Document Code:

SHE.M.001
COMPANY NAME Rev.: Issue Date:
LOGO 0 June 08, 2009
Subject:
Safety, Health and Environmental Manual
Originator: Reviewed and approved by:
Peter Parker Clark Kent

1. INTRODUCTION
1.1 Purpose
This manual defines the policies and procedures used at <company> to ensure
that our services meet our customers requirements in keeping a sound
occupational safety, health and environmental performance that is also
consistent with the prevailing statutory and regulatory requirements.

The policies and procedures contained in this SHE Manual are intended to
establish and communicate the occupational health/safety and environmental
management systems requirements that all operating units of <company> must
meet. These requirements are based on our customers Occupational Health
and Safety and Environmental Management System requirements, as well as
applicable legal and other requirements.

1.2 Scope
The scope of <company> SHE Management System that is described on this
manual covers all the facilities and processes to transport and deliver ABC
products for consumer use.

The facilities and processes where the SHE Management System of

<company> is being implemented include, but not limited to:

Planning and monitoring of transport operation;

Transporting of cargo;
Maintenance of transport vehicles and containers;
Storage and handling of transport materials and equipment;
Management of human resources, infrastructure and workplace;

1.3 Company Profile

<history>
<location>
<fleet size>

1.4 Organizational Chart

Place <company> Org. Chart

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Page 1 of 13
 Document Code:
SHE.M.001
COMPANY NAME Rev.: Issue Date:
LOGO 0 June 08, 2009
Subject:
Safety, Health and Environmental Manual
Originator: Reviewed and approved by:
Peter Parker Clark Kent

1.5 SHE Committee

<company> SHE committee is responsible for:

Identifying safety, health and environmental risks associated with our

activities and services to determine the necessary controls;
Planning, developing and directing objectives, targets and programs
(OTP) to prevent injury, ill health and pollution and continual
improvement of safety, health and environmental performance;
Carrying out inspections, investigations and internal audits to monitor
and review the effectiveness of the established operational controls,
programs, and performance of the SHE management system;
Providing necessary assistance to government inspecting authorities in
the proper conduct of their activities;
Initiating and facilitating safety, health and environmental training for
employees;

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Page 2 of 13
 Document Code:
SHE.M.001
COMPANY NAME Rev.: Issue Date:
LOGO 0 June 08, 2009
Subject:
Safety, Health and Environmental Manual
Originator: Reviewed and approved by:
Peter Parker Clark Kent

Developing and maintaining emergency preparedness and response

(EPR) plans and organizing such emergency service units as may be
necessary to handle disaster situations.

1.6 SHE Management System Model

The model shown above covers all the elements for a SHE Management
System based on ABC Environmental and Occupational Health & Safety
Management System requirements. The policies and procedures established by
<company> to satisfy each EMS/OHSMS element are described on the
succeeding sections of this manual.

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Page 3 of 13
 Document Code:
SHE.M.001
COMPANY NAME Rev.: Issue Date:
LOGO 0 June 08, 2009
Subject:
Safety, Health and Environmental Manual
Originator: Reviewed and approved by:
Peter Parker Clark Kent

2. SAFETY, HEALTH AND ENVIRONMENTAL POLICY (Sample Only)

The overall intentions and direction of <company> related to our occupational
health/safety and environmental performance as formally expressed by our top
management is stated below:

At Our Company, protecting people and the

environment will be part of everything we do and
every decision we make. It is our primary objective
and collective responsibility to uphold this
commitment.
To this end, we shall:

Continuously assess our activities to safeguard

employees and others from foreseeable hazards with
regard to health and safety in the workplace and
provide programs toward its elimination;
Minimize our operations environmental impacts by
implementing programs to conserve our natural
resources and prevent pollution through waste
management;
Cooperate with appropriate authorities and
stakeholders to ensure that policies are updated and
to contribute to the formulation of standards and
means of compliance;
Ensure all persons working for or on behalf of Our
Company are aware of their own responsibilities
with respect to relevant health, safety and
environmental matters;
Conduct regular reviews of our performance to
ensure that the intention of this policy is being
delivered and allow us to find ways to continuously
improve.

The SHE Policy shall be reviewed periodically by the SHE Committee to ensure that
it remains relevant and appropriate to the organization.

The SHE Policy shall be communicated to all concerned within the organization to
ensure that all are aware of the relevance and importance of their activities and that
they are made aware of their individual health, safety and environmental obligations.

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Page 4 of 13
 Document Code:
SHE.M.001
COMPANY NAME Rev.: Issue Date:
LOGO 0 June 08, 2009
Subject:
Safety, Health and Environmental Manual
Originator: Reviewed and approved by:
Peter Parker Clark Kent

3. PLANNING
3.1 Hazard Identification and Risk Assessment
The SHE Committee spearheads the risk management process with the help of
<company> area heads and representatives from the workers level.

The process initiates with the job hazard analysis activity by reviewing hazards
that are present in every job performed within the workplace. The level of risk is
then evaluated to determine suitable controls necessary to safeguard persons
from harm within the workplace.

Reference: Risks Identification and Assessment Procedure SHE.P.002

3.2 Environmental Aspect Identification and Evaluation

On a periodical basis the SHE Committee reviews recurring processes,
activities, and services, their associated environmental aspects, and identifies
those environmental aspects over which it can exercise control or influence.

Once identified, the aspects are further analyzed for the significance of their
impact on the environment. The analysis concludes by categorizing the aspects
in order of their significance, and a prioritization process follows to sort among
them what aspect to address first.

Reference: Risks Identification and Assessment Procedure

3.3 Environmental and Occupational Health and Safety Legal and Other
Requirements
The President appointed the SHE Officer to be responsible for review of legal
and other requirements related to <company> SHE Management System.

The SHE Officer monitors national and local regulatory agencies, ABC specific
requirements; receives and reviews regulatory agency information bulletins;
reviews information sources such as the Department of Environmental and
Natural Resources, Department of Labor and Employment, Department of
Health, and other sources as appropriate. The SHE Officer also maintains
coordination with the relevant agencies for changes in environmental and
health/safety requirements.

Reference: Legal and Other Requirements Procedure

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Page 5 of 13
 Document Code:
SHE.M.001
COMPANY NAME Rev.: Issue Date:
LOGO 0 June 08, 2009
Subject:
Safety, Health and Environmental Manual
Originator: Reviewed and approved by:
Peter Parker Clark Kent

3.4 SHE Objectives and Programs

<company> safety/health and environmental objectives set by the SHE
Committee are translated into action through programs specified in the SHE
Performance Reports.

The program for each objective is developed by representatives from various

functions and levels of the organization. The SHE Management Representative
summarizes and presents the programs for approval by the President on a
Management Review meeting.

Key items in the Environmental and OHS Management Programs include:

the action(s) for achieving an objective, and responsibilities;

the time frame for achieving the objective;
resources needed, and;
performance indicators necessary to measure extent of achievement

Reference: Safety, Health and Environmental Objectives and Programs

Procedure

4. IMPLEMENTATION
4.1 Resources and Responsibility
The top management, in conjunction with the SHE Management Representative
(MR) and the area heads is responsible for the provision of resources essential
to the SHE Management System (MS).

In particular, the identified resources must be sufficient for the effective

implementation and maintenance of the SHE Management System. Resources
must also be identified to provide for the continuous improvement of the system
so as to enhance customer satisfaction and improve safety/health and
environmental performance.

The SHE MR has primary responsibility for establishing, operating and

maintaining the SHE MS. The SHE MR will report on the performance of the
SHE MS to top management and delegate authority to complete tasks to other
relevant personnel. The SHE Committee provides routine support as directed by
the SHE MR. (See description of the SHE Committee structure on Section 1.5)

Reference: SHE Committee Appointment Letter

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Page 6 of 13
 Document Code:
SHE.M.001
COMPANY NAME Rev.: Issue Date:
LOGO 0 June 08, 2009
Subject:
Safety, Health and Environmental Manual
Originator: Reviewed and approved by:
Peter Parker Clark Kent

4.2 Competence, Training and Awareness

All employees within the <company> must be provided with training on the SHE
MS. In addition, the SHE Committee, with inputs from area supervisors, is
responsible for preparing the SHE Annual Training Plan for personnel whose
work may create a significant impact / hazards. The training plan will also
identify specific training required for certain key positions at the facility. The
training plan will be updated on an annual basis by the SHE Committee.
Training records are maintained by the Human Resource Manager.

Reference: SHE Training Procedure

4.3 Communication and Consultation

<company> implements internal communication activities that provide for up,
down, and lateral flow within the organization of essential information relevant to
the SHE MS. These communications assist in ensuring that the needed
information is available at each level to perform the required environmental,
health and safety functions.

Internal communication includes staff or management meetings (e.g. SHE

Committee, operation, Management Review, toolbox, etc.), issuance of
memoranda, posters, bulletin boards, installation of suggestion boxes, mobile
phones, telephones and electronic mailing.

Most communications with environmental regulatory agencies occur directly

between the agency and the SHE Officer. The appointed SHE Officer also
handles reports and other pertinent information on occupational health and
safety performance as mandated by the Philippine government.

Communication with external agencies that provide assistance during

emergency situations such as fire departments, hospital, or police stations shall
be coordinated by the SHE Committee.

Reference: Minutes of the Meetings

4.4 Documentation
Our documented SHE Management System provides the framework for
consistent approach to the issues of our organization and our customer and is

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Page 7 of 13
 Document Code:
SHE.M.001
COMPANY NAME Rev.: Issue Date:
LOGO 0 June 08, 2009
Subject:
Safety, Health and Environmental Manual
Originator: Reviewed and approved by:
Peter Parker Clark Kent

an ever changing and evolving approach to ensure its currency with

requirements.

The documented SHE Management System is structured as:

The SHE Manual provides a concise reference

SHE Manual of policies and procedures and other
(Level 1)
documents needed to meet the requirements
of EMS and OHSMS.

Formal, documented, methods for consistent

management and control of critical issues
relating to the SHE MS, including:
Risk Assessment Procedure
SHE Control of Documents and Records
Procedures Procedures
(Level 2)
Internal Audit and Inspection Procedures
Incident Investigation Procedure
Corrective and Preventive Action
Procedure
Other SHE Procedures
Formal, documented, methods for relevant
individual activities including:
Safety Information Sheets on Materials
with Hazardous Substances
SHE SHE Operational Controls
Operational Oil Changing
Instructions Tire Changing
(Level 3)
Welding, etc.
Training Plans
Preventive Maintenance programs

Support and facilitate the implementation of

SHE the SHE MS. Records provide historical,
Records objective evidence that activities have been
(Level 4) performed and requirements have been met.

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Page 8 of 13
 Document Code:
SHE.M.001
COMPANY NAME Rev.: Issue Date:
LOGO 0 June 08, 2009
Subject:
Safety, Health and Environmental Manual
Originator: Reviewed and approved by:
Peter Parker Clark Kent

4.5 Control of Documents

To ensure that everyone is working with the proper SHE MS documents,
<company> has established and maintains a procedure that describes how
such documents are controlled.

This procedure specifies the process and related responsibilities for creating,
revising, reviewing and approving SHE MS documents. Thus Level 1, Level 2
and Level 3 Documents:

are not issued unless approved by the approving authority as outlined in

the Control of Documents Procedure;
are coded for identity with revision number and date of issue;
are available in current versions where essential activities of the SHE
MS are performed;
which become obsolete are promptly removed from points of issue and
use to prevent their unintended use;

Reference: Control of Documents Procedure

4.6 Operational Control

Operational control ensures that <company> complies with occupational safety,
health, and environmental regulatory and other requirements, and progresses
toward fulfilling the set SHE objectives and targets, <company> uses various
means to provide operational control for processes and their potential safety,
health and environmental impacts. These include operational controls for
handling hazardous substances, waste management, spills prevention, PPE
management, and energy and water conservation among others.

As a function of SHE Committee program planning, <company> identifies the

physical controls necessary with its safety, health and environmental risks.
<company> plans these operations and physical controls, including
maintenance, to ensure that they are performed and utilized under controlled
conditions.

Reference: SHE Operational Controls

SHE Safety Information Sheets

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Page 9 of 13
 Document Code:
SHE.M.001
COMPANY NAME Rev.: Issue Date:
LOGO 0 June 08, 2009
Subject:
Safety, Health and Environmental Manual
Originator: Reviewed and approved by:
Peter Parker Clark Kent

4.7 Emergency Preparedness and Response

Proper preparations for and responses to emergency situations minimize
adverse environmental and health/safety impacts in the event of an actual
emergency. <company> maintains emergency preparedness and response
procedures to:

identify potential for accidents and emergency situations.

respond to accidents and emergency situations.
prevent and mitigate the environmental impacts that may be associated
with accidents and emergency situations.

At each appropriate work site, site-specific emergency response programs are

prepared and maintained. Employees at the work site undergo periodic
familiarization training in the emergency response activities outlined in the
procedure.

Reference: Emergency Preparedness and Response Procedure

5. CHECKING AND CORRECTIVE ACTION

5.1 Performance Monitoring and Measurement

<company> has established various activities for measuring and monitoring the
effectiveness of the performance related to the environment and occupational
health and safety.

The established procedures provide for: a) both qualitative and quantitative

measures; b) monitoring the achievement of objectives; c) monitoring
effectiveness of controls; d) proactive measures; e) reactive measures; and
recording of results to facilitate subsequent corrective /preventive measures.
Those procedures and activities, which are also covered in other sections of this
manual, include:

Hazard / Aspect Identification and Risk Assessments;

Review of SHE Performance Reports;
Monitoring of Compliance with Legal and Other Requirements;
Conduct of Workplace Inspections;
SHE Internal Audits;
Incident and Accident Monitoring;
Annual Medical Examinations

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Page 10 of 13
 Document Code:
SHE.M.001
COMPANY NAME Rev.: Issue Date:
LOGO 0 June 08, 2009
Subject:
Safety, Health and Environmental Manual
Originator: Reviewed and approved by:
Peter Parker Clark Kent

Reference: Workplace Inspection Procedure

Legal and Other requirements Procedure
Incident Investigation Procedure
SHE Objectives and Programs Procedure

5.2 Evaluation of Compliance

<company> ensures that the established Operational Controls to eliminate or
mitigate the adverse impact to the environment and health/safety have
monitoring methods to demonstrate effective and efficient implementation.

<company>, with the assistance of the SHE Officer, periodically conducts

monitoring of environmental/health/safety characteristics that requires
submission of reports to regulatory bodies. The SHE Officer periodically updates
<company> awareness with the applicable health and safety legal and other
requirements. In addition, the SHE Officer monitors the exposure of employees
with the harm associated with the workplace hazards and risk and submits
annual reports to DOLE offices.

<company> conducts compliance reviews with regard to applicable legal and

other requirements during internal and external SHE MS audits, Management
Review meetings, and during preparation of relevant environmental and
health/safety reports as required by regulatory bodies.

Reference: Legal and Other Requirements Procedure

5.3 Incident Investigation, Nonconformity and Corrective/Preventive Action

It is the policy of <company> that all incidents that resulted or has the potential
to result in either personal injury or illness are properly reported and
investigated. A systematic procedure was established to ensure that incidents
are properly reported in a timely manner, that all causes (direct and contributory)
are thoroughly identified and that the appropriate corrective/preventive actions
are taken.

The established procedure applies to the reporting and investigation of all

incidents that result in:

work-related injury and/or illness to any employee;

personal injury and/or illness to non-<company> personnel while on or
using <company>-owned property;

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Page 11 of 13
 Document Code:
SHE.M.001
COMPANY NAME Rev.: Issue Date:
LOGO 0 June 08, 2009
Subject:
Safety, Health and Environmental Manual
Originator: Reviewed and approved by:
Peter Parker Clark Kent

an event that has the potential to cause injury, ill health or fatality.

In addition to the incident investigation procedure, <company> has established

a documented procedure for implementing corrective / preventive actions to
eliminate the causes of nonconformity in order to prevent recurrence /
occurrence.

Wherever applicable the successfully implemented corrective actions and

controls are applied to other similar operation or processes to prevent possible
non-conformances.

<company> requires that a job hazard analysis or an environmental aspect

identification is initiated whenever a corrective / preventive action resulted to
modifications of the existing infrastructure or processes.

<company> ensures that any necessary changes are made to SHE MS

documentation and records of results of corrective and preventive actions are
maintained.

Reference: Incident Investigation Procedure

Corrective and Preventive Action Procedure
Risk Identification and Assessment Procedure

5.4 Control of Records

To be able to demonstrate that we are actually implementing the SHE MS as
designed, our company prepared a documented procedure for records
management. Each department maintains a Records Matrix for easy retrieval
and disposition, which indicates the controlled records location, method of filing
and retention period.

Records are created, stored and maintained to ensure that they are legible,
identifiable, readily retrievable, and protected against damage, deterioration or
loss.

Reference: Control of Records Procedure

5.5 Internal Audit

The top management ensures that the SHE MS continues to meet the
companys SHE Policy and Objectives. Implementation, relevance and

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 Document Code:
SHE.M.001
COMPANY NAME Rev.: Issue Date:
LOGO 0 June 08, 2009
Subject:
Safety, Health and Environmental Manual
Originator: Reviewed and approved by:
Peter Parker Clark Kent

compliance of the documented SHE MS are verified by regular and systematic

independent internal audits.

<company> Lead Auditor coordinates and plans the SHE Internal Audits. The
audit criteria, scope, frequency, and methods are defined in the audit plan.

The audit plan layout the schedule for a twelve-month period during which the
whole of the SHE MS will be audited at least once.

The summary of the results of the internal audit is reviewed as part of the
Management Review. Following each audit, the results are recorded and
brought to the attention of the personnel having responsibility for the activity
under audit.

Reference: SHE Internal Audit Procedure

6. MANAGEMENT REVIEW
Periodic reviews are an essential part of our approach to continual improvement of
the effectiveness and efficiency of the SHE Management System.

The review, which coincides with the monthly SHE Committee meetings, includes
information on:

results of internal and external audits;

evaluation of compliance with applicable legal and other requirements;
communication from external interested parties, including complaints;
environmental, health and safety performance trends;
status of corrective and preventive actions, including incident investigations;
follow-up actions on previous reviews;
changes that could affect the SHE management system;
recommendations for improvement;

Each review considers the need for possible changes in the SHE Policy, SHE
Objectives, procedures and other elements of the SHE MS.

The reviews are fully recorded and will, as a minimum, produced formal conclusions
and recommendations for improvements within all levels of the organization as
appropriate to the evidence reviewed.

Reference: SHE Committee Minutes of the Meetings

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Page 13 of 13