROLL EXISTING STUDENT button opens the Student Window for editing the exist
ing
records of old students
03 CHANGE STUDENT SECTION button is use for changing the section of a student
currently enrolled
04 GENERATE REPORT button opens the Reports Window
05 Search Bar for searching student name
06 Drop down list for filtering student names by section
07 List view for displaying the name of students
VII. ENROLLMENT FORM FOR REGULAR TEACHERS
The enrollment form for regular teachers will be displayed if a regular teacher
account is
logged in. The form has also the same arrangement with the enrollment form for p
riority advisers
except that this form does not have the CHANGE STUDENTSECTION button. Regular teac
hers
does not have the authority to alter the section of enrolled students. This user
can only enroll new and
existing student and can also generate report.
01 ENROLL NEW STUDENT button opens the Student Window
02 ENROLL EXISTING STUDENT button opens the Student Window for editing the exist
ing
records of old students
03 GENERATE REPORT button opens the Reports Window
04 Search Bar for searching student name
05 Drop down list for filtering student names by section
06 List view for displaying the name of students
VIII. STUDENT FORM
This form will be viewed from the two types of enrollment form if the user click
s on the
ENROLL NEW STUDENT button. The key elements are divided into three sections. The f
irst is for
the basic information of the student which includes student number, first name,
middle name and last
name. The fields are to be filled up by the user. Student number is auto-generat
ed by the application.
It also has the option to add the ID picture of the student. The second section
is the information that
consists of additional info about the student. These are organized in tabs which
contain the main,
academic and other information of the student. It also has the SAVE button to save
the following
information entered. The third section contains the search box and the list view
for searching sections
where the user will allot a student.
01 Field that displays auto-generated student number
02 Field responsible for accepting students First Name
03 Field responsible for accepting students Middle Name
04 Field responsible for accepting students Last Name
05 BROWSE button will open a window for adding or changing students ID picture
06 INFORMATION section contains fields organized in tabs for entering additional
student
information
07 SAVE button for saving the entered student information
08 Text box for searching sections available
09 List view for displaying different sections
IX. STUDENT INFORMATION FORM
The student information form is for the purpose of displaying student records. T
his will show
the complete information about a student that is currently enrolled. The form co
nsists of basic
information and additional information about the student. It also displays the I
D picture of the student.
01 Field that displays the student number
02 Field that displays a students first name
03 Field that displays a students middle name
04 Field that displays a students last name
05 ID picture of the student
06 INFORMATION section displays fields organized in tabs that consists additiona
l student
information
X. REPORTS GENERATION FORM
The reports generation form consists of all the reports that can be generated wi
thin the
application. This includes the generation of Class List, Enrolled Master List, S
tudent Master List, Slots
Available for all sections and it also includes the Login Reports. The master li
sts and class list are
associated with drop down box for selecting specific list to generate. The gener
ation of Slots
Available and Login reports are individually associated with buttons.
01 Drop down box for selecting specific class list to generate
02 Button for generating class list
03 Drop down box for selecting specific enrolled master list to generate
04 Button for generating enrolled master list
05 Drop down box for selecting specific student master list to generate
06 Button for generating student master list
07 Button for generating slots available
06 Button for generating Login report