Professional Documents
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Chapter 1
Personal Letter
Letters written to Personal letters, also known as friendly or
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friends and relatives informal letters, have generally five parts.
are called personal 1. The Heading
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letters. They are 2. The Greeting
usually written in an 3. The Body
informal language. 4. The Complimentary Close (The Subscription)
The tone and style
are usually familiar
5. The Signature line
and intimate, depending upon the level of intimacy you haveg.
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with the person you are writing to. Here, one should not use
formal and elaborate sentences, instead short and loosely
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through it.
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8 Personal Letters
For example
129, South West Block,
Alwar (Rajasthan)
August 24, 20**
The date can be written in any of the following ways
December 25, 20**, 25th December, 20**
25th Dec, 20**, Dec. 25, 20**
22 February 20**
(Most writers skip a line between the address and the date.)
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dear. Note that My dear expresses more intimacy and
affection than Dear. The greeting may be formal,
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beginning with the word Dear/ My dear and by using the
persons given name or relationship, or it may be informal,
if appropriate.
g.
Formal : Dear Uncle Jimmy, My dear Uncle, Dear Mr Walker,
My dear Mr Walker
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Informal : Hi Joe, Greetings,
The greeting in a friendly letter capitalizes the first word
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and any noun. It might be all right to end the greeting with
an exclamation point when writing to someone with whom
you are very familiar and the emphasis is appropriate.
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3. The Body The body of the letter contains the main text.
This includes the message you want to convey. Normally,
in a friendly letter, the beginning of paragraphs is
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close. The signature line and the handwritten signature
are indented to the same column as the close. If the writer
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and the reader are very friendly and if the letter is
handwritten in the same script as the signature, the
signature line or the last name in the signature line may
be omitted.
Unless there is great familiarity between the
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correspondents, the signature should be in blue or black
ink. For example:
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Truly Yours
(Signature goes here)
Suresh Gupta
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10 Personal Letters
Envelope Format
Stamped addressed envelop
The picture shows how an addressed
envelope should look like. The
horizontal lines represent lines of
address.
Follow this format regardless of letter
style you use.
Postage
The postage (stamp or prepaid imprint) goes in the upper right
hand corner of the envelope. Do not cover a stamp with
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adhesive tape.
Make sure that the stamp is positioned properly so that its
cancellation does not affect the address.
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Be sure that the envelope is sufficiently stamped as per norms.
Always check letters of more than three leaves, letters with
inserts, or letters to foreign countries for correct postage. There
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are few things that annoy a correspondent more, than to pick
up and pay for a postage-due letter.
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Address
The name and address of the recipient should be written at the
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centre of the envelope. Make sure the address begins far enough
down on the face of the envelope so that it is not covered by the
cancellation of stamp.
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Punctuation
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Capitals in Letters
There are two additional rules for capitalizing when writing
letters.
1. Capitalize the first word and all nouns in the salutation
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(the greeting)
Dear Sir:
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My dearest Aunt,
2. Capitalize the first word in the complimentary closing.
Sincerely, Truly Yours, With best wishes,
Though there cant be any rule for the length of the letter; yet,
try to keep your letter upto a page or a page and a half only.
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feels associated with you. Do not draw any conclusions let the
reader draw his/her own conclusions. An elegant personal
letter is the one that creates a feeling of closeness between the
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paper.
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12 Personal Letters
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My dear Baa, My loving Baa, etc.
and if you are used to convey Jaikrishna to your mother whenever you
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meet her or there is a traditional way of saluting the elders in your house,
then you must use:
My dear Baa, Jaikrishna,
If you are writing a letter to your grandmother, whom you call Dadi Maa
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(c) I got your letter and was delighted to know that you are coming here
on the next Sunday.
(d) The courier/the postman has just delivered your letter.....
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(e) Everyone here was delighted to receive your much awaited letter
yesterday.
(f ) Your mother was filled with joy on receiving your letter yesterday.
(g) Your delayed letter has been received by us just now and has
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Closing line You may use any of the following sentences as a closing
line.
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(e) I know you are very busy with your studies, yet you can just write a
postcard.
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14 Personal Letters
Sample Letters
a. Letters to Relatives
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16 Personal Letters
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18 Personal Letters
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20 Personal Letters
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22 Personal Letters
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24 Personal Letters
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26 Personal Letters
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28 Personal Letters
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30 Personal Letters
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* You can use any greetings Dear Daddy or Respected Daddy or My
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dear Father.
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32 Personal Letters
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34 Personal Letters
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36 Personal Letters
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b. Letters to Friends
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38 Personal Letters
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40 Personal Letters
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